Attachment_11_On-Off_Ramp_Instructions.pdf

Solicitation No.: FA4497-17-R-0005 01 May 17

Contract No.:

Attachment 11

ON/OFF RAMP INSTRUCTIONS:

(1.) This provision prescribes the process by which the Government will ensure an adequate number of contractors are available at all times to achieve effective competition on all task orders. The Government intends to maintain a pool of three (3) paving contractors with proven track records for competing and delivering quality paving construction projects. The On-Ramp contractors will be notified of on ramp selection at the time of award. The Government reserves the right to cancel prior to the anniversary of the program date if determined not to be in the best interest of the Government.

(2.) Awardees are expected, in good faith, to participate in task order competitions, and if successful, to deliver quality projects on time and within budget, to include management and supervision of subcontractors. If for any reason an awardee cannot participate in a competition, the awardee shall provide written notice to the Government of the reason(s) for non-participation prior to proposal due date. Before the exercise of any option period(s), the Government will evaluate each awardees’ participation rate, reason(s) for non-participation, and performance evaluations for task orders completed or in progress. An awardee rated as Satisfactory may be renewed for the next option year. Failure to participate in good faith and/or overall annual performance assessment rating of Marginal or Unsatisfactory may result in the awardee being off-ramped from the multiple award program. An off-ramp decision results in contract expiration on the anniversary date of the contract period or option period and no remaining option period(s) being exercised.

(3.) In the event awardee(s) are off-ramped within 30-months of the initial contract award, the Government will reserve the right to on-ramp contractor(s) whom responded to this solicitation and were selected as on-ramp contractors to maintain a pool of three (3) paving contractors. On-ramp contractors will be selected based on initial evaluation results from the basic multiple award solicitation in order of ranking. Selected on-ramp contractors will be subject to a performance validation review. Contractor(s) must be active in SAM and otherwise in compliance with the original multiple award solicitation. If found in compliance, the government will send written notice of its intent to on-ramp contractor with effective date of potential award. On-ramped contractors may be offered an IDIQ contract with an original guaranteed minimum and will be allowed to compete on future task order projects as an awardee.

(4.) The Government reserves the right to not utilize on-ramp procedures beyond the 30-month mark from initial awards. The original performance period for awardees is one (1) base period plus four (4) option years and a six (6) month option to extend services per FAR 52.217-8; no contract will extend beyond this limitation regardless of when a basic contract is awarded.

(5.) Annual Performance Review (“Off-Ramp): Ninety (90) days before the exercise of each option year, the Government shall perform an assessment of each IDIQ Contractors performance based on their current performance on paving task orders during the current contract period. The Government may extend the term of this contract by written notice to the Contractors who have performed a satisfactory job on executing task orders and have no major contract deficiencies. Notice of the option to extend the term of the contract shall be given to those Contractors within 15 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. Annual Performance Review ratings are as follows:

Exceptional: To receive an Exceptional (E) rating, a contractor must have received (E) on 75% of their annual Contractor Performance Assessment Reporting System (CPARS) report for all issued task orders. This contractor exceeds many contract requirements with few minor problems on the project. Corrective actions are rated as “Highly Effective”.

Very Good: To receive a Very Good (VG) rating, a contractor must have received (VG) on 75% of their annual Contractor Performance Assessment Reporting System (CPARS) report for all issued task orders. This contractor

Solicitation No.: FA4497-17-R-0005 01 May 17

Contract No.:

Attachment 11 exceeds some contract requirements with some minor problems on the project. Corrective actions are rated as “Effective”.

Satisfactory: To receive a Satisfactory (S) rating, a contractor must have received (S) on 75% of their annual Contractor Performance Assessment Reporting System (CPARS) report for all issued task orders. This contractor meets all contract requirements with some minor problems on the project. Corrective actions are rated as “Satisfactory”.

Marginal: To receive a Marginal (M) rating, a contractor must have received (M) on 75% of their annual Contractor Performance Assessment Reporting System (CPARS) report for all issued task orders. This contractor does not meet some contract requirements with serious (recovery still possible) problems on the project. The Contracting Officer shall make a determination regarding the continuance of any Contractor receiving a Marginal (M) rating. The Contractor may provide written documentation that identifies extenuating circumstances or a performance improvement plan for consideration by the Contracting Officer. Corrective actions are rated as “Marginally Effective; Not Fully Implemented”.

Unsatisfactory: To receive a Unsatisfactory (U) rating, a contractor must have received (U) on 75% of their annual Contractor Performance Assessment Reporting System (CPARS) report for all issued task orders. A Contractor receiving an Unsatisfactory (U) rating may not be renewed for the next option year. This contractor does not meet most contract requirements with serious (recovery not likely) problems on the project. The Contracting Officer shall make a determination regarding the continuance of any Contractor receiving an UNSATISFACTORY (U) rating.

The Contractor may be allowed to address via written documentation that identifies extenuating circumstances or a performance improvement plan for consideration by the Contracting Officer. Corrective actions are rated as “Ineffective”.