Site Visit Minutes 12 June 2012.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 436TH AIRLIFT WING (AMC)

DOVER AFB, DELAWARE 19902

12 June 2012

MEMORANDUM FOR: Prospective Offerors

FROM: 436 CONS/LGCB

639 Atlantic St

Dover AFB DE 19902-5639

SUBJECT: Site Visit Minutes for Fire Alarm Maintenance & Repair Services

DATE/TIME: 12 June 2012/10:00 EST

PLACE: Fire Department, Bldg 140, Dover AFB DE

The following individuals were in attendance:

Stephanie Smith 436 Contracting Squadron

Kazzandra Dexter 436 Contracting Squadron

Capt Dale Mull 436 Civil Engineer

Charles Ellefson 436 Civil Engineer

Robert Russell 436 Civil Engineer

Randall Weston 436 Civil Engineer

Dale Driscoll 436 Civil Engineer

Steve Lineweaver SimplexGrinnell

Philip Goldhar SimplexGrinnell

James Franks Anaconda Protective Concepts

I. PARTICULARS:

The purpose of the site visit was to provide further explanation/clarification of the government’s need for the Fire Alarm Maintenance & Repair Services.

a. Further Explanation of the Government’s Need:

The government provided a brief overview of the requirement outlined in the Statement of Work

(SOW.) It was reiterated that the technicians who would be working on site must have the required certifications outlined in the SOW; the contractor must have Monaco training and licensed by the State of Delaware. All bid documents, to include Past/Present Performance

Survey, MUST be submitted by the solicitation closing date and time—Past/Present Performance

Survey must not be submitted after the solicitation closing date and time. Additionally, the government explained that the hourly rate time begins when the contractor arrives on-site and not during travel time.

b. Questions and Answers:

Q: How was the quantity of 77 hours determined?

A: It is an estimated quantity, paid on an hourly basis. The contractor will invoice for the number of hours worked—both the contractor and the government would need to monitor the hours. The contractor must not extend beyond the 77 hours on the contract. If the government requires an increase in the amount of hours, they will issue a modification to the contract.

Q: Will the contractor perform inspections?

A: No.

Q: Are the Wage Grade rates (Refer to FAR clause 52.222-42, page 68 on the solicitation document--Standard Form 1449) Davis Bacon?

A: No, the Service Contract Act applies to this requirement.

II. CLOSING:

The site visit concluded approximately 10:30 a.m.

The foregoing is believed to be an accurate summary of the discussion held during the subject site visit/survey.

Stephanie Smith

Contract Specialist