Solicitation Amendment FA448624R00010001 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Section A - Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Date 20 Mar 2024 22 Mar 2024

Section C - Description/Specifications/Statement of Work

The Requirements text has been modified to:

Please see attached Specifications document, dated 19 January 2024

Section J - List of Attachments

The following attachments were added:

Attachment 1 - Specifications 19 January 2024

The following attachments were deleted:

Attachment 1 - Specifications 5 December 2023

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

L.1. GENERAL INSTRUCTIONS

L.1.1. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. This Section L of the Request for Proposal (RFP) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all documentation and information requested in Section L and must be submitted in accordance with these instructions. Nonconformance with the instructions provided in this Section Land/or failure to meet a requirement may result in an offer being ineligible for award.

L.1.2. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and substantiating the validity of stated claims. The proposal must not simply rephrase or restate the Government's requirements, but rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation solely on the information presented in the offeror's proposal.

FA448624R00010001

L.1.2.1. Proposals must demonstrate a comprehensive understanding of the nature and scope of work required.

The Government will not search for data to cure problems or address inconsistencies in proposals. Each offeror shall submit a complete proposal in accordance with these instructions. The Government may consider any failure to comply with these instructions to be indicative of what could be expected from an offeror during performance and may consider it a weakness of the proposal. Statements such as "will comply," "noted and understood," "in accordance with industry best practices/standards," etc. without supporting narrative are not acceptable. Cursory responses or responses that merely reiterate or paraphrase the Specifications (Attachment 1) language will not be considered to satisfy the requirements of the RFP.

L.1.3. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

L.1.4. The Government requires a minimum acceptance period of 90 calendar days from the date of receipt of offers as stated in Section A, Block 13D of the contract/solicitation; however, offerors may specify an acceptance period exceeding the Government's minimum requirement. In that case, the offeror must affirmatively state an acceptance period in Section A, Block 17.

L.1.5. In accordance with Federal Acquisition Regulation(FAR), Subpart 4.8, Government Contract Files, the Government will retain the original copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

L.1.6. Submit signed and dated offers to the office specified in L.2.1. prior to the date and time specified in this RFP. Offers shall be submitted on the Standard Form 1442 (SF 1442).

L.2. GENERAL INFORMATION

L.2.1. Government Point of Contact. The Contracting Officer (CO) and the Contract Specialist (CS) are the sole points of contact for this acquisition. Address any questions or concerns to the CS listed below or to the Alternate POC. Contact information is as follows:

Contracting Officer (CO) Contract Specialist (CS)

Mr. Pedro Mendes Ms. Jovita Salvador

DSN Phone: 535-6492 DSN Phone: 535-2261

Commercial Phone: +351 295 576 492 Commercial Phone: +351 295 572 261

E-mail: pedro.mendes.pt@us.af.mil E-mail: jovita.salvador.pt@us.af.mil

L.2.2. Debriefings. The CO will promptly notify offerors of any decision to exclude them from the competitive range if a competitive range is established, whereupon the offeror may request and receive a debriefing in accordance with (IAW) FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or post-award debriefing.

NOTE: Offerors excluded from the competitive range are entitled to a single debriefing. The CO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 or 15.506, as applicable.

L.2.3. Discrepancies. If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale and recommended remedies for the CO to consider in order to correct the issue(s). NOTE: The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

L.2.4. Electronic Reference Documents. All referenced documents for this solicitation are available on the System for Award Management (SAM) website at https://sam.gov/. Potential offerors are encouraged to subscribe for e-mail notifications to be updated when information has been posted to the website for this solicitation.

L.2.5. Conflicting Proposals. Proposals must be submitted in both electronic (CD/DVD) and paper format specified in L.3.2 and Table 1.2.In case of a conflict between paper and electronic proposal copies, the paper version will take precedence. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the offeror's POC name, address, and phone number.

L.3. PROPOSAL PREPARATION INSTRUCTIONS

L.3.1. Proposals must be completed and received prior to the time specified in Block 13 of the SF 1442. The proposal shall be clearly identified and addressed to the CO and be submitted via commercial carriers or hand delivered only. Proposals submitted by e-mail or regular mail (other than commercial carriers) WILL NOT be accepted. Proposals can be delivered via hand-delivery to the following address:

765 ABS/CONF

ATTN: Pedro Mendes

Bldg T-100, Room 148, Lajes Field

09720-7710 APO AE

Note: Access to Base Facilities - 765 ABS/CONF is located on a military installation and all access to the installation is controlled by the Portuguese Air Force. An escort may be required, and access will not be granted based solely on the need to submit a proposal (Offerors who have no visitor pass must notify the CO via e-mail not later than 1600 hours local time two (2) business days prior to hand-delivery for arranging a meeting time at the gate or get a temporary base access pass.).

Furthermore, the Air Force may conduct random exercises which may require the closure of the main entrance gate and the utilization of an alternate base entry. Any delay based on access will not be accepted as a reason for late receipt of the proposal by the Government. Late proposals will be processed IAW FAR 52.215-1(c), Submission, modification, revision, and withdrawal of proposals.

L.3.2. Organization/Number of Copies/Page Limits. The proposal shall consist of three (3) separate volumes as set forth in the Table1.2, Proposal Organization chart. Volume titles, submittal formats, quantities, and page limits shall comply with Table 1.2. The specific contents of each proposal volume are described in the paragraphs below:

Table 1.2, Proposal Organization

Volume I

Volume Title: Technical

Font & Size: Times New Roman, size 12; Scale of 1:100for interior and technical equipment design drawings;

1:500 or less for exterior design drawings

Page Limit: 35 pages for Subfactor 1, Execution and Completeness of the Seed Project (L.4.3.1.1); Unlimited for Drawings (L.4.3.1.1)and 15 pages for Subfactor 2, Quality Management Plan (QMP) (L.4.3.2) and unlimited number of attachments for reporting formats.

CD/DVD: Quantity Not Restricted*

Hard Copies: 1 Original

Volume II

Volume Title: Past Performance

Font & Size: Times New Roman, size 12

Page Limit: Unlimited

Volume III

Volume Title: Price and Other Contracting Considerations

Font & Size: Times New Roman, size 12

Page Limit: Unlimited

* Offeror shall submit all volumes in electronic format, using re-writable CD/DVDs. Separate CD/DVDs are not required for each volume but use separate files to permit rapid location of all portions. The electronic proposal shall be delivered concurrently with the hard copy. Do not compress files. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) version Office 2007 or higher: Word, Excel, Project, PowerPoint, and PDF, as applicable. Offeror shall provide a separate version of all volumes that has been redacted of all information that identifies the sender, in order to promote an unbiased source selection and evaluation procedures.

L.3.2.1. Page Limitation. Page limitations for each volume are listed in Table 1.2. above and shall be treated as maximums. Each page shall be counted except the following: the front and back cover, executive summary, blank pages, title pages, transmittal letters, tabs, tables of contents, glossaries, and those parts of the proposal noted as unlimited. If the proposal volume exceeds the page limitation, the excess pages will not be read or considered in the evaluation of the proposal volume. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

L.3.2.2. Page Size and Format. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Typing shall bein Times New Roman font size 12, single-spaced, on plain white paper. Page size shall be 8.5 x 11 inches, or DIN A4, not including foldouts, one (1) inch margin all-around. Pages shall be numbered sequentially by volume. No material may be incorporated by reference. Each volume shall contain a table of contents. Tab indexing shall be used to identify sections. Elaborate formats, bindings or color presentations are not desired or required. These page formats also apply to responses to ENs, if issued. These limitations apply to both electronic and hard copy proposals.

L.3.2.3. Binding and Labeling. The original hard copy proposal should be bound in a 2-, 3-, or 4-ring loose leaf binder which shall permit the volume to lie flat when open. Staples shall not be used. Volumes I through III shall not be submitted together within the same binding. Each volume shall include a cover sheet that clearly indicate the volume number, title, solicitation identification, and the offeror's name. Be sure to apply all appropriate markings including those prescribed IAW FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L.3.2.4. Narrative Graphics. Legible tables, charts, graphs and figures should be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. This paragraph applies to any graphics used within the proposal narratives (see L.4.3.1.1 (a)& L.4.3.2) only; this does not apply for drawings or Bill of Quantities(see L.4.3.1.1 (b) & L.4.3.1.1 (c)) which are separate. These display shall be simple to understand and shall not exceed 11 x 17 inches, or DIN A3,in size. Foldout pages shall fold entirely within the volume, and each surface containing information will count as a single page. Foldout pages shall only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than font size 10. These limitations apply to both electronic and hard copy proposals.

L.3.2.5. Cross Referencing. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal.

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal.

L.3.2.6. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.3.3. Pre-Proposal Conference/Site Visit: In accordance with provision AFFARS 5352.215-9001, a single preproposal conference/site visit will be held on at 765 ABS Conference Room, Bldg. T-715, 2nd Floor, Lajes Field on 27 February 2024 at 02:00 PM, local time. All prospective offerors are highly encouraged to attend this conference/site visit and are advised that this will be held solely for the purpose of explaining the concepts involved in the specifications document, and the terms and conditions of this solicitation. Please see Attachment 6 "Pre-Proposal Conference/Site Visit Invitation" within the RFP package for complete details.

L.3.4. Offerors are encouraged to submit all additional written questions and requests for clarifications and send them to the POC via e-mail no later than 5 days prior to the RFP closing date at 16h00 hours, local time, using the Sample Questions and Answers form (attachment 3) . The decision whether to respond to questions and requests for clarification made less than 5 days prior to the RFP closing shall be at the sole discretion of the CO.

Questions will be answered officially through posting on the SAM platform. Failure of a prospective offeror to submit any questions or attend the conference will be construed to mean that the prospective offeror fully understands all requirements of the solicitation.

L.4. VOLUME I - TECHNICAL

L.4.1. General. Each offeror shall submit a Technical Volume with its proposal. The Technical Volume should be specific, detailed, complete, and clearly demonstrate that the offeror has a thorough understanding of the requirement for the accomplishment of this effort. Submissions will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide a detailed approach to accomplish/satisfy all subfactors. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP and General Requirements& Provisions. By submitting a proposal, the offeror affirms that its organization will perform all the requirements specified in the solicitation and General Requirements & Provisions.

L.4.2. Volume Organization. The Technical volume shall be organized according to the following general outline:

1) Table of Contents

2) Summary Page

3) Glossary of Abbreviations and Acronyms

4) Cross Reference (if applicable)

5) Subfactor 1 - Execution and Completeness of the Seed Project

6) Subfactor 2 - Quality Management Plan (QMP)

L.4.2.1. Summary Page(s). To aid the Government's understanding, provide an executive summary of the offeror's proposed technical approach that explains how the approach will efficiently and effectively meet the requirement. The Summary Page(s) shall not exceed two (2) pages.

L.4.3. Technical Subfactors

L.4.3.1. Subfactor 1 - Execution and Completeness of the Seed Project. This sub factor will assess the offeror's technical approach to accomplish all work elements of the design-build seed project, project "Renovate Building T-821 (LOX office)".

L.4.3.1.1. Provide a complete 35% concept design (IAW FC1-300-09N Navy And Marine Corps Design Procedures, available at https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/fc-1-300-09n) across all disciplines IAW the Seed Project SOW (Attachment 7 and all its sub-attachments) for project MQNA 24-1800, Renovate LOX Office, T-821.

L.4.3.2. Quality Management Plan (QMP). This document will assess the offeror's Quality Control (QC) procedures, processes and methods that assure high quality workmanship during the life of the SABER program performance period. Upon contract award, this QMP will be incorporated into the basic contract to be a part of the contract requirements.

L.4.3.2.1. Provide a detailed QMP that covers all activities, both onsite and offsite, work by subcontractors, fabricators, suppliers, and purchasing agent subcontractors, designers of record, consultant, in accordance with Specifications paragraph, Quality Control Plan(pg. 40):

a) A description of the quality control organization;

b) Names, qualifications, duties, responsibilities, and authorities of each person assigned a QC function;

c) A copy of the letter to the CQC System Manager;

d) Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents subcontractors, designers of record, consultants, A&E, offsite fabricators, suppliers, and purchasing agents. These procedures shall be IAW the Submittal Procedures;

e) Control, verification and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency and person responsible for each test; (Note: provide an explanation of the overall process, not the exact steps for each test)

f) Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation;

g) Procedures for tracking construction design and construction deficiencies from identification through acceptable corrective action;

h) Reporting procedures, including proposed reporting formats.

i) A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

L.4.3.2.2. Provide a qualifications summary (in a resume format) of key personnel in the following positions, IAW Specifications - Key Personnel (page 38):

a) Program Manager

b) Quality Control Managers

c) Quality Control Representative

d) Project Managers

e) CADD Technicians

f) Certified Safety Representative

L.5. VOLUME II - PAST PERFORMANCE

L.5.1. General. Each offeror shall submit a Past Performance Volume prepared IAW all instructions contained within this Section L. The Past Performance proposal volume will be evaluated IAW the evaluation criteria in Section M, Evaluation Factors for Award.

L.5.2. Format and Specific Content

L.5.2.1. Volume Organization. The Past Performance Volume shall be organized according to the following general outline:

1) Table of Contents

2) Summary Page

3) Past Performance Information (PPI)

4) Subcontractor Letters of Consent

5) Client Authorization Letters

L.5.2.2. Summary Page(s). Describe the role of the offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the offeror is required to provide PPI IAW L.5.2.3. The Table of Content and Summary Page(s) shall not exceed five (5) pages combined.

L.5.2.3. Past Performance Information (PPI). Submit accurate information on no more than three (3) total recent contracts the offeror considers most relevant in demonstrating their ability to perform the proposed effort. A sample PPI is provided (Section J, Attachment 4). One (1) of the past performance references may be for subcontractor, teaming partner, and/or joint-venture partners, that will perform major or critical aspects of the requirement. "Recent" is defined as ongoing contracts or those completed within three(3) years of the date of issuance of this solicitation that includes at least six (6) months of documented performance during the three-year period. For a description of the characteristics or aspects the Government will consider in determining relevancy, reference Section M, Evaluation Criteria. The following may be provided as part of the PPI: quality and satisfaction rating for contracts completed in the past three (3) years of the date of issuance of this solicitation that includes at least six (6) months of documented performance during the three-year period, e.g.

letters, metrics, customer surveys, independent surveys, etc., which demonstrate customer satisfaction with overall job performance and service quality for relevant contracts. The PPI for each contract, including letters, metrics, customer surveys, independent surveys, etc., is limited to five (5) pages total per contract.

The Government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess past performance. Ensure the Point of Contact (POC) provided in the PPI is available and knowledgeable of the performance provided under that contract.

Offerors should submit PPI that supports their capability (including design, either in-house or sub-contracted) at managing multiple concurrent projects and/or multiple concurrent subcontractors in the complexity and magnitude ranges indicated for the SABER requirement (consider an average of EUR 450,000.00, up to approximately EUR 1,750,000.00 per task order, and up to 5 concurrent task orders).

L.5.2.3.1. Specific Content. The PPI for each contract or subcontract shall include the following:

(a) Contracting Agency/Customer

(b) Contract Number and Task Order (TO) Number (for subcontracts, provide the prime contract number and subcontract number)

(c) Contract Type

(d) Total Dollar/EURO Value of the TO and Total Dollar/EURO Contract Value

(e) Date of Award

(f) Period of Performance

(g) Description of the role of the offeror and each subcontractor

(h) Contracting Officer's Name or Commercial Customer POC, Telephone Number and e-mail Address Include a discussion of steps taken by the offeror to resolve problems encountered on prior contracts, as well as past efforts to identify and manage program risks. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

L.5.2.4. Subcontractor Letters of Consent. Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. Proposals must include a Consent Letter executed by each subcontractor, teaming partner, and/or joint venture partner, that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

L.5.2.5. Client Authorization Letters. If applicable, offerors must also include Client Authorization Letters for each identified effort performed for a commercial customer, authorizing release to the Government of requested information on the offeror's performance.

L.5.2.6. Past Performance Questionnaire (PPQ). The Government will evaluate the extent of the offeror's performance of this RFP.As soon as practicable, offerors shall complete Section 1 of the PPQ (Section J, Attachment 5) and email it to all POC(s) the offeror has identified in the PPI (Section J, Attachment 4). The POC (s) will then complete the PPQ and send them identified in the directly to the Government representatives PPQ bye-mail no later than the proposal due date stated in SF 1442 Section A, Block13 of this RFP. Offerors shall follow-up with respondents to ensure they have completed the PPQ and sent to the 765 ABS/CONF. Once submitted, the information contained therein shall be considered sensitive and shall not be released to the offeror. Offerors are encouraged to call the CO and/or the CS, Ms. Salvador, to confirm receipt of PPQs from all POCs.

L.6. VOLUME III - PRICE AND OTHER CONTRACTING CONSIDERATIONS

L.6.1. General. The Price and Other Contracting Considerations proposal shall be prepared according to these instructions and will be evaluated in accordance with the evaluation criteria in Section M of this RFP.

Compliance with these requirements is mandatory and failure to comply may render the proposal unawardable.

L.6.2. Volume Organization. The Price and Other Contracting Considerations volume shall be organized according to the following general outline:

1) Table of Contents

2) Summary Page(s)

3) Coefficient proposal

4) Teaming Arrangement(s) and/or Letter of Intent (if applicable)

5) Solicitation Requirements, Terms and Conditions

6) Proposal Acceptance Period

L.6.2.1. Summary Page(s). To aid the Government's understanding, describe how the offeror's proposed price is reasonable and matches the proposed technical approach to meet the requirement. The Summary Page(s) shall not exceed two (2) pages.

L.6.3. Price Data

L.6.3.1. Price Reasonableness. The source selection will be conducted with the expectation of adequate price competition for this acquisition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time, however, the CO determines that adequate price competition no longer exists or if price reasonableness cannot be determined, offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, to enable the CO to determine price reasonableness.

L.6.3.2. Proposed Price. Insert the proposed coefficient in the SF 1442, Section B. The coefficient shall be proposed as a percentage: positive, negative or zero. The offerors shall explain the basis for development of the coefficients.

L.6.4. Other Contracting Considerations.

L.6.4.1. Include a cover letter or proposal cover page listing the name(s), title(s), office phone number (if applicable, mobile number), and e-mail address(es) of those individuals authorized to make decisions on behalf of the offeror with respect to the proposal and those individuals authorized to negotiate with the Government for this solicitation. The offeror shall also provide the official company/division street address, CAGE code, UEI number as reflected in the current System for Award Management(SAM) registration, and a construction permit of class 4 or above. In addition, offerors must complete the following and include in Volume III:

(a) Section A - Solicitation/Contract Standard Form 1442(SF 1442). Offerors are required to complete blocks 14- 19, 20A, 20B and 20C of the SF 1442. An official having the authority to bind the offeror's company contractually must sign and date the SF 1442. The hard copy of the SF 1442 must bear an original authorized signature. By submission of its offer, the offeror agrees to all solicitation requirements, including terms and conditions, as written in the RFP.

(b) Section I - Contract Clauses. The offeror shall complete and submit any applicable clause requiring information to be filled in.

(c) Section K - Representations and Certifications. The offeror shall complete and submit this section in its entirety in addition to completing the on-line Representations and Certifications at SAM at https://www.sam.gov/. If a SAM registration has not been completed, please fill out the items in Section K and submit it in its entirety. Although a SAM registration isn't required when submitting the proposal it is required for award.

L.6.4.2. Responsibility Determination. IAW FAR 9.104-5,the offeror is required to comply with the submission regarding FAR 52.209-7,Information Regarding Responsibility Matters, found in Section K of this RFP. Since it is the Government's intent to make Award Without Discussions IAW FAR52.215-1, the Government may request an offeror to submit additional information so a responsibility determination can be made. This request for additional information will not be construed as communications or discussions with an offeror as defined by FAR 15.306. An incomplete proposal may be considered to indicate lack of understanding of the requirement and may result in the entire proposal being determined "Unacceptable" and eliminated from further consideration.

L.6.4.3. Teaming Arrangement and/or Letter of Intent. If a teaming arrangement is contemplated, provide complete, verifiable information detailing the arrangement, to include any relevant and recent information on previous teaming arrangement with the same partner. Disclose existing or planned agreements between and among the principals, each company's responsibility for financial management of the venture, the business systems contemplated for use by the entity and their location.

L.6.4.4. Alternate Proposals. Alternate proposals will not be accepted.

L.6.4.5. Incurred Expenses. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any preparation costs. The contractors who receive an award as a result of this SABER solicitation will be awarded a task order to meet the minimum guaranteed amount at the time of award, subject to the availability of funds. The Government intends to issue a task order for the expenses incurred in the initial pre-construction conference after award, in the amount of EUR 2,000.00. NO OFFEROR WILL BE

COMPENSATED FOR SUBMITTING A PROPOSAL.

Section M - Evaluation Factors for Award

Miscellaneous text in this section has been modified to:

M.1. SOURCE SELECTION

M.1.1. Number of Contracts. The Government intends to award one contract for this Simplified Acquisition Base Engineer Requirements (SABER) program.

M.1.2. Basis for Contract Award

M.1.2.1. This is a competitive source selection where the best value is expected to result from selection of the proposal that is rated acceptable in the technical and past performance factors and has the lowest total evaluated price. The award shall be made if the offeror is deemed responsible, and whose proposal conforms to ALL solicitation requirements, to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this Solicitation. All other than price factors, when combined, are approximately equal to price.

This is a competitive source selection where the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. The award shall be made to the offeror whose proposal is determined to be acceptable in the technical and past performance factors, and with the lowest price, deemed responsible, and whose proposal conforms to ALL solicitation requirements, to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this Solicitation. All other than price factors, when combined, are approximately equal to price.

To be considered for award, an offeror must:

a) meet the Section M, Evaluation Factors for Award, and conform to all solicitation terms and conditions in compliance with Section L, Instructions, Conditions and Notices to Offerors or Respondents;

b) receive "Acceptable" Technical rating;

c) receive "Acceptable" Past Performance rating;

d) have a complete, fair and reasonable price; and

e) be determined responsible IAW FAR 9.104-1.

M.1.2.2. All technically acceptable offers shall be treated equally except for their prices. Failure to meet a requirement may result in an offer being determined unacceptable.

M.1.2.3. The Government seeks to award to the offeror who meets the Air Force's requirements of this solicitation. In this source selection, the Source Selection Authority (SSA) will make an integrated assessment and best value award decision to award without discussions or will direct establishment of a competitive range for the purpose of holding discussions.

M.1.3. Discussions and Evaluations.

M.1.3.1. While the Government source selection evaluation team and the SSA will strive for maximum objectivity, the source selection process, by nature, is subjective and, therefore, professional judgment is implicit throughout the entire process. IAW FAR 52.215-1(f)(4), the Government intends to evaluate proposals and award the contracts without discussions. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint. Offerors shall submit the required information in the format specified in Section L. Offerors may be asked to clarify certain aspects of their Technical, Past Performance or Price proposal. Exchanges conducted with regard to adverse past performance or to resolve minor or clerical errors in any of the proposal volumes will not constitute discussions, and the CO reserve the right to award a contract without granting an opportunity to revise the original proposal.

M.1.3.2. The Government will evaluate offerors' Price, Technical and Past Performance volumes as follows:

a) The Government will rank all proposals by proposed coefficient percentage (price). The total evaluated price will be calculated as follows: basic period and all option years coefficients will be added IAW FAR Clause 52.217-5, Evaluation of Options. To enable the use of FAR Clause 52.217-8 at any time, 6 months of performance is being added to each period, for evaluation purposes only.

b) Starting with the lowest priced offer, the Government will evaluate the offeror's technical proposal IAW M.3, Factor 1, and offeror's past performance IAW M.4, Factor 2, for acceptability, until two (2) offerors are determined to be acceptable. Once two (2) offerors are determined acceptable, the price evaluation team will evaluate each offeror's coefficient to determine price reasonableness and completeness. The evaluation will be accomplished to IAW M.5, Factor 3. The government will award the contract to the offeror with the lowest priced proposal that is rated acceptable on the technical and past performance factors.

M.1.3.3. The Government reserves the right to conduct discussions if deemed in its best interest. If the Government holds discussions, at the direction of the SSA, the CO will establish a competitive range IAW FAR 15.306(c)(1) procedures and this solicitation. IAW FAR15.306(c)(2), the Government also reserve the right to limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. If the CO eliminates a proposal from the competitive range, the proposal will not be considered for award. Written notice of a CO's decision to eliminate will be provided to unsuccessful offeror(s) IAW FAR 15.503(a)(1).

M.1.3.4. If at any time during the evaluation period it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision(FPR) will be considered in making the source selection decision.

M.1.4. Solicitation Requirements, Terms and Conditions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors and subfactors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exception unacceptable.

M.2. EVALUATION FACTORS AND SUBFACTORS FOR AWARD

The following evaluation factors and subfactors will be used to evaluate each proposal. An award will be made to the offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the evaluation factors and subfactors described below:

Factor 1 - Technical

Subfactor 1 - Execution and completeness of the Seed Project

Subfactor 2 - Quality Management Plan

Factor 2 - Past Performance

Factor 3 - Price

M.3. FACTOR 1 - TECHNICAL

The purpose of the technical factor is to assess the offeror's proposed approach, as detailed in its proposal, to satisfy the Government's requirements. The Government's technical evaluation team will evaluate the technical proposals, assigning a rating of "Acceptable" or "Unacceptable". The offeror's proposal shall be evaluated utilizing two (2) technical subfactors, as they apply to the Seed Project (Attachments 7 and 7.1), SABER Specifications(Attachment 1) and SABER Special Contract Requirements (Attachment 2) . The offeror's proposal must demonstrate a clear understanding of the nature and scope of work required. Failure to provide a reasonable and complete proposal may reflect a lack of capability to perform the work requirements and may result in a determination that the offeror's proposal is "Unacceptable. "Detailed instructions are included in the Section L.4 of this solicitation. Any subfactor evaluated as "Unacceptable" will render the entire proposal "Unacceptable" and, therefore, unawardable. Only those proposals determined to be technically "Acceptable", either initially or as a result of discussions, will be considered for award. However, the offeror is reminded that the Government reserves the right toward this program based on the initial proposal, as received, without discussions.

TABLE C-1. TECHNICAL RATINGS

Adjectival Rating Description

ACCEPTABLE Proposal meets the requirements of the solicitation.

UNACCEPTABLE Proposal does not meet the requirements of the solicitation.

M.3.1. Proposals shall be evaluated against the following technical factor:

M.3.1.1. Subfactor 1: Execution and Completeness of the Seed Project

This subfactor assesses the offeror's technical approach to accomplish all work elements of the design-build seed project, Project No. MQNA 24-1800. The evaluation will address the offeror's response as outlined in "Evaluation Criteria".

Evaluation Criteria

The standard is met when the proposed 35% concept design across all disciplines demonstrate the offeror's technical capability for successfully executing and completing the seed project IAW the SOW and the proposal provides:

a) Effectively and logically detailed narrative summarizing, explaining and documenting the 35% concept design IAW SOW, addressing a sound approach for all components

b) Effective and accurate concept design drawings describing a 35% concept design IAW SOW

M.3.1.2. Subfactor 2: Quality Management Plan (QMP)

This subfactor will assess the offeror's Quality Control(QC) procedures, processes, methods, and key personnel that assure high quality workmanship during the life of the SABER program performance period. Upon contract award, this QMP will be incorporated into the basic contract to be apart of the contract requirements.

Evaluation Criteria

The standard is met when: IAW WITH L.4.3.2.1.

a) Proposal provides a detailed QMP to include, as a minimum, the following components to cover all activities, both onsite and offsite, work by subcontractors, fabricators, suppliers, and purchasing agents:

i) description of the method for conducting and reporting the effective and accurate preconstruction survey;

ii) description of their plan for conducting environmental brief;

iii) description of their plan for hiring/training the environmental manager;

iv) description of their method for providing and maintaining employee training records.

b) Key personnel minimum qualifications are met as follows:

i) Program Manager - Engineering Degree with five years of multi-discipline experience

ii) Quality Control Manager - 5 years of construction experience and Certificate of Completion of QCM for Contractor by U.S. Army Corps of Engineers (to be provided NLT 2 months after award)

iii) Quality Control Representative - 5 years of construction experience

iv) Project Managers - 4 year Degree in Engineering, Construction or Business with three (3) years of construction experience or No Degree and five (5) years of construction experience

v) CADD Technicians - 3 years of CADD experience

vi) Certified Safety Representative - IAW Portuguese decree-law 109/2000, dated 30 June

M.4. FACTOR 2 - PAST PERFORMANCE

The purpose of the past performance factor is to assess the offeror's demonstrated record of performance for acceptability with the ability to provide construction services that meet users' needs. The Government will evaluate past performance to assess how well the offeror performed work relevant to the requirement described in the solicitation as an indicator of an offeror's ability to perform the contract successfully. The Government will use the following procedures in evaluating past performance.

M.4.1. Evaluation Process. The past performance evaluation considers each offeror's demonstrated recent and relevant record of performance. Acceptability is assessed at the overall Past Performance factor level after evaluating the offeror's recent and relevant past performance quality. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror's Past Performance Proposal volume, and information obtained from other sources available to the Government, to include, but not limited to: Past Performance Questionnaire (PPQ), Contractor Performance Assessment Reporting System(CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS),or other databases to include, but not limited to, interviews with Program Managers, Past Performance Information (PPI) POCs, Contracting Officers, Fee Determining Officials, the Defense Contract Management Agency (DCMA), an /or commercial sources.

The past performance evaluation will take into account past performance information regarding predecessor companies, key personnel, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

The offeror's past performance efforts will be assessed for three categories: Recency, Relevancy, and Quality.

M.4.1.1. Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the efforts must be ongoing contracts or those completed within three(3) years of the date of issuance of this solicitation that includes at least six (6) months of documented performance during the three-year period. Contract performance that meets these criteria will be evaluated in their entirety. Contract performance that does not meet these criteria will not be considered or evaluated.

M.4.1.2. Relevancy Assessment. The Government will conduct an in-depth evaluation of recent performance information obtained to determine how closely the effort performed under those contracts/task orders relate to the scope, magnitude and complexity of efforts described in this solicitation. Offerors are required to demonstrate performance of efforts involving requirements that are similar or greater in scope of the overall SABER(broad range of maintenance, repair and minor construction work on real property);magnitude (historical average values of task orders issued under SABER is approximately EUR 450,000.00 or equivalent in dollars, up to approximately EUR1,750,000.00); and complexity (multi-trade projects including design-build, concurrent performance and/or at multiple locations, etc.) rather than the seed project described in this solicitation. The Government will use the following relevancy definitions:

TABLE 4 - RELEVANCY ASSESSMENT

Adjectival Rating Definition

RELEVANT Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

NOT RELEVANT Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

M.4.1.3. Performance Quality Assessment. The Government will consider the performance quality of recent, relevant efforts. In addition to evaluating the extent to which the offeror's performance meets the solicitation requirements, the assessment will also consider aspects such as the offeror's history of adhering to schedules (including the administrative aspects of performance), reasonable and cooperative behavior and commitment to customers satisfaction.

The quality assessment consists of an in-depth evaluation of past performance information available, regardless of its source. The quality assessment may reveal positive or adverse past performance information. Adverse is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comment received from sources without a formal rating system. Offerors will be given an opportunity to respond to adverse past performance information for which they have not previously had an opportunity to address.

The quality assessment performed in support of this source selection does not establish, create, or change the existing record an history of the offeror's past performance on past contracts; rather, it gathers information from customers on how well the offeror performed those past contracts.

M.4.2. Acceptability Evaluation. As a result of the quality and relevancy assessments of the recent contracts evaluated, offerors will receive an "Acceptable" or "Unacceptable" rating. This rating represents the overall evaluation of contractor performance.

The Government will not award a contract to an offeror rated "Unacceptable".

The Past Performance factor will receive one of the Acceptability Assessment Ratings below:

TABLE 5- PAST PERFORMANCE ACCEPTABLE/UNACCEPTABLE RATINGMETHOD

Adjectival Rating Description

ACCEPTABLE Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown. (See note below.)

UNACCEPTABLE Based on the offeror's performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an…