SABER QA Compilation 15 Mar 2024.pdf

Attachment 3 – SABER Questions and Answers Simplified Acquisition of Base Engineering Requirements

FA448624R0001

K – Contracting C – Cost/Pricing T- Technical P – Past Perf.

Solicitation / Attachment Reference

Cross Reference Discussion/Comment/Question Government Response

Pre-Proposal and Site Visit Conference

(27 Feb 2024)

How is price being evaluated (included variants “how is the ordering from lowest to highest being done”)

The answer can be found in the solicitation’s (amendment 00001) Section M paragraph.

M.1.3.2a), and b).

How does currency exchange work since RS Means produces an estimate in USD and proposals are to be in EUR?

The DoD issues an annual fiscal year exchange rate that is sent to contractors every FY. Current FY24 is 0.9798 and will be valid until 30 Sep 2024. Vendors are to estimate exchange rate impact in their risk assessment and adjust the coefficient accordingly.

Recency/Relevancy Assessment – Does not reflect today’s magnitude compared to three

(3) years ago. Can we include the estimated value reflecting today’s estimate for relevancy?

Vendors can provide an adjustment for inflation/higher cost of materials and labor when they state the amount of the award they are submitting.

How do vendors get PPQs for Government work?

PPQ for Government work is replaced by CPARS reports.

Post Conference

At the first meeting (presentation) it was said that two companies would be chosen for SABER and then they would compete against each other. At yesterday's meeting I had the idea that only one company will be chosen, can you clarify this situation for me?

As per the solicitation, only one award will be made.

This change was due to one of the advantages of SABER is its quick lead time, and having two awardees would deny that advantage, so our customer decided to keep it as only one award.

T- Technical P – Past Perf.

Solicitation / Attachment Reference

ATCH 7 –

SOW 2.2.3.2

SOW calls for installation of 4 new light fixtures in Room #102. Drawing shows 2 light fixtures – please clarify.

Install 2 light fixtures in accordance with project drawings.

ATCH 7 –

SOW 2.1.7.1

SOW demolition of antenna Structure – please provide location and details of existing structure.

Location and details provided during site visit. Structure is located at South side of the building.

ATCH 7 –

SOW 2.1.7.2

SOW demolition of exterior lighting fixtures

– drawings do not show location of existing fixtures.

There is one light fixture on each corner, one on the West side and one on the East side.

ATCH 7 –

SOW 2.2.7.1 Provide location and specification for new exterior antenna structure.

Antenna structure is located on the North side of the building. No specification will be provided by the Government. Being a SABER contract, contractor shall develop all the missing information.

ATCH 7 –

SOW 2.2.7.2 Provide location for 6 new exterior light fixtures – drawings do not show locations

There is one light fixture on each corner, one on the West side and one on the East side.

Being a SABER contract, contractor may suggest changes to these locations.

ATCH7.1 -

Drawings 02 of 06

Interior metal stud walls – do the studs continue to deck or terminate just above acoustical ceiling height?

Metal studs terminate just above acoustical ceiling height.

GENERAL

Can photographs be provided of each room involved in the construction and exterior elevations?

No. Contractor may request a site visit to take pictures.

ATCH7.1 -

Drawings 05 of 06 At what height is the new ACT Ceiling system being installed?

9 feet.

T- Technical P – Past Perf.

Solicitation / Attachment Reference

ATCH 7 -

SOW

P3 Demolition -general Notes VS P5 General Notes

P3 indicated building will be unoccupied during construction while P5 indicates building will remain occupied during construction – please clarify.

Consider P5 – building will be occupied during construction.

Solicitation P2 & P42

Section 13D of Form 1442 indicates 10 days for Government acceptance while Section L.1.4 indicates 90 days for Government acceptance. Please clarify.

Section L.1.4. is correct. Block 13D will be corrected on the amendment.

FAR 14.202-

8 Subpart 4.5

Will the Government consider electronic submission of bid only in lieu of Electronic with paper copy?

The Government will not.

ADD0001 L.3.4

Questions are to be submitted 5 days prior to RFP Closing date at 1600 HRS. If answers are answered by Government on next business day, then there is not enough time to incorporate the answers into our bids, print out hard covers bid as described and deliver to Base. We ask that the bid be extended prior to questions being due so that the dates are known in advance so printing and delivery can be arranged.

The 5 days prior to RFP is the latest the Government guarantees an answer.

Questions submitted after that deadline will be accepted, but an answer is not guaranteed.

The Government will post Q&A every Friday until the last week of the solicitation, at which point will post every Q&A received as soon as answers are consolidated.

Solicitation P44 & P45 – Vol.1

Which measurement system should we use in the design drawings: Metric or Imperial? Or both?

Metric

T- Technical P – Past Perf

Solicitation / Attachment Reference

Solicitation

P64, M.4.1.1.

Recency Assessment

“To be recent, the efforts must be ongoing contracts or those completed within three (3) years of the date of issuance of this solicitation (…)” Can you specify the time period?

Solicitation was issued on 21 Feb 2024, therefore in accordance with paragraph L.5.2.3, the recency interval starts on 21 Feb 2021, but can include projects that started previously but had at least 6 months performance after that date.

Solicitation

P64, M.4.1.2.

Relevancy Assessment

We have a lot of small projects involving repair and minor construction works, however individually they don’t fit into the range of the magnitude requested. Can we group small works carried out in the same place and for the same client?

The range of magnitude is stated in paragraph L.5.2.3.

ATH 7 -

SOW 2.2.3.2

Taking in account the point 2 of SABER where is written that the Contractor Proposal includes:

Project SOW (may be Revised or Expanded with all changes clearly noted) Minimum 35% design drawings to include:

site map, layouts, materials schedules.

And also the last information that you send, in the cross reference 2.2.3.2 do we have to change the drawings for add 2 more lights (in total 4) instead of what is designed? If yes in which percentage of drawings? A new drawing? Do we need to have the materials schedules? The contractor need, in this case, to do a new SOW?

Contractor shall develop the project having in consideration two (2) light fixtures in room #102. Per SABER specifications, contractor shall revise and expand the SOW and Project Drawings having in consideration what the Government provided and is responsible for identifying new tasks/items not mentioned by the Government but needed to accomplish the project requirements. Contractor will always have to deliver a SOW and Drawings. No materials schedule is needed.

T- Technical P – Past Perf

Solicitation / Attachment Reference

Solicitation How do we present price in the proposal submission?

Offerors should fill out the Unit price per CLIN column on section B, on all CLINs

Solicitation Are we supposed to submit price in the seed project?

For the seed project, only the information required in L.4.3, specifically L.4.3.1.1, is to be submitted.

Solicitation

L.6.3. Price Data L.6.3.1.

Price Reasonablen ess

The source selection will be conducted with the expectation of adequate price competition for this acquisition per FAR 15.403-1(c)(1);

therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time, however, the CO determines that adequate price competition no longer exists or if price reasonableness cannot be determined, offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, to enable the CO to determine price reasonableness.

This means that no RSMeans estimate is required correct?

The only “price” information required is the coefficient correct”

That is correct on both questions. No pricing on the technical approach in L.4.3.1, this project will only be used to assess technical capability, not price reasonableness.