HHFS Q and A (2).pdf

Holistic Health and Fitness Support

Questions and Answers Part 2

Section 3 – Requirements:

a. Will the Contractor be responsible for the cost of any Critical & Rehabilitative Consumables?

This would include items such as sports medicine supplies (e.g., rigid athletic tape, elastic therapeutic tape, blister care kits), modality accessories (e.g., Ultrasound gel, electrical stimulation pads, single-use hygienic barriers), and disposable bracing and splinting items (e.g., pre-packaged ankle braces, finger splints, compression wraps, slings for immediate injury management).

- No, the government will provide materials as necessary

b. Will the Contractor be responsible for providing the technology (software and data tracking tools) for data analysis to ensure physical readiness? This might include Athlete Management Systems (AMS), Wearable Tech Subscriptions, Biomedical Assessment Software, etc.

- Yes

c. Please confirm whether all six contractor FTEs are required to possess a current SECRET or provisional SECRET clearance prior to beginning performance, regardless of whether the individual requires NIPRNET/network access.

- N/A

d. Please confirm whether the contractor is required to possess/maintain a Facility Clearance (FCL) and whether the Government will sponsor the contractor and/or otherwise eligible personnel for required security clearances.

- N/A

e. Please clarify the expected frequency and minimum requirements for professional development, certified training courses, conferences, and CEUs. Are associated registration and travel costs reimbursable as ODCs/travel, or are these costs expected to be included in the contractor’s fully burdened labor rates?

- Included in labor rates

f. Please provide the Government’s estimated annual travel requirements, including anticipated number of trips, travelers per trip, approximate duration, and likely destinations. Please confirm that authorized travel will be reimbursed under a separate travel CLIN and is not expected to be included in fixed labor pricing.

- 4 times per year, 7 days per trip

g. Please confirm the intended allocation of the six FTEs between JBMDL and Travis AFB by labor category. Is the requirement one Athletic Trainer, one Functional Strength Coach, and one Mindfulness Coach at each installation?

- Correct, one of each per location

h. Please clarify whether temporary qualified coverage is required for employee absences of less than 30 workdays and whether the contractor must maintain continuous coverage of all six positions during PTO, illness, training, or other routine absences.

- No coverage required for less than 30 days

i. DD Form 254 / Security: references an attached DD Form 254; however, a DD Form 254 does not appear to be included with the solicitation attachments. Please confirm whether the DD Form 254 will be provided upon award or, if applicable to proposal preparation, please provide the current DD Form 254.

- Verbiage removed from PWS DD254 not required

j. Athletic Trainer Certification: Please clarify whether Athletic Trainer certification is mandatory.

PWS §3.12.1 states “Athletic Trainer – Bachelors and Certification,” while §3.13.1 identifies Athletic Trainer certification as preferred.

- Mandatory, preferred verbiage removed

k. The PWS requires a 30-day phase-in period, while the solicitation identifies September 30, 2026 as the beginning of the base period. Please clarify the anticipated award date, phase-in period, and full-performance start date, and confirm whether the 30-day phase-in occurs before or within the stated base period.

- The base period will begin on September 30, 2026, followed by a 30 day phase in period with a full performance start date of 1 November 2026.

l. PWS Section 3.12 states that each Athletic Trainer requires a bachelor’s degree and certification, while Section 3.13 describes Athletic Trainer certification as preferred. Please confirm the mandatory degree, certification, and any state licensure or registration requirements applicable to the Athletic Trainer positions.

- Mandatory certification, preferred verbiage removed from PWS

m. PWS Section 3.13 states that the Mindfulness Coach requires a bachelor’s or master’s degree in psychology or counseling “with a NBCC accreditation for NCC.” Please clarify whether the individual must hold an active National Certified Counselor (NCC) credential and whether a bachelor’s degree is sufficient when the individual otherwise meets the experience and credential requirements.

- Must hold active credentials

n. The PWS references support for approximately 1,400 Airmen across JBMDL and Travis AFB.

Please provide the approximate distribution of personnel between the two locations.

- Approx. 700 per location

o. PWS Section 3.1.13- Are contractor personnel expected to provide any clinical services, diagnosis, treatment, rehabilitation, counseling, or patient care, or is the requirement limited to performance optimization, injury prevention, resilience training, and coaching?

- No, all formal diagnoses and care is provided by the Medical groups on base.

p. PWS Section 3.1.13 requires individualized monthly performance reports for Airmen. Please clarify whether these reports contain clinical findings, protected health information (PHI), behavioral health information, or performance-related coaching metrics only.

- Accessible report upon request but not individualized

q. PWS 3.4: Will the Government confirm the estimated annual hours per position?

- 1920 per position

r. PWS 3.9: Will the Government accept clearance-eligible personnel at start, with full secret clearance completed within a set period?

- N/A

Section 4 – Travel:

a. Please provide the Government’s estimated annual travel requirements, including anticipated number of trips, travelers per trip, approximate duration, and likely destinations. Please confirm that authorized travel will be reimbursed under a separate travel CLIN and is not expected to be included in fixed labor pricing.

- $10k CAP keep FFP

b. Please provide estimated annual travel quantities, anticipated trips, or notional travel assumptions for CLINs 0004 and 0008. If no estimates are available, should offerors propose travel based on independent assumptions?

- See previous answers above

Section 6 – Services:

a) PWS Section 6 identifies office space and equipment to be furnished by the Government. Please clarify whether contractor personnel will be co-located within medical treatment facilities, human performance facilities, fitness centers, or operational squadron environments.

- Operational Squadron Environments

Contracting Questions:

a. The RFP states, “Offers will be evaluated by adding a factor of 10 percent to the price of all offers except offers from HUBZone small business concerns that have not waived the evaluation preference; and otherwise successful offers from small business concerns.”

1. Are offerors required to be HUBZone to be eligible for award?

2. Please explain what advantage is given to HUBZone offers that have not waived the evaluation preference and “otherwise successful small business offerors.”

3. Please define what constitutes an “otherwise successful small business offeror” in this context.

- This is a Total Small Business set aside. RFO 52.219-6 is applicable.

b. Please clarify whether the East and West Coast travel CLINs should be proposed as firm-fixed-price amounts or treated as reimbursable travel, as the PWS describes reimbursement based on authorized travel and supporting receipts.

- Firm Fixed Price

c. Please clarify whether Total Evaluated Price will include the base period, all four option periods, and the six-month FAR 52.217-8 extension.

-If six-month extension is added to Total Evaluated Price, it will be evaluated at time of award.

-The six-month extension is calculated by dividing the last option year in half and may be done if the 6-month extension is exercised.

d. Please confirm that the PWS dated 25 August 2026 is the controlling PWS for FA448426Q0036.

- An updated PWS has been unloaded dated _____

e. The solicitation incorporates FAR 52.222-41 and 52.222-43 and includes New Jersey and California wage determinations, but the three required PWS labor categories are not expressly identified in the attached wage determinations. Please confirm whether the Government has identified applicable SCLS classifications for the Athletic Trainer, Functional Strength Coach, and Mindfulness Coach positions, or whether offerors should determine applicable professional exemptions and, where necessary, address unlisted nonexempt classifications through the SF 1444 conformance process.

- It is the contractor/employer’s responsibility to classify and pay employees appropriately.

f. The applicable Wage Determinations do not appear to contain labor categories that directly correspond to the required positions of Athletic Trainer, Functional Strength Coach, and

Mindfulness Coach. Does the Government have recommended SCLS/Wage Determination labor category mappings for these positions?

- It is the contractor/employer’s responsibility to classify and pay employees appropriately.

g. Given the specialized qualifications required for the Athletic Trainer, Functional Strength Coach, and Mindfulness Coach positions, does the Government anticipate labor category conformance actions under the applicable Wage Determinations?

- If the successful offeror believes work is not covered by one or more existing classifications, the contractor and contracting officer will follow the process set forth in FAR 22.1019/RFO 22.1004-

2. Note that a conformance does NOT create an entitlement to equitable adjustment in the year of conformance, and the indexing procedure would affect any future-year wage increases for any conformed classifications.

h. Will Past Performance be evaluated as part of the source selection process? If so, please provide the submission requirements, relevancy criteria, and any limitations regarding customer references or project examples.

- See Evaluation Factors for Award in the Solicitation.

i. Should offerors identify the proposed Task Lead at proposal submission, or may the Task Lead be designated after award?

- The Task Lead may be designated after award.

j. Is there an incumbent? If so, how many positions are currently staffed and do personnel hold active secret clearances?

- This is a new requirement.

k. PWS 3.13 / Wage Determinations (NJ 2015-4191, CA 2015-5655): Are the Athletic Trainer, Functional Strength Coach, and Mindfulness Coach positions covered by the Service Contract Act or exempt professionals?

- Offeror should be aware of the regulations at 29 CFR 541.300 (series).