A4_PERFORMANCE_WORK_STATEMENT_20170320.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

OPERATION, MAINTENANCE AND REPAIR OF

THE TERTIARY WASTEWATER TREATMENT

FACILITY, LAND APPLICATION SITE, AND

TACTICAL TRAINING BASE SEPTIC SYSTEM

AT

JOINT BASE MCGUIRE-DIX-LAKEHURST

1 July 2017

REVISION CONTROL

Revision

Number

Date Remarks

TABLE OF CONTENT

1.0 DESCRIPTION OF SERVICES

1.1 TYPE OF WASTE WATER PLANT

1.2 PERMITS

1.3 OPERATION AND MAINTENANCE (O&M)

1.4 RECLAIMED WATER FOR BENEFICIAL REUSE (RWBR) AND LAND APPLICATION SITE (LAS) .. 6

1.5 TTBSS

1.6 COLLECTION LINE CLEANING AND STOPPAGES

1.7 LIFT STATION

1.8 ACCEPTANCE OF SIMILAR WASTE FROM OTHER SOURCE

1.9 SLUDGE REMOVAL

1.10 LABORATORY TESTS AND ANALYSIS

1.11 MONTHLY PLANT OPERATIONS RECORDS

1.12 NJDEP REPORTS

1.13 NITRATE SAMPLE

1.14 ENVIRONMENTAL REQUIREMENTS

1.15 GENERATOR OPERATION AND MAINTENANCE

1.16 MARK OUTS

1.17 MOWING

1.18 SNOW REMOVAL

2.0 SERVICE SUMMARY

2.1 PERFORMANCE OBJECTIVE

2.2 PERIODIC PROGRESS MEETINGS

2.3 QUALITY ASSURANCE

3.0 CONTRACTOR FURNISHED PROPERTY, ITEMS AND SERVICES

3.1 CONTRACTOR FURNISHED EQUIPMENT

3.2 REMOVAL OF CONTRACTOR OWNED PROPERTY

3.3 FIRE EXTINGUISHER SERVICES

3.4 CONTRACTOR EMPLOYEE MEDICAL SERVICES

4.0 GENERAL INFORMATION

4.1 PERSONNEL

4.2 QUALIFICATIONS/CERTIFICATIONS

4.3 PLANS

4.4 ACCESS TO FACILITIES

4.5 SECURITY REQUIREMENTS

4.6 CONTINUITY OF ESSENTIAL SERVICES

4.7 TRANSITIONS

5.0 TECHNICAL EXHIBIT

1.0 DESCRIPTION OF SERVICES.

The Contractor shall provide all management, labor and equipment to operate, maintain and repair the TWTF, eight (8) Lift

Stations, Land Application Site (LAS), Tactical Training Base

Septic System (TTBSS) and the Reclaimed Water for Beneficial

Reuse (RWBR) system. The equipment to be maintained and repaired includes, but not limited to: manholes, force and gravity sewer mains, lift stations, basins, heating, ventilation and air conditioning , equipment, valves, pumps, piping, emergency generators, motors, conveyors, electrical components, instruments and gauges, and supervisory control and data acquisition (SCADA) system. The Contractor shall be responsible for grass cutting and snow removal in all areas of direct control.

Note: Building structure, lighting and electrical not directly associated with the operation of the plant is repaired under the

Base Operation Contract.

1.1 Type of Waste Water Plant

The TWTF is a Biological Nutrient Removal plant that utilizes the Bardenpho treatment process to remove Total Nitrogen. The plant is located off Texas Avenue in the Dix Area and sits on a

25 acre site. It has 2.4 million gallon per day (MGD) average flow, with 4.6 MGD design capacity. It is a tertiary treatment facility that filters the treated wastewater and uses ultra violet light for disinfection. A SCADA system with a CITECT version 7.20 controls and operates the plant.

1.1.1 Hours of Operation

The Contractor shall perform the required services under this contract twenty-four (24) hours a day, seven (7) days a week including all holidays with no exceptions.

1.2 Permits

The Government will obtain and maintain the operating permits for the TWTF and TTBSS. The plant currently has in place New

Jersey Pollutant Discharge Elimination System (NJPDES) Permit

#NJ0074284 and #NJG0200425. The TTBSS Permit Number is

NJ0193356. The Permits may be amended and/or renewed as required. The Contractor shall be responsible for compliance with the Permits. A copy of the current permits can be reviewed in Technical Exhibit (TE) numbers 03-1, 03-2 and 03-3.

1.3 Operation and Maintenance (O&M)

The contractor shall accomplish maintenance and repairs in accordance with O&M manuals and manufacturer requirements. The areas around all equipment shall be maintained free of oil, grease, dirt, and other debris at all times. The Contractor shall check, daily, all operating components for overheating of electrical drives and bearing housings, excessive vibrations, and unusual noises. The contractor shall develop and implement an Electrical Preventive Maintenance Program in accordance with

National Fire Protection Association (NFPA) 70B, Recommended

Practice for NFPA 70B Recommended Practice for Electrical

Equipment Maintenance and provide in writing to the Contracting

Officer (CO) by contract start date. Electrical work shall be done in accordance with NFPA 70, the National Electrical Code.

The contractor shall replace or repair items not functioning properly or needing repair. The contractor shall be responsible for all maintenance and problems that may arise due to spikes in customer usage.

1.3.1 Replacement Parts

The Government will reimburse the cost of parts that are required for maintenance and repair (scheduled or unscheduled) with the approval threshold under PWS sub-paragraphs 1.3.1.1 and

1.3.1.2 prior to purchase. The contractor is required to provide original invoices excluding any mark ups, but including shipping and delivery costs and documentation of payment to that service provider. The contractor shall be responsible for all labor required to install parts and making all necessary repairs as part of regular performance under this PWS.

1.3.1.1 Minor Repair Parts

The contractor shall request approval from the Contracting

Officer’s Representative (COR) for any materials under $50,000.

1.3.1.2 Major Repair Parts

The contractor shall request approval from the CO for any materials over $50,000.

1.4 RWBR and LAS

McGuire and Dix area share a common tertiary treatment plant for sanitary wastewater. Treated sanitary wastewater is disposed to ground water in twelve (12) infiltration/percolation lagoons at the LAS and to the RWBR.

1.4.1 RWBR

Designed to provide irrigation to the base golf course on a seasonal basis which typically runs between the months of May through October of each year. The Contractor shall maintain and operate all system components and piping mains, up to the golf course lagoon to include the SCADA system at building 5501. The

Contractor shall perform seasonal monitoring, testing and reporting in accordance with the plants’ permit #NJ0074284 or

#NJG0200425. These permits currently requires weekly testing during the time period of May through October and monthly testing from November through April of each year. (TE #03-2).

1.4.2 LAS

LAS is a 95 acres site consisting of 12 infiltration/percolation lagoons located just outside the base Pemberton Gate on

Juliustown-Browns Mills Road. The Contractor shall maintain and operate all components of the LAS to include but not limited to piping mains and valves. The contractor shall also maintain the lagoons by scarifying the bottom in order to allow proper infiltration/percolation of the treated wastewater. The

Contractor shall perform monthly monitoring, testing and reporting in accordance with the plants’ permit #NJ0074284. Copy of the permit is provided under TE #03-1.

1.5 TTBSS

TTBSS is a wastewater disposal system located approximately 15 miles from TWTF in an area of the ranges known as the

Contingency Operating Location. The TTBSS has designed capacity of 96,000 gallon per day, as-built drawings for this system are provided in TE #05 TTBS Drawings. The Contractor shall maintain and operate all components of the TTBSS to include but not limited to piping mains, system components, pumps and controls.

The Contractor shall perform monthly monitoring, testing and reporting in accordance with the NJPDES permit #NJ0193356 and provide the report to the CO or COR Copy of the permit is provided under TE # 03-3.

1.6 Collection Line Cleaning and Stoppages

The contractor shall provide 50 miles per year cleaning services for all sewer line identified under this contract. The contractor shall also provide emergency cleaning services for any stoppage of the sewer line within two (2) hours after written notification. Notification via phone may follow a written notification depending on the urgency of the situation.

COR shall not leave a voice message without following up to make sure a live person is contacted. All debris encountered during cleaning of lines and clearing of stoppages shall be vacuumed from lines and manholes.

1.6.1 Collection Lines Repair

Collection lines are repaired under other contracts in the event the contractor observes or is notified of a break, blockages, offset or cracked manhole covers in the sewer collection lines, the contractor shall notify the COR immediately.

1.7 Lift Station

There are eight (8) lift stations that will be operated and maintained under this requirement, two (2) of the eight (8) supports the Federal Correctional Institution (FCI) and the New

Jersey State Prison. Lift-Station K is at a remote location next to the New Jersey State Prison. This area has been the site of illegal dumping (appliances, trash, shrubs, tires etc.).

Although the Government makes every attempt to curb illegal dumping, it is the contractor’s responsibility to maintain the area. In the lift station that services FCI and the New Jersey

State Prison both have historically had attempts to clog up the lift station and the surrounding sewer mains by flushing coveralls, rags, plastic bags and other debris down the commodes at the prison. This happens approximately three (3) to four (4) times a year. It is the responsibility of the contractor to maintain and keep these mains clear.

1.8 Acceptance of Similar Waste from other source

The contractor shall accept other similar waste to be disposed in to the plants disposal point designed to receive wastes to include but not limited to waste generated by government contractors working in Joint Base McGuire Dix Lakehurst (JBMDL) or government personnel, portable toilets, collection tanks and sanitary wastes from campers/trailers on the Government

Installation. The contractor shall monitor the dumping of these wastes to ensure they are not harmful to normal plant operations.

1.9 Sludge Removal

The contractor shall meet all the requirements for the Sludge

Disposal Permit provided in TE #03-1. The TWTF will be required to dewater sludge. Approximately 6.5 million pounds of dewatered sludge cake at approximately 20% solids content will be produced annually. The contractor shall deposit the dewatered sludge into Government furnished containers. The Government will furnish the removal of full containers to an approved off-site disposal area at no cost to the contractor.

1.10 Laboratory Tests and Analysis

The contractor shall be responsible for all tests and analyses required by the Permit and Federal and State laws and regulations to ensure compliance with all the regulatory requirements. The contractor shall be responsible for completing all State reports and forwarding these reports through 787

CES/CEIE for signatures prior to mailing. The contractor shall be responsible for the proper performance of all required tests and analyses.

1.10.1 Laboratory Certification

The laboratory conducting the analysis shall be certified by the

New Jersey Department of Environmental Protection (NJDEP) for the analysis of each parameter required under this contract.

1.10.2 A copy of the current NJDEP laboratory certificate and a copy of the most current NJDEP Annual Certified Parameter list shall be submitted within 15 business days of the award for each laboratory that is to perform the analysis.

1.11 Monthly Plant Operations Records

The contractor shall provide monthly operational data on an Air

Force Form 1462 “Water Pollution Control Utility Operating Log” to record Wastewater Treatment Operations. The records shall capture all the requirements of the NJPDES Permit, PWS and plant performance data to be compiled to display plant performance trends. Form is readily available from the US Government Web

Site Electronic Publications http://www.e-publishing.af.mil

1.11.1 Annual Records

At the end of each October of each year, the contractor shall submit an annual treatment system status report to the CO, COR and 787 CES/CEIE. The report shall cover the following three (3) areas:

1.11.1.1 Management Data

Plant O&M cost summary; Historical cost summary detailing capital and replacement costs.

1.11.1.2 Operating Data

Average plant flows and loads, including, average influent and effluent, nutrients (nitrogen and phosphorus) levels, and sludge quantity data.

1.11.1.3 Unusual and Noteworthy

This section shall note any important events affecting plant performance over the past year, such as: Major plant expansion or modifications; major disasters and effects on plant performance; important changes in personnel and important modifications to standard operating procedures which significantly affect plant operations.

1.12 NJDEP Reports

All permit required reports shall be provided to the COR by the

20th of the month following the sample period. All sampling will be performed in accordance with all thePermits required under this requirement and State and Federal requirements.

1.12.1 Correspondence

The contractor shall provide all regulatory correspondence to the Government for review and approval prior to forwarding to any outside agency. Contractor shall send all correspondence including NJPDES reports via certified mail, return receipt requested. The contractor shall provide the receipts to the COR when completed. The contactor shall ensure the NJPDES reports are mailed by the 25th of each month.

1.13 Nitrate Sample

In addition to the permit requirements, the contractor shall locate a sample collection point in each aeration basin and perform monthly testing for nitrates. These tests shall be performed prior to sedimentation and before nitrate testing of the effluent. Testing results shall be submitted to 787 CES/CEIE monthly. NOTE: This is a regulatory requirement of JB MDL, not a permit requirement.

1.14 Environmental Requirements

The Environmental Requirements shall include the following:

1.14.1 Environmental Compliance

The contractor is required to comply with all applicable State and Federal laws, State and Federal regulations, and Air Force

Instructions (AFI) in effect and/or updated at the time of performance of this contract. The laws and regulations include, but are not limited to, environmental and occupational safety and health. The contractor shall be responsible for compliance of any operating permits, and also responsible and liable for penalties, fines, or natural resource damage claims that may be required or assessed by the State of New Jersey, Federal or

Local Government resulting from contractor performance, or failure to perform, during the course of this contract. The

Government will inspect for environmental compliance at their discretion, and will notify the CO of any discrepancies found within 2 business days

1.14.2 Solid Waste and Hazardous Materials

The contractor is responsible for the proper handling and disposal of solid and hazardous wastes and hazardous materials generated by or utilized during the course of its activities.

Proper handling may also include recycling and material recovery where required by law. The terms solid and hazardous wastes, and hazardous materials, include, but are not limited to: those defined in the Federal Water Pollution Control Act, the

Comprehensive Environmental Response, Compensation, and

Liability Act of 1980, the Solid Waste Disposal Act, the Clean

Air Act, the Toxic Substances Control Act, the New Jersey Solid

Waste Management Act, the New Jersey Water Pollution Control

Act, the New Jersey Air Pollution Control Act, and the regulations promulgated pursuant to these Acts. The contractor shall also be responsible for any enforcement action that may be taken by the State of New Jersey, other State or the Federal

Government related to handling, transportation and the proper disposal of solid and hazardous waste and hazardous materials.

If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted, the contractor shall prepare same and provide a written copy to the CO, and 787

CES/CEIE within 10 business days. 787 CES/CEIE must sign hazardous waste manifests. Additionally, such documentation and required reports, such as generator logs, shall be submitted monthly to 787 CES/CEIE.

1.14.3 Waters and Water Supply

It is impermissible to discharge any materials to the navigable waters of the United States without a permit. Accordingly, discharges to or in areas that may reasonably reach or impact wetland areas and all other watercourses, including ditches, is prohibited without a permit. All discharges to storm drains, including but not limited to, soils, sediments, and dyes utilized for equipment testing purposes are prohibited.

Environmentally safe dyes used for the purpose of tracing leaks and water loss may be discharged to the sanitary sewer system only. The contractor shall notify the COR immediately upon discovery of any known potential effluent discharge violations and provide an implementation plan and timeline for corrective actions within 24 hrs.

1.14.4 Inspection by Regulatory Agencies

The contractor shall notify the COR and 787 CES/CEIE immediately within ten (10) minutes by phone of any inspection visit or notification of visit by an agent of any regulatory agency occurring on the installation at any time unless notification was provided by the COR prior to such visit. Contractor shall not leave a voice message without following up to make sure a live person is contacted. The COR will issue instructions as to how to proceed in cooperating with the inspector. The contractor shall submit a written report, by close of business of the entire working day following completion of inspection/visit, to include the names, identification numbers, inspecting agency and the reason for the visit. Include a copy of all reports received and if samples are collected similar samples shall be accompanied by a statement signed by the inspector validating their authenticity. The contractor shall prepare responses of inspection deficiencies concerning contractor operation within six (6) business days of the date required by the inspecting agency and provide the response to the CO.

1.15 Generator Operation and Maintenance

The contractor shall perform operation, maintenance and repair of all generators associated with the waste water treatment plant and lift stations. Generator inventory list is provided under TE # 04. The contractor shall meet the requirements of AFI

32-1062 Electrical Systems, Power Plants and Generators in its entirety, ETL 13-4, Standby Generator Design, Maintenance, and

Testing Criteria and the original equipment manufacturers’ maintenance instructions to ensure safe and reliable electric power systems. The contractor shall run the generators monthly for testing in accordance with manufacturer’s instructions. The

Government will provide fuel for emergency standby generators.

A generator log must be kept that conforms to the requirements of N.J.A.C.7:27, Air Pollution Control, and the Dix Title V air permit. Generators may not be run for testing on high ozone days as designated by the NJDEP. The generator log that the contractor must use is attached in TE # 04. The contractor shall provide all generator logs to the CO on a monthly basis.

1.16 Mark Outs

The contractor shall provide all management, equipment, and labor necessary to locate and mark all sanitary manholes, sanitary force mains, and sanitary gravity sewer mains along with storm drain lines, manholes and inlet structures when requested for work clearance. The contractor shall complete routine request within 72 hours and within four (4) hours for emergency request. Mark-outs are to be recorded either manually or electronically on an AF Form 103 “Base Civil Engineer Work

Clearance Request”. The Base Operation Support contractor will provide work clearance requests for the area(s) to be marked out. Return completed form to Dix customer service desk located in Building 5344.

1.17 Mowing

The contractor shall be responsible for maintaining the surrounding grounds in wastewater plant, Sewage lift stations and LAS. Mowing grounds includes edging sidewalks, trimming hedges, the grass shall be maintained to a height of two (2) to four (4) inches within the TWTF plant area and maintaining the grass height at four (4)to 10 inches at the LAS and all Lift

Stations. The contractor shall also be responsible for weed control on the fence line and up to 10 feet outside the fence line.

NOTE: LAS is made up of a total of 95 acres, 59 acres are tillable and 36 acres require mowing.

1.18 Snow Removal

The contractor shall be responsible for snow removal on all

2,081 Linear Meters of roadways, 436 Linear Meters of sidewalks and 1,373 Square Meters parking lots at the TWTF plant area, LAS, Lift Stations and associated parking lots. The contractor shall salt/sand associated sidewalks, stairs, and walkways. See

TE #08 for areas requiring snow removal.

2.0 SERVICE SUMMARY

The listed “Performance Thresholds” are the Government’s acceptable tolerances of contractor performance and are representative of what is considered “acceptable work”. Any contractor performance that falls below these thresholds shall be considered “unacceptable work”. Any unacceptable work performed by the contractor must be corrected by the contractor within 2 hours after written notification. Additional time might be approved if the COR considers that additional time is warranted. If the deficiencies are not corrected within the required time frame, the COR shall notify the CO for rectification. Re-performance is the preferred method of correcting “unacceptable work”.

2.1 Performance Objective

SS #

Performance

Requirement

PWS

Paragraph

Performance Standard

1 Operation and

Maintenance

1.3 100% compliance with the New

Jersey Pollutant Discharge

Elimination System (NJPDES)

Permit #NJ0074284 , No

Defects, No Notice of Violation

(NOV) determined to be at the cause of the contractor

SS #

Performance

Requirement

PWS

Paragraph

Performance Standard

2 Laboratory Test and Analysis

1.10 100% compliance with the

NJPDES Permit #NJ0074284

3 Mark-out Sewer

Lines

1.16 98% of the time

Routine – Within 72 hours

Emergency – Within 4 hours

4 Collection Line

Cleaning and

Stoppages

1.6 95% of the time completed according to schedule

5 Environmental

Compliance

1.10, 1.11, 1.12, 1.14

100% compliance with the

NJPDES Permit #NJ0074284

6 Notifications 1.6, 1.14 98% of the time, on time notification to COR/CO of any permit violations, inspection and unscheduled shutdown

7 Reports 1.10, 1.11, 1.12, 1.13, 1.14

98% of the time, on time reporting

SURVEILLANCE: The COR, will ascertain the performance objectives through periodic inspections.

2.2 Periodic Progress Meetings.

The CO, Functional Commander, COR, other government personnel as appropriate, and the contractor shall meet quarterly to discuss the contractor’s performance. The following issues may be discussed:

- Opportunities to improve the contract

- Any modifications required of the contract

- Unsatisfactory inspections and trends against each performance objective observed

- Positive performance

- Steps taken by the contractor to prevent unsatisfactory occurrences in the future

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. If the contractor does not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution within 10 business days.

2.3 Quality Assurance

The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking items to ensure they meet the results listed in this PWS. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a DD

Form 2772, Contractor Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR in accordance with instructions provided and return it to the CO within 10 calendar days of receipt.

3.0 CONTRACTOR FURNISHED PROPERTY, ITEMS AND SERVICES.

3.1 Contractor Furnished Equipment

The Contractor shall furnish all property equipment and services not specifically identified within this PWS.

3.2 Removal of Contractor Owned Property

Within 30 calendar days after completion or termination of the

Contract, the Contractor shall remove all Contractor owned vehicles, equipment, tools, supplies, materials and other items from the Installation. The Government shall not be responsible for any Contractor owned property after this 30-day period. If the Contractor does not remove said property from the

Installation within the stated time, the Government will take possession of or dispose of the property and charge direct cost to the Contractor.

3.3 Fire Extinguisher Services

The Contractor shall provide the inspection and maintenance of portable fire extinguishers in Contractor-occupied facilities as required by NFPA 10.

3.4 Contractor Employee Medical Services

The Contractor shall provide first aid medical support services to all contractor employees incurring minor (e.g. blisters, abrasions and headaches) illness or injuries while working at the contract work site. Such services shall be structured to provide those types of medical care, which typically react to minor illnesses, injuries, or other medical services not requiring organized Emergency Medical Services.

4.0 GENERAL INFORMATION.

4.1 Personnel

4.1.1 Project Manager/Alternate Project Manager - The

contractor shall provide a Project Manager and an Alternate to be physically present on site, except on legal public holidays, during the hours of 7:45 AM through 4:30 PM, Monday through

Friday. The Project Manager and the Alternate shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work. The

Project Manager and the Alternate shall have full authority to contractually commit the contractor on matters pertaining to contractor's administration. The Project Manager and the

Alternate shall be able to understand, speak, read, and write the English language. The Project Manager and the Alternate may also act as the Lead Qualified Operator listed in paragraph

4.2.1.

4.2 Qualifications/Certifications

The contractor shall provide to the COR annually the following licensed certified and qualified personnel.

4.2.1 TWTF Operators

The contractor shall provide a qualified Operator of Record who possesses at a minimum, the valid New Jersey State licenses S4 and C4. The contractor shall further provide an alternate licensed Operator of Record to act in Operator of Record's absences, to include vacation and sickness.

4.2.1.1 The contractor shall furnish proof of licenses

annually as required by N.J.A.C. 7:10A, Licensing of water

Supply and Wastewater Treatment System Operators.

4.2.1.2 All contractor personnel shall present a neat

appearance, be easily identified, and have their identification card at all times.

4.3 Plans

The contractor shall provide the following Plans to the CO as indicated in the plan and/or TE #01. The Government will route the plan to the specific agency for review and approval. The plans shall clearly state the requirements of the plan and adherence to the permit and operational, maintenance and repair requirements. NOTE: Any updates and/or Government required revisions of these plans must be submitted to the COR within five business days of update or request.

4.3.1 Physical Security Plan

The contractor shall provide Physical Security Plan within 30 calendar days after award which shall include, but not limited to, the contractor Physical Security Program and Key Control

Program. The Plan shall specify how the contractor shall prevent unauthorized access, and vandalism directed toward contractor controlled facilities.

4.3.1.1 Key Control Program

The Key Control program must include provisions to control all keys assigned to the contractor. The plan shall include methods to verify that Government keys are not duplicated unless authorized by a valid work document approved by the COR.

4.3.1.2 Methods for reporting lost keys.

The occurrence of lost keys shall be reported telephonically by the contractor within 30 minutes of discovery of the loss to the

COR. The telephonic report shall be followed by a written report prepared and submitted by the contractor no later than one (1) business day following the loss. The report shall contain the key code designation, location accessed by the key;

date the key was discovered missing, name of the person who signed for the key, and information regarding how the key was lost. The contractor shall reimburse the Government for the cost of replacing keys or re-keying resulting from contractor activities.

4.3.2 Safety and Fire Safety Plan

The contractor shall submit within 30 calendar days after award a Safety and Fire Safety Plan which will identify measures to prevent property damage and accidents and to preserve the life and health of the contractor and Government personnel involved in the performance or receiving services. The Program shall comply with 29 CFR Part 1910, Occupational Safety and Health

Administration (OSHA), 29 CFR Part 1949, Office of Training and

Education, 29 CFR Part 1960, Basic Program Elements for Federal

Employee Occupational Safety and Health Programs and Related

Matters, the provisions of the OSHA and the Environmental

Protection Agency, Accident Reporting and Records, Engineer

Manual 385-1-1, The Corps of Engineer Safety Manual. The 87th

Air Base Wing Ground Safety Office and the 87th Civil Engineer

Fire Department will conduct routine inspections on an annual basis. The contractor shall allow the inspectors access to all areas and respond to all identified safety issues by notifying the COR.

4.3.2.1 The contractor shall comply with OSHA Confined Space

Entry Standard 29 CFR 1910.146, and ANSI Z117.1 regarding entry and work within confined spaces. The contractor shall appoint a

Confined Space Competent Person with thorough knowledge of

OSHA’s Confined Space Standard, 29 CFR 1910.146. The individual must have experience and training with Permit Required Confined

Space entry procedures and the authority to supervise and influence how work is performed on the work site. The contractor shall develop a site-specific confined space program, which includes but not limited to names of employees trained and establish documented rescue and emergency procedures. An inventory of confined space is provided in TE #06, Confined

Space Locations.

4.3.2.2 Fire Extinguishers

The contractor is responsible for providing and maintaining 100% of the required Fire Extinguishers in accordance with OSHA

1910.157 portable fire extinguishers for the Plant and Lift

Station Facilities. Extinguishers shall be visually inspected monthly for a proper charge, annual maintenance check in which the record shall be maintained for one (1) year after last maintenance check. Additionally, the contractor shall ensure the

6th and 12th inspections are accomplished for dry chemical extinguishers, which include discharging and refilling at 6 years and hydrostatic testing at 12 years. TE # 07 Fire

Extinguisher Count and Location provides an inventory and locations of fire extinguishers.

4.3.3 Staffing Plan

The contractor shall provide an updated Organizational Chart annually or upon change in the organization. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. This site is the electronic Contractor

Manpower Reporting Application (CMRA). This is an annual requirement that shall follow the government fiscal year cycle and be accomplished during the month of Oct and no later than

October 31st of each year.

4.3.4 Strike Plan

The contractor shall submit within 30 calendar days after award a Strike Plan which details the procedures that will be used to provide essential plant operations by certified staffing in the event of a strike so that there is no disruption in plant operations and maintenance.

4.3.5 O&M Plans

The Plans shall address all aspects of Plant and TTBSS

Operations that results in 100% compliance contained in this

PWS, Industry Standards, and State and Federal Regulations

4.3.5.1 Collection System O&M Plans.

The contractor shall submit to the COR no later than 90 calendar days after contract start date, a comprehensive collection system O&M plan. The plan shall include at a minimum annual manhole and sewer cleaning procedures and to provide spare parts and equipment to be able to respond to failures that may create conditions that are unsanitary. The sewer cleaning procedures shall detail the cleaning process from outer parts of the collection system and clean system following the direction of flow from laterals to the gravity mains and catches debris at the manholes. The plan shall also include clean-up procedure after lateral and main sewer back-up that have caused sewage spills. In addition, the plan shall include sewage lift station and force main preventive maintenance monthly schedule that addresses major components that require routine servicing to include semi-annual line inspection for force mains and supporting equipment for the 8 lift stations and their associated emergency generators.

4.3.5.2 Long Range Collection System Component Plan - Within

180 calendar days after award the contractor shall submit a Long

Range Collection System Component Plan that lists all major equipment components. This plan is used to forecast equipment overhaul and replacement based on life expectancy and site condition wear and tear. Plan shall include recommended repair/replacement with estimates.

4.3.5.3 TWTF/TTBSS O&M Plans - The contractor shall submit to the COR no later than 90 calendar days after contract start date a comprehensive system O&M plans for TWTF and TTBSS. The plans shall incorporate an electrical preventive maintenance plan and identify spare parts and equipment to be able to respond to failures that may create conditions that may result in unsanitary conditions and prevent negative impact to the environment. In addition, the plans shall include preventive maintenance monthly schedule that addresses major components.

4.3.5.4 Long Range TWTF Component Plan, within 180 calendar

days after award the contractor shall submit a Long Range

Component Plan that lists all major equipment components. This plan is used to forecast equipment overhaul and replacement based on life expectancy and site condition wear and tear. Plan shall include recommended repair/replacement timelines with estimates

4.3.5.5 Maintenance records shall be maintained by the

contractor to document the performance of preventative maintenance services and provided to the COR monthly. The records shall document the preventive maintenance performed by facility location and equipment description and scheduled and accomplished dates. The contractor shall update the records within one (1) business day of performance of the preventive maintenance activity.

4.3.6 Monitoring and Lab Analysis Plan

The contractor shall submit within 30 calendar days after award all required lab monitoring and analysis as required in in accordance with NJPDES Permits, Part III Limits and Monitoring

Requirements.

4.3.7 Contractor Quality Control Plan (QCP)

The contractor shall submit a QCP 30 calendar days after contract award to assure that the requirements herein are provided as specified. The plan shall include the following:

4.3.7.1 A Quality Control (QC) Inspection System Plan covering all services to be performed and specific tasks are described in this PWS must specify tasks or areas to be inspected on either a schedule or unscheduled basis and the manner in which inspections are to be conducted.

4.3.7.2 The QCP Plan shall identify the names of individuals

tasked to perform inspections, their qualifications, and the extent of their authority.

4.3.7.3 Proposed test methods, including names of technicians and/or qualified testing laboratories to be used.

4.3.7.4 Methods of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. Work deemed unacceptable by the COR shall be rectified or have a developed way ahead plan to resolve larger concerns within two (2) hours of written notification that service was unacceptable. If the deficiencies are not corrected within the required time frame, the COR shall notify the CO for rectification. Re-performance is the preferred method of correcting “unacceptable work”.

4.3.7.5 Method of documenting and enforcing QC operations of

both prime contractor and Subcontractor, if applicable, work including inspection and testing.

4.3.7.6 A file of all Quality Control inspections, results and corrective actions taken shall be maintained continuously by the contractor. This file shall become the property of the

Government and is available to CO and COR at all times.

4.3.8 Emergency Response Plan (ERP)

The contractor shall submit within 30 calendar days after contract award an Emergency Response Plan that will incorporate the methods and measures outlined in the following plans:

Physical Security Plan 4.3.1, Safety and Fire Safety Plan 4.3.2, and Strike Plan 4.3.4, in addition to other measures required that may not be addressed by other plans. At a minimum, the ERP will address the basic plant operations, identify components prone to failure in the system that are vulnerable to man-made and natural disasters, to include secondary generator, Sewage

Pump Bypass, and Crane rentals. For each component prone to failure the ERP will establish the response in the event of a total failure of the component to prevent and or minimize health, release of untreated wastes and other violations of all the NJPDES permits required under this requirement. The ERP shall contain at a minimum the following attachments:

- Components Prone to Failure,

- Photo Reproduction of Treatment Facility Plan and Treatment

Facility Layout.

- Photo Reproduction of Collection System Map,

- JB-MDL Contact Lists required supporting the elements of the plan.

Note: Facility layout and collection system map will be provided by the government upon contract award.

4.3.9 Phase-in Plan

The Contractor shall submit a Phase-In Plan no later than 10 days after Contract award. The plan shall accept over the

Phase-In Period full responsibility for all areas of operation in accordance with the terms and conditions of the Contract.

The Contractor shall, at a minimum, include within the plan a discussion of how the Contractor will accomplish the following actions:

• Establish a project management office

• Recruit and hire personnel

• Obtain all required certifications and clearances

• Participate in joint inventories

• Establish responsibility for Government Furnished Property

• Establish and maintain a system for the purchase of materials to include repair parts, equipment and supplies

• Accomplish training for the functions listed in the

Contract

4.3.10 Phase-out plan

The Contractor shall submit a Phase-Out-Plan no later than 30 calendar days after direction from the Contracting Officer. The

Phase-Out Plan shall demonstrate that Contractor understands the requirements for transition to a successor. The Phase-Out Plan shall, at a minimum, discuss how the Contractor will provide for the items listed below:

4.3.10.1 Transfer to the Contracting Officer of Government

Furnished unclassified files in existence at the Contract performance start date and those generated under the Contract

Transfer shall occur upon completion of the Contract period or last day of Contract performance, whichever comes first

4.3.10.2 Performance of pre-inventory inspections by the

Contractor before conducting a joint inventory between the

Contractor and the Government.

4.3.10.3 Completion of all inventories and turn-over of

Government Furnished Property to the Government

4.3.10.4 Training of successor contractor personnel on

Government-Furnished automated information systems

4.3.10.5 Completion of all scheduled work, without delay, until last day of the Contract performance period

4.3.10.6 Reconciliation of all property accounts, requisitions and work in progress

4.3.10.7 Turn-in of excess equipment, supplies and materials

4.3.10.8 Restoration and clean-up of Contractor work area.

4.3.10.9 Retention of key personnel through the Phase-Out

period

4.3.10.10 Transfer of data and information

4.3.10.11 Removal of Contractor owned vehicles, equipment, tools, supplies, materials and other items from the Installation

4.3.10.12 Other actions required ensuring continuity of

operations between the incumbent and the successor

4.4 Access to Facilities

4.4.1 The contractor shall provide access to the Government, 24 hours a day, seven (7) days a week to all Government-Owned, contractor-Operated facilities.

4.5 Security Requirements

After award of contract, the contractor shall request through the CO and 87th Security Forces Squadron (SFS) to be issued base passes and identification badges for their employees and work vehicles in accordance with TE #02 – Security Requirements.

4.6 Continuity of Essential Services

4.6.1 All contractor employee performing under this contract

are mission essential, in accordance with DFARS 252.237-7024.

The Contractor shall continue to provide essential operations, maintenance, and repair during a crisis or emergency as directed by the CO or an authorized COR. 24 hours a day, 7 days a week, operation shall be required. To provide a reasonable assurance of continuation of essential services, the Contractor shall submit an essential personnel list to the 87 CES and CO within

30 calendar days after contract award and as necessary to document personnel and as plan changes throughout the entire period of the contract. The list shall contain the individual's name, address, home phone number, cell phone number, and duty title.

4.7 Transitions

A transition period of not more than 30 calendar business days during which incumbent contractor shall initiate phase-out in accordance with the phase-out plan subparagraph 4.3.10 and incoming shall initiate 30 calendar business days phase-in plan subparagraph 4.3.9. During this period, the incoming contractor shall be permitted to observe incumbent personnel conducting operations. This will allow an orderly turn-over of facilities, equipment and records and to ensure continuity of services. Cost incurred during the transition period must be billed against contract line item created for the Phase-In Period. For contract payment purposes, the contractor shall include actual transition costs in the billing for Phase-In months clearly identifying each cost on the invoice. All contractor O&M, QC and

Correspondence Records shall be transferred to the COR within 14 calendar days prior to contract expiration.

5.0 Technical Exhibit.

TECHNICAL EXHIBIT #01 Contract Data Requirements List –

TECHNICAL EXHIBIT #02 Security Requirements

TECHNICAL EXHIBIT #03-1 Plant Permit 03012016thru02282021

TECHNICAL EXHIBIT #03-2 Pinelands Beneficial Reuse Permit

TECHNICAL EXHIBIT #03-3 NJPDES FINAL TTBS

TECHNICAL EXHIBIT #04 GENERATOR INVENTORY AND MAINTENANCE

TECHNICAL EXHIBIT #05 TTBSS PDF Drawings

TECHNICAL EXHIBIT #06 CONFINED SPACE LOCATIONS

TECHNICAL EXHIBIT #07 FIRE EXTINGUISHER COUNT AND TECHNICAL

EXHIBIT 08 Building Details and Maps (after award)