Fire Training Pit Repair-Maintain SoW Revision 1-3 11-24-2009.pdf

STATEMENT OF WORK

FOR REPAIR OF

AIRCRAFT FIRE TRAINING FACILITY

File: Fire Training Pit Repair-Maintain SoW 1.3 112409.doc Updated: 112409 1 of 6 62 CES/CEOEC Revision 1.3

SECTION

PAGE

I. DESCRIPTION OF SERVICES 2

II. SERVICE DELIVERY SUMMARY 2

III. GOVERNMENT FURNISHED PROPERTY

AND SERVICES 3

IV. GENERAL INFORMATION 3

V. APPENDICES

1. Repair Statement of Work

2. Safety

3. Technical Order 35E1-2-13-1

Updated: 112409 2 of 6

I. DESCRIPTION OF SERVICES

1.1 Scope of Work: The Contractor shall repair items listed in Appendix 1 – "Repair Statement of Work" and make 100% operational the Aircraft Fire Training Facility (Fire Training Pit) at McChord AFB, Washington. The Contractor shall ensure compliance with all Federal, State, and Local Laws or regulations related to this facility’s equipment.

II. SERVICE DELIVERY SUMMARY

2.1 Maintenance Requirements: Repair of the Fire Training Pit shall include providing 100% operational capability of the facility IAW Appendix 1. Repair shall comprise of ensuring functional condition of propane and nitrogen valves, pipes, ignitors, electrical switches, electrical wiring, electrical disconnects and circuit breakers, flexible membrane liner, pumps and holding pond for water recycling and specifically addressing know deficiencies listed in Appendix 1. Various steps in this work package may require personnel to be exposed to liquid propane vapor and fumes, propane and high voltage - low current electricity. Therefore, it is imperative that safety precautions outlined in Appendix 2 “Safety” be followed.

2.1.1 Known Defective Items: Appendix 1 identifies known pit deficiencies. The existence of an omission is always a possibility. Omission items discovered and identified by the Contractor will be processed under paragraph 2.4 Modifications.

2.1.2 Unknown Defective Items: After award of contract and prior to initiating repairs to "Faulty Fire Training Pit Items," Appendix 1, a functional/operational test of the Fire Training Pit will be conducted by both the Contractor and Government personnel. This functional/operational test will be utilized to determine any Unknown Defective Items. Defective Items identified during the functional/operational test not listed in Appendix 1, shall be evaluated by the Contractor, who shall then prepare cost and estimated completion time proposals for consideration by the Government. Repair of items discovered during the functional/operational test which are not listed in Appendix 1 shall not be repaired until the contractor’s proposal(s) is/are approved by the Government.

2.1.1 As-Built Drawings: Contractor is responsible for providing a set of As-Built drawings (submitted in AutoCAD 2007 format) at project completion, identifying all work performed, to update Aircraft Fire Training Facility documentation file.

2.2 Environmental and Occupational Safety and Health: The Contractor shall be fully responsible for compliance with all Base, Federal and Air Force environmental and occupational safety laws, rules and regulations. The Contractor shall follow all OSHA and AFOSH codes, and take necessary actions to avoid conditions which may be hazardous to the health and safety of contractor and base personnel. Any apparent conflict between compliance with the above information and satisfying the requirements of the contract shall be immediately brought to the attention of the Contracting Officer for resolution, prior to the performance of the work in question.

2.2.1 The Contractor shall provide a list of all chemicals used for maintenance and repair. A “Material Safety Data Sheet” (MSDS) must be provided to the government for each chemical on the list. The list must be approved by the Contracting Officer prior to being brought onto the base and must be coordinated through the base Environmental office (telephone number 253-982-6211). In addition, if the Contractor has any concerns regarding Air Force use of

Updated: 112409 3 of 6 62 CES/CEOEC Revision 1.3 chemicals in the area they should contact the Quality Assurance Representative (QAR, also known as the QA) or the HAZMART.

2.2.2 If the Contractor spills or releases any substance listed in the Washington Regulation entitled Reporting the Discharge of a Pollutant or an Air Contaminant (RDPAC) into the environment, the Contractor shall immediately report the incident to the CM/QA, Base Fire Department, and Base Civil Engineering. The Contractor shall be liable for containment and environmental clean up of the spill or release of such substance per McChord AFB SPLAN 191- 98 Oil and Hazardous Substance Pollution Contingency Spill Plan

2.3 Water Conservation Pond: The Contractor shall clean the Water Conservation Pond.

Cleaning shall include the removal of algae/weed growth and the removal of solid material deposited from the burn area through the drainpipe. Water collected in the Water Conservation Pond is discharged to sewer lift stations where final processing occurs at the Fort Lewis Sewage Treatment Plant. Prior to treating the Water Conservation Pond with any aquatic herbicide, the Contractor shall obtain permits and approval from the 62 Civil Engineer Squadron, Environmental Flight Chief, Building 574, Phone: (253) 982-3913, and comply with their guidelines.

2.4 Modifications: Proposals for modification, to improve operation or efficiency, may be submitted by the Contractor or Government. The Contractor shall evaluate proposals for costs and estimated completion time and submit information to the QA or Contracting Officer.

Modifications to the Aircraft Fire Training Facility shall not occur unless approved by the Contracting Officer. Approved modifications and all repairs, when complete, shall include as-built drawings in AutoCAD 2007 format to update Aircraft Fire Training Facility documentation file.

2.5 Expertise Statement: The contractor shall provide a list of all personnel working on this contract including a statement that these personnel have a thorough knowledge of equipment and components of the system and are aware of the properties, hazards and safety requirements of electrical voltages, propane gas and pressurized nitrogen.

2.6 Expertise Statement: The contractor will provide at least three similar scope projects complete with references for evaluation.

2.7 Warranty of Work: The contractor shall warrant that work performed under this contract conforms to the contract requirements and is free of defects. The contractor shall remedy at the contractor’s expense any defects noted after work completion.

III GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 The Government will be responsible for refilling the propane tank.

3.2 The Government will be responsible for maintaining a supply of full nitrogen bottles.

3.3 The Government will provide access to the Aircraft Fire Training Facility "Technical Order 35E1-2-13-1 (Change 4 dated 1 April 09

)”, which is included as Appendix 3.

3.4 The Government will provide access to Aircraft Fire Training Facility as-built drawings in its possession.

3.5 The Government will provide base maps for initial base acclimation.

Updated: 112409 4 of 6

IV GENERAL INFORMATION

4.1 CONTRACTOR'S REPRESENTATIVE: The Contractor shall provide a point of contact, in writing, to the Contracting Officer prior to the contract start date. The point of contact shall have full authority to act on behalf of the Contractor on all contract matters. The designated individual will be required to meet as necessary, during normal duty hours (0700-1600), with the Contracting Officer or their authorized representative, to discuss contract performance matters.

In addition, the Contractor shall provide a name and telephone number of a point of contact for this contract. This person shall be available to receive calls 24 hrs a day/7 days a week, including holidays, during Contract performance period.

4.2 CONTRACTOR'S EMPLOYEES: The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

4.2.1 Contractor's personnel shall present a neat appearance and be easily recognized as Contractor employees. The Contractor shall provide each employee with an identification badge that shall include the employee’s name and contractor’s name.

4.2.2 The Contractor shall make sure employees have current license and valid professional certifications to accomplish the services before starting work under this contract and are in compliance with all federal, state, and local environmental requirements or laws.

4.2.2 The Contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest or the appearance of a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives government approval.

4.3 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUN 2002) (LOCAL)

AFFARS 5352.242-9000.

(a) The Contractor shall obtain base identification and vehicle passes for all contractor / subcontractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Every person (contractor/subcontractor) must obtain a pass, long term or short term, (AF Form 75) to gain entry to base. Short- term passes (24 hours or less) may be obtained at the Main Gate Visitors Center. All passes for longer than 24 hours are issued at Pass and Registration, Building 100. Duty hours are 0730-1630 hours, Monday through Friday. Large vehicles (pickup trucks or larger) that carry tools, tool boxes, equipment, supplies, etc. shall use the Commercial Gate for base access. Passenger type vehicles including minivans and pickup trucks that do not carry tools, tool boxes, supplies, and equipment, etc. shall use the Main Gate for base access. All contractor / subcontractor employees shall exit via the Main Gate.

Contractors / subcontractors will not have access to base facilities other than work location, except for on-base eating facilities located in the Base Exchange, Burger King, and Co-Located Clubs (BLDGS 700 & 1146). Contract work hours will be as stated in the Statement of Work.

Contractors / subcontractors will not have access to the base on nights and weekends unless the contract requires work to be done at those times. Any vehicle entering the base is subject to inspection at any time. Refusal may result in the individual being temporarily or permanently barred from the base.

Updated: 112409 5 of 6 62 CES/CEOEC Revision 1.3

(b) All contractors / subcontractors are subject to criminal background checks prior to being allowed on base to work. Contractors / subcontractors will not be issued passes prior to submitting to background checks and being cleared by SFS (approximately a two week period).

Contractors / subcontractors may be barred from base at the Installation Commander’s discretion based on unfavorable information resulting from background checks. The contractor shall submit a written request to the Contracting Officer electronically in Excel format. A statement that all personal information will be handled in the manner required by the Privacy Act of 1974 shall be included on the form. The request shall include the following information for each contractor / subcontractor employee:

Full name, driver’s license number including state of issuance (or date of birth if no driver’s license is available), contract number / solicitation number, expiration date, and Contracting Office point of contact/telephone number. The Contracting Officer will endorse the request and forward it to the Security Forces Pass and Registration Office for processing. When reporting to the pass and registration office, the authorized contractor individual(s) shall provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Contractors / subcontractors will not be allowed to escort any contractor / subcontractor employees onto the base. Personnel that are not United States citizens or are foreign nationals may be required to provide additional identification documents with the request for base access. Special authorization may be necessary, prolonging approval / disapproval.

The Government reserves the right to deny access to anyone. Failure to allow a contractor / subcontractor employee on base does not constitute justification for a time extension or request for equitable adjustment.

(c) During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned contractor / subcontractor personnel. If contractor / subcontractor employees are added after initiation of work, the base entry list, in its entirety, indicating additions / deletions, shall be resubmitted not later than seven (7) days prior to the individual(s) starting work on McChord AFB.

(d) The contractor shall also be responsible for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. Contractors must return passes if an individual is no longer part of the contract (finished with portion of work, terminated from service, barred from base). Contractors must report lost passes. Contractors must report missing employees with passes. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with this requirement may result in withholding of final payment.

(f) Contractor/subcontractor access may be limited or not allowed in higher Force Protection Conditions (FPCONS) or higher threat situations. In higher FPCONS, entry may be limited to only the Contractor Gate. Contractor POVS/unmarked contract vehicles may not be allowed in higher FPCONS.

4.4 WORKING HOURS: The contractor shall perform the services required under this contract during normal working hours (0700 – 1600), Monday through Friday, except for Federal holidays. When the contractor’s access to a work area conflicts with an Air Force mission requirement, the contractor shall schedule the work to minimize the disruption; this may require performing the work at times other than normal duty hours.

Updated: 112409 6 of 6

V APPENDIX(s)

Appendix(s)

1. Repair Statement of Work

2. Safety

3. T.O. 35E1-2-13-1 (dated 1 April 2009

Summary of Revision 1.3: T.O. 35E1-2-13-1 was updated to Change 4 dated 1 April 2009