SAPR Memo to Cover Letter_Amend 1.pdf

Deliver and Support Agile War-Winning Capabilities

DEPARTMENT OF THE AIR FORCE

Air Force Installation contracting center

3 December 2020

MEMORANDUM FOR ALL OFFERORS

FROM: 763d Enterprise Sourcing Squadron (ESS) 510 POW/MIA Drive, Building P-40 Scott AFB IL 62225

SUBJECT: Simplified Acquisition Proposal Request (SAPR), FA445221Q0001, Small Business Set-Aside, Direct Procurement Method (DPM) Personal Property Shipments.

Amendment 1

1. Amendment 1 serves multiple purposes; the first being to add attachment 13 Quality Assurance

Surveillance Plan. The next purpose is to amend Attachment 2 Performance Work Statement in order to add section “Residential Safety Measures” to Part III General Requirements. Section A.11.b has also been titled “Complete Insurance Requirements” and vendors must adhere to this requirement as well. Additionally, revisions have been made to Attachment 4 – Provisions and Clauses (Set 1) to add Federal Acquisition Regulations 52.228-9 Cargo Insurance and 52.247- 23 Contractor Liability for Loss of and/or Damage to Household Goods. Also added are Defense Federal Acquisition Regulations (DFARS) provision 252.204-7019 Notice of National Institute of Standards and Technology (NIST) Specialist Publication (SP) 800-171 DoD Assessment Requirements and DFARS clause 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. The new provision and clause, effective 30 November 2020, adds additional cybersecurity measures to those already required under DFARS 252.204-7012 by ensuring contractors have implemented the NIST SP 800-171 DoD Assessment Methodology.

DFARS provision 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements, advises offerors required to implement the NIST SP 800-171 to have a current (not older than three years) NIST SP 800-171 DoD Assessment on record in order to be considered for award. The provision requires offerors to ensure the results of any applicable current Assessments are posted in Supplier Performance Risk System (SPRS) and provides offerors with additional information on conducting and submitting an Assessment when a current one is not posted in SPRS. Contracting Officers are required to verify, prior to award, in SPRS that an offeror has at least a current “BASIC” NIST SP 800-171 DoD Assessment. Amendment 5 also adds DFARS clause 252.222-7999 Combating Race and Sex Stereotyping (DEVIATION 2021- O0001). The changes to Attachment 6 are highlighted in red font for easy identification.

2. This is a Combined Synopsis/Solicitation SAPR in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 12.6, as supplemented. This SAPR is for the subject requirement to be awarded on a competitive best value basis, utilizing the Lowest Price Technically Acceptable (LPTA) source selection process. The acquisition will be conducted IAW Federal Acquisition Regulation (FAR) 13as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS), and the specific requirements outlined in this request and attachments.

The terms and conditions will be IAW FAR Part 12, and the specific requirements outlined in this request and its attachments.

3. The Government intends to award a BPA for each area outlined in Attachment 1 - Instructions to Offerors for the subject requirement. The resulting BPA’S will have a five-year ordering period. This SAPR will be solicited under small business set-aside via the beta.SAM.gov website.

4. A BPA may be awarded to the offeror who is deemed responsible IAW FAR 9, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Addendum to FAR Clause 52.212-1 of the solicitation) and is judged, based on the evaluation factors and subfactors, to represent the best value to the Government.

5. Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

6. Identify any conflict of interest or appearance issues which may be a potential Organizational Conflict of Interest (OCI) IAW FAR 9.5, as supplemented. OCI mitigation plans or a statement that no OCI exists should accompany your proposal. Contractors are responsible for immediately notifying the Contracting Officer should any potential conflict of interest arise at any time prior to and/or after award.

7. Questions and Answers/Assumptions and Exceptions: Contractors are cautioned that all communications are to be channeled through the Contracting Officer. Any questions, whether technical or contractual in nature, shall be submitted in writing to the Contract Specialist (CS), Mr. Phillip Bragg, at phillip.bragg@us.af.mil, and to the Contracting Officer, Mr. Nicholas Smothers, at nicholas.smothers@us.af.mil until 12:00 PM Central Time, on 9 December 2020.

Questions will be consolidated and responses will be posted to the beta.SAM.gov website.

Questions may or may not be addressed on this requirement after this time and date. Contractors shall address any assumptions and proposed exceptions to the Contracting Officer in their proposal.

8. This SAPR is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a proposal. The Government reserves the right not to award a BPA in response to this SAPR. Prior to commencement of any activities associated with performance of this requirement, the mailto:t%20phillip.bragg@us.af.mil, mailto:allye.wuest@us.af.mil

Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

9. In response to this Amendment, Offerors are required to acknowledge receipt of the Amendment and confirm your company is in compliance with provision 252.201-7019 and clause 252.204-7020 by 5:00 PM Eastern Time on 16 December 2020. Submit proposals electronically via email to Mr. Phillip Bragg at phillip.bragg@us.af.mil and Mr. Nicholas Smothers at nicholas.smothers@us.af.mil. All electronic submissions shall reference the complete SAPR number in the subject line. LATE PROPOSALS WILL NOT BE ACCEPTED.

Nicholas Smothers Contracting Officer

SAPR Attachments:

1. Instructions to Offerors (ITO) SAPR # FA4452-21-Q-0001

2. Performance Work Statement

3. Pricing Worksheet

4. Provisions and Clauses (Set 1)

5. Provisions and Clauses (Set 2)

6. Figures

7. Third Party Payment System

8. Publications and Standards

9. CDRLS

10. Definitions

11. Acronyms

12. Claims and Liability

13. Quality Assurance Surveillance Plan mailto:phillip.bragg@us.af.mil mailto:allye.wuest@us.af.mil