Attachment 1 - JPPSO Instructions to Offerors Final.pdf

FA4452-21-Q-0001

Attachment 1

Simplified Acquisition Proposal Request (SAPR), Attachment 1

SAPR# FA4452-21-Q-0001

Instructions to Offerors/Basis of Award

1. Instructions to Offerors.

A. This is a competitive selection conducted in accordance with (IAW) Federal Acquisition

Regulation (FAR) Part 13, set aside for Small Business (SB). Contracts awarded under FAR 13 are not subject to FAR 15.3 procedures. Accordingly, award of a Blanket Purchase Agreement (BPA) under this SAPR, should an award be made, shall follow the procedures outlined in FAR 13.

B. The proposal submitted in response to this SAPR must be in compliance with the terms and conditions of the requirements as stated in the SAPR and attachments, and the Performance Work Statement (PWS). All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award.

C. Offerors shall clearly identify any exception to the SAPR terms and conditions and shall provide complete supporting rationale. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the Government may result in the Offeror’s proposal being determined unacceptable and ineligible for award. This information shall be provided in the format and content of the table below within the Offerors proposal cover letter. If no exceptions are taken, include a statement stating so within the proposal cover letter.

SAPR EXCEPTIONS

SAPR Document Page/ Paragraph Requirement/ Portion

Rationale

PWS, ITO,

Evaluation Factor, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

D. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

E. Discrepancies. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

F. Period of Performance. 01 January 2020 – 31 December 2025

The CLIN structure for this BPA is detailed on the Pricing Worksheet, Attachment 3.

G. Proposal Submission. Each Offeror shall submit proposals electronically to the email box of Contract Specialist (CS), Mr. Phillip Bragg at phillip.bragg@us.af.mil and CO, Mr.

Nicholas Smothers at nicholas.smothers@us.af.mil. The Offeror shall submit proposals for consideration no later than 5:00pm (Central Time), 16 Dec 20. Only one (1) proposal shall be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated.

In accordance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

mailto:nicholas.smothers@us.af.mil

H. Offerors submitting a proposal in response to this SAPR shall submit a technical volume and price proposal. All proposal information shall be submitted in either MS Word or PDF format except for the Pricing Worksheet (Volume II, Attachment 4). Pricing information shall be submitted in MS Excel format (Pricing Worksheet, Attachment 3).

Each volume shall be submitted as a separately-labeled electronic file.

Offerors must ensure that pricing information is only included in Volume II. Do NOT include any Pricing information in Volume I. All unit and extended prices provided shall be rounded to the nearest dollar. Extended prices must be divisible by the number of units proposed with no fractional cents. Submit your proposal in accordance with the table below. All electronic submissions shall reference the complete SAPR number in the subject line.

VOLUME

REFERENCE

TITLE

MAXIMUM

NUMBER OF

PAGES

I Cover Letter

No Page Limit

Factor 1 Technical Approach

II Factor 2 Price No Page Limit

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the Government’s evaluation of the proposal. Page limitations may be placed on responses to Interchange Notices (INs). The specified page limits for IN responses will be identified in the letters forwarding the INs to the Offerors. Each page shall be counted except the following: blank pages, cover pages, table of contents, tabs, glossaries, and Attachment 4 Pricing Worksheet.

(1) Volume I: Cover Letter

Cover Letter shall include the SAPR number, small business status/categories, company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE Code, DUNS number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, a statement that the company does or does not take exception to any of the requirements of this SAPR, a statement that the proposal is valid through 31 Dec 20, and specific information if proposing a teaming arrangement.

(2) Volume I: Technical Approach

The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the factors defined in Section 3 (Evaluation Factors) below. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the factor. Address your technical solution for meeting or exceeding the government’s minimum performance or capability requirements of each technical factor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

(3) Volume II: Price

The offeror shall submit pricing information to support the completeness and reasonableness of their proposed prices for all CLINs. The pricing information submitted should fully support the PWS requirements for each major functional element specified in the PWS. This Volume shall include the Pricing Worksheet (Attachment 4).

I. Point of Contacts (POC): The POCs for this acquisition are: CS Mr. Phillip Bragg, he can be reached at 618-256-9969 or by email at phillip.bragg@us.af.mil, and the CO Mr.

Nicholas Smothers, he can be reached at 618-256-9948 or by email at nicholas.smothers@us.af.mil. Any questions regarding this SAPR must be submitted by email to the POCs above by 12:00PM (Central Time), Wednesday 09 Dec 20.

2. Basis of Award:

Basis of Award: Award will be made in accordance with (IAW) FAR Parts 12 and 13 procedures and the procedures specified in this SAPR, and on the basis of the lowest price proposal that is technically acceptable. A BPA may be awarded to the offerors who are deemed responsible IAW FAR 9.1, as supplemented, whose proposal conforms to the SAPR's requirements and is judged to represent the technically acceptable proposal with the lowest complete and reasonable price per each Area, Area 1 (51-53) and Area 2(54- 56). First, the Government will rank the proposals which conform to the SAPR's requirements from lowest price to highest price for each area listed above. The Government will award one offeror for each area for this requirement. An offeror may be awarded a BPA for one, or both areas listed previously, and as specified in the PWS.

Additionally, the Government intends to award no more than two BPAs total.

Additionally, an offeror may submit a proposal for one or both Areas.

The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the CO and the contractors that may address any aspect of the proposal and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all contractors responding to this SAPR.

3. Evaluation Factors

A. Responses to this SAPR will be evaluated against the following factors:

Factor 1: Technical

Factor 2: Price

FACTOR 1: TECHNICAL

Under this factor, the Government will evaluate the Offeror’s proposed technical approach based on the following:

Sub-Factor 1: Technical approach

Sub-Factor 2: Labor and Equipment

Sub-Factor 3: Experience

Sub-factor 1: Technical Approach

Under this sub-factor, the Government will evaluate the offeror’s proposed approach based on the following:

i. Describe your company’s approach for furnishing all services as specified in the

PWS.

ii. Describe your company’s quality control program as specified in Part III of the

PWS.

Sub-factor 2: Labor and Equipment

Under this sub-factor, the Government will evaluate the offeror’s proposed approach based on the following:

i. Describe your company’s approach to ensure adequate personnel for labor and supervision to fulfill the requirements of the PWS.

ii. Describe your company’s approach to provide adequate equipment, supplies and material to fulfill the requirements of the PWS.

Sub-factor 3: Experience

Under this sub-factor, the Government will evaluate the offeror’s experience based on the following:

i. Experience with packing, loading and containerization of personal property for onward movement.

ii. Experience with tagging, inventorying and packing of personal property.

iii. Experience with delivery of personal property.

iv. Experience with maintaining adequate facilities and serviceable equipment.

During evaluation of each proposal, the Government will assign each factor a rating, as shown below, to identify an offeror’s ability to accomplish each factor. The offeror must be acceptable for all sub-factors to be deemed acceptable at the factor level. Offerors will be scored by the following adjectival ratings for Technical Approach Factor:

TABLE A – Technical Ratings Rating Description Acceptable Proposal meets the requirements of the SAPR.

Unacceptable Proposal does not meet the requirements of the SAPR.

FACTOR 2: PRICE

Price proposals should support the proposed technical approach and will be evaluated for

(1) completeness, (2) reasonableness and (3) unbalanced pricing. Offerors whose price is determined to be incomplete, unreasonable, or unbalanced will not be considered for award.

Applicable definitions for price completeness and reasonableness are outlined below:

Completeness - The proposals will be reviewed to determine the extent to which all the price elements have been addressed. The review will determine the adequacy of the offeror's proposals in addressing and fulfilling the SAPR requirements.

Reasonableness - For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

Unbalanced Pricing - Contractors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

If the lowest priced proposal for each area is technically acceptable, complete, reasonable, and balanced this Offeror's proposal represents the best value to the Government and award will be made to that Offeror. If the lowest priced proposal is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with that contractor. If after interchanges with that Offeror, their proposal is technically acceptable and remains the lowest priced (complete, reasonable and balanced), the BPA will be awarded to that Offeror. If the Government deems the proposal not easily correctable, or if at any time it becomes other than the lowest priced proposal, the next lowest priced proposal will be evaluated for technical acceptability.

Interchanges will take place as necessary or deemed appropriate by the Government. The evaluation process will continue until reaching a technically acceptable proposal that is reasonable, complete and balanced, or until all proposals are evaluated.

4. Although past performance may not be used as an evaluation factor sources available to the Government such as the Past Performance Information Retrieval System (PPIRS) will be used as part of the responsibility determination made IAW FAR 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own.

5. Ombudsman.

5352.201-9101 OMBUDSMAN (October 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Ms. Susan Madison, AFMC OL AMC, 510 POW/MIA Drive, Scott AFB, IL 62225-5022, 618-229-0267, email: susan.madison@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.