Attachment_14_-_Subcontracting_Plan_Checklist.docx

SUBCONTRACTING PLAN REVIEW CHECKLIST

NAME/OFFICE SYMBOL/PHONE # CONTRACTOR CONTRACT/SOLICITATION NO.

Which kind of Subcontracting Plan is being reviewed? (CIRCLE ONE OF THE FOLLOWING)

COMPRENSIVE* MASTER** INDIVIDUAL*** COMMERCIAL****

[FAR 219.702]*

* If the offeror is participating in the COMPREHENSIVE SUBCONTRACTING TEST PROGRAM, then the plan does not have to be submitted for review. (Exception: If the Air Force has developed subcontracting criteria, and/or performance evaluation processes specifically for this acquisition, any offeror/contractor participating in the Comprehensive Subcontracting Test Program or utilizing a Master Subcontracting Plan shall submit with their proposal a Subcontracting Performance Plan (SPP) or equivalent to specifically address this acquisition/contract requirements).

** If the offeror is submitting a MASTER SUBCONTRACTING PLAN, has it been approved by the ACO and is it current? ____ If yes, then only 1-7 on the next page must be included [reference FAR 19.704(b)]. Note: The “Exception” provided in the paragraph above applies to contractors utilizing Master Subcontracting Plans.

*** If the offeror is submitting an INDIVIDUAL SUBCONTRACTTNG PLAN, all of the following items must be included in the plan. (See additional subcontracting program information at FAR 19.705 and specifically for plan review information, at FAR 19.705-4).

**** If the offeror is submitting a COMMERCIAL PLAN, the contracting officer shall negotiate the plan IAW FAR 19.704(d).

1. TOTAL CONTRACT DOLLAR VALUE

(The Total Evaluated Price of basic period plus all option years)

1a. SUBCONTRACTING TO LARGE BUSINESS CONCERNS (dollar amount and percentage of 1)

1b. [ FAR 19 . 704 (a)( 1 )&(2 ) & FAR 52 . 219 - 9( d)( 2)(ii)]

SUBCONTRACTING TO SMALL BUSINESS CONCERNS

(dollar amount and percentage of 1)

1c. [ FAR 19 . 704 ( a)( 2 ) & FAR 52 . 219 - 9 (d)(2 )( i)]

TOTAL SUBCONTRACTING DOLLARS

(sum of 1a and 1b)

2. [ FAR 19 .704(a)(1)&(2) & FAR 52. 219 -9 (d)(2)(iii)]

VETERAN-OWNED SMALL BUSINESS (VOSB)

(dollar amount and percentage of 1c)

3. [ FAR 19 .704(a)(1)&(2) & FAR 52. 219 -9 (d)(2)(iv)] SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS CONCERNS (SD VOSB)

4. [ FAR 19 .704(a)(1)&(2) & FAR 52. 219 -9 (d)(2)(v)] HISTORICALLY UNDERUTILIZED (HUBZONE) SMALL BUSINESS CONCERNS

5. [ FAR 19 .704(a)(1)&(2) & FAR 52. 219 -9 (d)( 2)(vi)] SMALL DISADVANTAGED (SDB) CONCERNS (includes historically black colleges and universities and minority institutions, ANCs and Indian tribes)

6. [ FAR 19. 704( a)(1 )&( 2 ) & FAR 52 . 219 - 9 (d)(2 )( vii)]

WOMEN-OWNED SMALL BUSINESS (WOSB) CONCERNS

NOTE: [DFARS 219.705-4(d)] An SDB goal of less than 5% of total planned subcontract dollars must be approved one level above the CO.

7. [FAR 19 . 704( a)( 3) & FAR 52.219-9(d)(3)] Plan indicates a description of principal supply and service areas to be subcontracted to all types of business (SBs including ANCs and Indian tribes, SDBs, WOSBs, VOSBs, HUBZones, and SDVOSBs)?

8. [FAR 19 . 704( a)( 4) & FAR 52.219-9(d)(4)] The method used to develop the proposed goals is stated?

9. [FAR 19 . 704( a)( 5) & FAR 52.219-9(d)(5)] A description of the methods used to identify SBs, SDBs, VOSBs, WOSBs, HUBZones, and SDVOSBs is provided? (e.g., existing company source lists, SAM, etc.)

10. [FAR 19 . 704( a)( 6) & FAR 52.219-9(d)(6)] A statement is included as to whether or not the offeror included indirect costs in establishing subcontracting goals?

11. [FAR 19 . 704( a)( 6) & FAR 52.219-9(d)(6)] If such costs were included (see #12 above), plan includes a description of the method used to determine the proportionate share of indirect costs to be incurred with SBs including ANCs and Indian tribes, SDBs, WOSBs, HUBZones, SDVOSBs and VOSBs?

12. [FAR 19 . 704( a)( 7) & FAR 52.219-9(d)(7)] The name of an individual employed by the offeror who will administer the offeror's subcontracting program and a description of the duties of the individual is included?

13. [FAR 19 . 704( a)( 8) & FAR 52.219-9(d)(8)] Description of efforts to assure SB, SDB, WOSB, HUBZone, SDVOSB and VOSB firms have equitable opportunity to compete for subcontracts is included?

14. [FAR 19 . 704( a)( 9) & FAR 52.21 9-9(d)(9)] Plan includes assurances that the offeror will include the "Utilization of Small Business Concerns” clause in all subcontracts that offer further subcontracting opportunities?

15. [FAR 19 . 704( a)( 9) & FAR 52.219-9(d)(9)] Plan includes assurances that the Offeror will require all subcontractors (other than SB) who receive subcontracts over $700,000 to adopt a similar subcontracting plan that complies with the requirements of the clause at 52.219-9?

16. [FAR 19 . 704( a)( 10) & FAR 52.219-9(d)(10)] Plan contains assurances that contractor will: (i) Cooperate in any studies or surveys as may be required: (ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan; (iii) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS; (iv) Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS; (v) Provide its prime contract number and its DUNS number and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their reports; and (vi) Require that each subcontractor with a subcontracting plan provide the prime contract number and its own DUNS number, and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to its subcontractors with subcontracting plans.

17. [FAR 19 . 704( a)( 11) & FAR 52.219-9(d)(11)] Plan contains a description of the types of records that will be maintained concerning procedures adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror’s efforts to locate SBs, SDBs, WOSBs, HUBZones, SDVOSB and VOSBs contractors and award subcontracts to them?

18. [FAR 19.704( a)(11) & FAR 52.219-9(d)(11)] At least the following records are included:

a. Source lists (e.g., SAM), guides, and other data that identify SB, SDB, WOSB, HUBZone, SDVOSB and VOSB?

b. Organizations contacted in an attempt to locate sources that are SB, SDB, WOSB, HUBZone, SDVOSB and VOSB?

c. Records (contract-by-contract) on subcontract solicitations resulting in an award of more than $150,000 indicating if SB, SDB, WOSB, HUBZone, SDVOSB and VOSB small business concerns were solicited, and if not, why not? If Applicable, the reason award was not made to a small business concern.

d. Records of outreach efforts, including contacts with trade associations, business development organizations, attendance at conferences and trade fairs, and veterans service organizations?

e. Records of internal guidance and encouragement provided to buyers through workshops and training programs, monitoring of performance to evaluate compliance with program requirements?

f. On a contract-by-contract basis, includes records to support award data, including name, address and size status of each subcontract submitted by the offeror to the Government? Contractors having commercial plans need not comply with this requirement.

19. [FAR 19.704(c)] For multi-year or contracts containing options, the plan contains separate statements and goals for the basic contract and for each option period?

20. [FAR 19.705-4(c)] Are subcontracting goals set at a level that the parties reasonably expect can result from the offeror expending good faith efforts to use SB, SDB, WOSB, HUBZone, SDVOSB and VOSB subcontractors to the maximum practicable extent?

21. [FAR 19 . 704( a)( 12) Assurances that the offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. An offeror used a small business concern in preparing the bid or proposal if—

(i) The offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

(ii) The offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the offeror is awarded the contract.

22. [FAR 19.704(13)

Assurances that the contractor will provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion;

23. [FAR 19.704(14)]

Assurances that the contractor will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor; and

24. [FAR 19.705-4(15)

Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor (see 52.242-5).