Addendumto52.212-1 52.212-2.doc

Addendum to 52.212-1 Instructions to Offerors

FORMAL COMMUNICATIONS

(1) Formal communications and requests for clarification and/or information concerning this solicitation shall be submitted electronically or in writing to the email or mailing address below:

AMC/A7KQD

Attn.: Solicitation FA4552-08-R-0006

Attn.: Jennifer Gasparich

Fax Number: (618) 256-5724

507 Symington Drive, Room W202

Jennfer.Gasparich@scott.af.mil

Scott AFB IL 62225-5022

- OR-

AMC/A7KQD

Attn.: Evelyn Bauer

Fax Number: (618) 256-5724

Evelyn.Bauer2@scott.af.mil

(2) Request for clarification and/or information concerning the solicitation should include a Solicitation Reference:

Reference: Section____, Page____, Paragraph____, (or Figure____).

Question:________________________________________________________.

PROPOSAL PREPARATION INSTRUCTIONS

(1). Guidelines and Other Information

(a) This cost comparison study is being conducted in accordance with Office of Management and Budget (OMB) Circular A-76 (Revised), Performance of Commercial Activities, May 29, 2003, and Air Force Instruction (AFI) 38-203 (19 July 2001). This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of proposals. Proposals must include all data and information requested by this solicitation and must be submitted and conducted in strict accordance with these instructions. Telegraphic offers and alternate proposals will not be considered.

(b) The proposal shall be clear, concise, and include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the service provider intends to meet the requirements of the solicitation. The proposal shall contain sufficient information to enable the Government to fully evaluate and determine the service provider’s capability to comply with requirements identified in this solicitation. The service provider should assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in their proposal. All claimed management, technical, performance, and schedule capabilities to meet the requirements shall be realistic and are subject to verification by the Government.

(2). Organization/Number of Copies/Page Limits/Markings

Organization - The proposal shall be structured into 2 volumes with maximum page limits as indicated below. Each volume should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the service provider’s name. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1 (e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. In addition to the hard copy volumes an identical electronic copy should be provided. For electronic copies, indicate volume number and title, and use separate files to permit rapid location of information. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office 2003 suite of applications. Each volume shall be written to the greatest extent possible on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other parts of the proposal. Each volume shall contain a glossary of all abbreviations and acronyms used within that volume, with an explanation for each. The maximum page limit for each part includes all text pages, tables, foldouts, graphs and other types of illustrative material. Glossaries do not count against the page limit for the respective parts. The service provider shall make every effort to minimize the amount of data submitted as part of the proposal and supporting documentation. It is entirely acceptable to submit parts with fewer pages than the maximum limits. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

PAGE LIMIT

NO OF COPIES

VOLUME 1 - CONTRACT AND ASSOCIATED

INFORMATION/COST PROPOSAL

Section 1 – Cover letter and Executive Summary

Section 2 – Completed RFP Standard Form 1449

Section 3 – Section Standard Form 1449 Continuation Sheet

Cost/Price

Section 4 - Pricing Support Documentation No Limit

Section 5 –Private Sector Health Insurance Costs in No Limit

Public-Private Competition Section 6 - Subcontracting Plan/Teaming Agreement No Limit Section 7 - Responsibility Information No Limit

VOLUME 2 - TECHNICAL PROPOSAL

Section 1 – Technical Approach

No Limit

Project Plan

Quality Control Plan

Phase In Plan

Section 2 – Staffing Approach

No Limit

Staffing Plan

Proposal Submission:

A complete response to this solicitation shall consist of the required number of hard copies designated above. An electronic copy shall be submitted on a CD no later than the required proposal due date. Proposals may be mailed or hand carried to:

AMC/A7KQD

Attn.: Jennifer Gasparich

Access to Scott AFB for Delivery of Hand Carried Proposals: Offerors are cautioned that when hand-carrying proposals individuals not affiliated with this installation must obtain visitors’ passes prior to entrance. The Shiloh gate has been designated as the “Visitor’s Control Center”. Some delays can be anticipated for visitors to process through the “Visitor’s Control Center” and offerors should allow sufficient time to obtain visitors’ passes. Each visitor must have an on site sponsor to obtain a visitor’s pass, please contact Jennifer Gasparich at 618-256-9940 for more information.

Late proposals will be processed in accordance with FAR 52.212-1(f) Instructions to Offerors-Commerical Items.

(3). Pages, Typing, and Page Numbering The contents of the above parts shall be typed single-spaced, with one inch margins on all sides. Twelve point type or twelve character per inch shall be used except for figures and diagrams, where small is acceptable as long as it is readable. Volume 1, Sections 2 and 3, and MS Excel files are exempt from the margin and font size restrictions. Both sides of a sheet displaying printed material shall be counted as 2 pages. All page numbers shall be sequential throughout the parts and centered at the bottom of each page. Blank pages shall also contain the phrase, “This Page Intentionally Left Blank.” Blank page backs will not be included in the maximum page count.

(4). Requests for Information

The Government will make the final determination as to whether a proposal is acceptable or unacceptable, and may accept a proposal as initially submitted without requesting further information from any service provider. The determination to request such additional information or to conduct further negotiations with any service provider shall be at the sole discretion of the Government.

(5). Proposal Changes

The service provider shall submit proposal revisions as required in response to Government initiated Evaluation Notices or changes as a result of the discussion/negotiation process. Regardless of the number of proposal revisions submitted, the integrity and clarity of each proposal must be maintained. All proposal updates must meet the following criteria:

(a) Be submitted in the same number of copies as the initial proposal.

(b) Changes to proposal data may be tracked through the change feature of Microsoft Word, with all changes highlighted to include a solid black line in the left hand margin.

(c) Each change page shall contain a revision number and date located in the upper right corner of each affected page beneath the service provider’s name and original proposal date. Revisions shall be numbered sequentially, beginning with Revision 1.

(d) Proposal changes should not exceed the page limitations specified herein.

(6). Solicitation Provision Unique to the Agency Tender

In accordance OMB Circular A-76, Attachment B(4) 29 May 2003, the Agency Tender is not required to provide (a) a labor strike plan; (b) a small business strategy; (c) a subcontracting plan goal; (d) participation of small disadvantaged businesses; (e) licensing or other certifications; and (f) past performance information (unless the agency tender is based on an MEO that has been implemented in accordance with this circular or a previous OMB Circular A-76).

(7). Proposal Content:

(a) VOLUME 1 - Contract and Associated Information/Cost Proposal

(1) Section 1- Cover letter and Executive Summary - This section shall include a cover letter

(letter of transmittal) and executive summary. Include a master table of contents for the entire proposal (the master table of contents is excluded from the page limitation). The executive summary shall summarize the offer -- highlighting the salient features of the proposal.

Describe in general terms the approach taken to satisfy the requirements of the solicitation.

(2) Section 2 - RFP Standard Form 1449 – Offeror is required to complete blocks 17a,17b, 30a, 30b and 30c of the RFP, Standard Form 1449. By completing blocks, 17a, 17b, 30a, 30b and 30c of the

Standard Form 1449 the offeror accedes to the contract terms and conditions as written in the RFP.

RFP Certifications – Complete and submit all required information (fill-ins, signatures, etc.) found in the Provision 52.212-3 and DFARS 252.212-7000.

(3) Section 3 - SF 1449 Continuation Sheet – Cost/Price– The offeror shall insert its proposed price for each CLIN in the spaces provided. Cost shall reflect all costs associated with providing the

Communication Operation and Maintenance function. All prices shall be rounded off to the nearest whole dollar.

(4) Section 4 - Pricing Support Documentation – The Service Provider shall submit pricing information to support the completeness and reasonableness of their proposed prices for all

CLINS including option years. The pricing information submitted should fully support sound cost estimating of the PWS requirements for each major functional element specified in the PWS. A breakdown should also be provided which shows the skill mix, labor categories, and estimated fully burdened labor rates. Rationale regarding estimating of combined functions given the Service Provider’s staffing approach should also be explained.

Information shall also be segregated by the performance periods specified in the solicitation.

Information shall also show the consolidated total price for performance.

(5) Section 5 - Private Sector Health Insurance Costs in Public-Private Competition - Per Subsection 8013(a)(3) of the Defense Appropriations Act for Fiscal Year 2007 (Public Law 109-289), the offeror and all subcontractors must include a written statement as to whether or not an employer-sponsored health insurance plan will be provided to the workers who are to be employed in the performance of the contract. If a plan is offered, the following information shall be submitted in order to calculate the contribution the offeror and/or subcontractor will make towards the premium or subscription share of the employer-sponsored health benefits plan:

a. The total dollar amount of direct labor costs in the offeror’s proposal (including prime contractor and all subcontractor employees’ total salaries and wages for this contract for the basic period and all option periods);

b. The total dollar amount contributed by the employer(s) (offeror and all subcontractors) for the premium or subscription share of the employer-sponsored health benefits plan(s) for all employees for the basic and all option periods; and

c. The percentage of premium or subscription share contribution paid by the employer(s) for the employer-sponsored health benefits plan(s) for all employees for the basic and all option periods as defined by the total premium or subscription dollars/total basic pay for all employees. (The figure from paragraph (b) divided by the figure in paragraph (a)).

(6) Section 6– Subcontracting Plan/Teaming Agreements – The Service Provider shall address its plans to subcontract in accordance with Federal Acquisition Regulation (FAR) 19.7. As a minimum the subcontracting plan should address the requirements of FAR 19.704 and FAR

52.219-9 and include a subcontracting goal of no less than 22% of the total contracted value.

In regards to Service Provider teaming arrangements as the term is defined in FAR 9.6, identify the teaming relationships and the responsibilities of the teaming parties. Include joint venture agreement(s). A Small Business Subcontracting Plan is required as a part of initial proposal submission from all offerors other than small business concerns and the AT.

(7) Section 7 - Federal Acquisition Regulation (FAR) Part 9, Responsibility Information – The

Service Provider shall address in this section whether they meet items (a) through (d) of the general standards of responsibility as defined in FAR 9.104. Provide financial data to support company having adequate financial resources and identify any current or previous government contracts to support establishment of a satisfactory performance record. Provide contact information for any contract identified. Also, identify cognizant Defense Contract

Management Agency (DCMA) and Defense Contract Audit Agency (DCAA) office and provide a point of contact.

(b) VOLUME 2 - Technical Proposal

In addition to the Service Provider’s agreement to comply with all the minimum performance requirements stated in the solicitation, a written technical proposal shall be submitted addressing the following evaluation factors as described below. Service Providers are encouraged to submit their best business solutions, which meet the requirements of the PWS. The technical proposal must address each factor as described below and each part will be separately evaluated as described in Addendum to FAR 52.212-2 of this solicitation.

(1) FACTOR/ SUBFACTOR : Mission Capability/Technical Approach a.

Project Plan – Project Plan –The plan must: 1) describe a sound approach to accomplish this requirement that ensures timely support for all functions as described in the PWS; Plan needs to describe the solution by function (i.e. Configuration Management, System Administration, etc) 2) include a description of the organizational structure and define the responsibilities of each organizational component as it relates to all functions as described in the PWS, and 3) define the interrelationship between organizational components.

b. Quality Control Plan – The plan must specify: 1) the offeror’s quality control processes that will be used to implement effective procedures for early identification of non-conforming services to ensure services provided under the contract conform to the requirements of the solicitation; 2) the methodology for developing/using metrics to track performance trends; 3) the customer complaint methodology for communication with customers and resolution of complaints; 4) corrective actions that will be taken to ensure timely acceptance performance in accordance with the PWS; and 5) partnering approach with the Government to ensure mission objectives are met.

c. Phase-in Plan -- The plan must: 1) specify how the offeror plans to start up, mobilization, train, and meet Technical Exhibit 16 certification requirements in order to meet the phase-in requirements in the PWS with minimal disruption of services; 2) provide for a sufficient number of fully qualified employees with required clearances; 3) participate in joint inventories and assuming responsibility for Government-furnished property; 4) address turn-over of work-in-progress, and 5) provide a schedule/time table for phase-in depicting the chronological sequence of events.

(2) FACTOR/SUBFACTOR : Mission Capability/Staffing Approach Staffing Plan -- The Plan must include a personnel matrix which identifies: 1) the personnel resources and organizational structure to include any subcontracting and teaming arrangements necessary to perform the requirements of the solicitation; 2) an adequate number of employees in each proposed labor category; 3) the appropriate key positions, with generic resumes or position descriptions which identify the educational and experience level and requisite security clearances of any individuals who will perform in key positions and other qualifications showing the key individual’s ability to comply with the minimum requirements in the solicitation; 4) the “Span of Authority” for key on-site positions (i.e., number of personnel under supervision or number of projects being managed); 5) accurate job descriptions/position descriptions for each labor category as it relates to each area of service provided; 6) the qualifications and security clearances required to fill those positions in relationship to the organizational structure; 7) all positions filled by subcontractors and any temporary or part time employees; 8) evidence of quick response capability, site supervision, and quality control of any teaming partners or subcontractors; 9) evidence of their ability to successfully recruit/retain/replace personnel who have the adequate knowledge, experience, training, certification, and security clearances to perform in the positions designated, inclusive of the utilization of existing Federal Employee work force (Right of First Refusal) and an alternate procedure if Federal employees have accepted other positions; 10) proper training, qualifications, and certification of all contract employees IAW the PWS during phase-in and throughout the life of the contract; 11) a strike plan/employee walkout plan which indicates their ability to provide uninterrupted and adequate support with minimal disruption; and 12) a contingency plan that describes a sound approach for contingency planning of services in the event of military mobilization recall commitments, holidays and down days, and in cases of increased security levels on base due to unforeseen events, exercises, and inclement weather which includes identification, by position, of the personnel who shall be responsible for performing services.

Addendum to 52-212-2 Evaluation – Commercial Items

COST COMPARISON INFORMATION/BASIS FOR CONTRACT AWARD

(1). Cost Comparison Information.

This solicitation is part of a Government cost comparison, pursuant to OMB Circular A-76 and Air Force Instruction (AFI) 38-203 (19 July 2001) to determine whether accomplishing the specified work under contract (private) or by in-house (public) performance is more economical.

On 13 February 2007, HQ USAF/A1 approved Air Mobility Command’s (AMC’s) request to conduct a standard competition within 12 months from public announcement to the decision point. On 21 February 2007, HQ AMC/A7KQD provided public announcement via FedBizOpps (FBO). In accordance with Air Force policy, the study must reach a performance decision to retain in-house or convert to contract within 12 months (18 months if an extension is requested and approved) from the public announcement. An 18 month extension for this study is pending.

(2). Basis For Contract Award.

This acquisition will be conducted in accordance with Federal Acquisition Regulation (FAR) Subpart 15.101-2 Lowest Price Technically Acceptable Source Selection Process. This is a best value source selection where best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. While the Government source selection evaluation team and the SSA will strive for maximum objectivity, the source selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process.

A mission impact analysis is mandated if the performance decision is for contractor performance IAW Public Law 109-163, Section 341. The analysis is performed to ensure that there is no mission impact as a result of a contractor performance decision. The mission impact analysis validation will result in a “go/no go” decision. The Government retains the right to cancel the competition if the mission impact changes during the acquisition process or if Congress objects to the contract award.

Proposal evaluation is an assessment of the Service Provider’s ability to perform the prospective service successfully. This section describes the process the Government will use in evaluating proposals and capabilities for the Communications, Operations, and Maintenance Function A-76 Study. This section outlines the General Considerations and Specific Evaluation Criteria (Factors) the Government will consider in evaluating proposals. General Considerations are intended to confirm the Service Provider’s compliance with RFP terms and conditions. General Considerations must be met in order to be eligible for award. The Specific Evaluation Criteria are intended to show the scope of the evaluation to be performed on the proposals submitted in response to the RFP.

(a) General Considerations:

The proposal must comply in all material respects with the requirements of law, regulation and conditions set forth in the solicitation.

(1) Subcontracting Plan: The Service Provider shall address its plans to subcontract in accordance with Federal Acquisition Regulation (FAR) 19.7. The subcontracting plan will be evaluated to determine whether the Service Provider meets the requirements of FAR 19.704, FAR 52.219-9 and the offeror’s plan demonstrates a credible approach for achieving a small business subcontracting goal of 22% of the total contracted value.

(2) Responsibility Information: To be eligible for award, the Service Provider must be determined responsible as defined in Federal Acquisition Regulation (FAR) 9.104-1. A Pre-Award Survey (PAS) may be conducted as part of this evaluation. Results of the PAS (if conducted) will be evaluated to determine whether the Service Provider meets the general standards of responsibility as defined in FAR 9.104-1.

(b) Specific Evaluation Criteria (Factors)

(1) Factor Overview – The evaluation factors that establish the requirements of proposal acceptability are Mission Capability and Cost (Price). The Mission Capability subfactors will be evaluated for technical acceptability on a “pass” or “fail” basis. To be considered technically acceptable each proposal must meet the minimum mandatory criteria established for each of the Mission Capability subfactors as described below. Under the Cost (Price) factor, each proposal will be evaluated to determine completeness and reasonableness. All technically acceptable (“pass”) offers will be ranked by total evaluated price. The lowest priced technically acceptable offer will be compared to the Agency Tenders (AT) price through the COMPARE program to determine which service provider is the most efficient and cost effective method of operation. The conversion differential is a cost that is the lesser of 10 percent of the MEO's personnel-related costs (reflected on Standard Competition Form Line 1) or $10 million over all the performance periods stated in the solicitation. If the contractors’ proposal is more cost effective, a contract will be awarded. If the contract price is higher, the solicitation will be cancelled and a Letter of Obligation put in place with the AT.

(2) Mission Capability

a. SUBFACTOR : Technical Approach

The Government will evaluate each proposal to determine the extent to which an effective and efficient organization will be employed to accomplish PWS requirements. This includes an evaluation of certain operational processes to determine the extent to which each proposal reflects a clear understanding of the work. Measures of merit for this subfactor are reached when the offeror:

Project Plan - Describes a sound approach for accomplishing all tasks in the PWS.

1) Submits a plan that demonstrates a sound and logical understanding of all PWS functions that ensures timely support.

2) Submits an organizational structure showing how the team will be organized and that identifies the number and labor category of personnel resources assigned to meet the requirements by function (i.e. Configuration Management, System Administration, etc) as described in the PWS.

3) Submits a plan that defines the interrelationship between organizational components to include lines of management authority.

Quality Control Plan - Reflects a clear understanding of the quality control process and implements effective procedures to identify, prevent, and ensure non-recurrence of defective services to meet mission objectives.

1) Submits a plan that clearly reflects understanding of the offeror’s quality control processes that will be used to implement effective procedures for early identification of non-conforming services to ensure services provided conform to the requirements identified in the PWS.

2) Submits a plan that addresses methodologies for developing/using metrics to track performance trends for key processes and outcomes.

3) Provides a customer complaint methodology for communication with customers and resolution of complaints.

4) Identifies how corrective actions will be taken to ensure timely acceptance performance in accordance with the PWS.

5) Submits a plan that identifies a sound partnering approach with the Government to ensure mission objectives are met.

Phase In Plan - Describes a sound approach for the assumption of work from the incumbent service provider’s.

1) Submits a plan which specifies how the offeror plans to start up, mobilize, train, and meet Technical Exhibit 16 certification requirements in order to meet phase-in requirements in the PWS with minimal disruption of services.

2) Submits a plan that provides a sufficient number of fully qualified employees with required clearances.

3) Provides an adequate acceptance/inventory plan supporting the proper transfer of Government equipment and facilities.

4) Submits a plan that addresses turn-over of work-in-progress.

5) Provides a chronological sequence of events that describes actions from contract award to assumption of full responsibility.

b. SUBFACTOR : Staffing Approach

The Government will evaluate each proposal to determine the extent to which it reflects a clear understanding of the work by furnishing sufficient personnel resources. The staffing matrix should identify all labor categories and proposed labor hours for each category. You may use the same matrix referenced in Volume 1, Section 4 - Pricing Support Documentation. State the basis for your labor hour estimates. Provide a separate personnel matrix that identifies the personnel resources supporting 24 X 7. This matrix should cover weekdays, weekends and holidays. This personnel matrix should also cover on-call support. This personnel matrix should correlate personnel resources back to the organizational components. Measures of merit for this subfactor are reached when the offeror:

Staffing Plan -- Describes a sound approach for accomplishing all tasks in the PWS and submits a personnel matrix.

1) Submits a plan that identifies personnel resources and an organizational structure to include any subcontracting and teaming arrangements necessary to perform the requirements of this solicitation.

2) Provides an adequate number of employees in each proposed labor category.

3) Identifies the appropriate key positions, with generic resumes or position descriptions which identify the educational and experience level and requisite security clearances of any individuals who will perform in key positions and other qualifications showing the key individual’s ability to comply with the minimum requirements in the solicitation.

4) Identifies “Span of Authority” for key on-site positions (i.e., number of personnel under supervision or number of projects being managed).

5) Provides accurate job descriptions/position descriptions for each labor category which identify the educational and experience level as it relates to each area of service provided.

6) Identifies security clearances required to fill those positions in relationship to the organizational structure.

7) Identifies all positions filled by subcontractors and any temporary or part time employees.

8) Provides evidence of quick response capability, site supervision, and quality control of any teaming partners or subcontractors.

9) Provides evidence of their ability to successfully recruit/retain/replace personnel who have the adequate knowledge, experience, training, certification, and security clearances to perform in the positions designated, inclusive of the utilization of existing Federal Employee work force (Right of First Refusal) and an alternate procedure if Federal employees have accepted other positions.

10) Provides proper training, qualifications, and certification of all contract employees IAW the PWS during phase-in and throughout the life of the contract.

11) Provides a strike plan/employee walkout plan which indicates their ability to provide uninterrupted and adequate support with minimal disruption.

12) Provides contingency plan that describes a sound approach for contingency planning of services in the event of Off-Duty/Active Duty Military recall commitments, holidays and down days, and in cases of increased security levels on base due to unforeseen events, exercises, and inclement weather. This includes identification, by position, of the personnel who shall be responsible for performing services.

(3) Price (Cost) Each price proposal will be evaluated but not rated. The Offeror’s proposal will be evaluated to determine completeness and reasonableness, as defined below.

· Completeness. The proposals and other information will be reviewed to determine the extent to which cost elements of the offer have been addressed. The service provider’s price proposal and other information will be evaluated to ensure continuity and traceability of prices to the technical proposal and between the initial proposal and any revisions thereto. The review will determine the adequacy of the service provider’s proposal in addressing and fulfilling the solicitation requirements. In addition, Subsection 8013(a)(3) of the Defense Appropriations Act for Fiscal Year 2007 (Public Law 109-289) prohibits conversion to contractor performance if the contractor received an advantage for a proposal that would reduce costs for the DoD by either not making an employer-sponsored health insurance plan available to the workers who are to be employed in the performance of the activity, or offering to such workers a plan that requires the employer to contribute less towards the premium or subscription share of an employer-sponsored health insurance plan than the amount paid by the DoD for health benefits for civilian employees. OMB has established the DoD percentage contributed to health benefits for civilian employees at 6.7% of employee basic pay. Therefore, based on the data received from the private sector service provider in response to section L (Private Sector Health Insurance Costs in Public-Private Competition), an additional adjustment of up to 6.7% will be made to the total evaluated cost for those offerors whose contributions do not meet or exceed 6.7%.

· Reasonableness. The proposal and other information will be reviewed to determine the reasonableness of cost and the service provider’s understanding of the work and ability to perform the solicitation requirements.