Reqeuest for Information - Dorm Camera Resolicitation (Updated Answers).xlsx
XLSX spreadsheet 50 KB Posted
- Solicitation number
- FA442726Q1131
About this file
This file is a Request for Information (RFI) with Updated Answers for a dormitory camera system resolicitation at Travis Air Force Base. The document provides 157 contractor questions with corresponding government responses addressing specifications, requirements, and clarifications for the video surveillance system upgrade project.
The project involves removing 355 existing cameras and installing 187 new interior cameras plus 57 exterior cameras across multiple dormitory buildings at Travis AFB. The system must be entirely on-premises with no cloud-based storage or management; all video footage and data must remain on-base. Key technical requirements include 90 days of video retention at specified resolutions and frame rates, on-board camera storage capability, TAA-compliant and NDAA-compliant equipment, FIPS 140-2/140-3 encryption, and distributed or centralized NVR architecture with redundancy capability. The government will provide existing Cisco Catalyst 9300 PoE+ switches (48-port and 24-port models), and contractors must supply additional PoE switches as needed, with all switch configuration to be performed by Air Force 60 CS/SCOI work center. Environmental sensor requirements have been removed from the revised SOW. Contractors must provide three viewing stations with four 55-inch monitors total (two at Building 1348, one each at Buildings 899 and 243), complete training including administrator and end-user instruction, and a standard one-year equipment warranty. The project will be phased over approximately 2.5 years with roughly two buildings per quarter, with Base CLIN 0001 covering Buildings 1331 and 1332 with a 120-calendar-day performance period, followed by 15 option CLINs for remaining buildings. The acquisition is a 100% small business set-aside under the Service Contract Act with wage determination requirements, and the government has clarified that FedRAMP-Ready cloud solutions, edge-plus-cloud management architectures, and hybrid approaches are not acceptable per AFCEC and NIST SP 800-82 guidance.
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FINAL
| Contractor Questions | |||||||
| FA442726Q1068 : Travis AFB Dorm Cameras & Sensors | |||||||
| Seq. # | Sheet/Page | Detail | Spec | Comment/Question | Customer Response | ||
| 1 | 4 of 8 | Combined Synopsis 7 | Please confirm that 120 calendar days is for procurement and installation of the approved design of the two funded dorm buildings only. | 120 Calendar Days will be for the two funded buildings only. | |||
| 2 | 7 of 8 | Combined Synopsis 7.a | The instructions for offerors indicates that past performance will be evaluated for projects of similar magnitude and relevancy performed withing 3 years from the solicitation release date. These constraints seem overly restrictive for small business entities. Would the Government consider relaxing the past performance time period to 5 years from solicitation release date? | The Government will consider 5 years from solicitation release date. | |||
| 3 | N/A | N/A | Does the Government require any spare parts (e.g., cameras, on-camera memory cards, etc.)? If yes, please clarify requirement. | No | |||
| 4 | N/A | N/A | Will the Government maintain onsite spare parts to facilitate timely system repairs? | No | |||
| 5 | NA | SOW | Will the dorms be occupied during construction? | Yes | |||
| 6 | NA | SOW | If the dorms will be occupied during construction, will there be any work hour and noise restrictions that impact the work? | No | |||
| 7 | NA | SOW | Does the existing system need to remain operational and have a hot cutover for each dorm building? | No; it's currently not operational | |||
| 8 | 1 of 24 | SOW 1 | Paragraph states in part "This will require (630) new surveillance cameras ((214) in addition to the original (416)), (57) Exterior mounted and oriented cameras," Are the 57 exterior and oriented cameras in addition to the 416 original and 214 new cameras? | Go off drawings. SOW has been updated to match. 355 Cameras need to be removed. 187 New cameras installed. 542 Cameras total (new install/camera replacement) for buildings and 57 exterior cameras. | |||
| 9 | 7 of 24 | SOW 11.1 | Will the Government supply the existing system as-built drawings in AutoCAD format to aid developing the system design/installation drawings? | Yes. In order to receive as built drawings, please report a DOD Safe Drop from the POCs listed on Sam.gov. | |||
| 10 | 2 of 14 | SOW 3.10 | Please clearly define the required training to include courses (operator, admin, maintenance), duration of each course, number of sessions for each course, number of students for each session so that offerors can accurately determine the level of effort required. | Added to the SOW. "The minimum trainning includes the following: | |||
| • | System overview, architecture, and capabilities. | ||||||
| • | Navigation and operation of the camera management and environmental sensor software | ||||||
| • | Live monitoring and camera control functions | ||||||
| • | Video playback, searching exporting, and evidence retention procedures. | ||||||
| • | User account creation, permissions, and role management | ||||||
| • | Alarm and event management | ||||||
| • | Basic troubleshooting and diagnostics | ||||||
| • | Procedures for reporting system faults and requesting warranty/service support | ||||||
| • | Preventive maintenance recommendations and best practices | ||||||
| • | Review of cybersecurity and password management requirements, as applicable |
The contractor shall:
| • | Provide both administrator-level and end-user training |
| • | Furnish all training materials in electronic format (PDF or equivalent), including user guides, quick reference guides, and system manuals |
| • | Conduct training either on-site or virtually, as approved by the COR |
| • | Allow sufficient time for questions and hands-on instruction using the installed system |
Provide additional refresher training at no additional cost during the warranty period, if requested by the Government.
| 11 | 2, 3 of 24 | SOW 3.11 | Since conduits were not all available for inspect, please confirm that offerors shall assume that all existing conduit is serviceable and has capacity for reuse and that any differences will be addressed during the post-award existing conditions survey. | We concur with the plan for this RFI line item | ||
| 12 | 3 of 24 | SOW 3.12 | Please clarify what is in the "standard warranty". | Standard warranty for equipment is 1 yr w/o cost to the government. Additional warranty will have an extra cost to the government. | ||
| 13 | 3 of 24 | SOW 3.16 | Please confirm that 1) all inter building connectivity is GFE, 2) media, equipment, internet connection, etc. for connection to the offsite cloud service is GFE along with configuring the equipment for the offsite connection. | Regarding 1) All dormitories are connected via Optical Fiber. Regarding 2) All additional POE switches are required to accomplish this project shall be provided by the contractor. | ||
| 14 | 3 of 24 | SOW 3.16 | Please provide layout drawing showing pathways for IDF connections for Bldgs. 1314, 1315, 1316, and 1317. | Will be included in the as-builts. See RFI item 9. | ||
| 15 | 1, 2 of 14 | SOW 3.4 | Paragraph states in part "The Contractor shall configure and adjust Field of Views (FOVs) for all cameras and shall provide two (2) separate Viewing Stations (requirements specified under section 3.5) and three (3) necessary software to allow for optimal viewing/surveillance of the dormitory campus." Please clarify what is intended by the "and three (3) necessary software" requirement. | SOW Updated to clarify. "The three (3) viewing stations will be located at the following areas: | ||
| • | Building 1348, Main Dormitory Management Office | |||||
| • | Building 899, 60 CES Information Technology (IT) Office | |||||
| • | Building 243, 60 CS Network Control Center |
There will be two (2) 55-inch monitors attached to swivel monitor mounts for Building 1348, Main Dormitory Management Office, one (1) 55-inch monitor attached to swivel monitor mounts for Building 899, 60 CES Information Technology (IT) Office, and one (1) 55-inch monitor attached to swivel monitor mounts for Building 243, 60 CS Network Control Center ***For clarifications, the we're requesting a total of five (5) 55-inch monitors***
| 16 | 2 of 14 | SOW 3.5 | Requirement is for minimum 85-inch 4K LCD displays. This large display size at 4k resolution yields a low pixel density that will produce low quality imagery, especially if zoomed in. Would the Government consider allowing multiple smaller (e.g. 55-inch) displays with a combined display area to the 85-inch display to improve image quality? | Yes! No need for 85-inch. SOW updated to reflect 55-inch montiors. See RFI line item 15. | |
| 17 | 2 of 14 | SOW 3.5 | Please confirm that the intent is for each of the 2 workstations to have 2x 85-inch displays. | No 85-inch. Only 55. See updates captured in RFI item 15. | |
| 18 | 3 of 24 | SOW 4.1 | First and fourth black bullets. Please confirm that all-weather capability only applies to cameras installed outdoors on building exterior. | Recommend that all outdoor cameras should be all-weather capability. | |
| 19 | 3 of 24 | SOW 4.1 | First open bullet. Bullet video surveillance system shall utilize a FedRAMP Ready cloud-based centralized management VMS with video recording performed locally at the camera edge...." The second open bullet "...operating under a cloud-based Video Management System (VMS) with centralized configuration, health monitoring, firmware management, user access control, and video retrieval performed through a secure FedRAMP-Ready cloud environment." Please clarify the conflicting requirement (ready vs authorized) regarding FedRAMP status. | Per AFCEC, "Edge + Cloud Mgt or "Local Retention with Cloud Orchestration" is not allowed. NIST SP 800-82 recommends keeping ICS separated from general IT and cloud systems for safety, real-time performance, and reliability concerns. All footage must be on-prem. 60 CES/ISSM | |
| 20 | 3 of 24 | SOW 4.1 | The solicitation references a requirement for a FedRAMP Ready solution. Would the Government consider solutions that are not currently FedRAMP Ready, but are deployed within government cloud environments, have existing Department of Defense/Air Force Authorizations to Operate (ATOs), and meet the security requirements of the target environment? | Per AFCEC, "Edge + Cloud Mgt or "Local Retention with Cloud Orchestration" is not allowed. NIST SP 800-82 recommends keeping ICS separated from general IT and cloud systems for safety, real-time performance, and reliability concerns. All footage must be on-prem. 60 CES/ISSM | |
| 21 | 3, 4 of 24 | SOW 4.1 | Would the Government consider non-FedRAMP ready cloud services? | No. All footage must be on-prem. 60 CES/ISSM | |
| 22 | 4 of 24 | SOW 4.1 | Last solid black bullet on page. Please identify the exiting network switches (at a minimum mfg., full detailed model number, age, available ports, available POE budget) for every existing switch to potentially be incorporated into the new system so that offerors can develop accurate pricing. | The 60 CS network currently utilizes the Cisco Catalyst 9300 48-port PoE+, Network Advantage and the Catalyst 9300 24-port PoE+, Network Advantage. All additional POE switches are required to accomplish this project shall be provided by the contractor. | |
| 23 | 4 of 24 | SOW 4.1 | Third solid bullet from the bottom of the page states in part "system shall provide a FedRAMP Authorized cloud-managed, TAA-compliant client viewing workstation designed for continuous security monitoring operations." This requirement seems to imply that the viewing station must be FedRAMP authorized. To the best of our knowledge the FedRAMP program does not certify hardware. Please clarify requirement. | All footage will be stored on base only. | |
| 24 | 4 of 24 | SOW 4.1 | The Contractor shall utilize existing PoE network switches where serviceable to support both existing and newly installed surveillance devices. Please provide a list of all GFE switches to be incorporated to location (building, floor, room) and size (number of ports and available POE budget) for each of the existing switches to be utilized in the new system. | The 60 CS network currently utilizes the Cisco Catalyst 9300 48-port PoE+, Network Advantage and the Catalyst 9300 24-port PoE+, Network Advantage. I am unable to confirm the “number of available ports on each existing Cisco switch in each dorm building”. A request of this magnitude would require a work order to be submitted to our SCOI work center and would require a few days to accomplish. | |
| 25 | 4 of 24 | SOW 4.1 | The Contractor shall utilize existing PoE network switches where serviceable to support both existing and newly installed surveillance devices. If the Government cannot provide a list of all GFE switches to be incorporated in the new system, please confirm that offerors shall assume that all existing switches slated for incorporation are fully compatible and have sufficient capacity and that any differences will be addressed during the existing conditions survey. | We concur with the plan for this RFI line item. | |
| 26 | 4 of 24 | SOW 4.1 | The Contractor shall utilize existing PoE network switches where serviceable to support both existing and newly installed surveillance devices. Please identify all existing surveillance devices to be incorporated into the new system to include device type, manufacturer, model, device location, and quantity. | The 60 CS network currently utilizes the Cisco Catalyst 9300 48-port PoE+, Network Advantage and the Catalyst 9300 24-port PoE+, Network Advantage. All additional POE switches are required to accomplish this project shall be provided by the contractor. | |
| 27 | 4, 5 of 24 | SOW 4.1 | Last solid black bullet on page 4 and continuation on page 5. "Contractor shall coordinate with 60 CS to verify compatibility, capacity, licensing, and configuration requirements of the existing network environment prior to procurement and installation." If the Government cannot provide the above detailed network switch information for every existing switch potentially to be incorporated into the new system during the pre-bid process, please provide the basis for all offerors to use for developing firm fixed pricing. | The 60 CS network currently utilizes the Cisco Catalyst 9300 48-port PoE+, Network Advantage and the Catalyst 9300 24-port PoE+, Network Advantage. All additional POE switches are required to accomplish this project shall be provided by the contractor. | |
| 28 | 5 of 24 | SOW 4.1 | First solid black bullet states that the contractor shall maintain CCIE on staff and that installation and configuration activities shall be performed by CCNA certified personnel and have CCIE-level engineering support available. It then states that contractor will deliver switches to 60CS and not configure switches. Please clarify requirement for CCNA certified personnel when switches are to be configured by the Government. | The 60 CS/SCOI work center will configure/install all network switches utilized. | |
| 29 | 5 of 24 | SOW 4.1 | First solid black bullet states that contractor will deliver switches to 60CS and not configure switches. Please confirm that the contractor is also not responsible for configuring any existing switches incorporated into the new system. | The 60 CS/SCOI work center will configure/install all network switches utilized. | |
| 30 | 5 of 24 | SOW 4.2 | First solid black bullet states in part, "Must be capable of detecting a variety of air quality metrics, including but not limited to,." The "not limited to" requirement is ambiguous. Please confirm that sensors detecting only Volatile Organic Compounds (VOCs), particulate matter (PM2.5), temperature, and humidity are acceptable. | No longer a requirment for environmental sensors. | |
| 31 | 5 of 24 | SOW 4.2 | First solid black bullet states in part, "Must be capable of detecting a variety of air quality metrics, including but not limited to,." If sensors detecting only Volatile Organic Compounds (VOCs), particulate matter (PM2.5), temperature, and humidity are not acceptable, please provide detailed comprehensive requirements. | No longer a requirment for environmental sensors. | |
| 32 | 5 of 24 | SOW 4.2 | Last solid black bullet in section states in part, "Licenses must provide full device functionality, unlimited cloud-based data retention for sensor readings, at least 90 days of cloud-based video backup…" Previous SOW paragraphs stated that cloud based data storage was not allowed. Please clarify conflicting requirements. | All footage/data will be stored on base only. | |
| 33 | 5 of 24 | SOW 4.2 | Fourth solid black bullet requires unlimited, non-tiered cloud archiving of for all historical sensor data. Please confirm that local edge data storage is not required. | All footage/data will be stored on base only. | |
| 34 | 6 of 24 | SOW 7.a | The work to be performed under this contract will be performed at the Travis AFB Dormitory Campus, 60 CES IT office (building 899) and the 60th Communications Squadron (building 243). Solicitation documents do not provide any information regarding the Bldg. 243 and 899 locations. Please provide floor plans/device layouts for these buildings. | 60 CES Facility Office should be able to provide floor plans for these buildings. For building 243 the terminal will be located in the Network Control Center. Building 899 shall be provided by Dorm Management. | |
| 35 | 14 of 24 | SOW Technical Exhibit 1 | Sheet is titled "Building 1316 & 1317…Layout". Layout shows what appears to be 3-story dorm (1316?) plus a single separated space labeled "Dayroom(1317)" that is not part of the building. Technical Exhibit 1 does not include plans for Bldg. 1317. Please clarify where the single camera in the 1317 Dayroom is to be connected to the new system (e.g., connects to Bldg. 1316) since there is no VSS in Bldg. 1317 (at least as identified in this SOW). | In the SoW where it shows the layout of building 1316 & 1317 they need to included building 1318 since this is where the NVRs are currently stored. They should also include the two Telecommunitations Rooms in 1317 & 1318. | The dayroom is in Bldg 1317 which is also the location of the IDF. The dayroom camera is connected in the IDF. |
| 36 | 14 of 24 | SOW Technical Exhibit 1 | Sheet is titled "Building 1316 & 1317…Layout". Layout shows what appears to be 3-story dorm (1316?) plus a single separated space labeled "Dayroom(1317)" that is not part of the building. Technical Exhibit 1 does not include plans for Bldg. 1317. Please provide detailed information regarding infrastructure connectivity between Bldg. 1317 Dayroom and Bldg. 1316 (i.e., existing 1-inch buried conduit with 40% fill, existing 1-inch conduit with existing CAT 6, end points for conduit path in both buildings, no existing conduit, etc.). | Building 1318 is the main hub. It connects to building 1316 and 1317 via fiber. | Bldg 1316 and part of Bldg 1315 are connected to Bldg 1318 while Bldg 1314 and part in Bldg 1315 are connected to Bldg 1317. |
| 37 | 14 of 24 | SOW Technical Exhibit 1 | Sheet is titled "Building 1316 & 1317…Layout". Layout shows what appears to be 3-story dorm (1316?) plus a single separated space labeled "Dayroom(1317)" that is not part of the building. Technical Exhibit 1 does not include plans for Bldg. 1317. Please provide scale drawing depicting existing or proposed infrastructure pathway between Bldg. 1316 and 1317 so that offerors can develop accurate pricing. | Building 1318 is the main hub. It connects to building 1316 and 1317 via fiber. | Bldg 1316 and part of Bldg 1315 are connected to Bldg 1318 while Bldg 1314 and part in Bldg 1315 are connected to Bldg 1317. |
| 38 | 14 of 24 | SOW Technical Exhibit 1 | Sheet is titled "Building 1316 & 1317…Layout". Layout shows what appears to be 3-story dorm (1316?) plus a single separated space labeled "Dayroom(1317)" that is not part of the building. Technical Exhibit 1 does not include plans for Bldg. 1317. If there is no existing conduit between Bldg. 1316 and 1317 Dayroom, please clarify who is responsible for providing the infrastructure connectivity. | Buildings are already connected via fiber. | |
| 39 | 14 of 24 | SOW Technical Exhibit 1 | Bldg. 1317 Dayroom detail includes a bathroom but there is no environmental sensor shown. Please confirm that this bathroom does not require an environmental sensor. | Enviornmental sensor requirement has been removed. | |
| 40 | 16 of 24 | SOW Technical Exhibit 1 | Environmental sensor note for Bldg. 1334 is just a series of triangle symbols. Please provide missing text. | Enviornmental sensor requirement has been removed. | |
| 41 | 17 of 24 | SOW Technical Exhibit 1 | Please clarify the meaning of the green camera circle on Bldg. 1351 third floor lower right corner. | The circle should be black meaning "existing camera;" SOW has been updated. | |
| 42 | 18 of 24 | SOW Technical Exhibit 1 | Please clarify the meaning of the brown camera circle on Bldg. 1354 third floor upper left corner. | The circle should be black meaning "existing camera;" SOW has been updated. | |
| 43 | 8, 14 of 24 | SOW Technical Exhibit 1 | Sheet 14 is titled "Building 1316 & 1317…Layout". Layout shows what appears to be 3-story dorm (1316?) plus a single separated space that is not part of the building as "Dayroom(1317)" with no other plans for Bldg. 1317. Sheet 8 shows Bldg. 1317 as being in the opposite corner of the Bldg. 1315, 1316, 1327, 1318 complete. Please clarify how the single camera in the 1317 Dayroom is to be connected to the new system since there is no VSS in Bldg. 1317 (at least as identified in this SOW). | Building 1317 has a Telecommunications Room. It provides the connectivity to the Dayroom. There is no bldg 1327. | |
| 44 | Various | SOW Technical Exhibit 1 | Dorm buildings 1304, 1305, 1308, 1309 include one or two triangle symbols with notation "Environmental Sensor = 40 (Bathrooms & Mech Rooms)" or similar. Floor plans do not identify all required locations. Please identify all sensor locations for every building and floor so that offerors can accurately estimate pricing. For example Bldg. 1304 shows the triangle symbol on the 1st floor mechanical room but no symbols identify bathroom locations but includes the notation "Environmental Sensor = 40 (Bathrooms & Mech Rooms). Where are the remaining 39 sensors installed? Another example is Bldg. 1305 which shows the triangle symbol on the first floor mechanical room and first floor bathroom location and includes the notation "Environmental Sensor = 38 (Bathrooms & Mech Rooms). Are offerors to assume that one sensor goes in the Mech Room and the remaining 37 sensors are all installed in the first floor bathroom? Please clarify and identify individual sensor locations on all Technical Exhibit floor plans. | Enviornmental sensor requirement has been removed. | |
| 45 | 11 of 24 | SOW Technical Exhibit 1 | Building 1308 internal camera drawing shows 31 existing cameras represented by a black symbol, and 1 by a green symbol. Are offerors to assume that the green symbol is an existing camera? | The circle should be black meaning "existing camera;" SOW has been updated. | |
| 46 | 11 of 24 | SOW Technical Exhibit 1 | Building 1308 internal camera drawing shows 31 existing cameras represented by a black symbol, and 1 by a green symbol. Proposed new camera count shows 13 but there are 14 red symbols on the diagram. Please clarify inconsistent counts. | SOW has been updated. The correct count is 32 existing and 13 proposed. | |
| 47 | 15 of 24 | SOW Technical Exhibit 1 | Building 1332 Drawings depicts 40 red symbols for proposed new cameras but the summary states 37. Which is correct? | Should be 40. SOW has been updated. | |
| 48 | 15 of 24 | SOW Technical Exhibit 1 | Building 1334 Drawings shows 33 black symbols for existing cameras but the summary states 32, which count is correct? | Should be 33. SOW has been updated. | |
| 49 | 18 of 24 | SOW Technical Exhibit 1 | Building 1354 drawing depicts 27 black symbols for existing cameras, and 12 red symbols for new but the summary states there are 28 existing and 11 new - which is correct? | Should be 28 exisiting and 11 proposed. SOW updated. | |
| 50 | 8-19 of 24 | SOW Technical Exhibit 1 | Drawings and device counts are not provided for Buildings 1318, 1346, 1349, 1359, 1361. These building are also not listed in the pricing structure. Please confirm that these buildings are excluded from the scope. | These buildings are exluded from the scope. | |
| 51 | 8-19 of 24 | SOW Technical Exhibit 1 | Drawings and device counts are not provided for Buildings 1318, 1346, 1349, 1359, 1361. These building are also not listed in the pricing structure. If these buildings are included in the scope please provide the floor plans/device layouts and revise pricing structure. | These buildings are exluded from the scope. | |
| 52 | 8-19 of 24 | SOW Technical Exhibit 1 | SOW states "will require (630) new surveillance cameras ((214) in addition to the original (416))", but Technical Exhibit depicts 626 cameras in total (213 proposed new, and 413 existing), please clarify. | Go off drawings. SOW has been updated to match. 355 Cameras need to be removed. 187 New cameras installed. 542 Cameras total (new install/camera replacement) for buildings and 57 exterior cameras. | |
| 53 | 8-19 of 24 | SOW Technical Exhibit 1 | SOW states"(706) new environmental sensors" but Technical Exhibit states a total of 668 | Enviornmental sensor requirement has been removed. | |
| 54 | SOW Technical Exhibit 1 | Please clarify what is indicated by the heavy solid black bars on the floor plans for Bldgs. 1314, 1315, and 1316. | The lines show how the buildings are dividing between groups of suitemates. One group has 4 residents living together with a shared kitchen and living room area. There's 2 quad style dorm setups per floor. | ||
| 55 | 21 of 24 | SOW Technical Exhibit 2 | Equipment list indicates that existing cameras are integrated into an existing Lenel OnGuard system. Please clarify whether the new VSS is to integrate into the existing Lenel OnGuard installation. | Camera system will be new. All new equipment will be provided. No exisitng equipment will be used. | |
| 56 | 21 of 24 | SOW Technical Exhibit 2 | If the new VSS is to integrate with the existing Lenel OnGuard system, please provide the version number and dongle number. | Camera system will be new. All new equipment will be provided. No exisitng equipment will be used. | |
| 57 | 21 of 24 | SOW Technical Exhibit 2 | If the new VSS is to integrate with the existing Lenel OnGuard system, please provide detailed performance specifications for the integrated functionality. | Camera system will be new. All new equipment will be provided. No exisitng equipment will be used. | |
| 58 | 4 of 24 | SOW Technical Exhibit 2 | How many ports are available to use for newly installed surveillance devices on the existing PoE network switches? | Vendor will determine the number of ports needed based on the number of additional cameras to be installed per floor. | |
| 59 | 3 of 24 | SOW 4.1 | The SOW specifications are so specific, that there is only one compliant product solution a sole-source. Please confirm that the Government is requiring the Verkada VMS solution including VMS software and cameras. | We are NOT requring the Verkada VMS solution/software/camera; that portion of the SOW has been updated. | |
| 60 | The SOW Section 10 says “PHASE IN /PHASE OUT PERIOD: Dorm Management will determine |
the order in which buildings the installation/removal will occur. Installation/removal will occur by building based on the availability of funds.” Also, the Solicitation Price Schedule lists each building under its own separate CLIN.
Could you please clarify how the Government expects this project to be quoted?
- Do we quote the SOW based on the assumption that all buildings will be performed during a single mobilization/demobilization effort?
- OR: do we quote the SOW based on the assumption that each building will require a separate
| mobilization/demobilization? This approach would result in higher pricing. | Please quote based on the following sequences and of roughly 2 buildings per quarter in the following order: Quarter | Bldg(s) |
| Q1 | Headend Scope/Camera Purchase | |
| Q2 | 1331, 1332 | |
| Q3 | 1317, 1316 | |
| Q4 | 1318, 1315, 1314 | |
| Q5 | 1352, 1353 | |
| Q6 | 1354, 1355, | |
| Q7 | 1356, 1350 | |
| Q8 | 1351, 1334 | |
| Q9 | 1304, 1305 | |
| Q10 | 1308, 1309 |
| 61 | Is the space above the showers divided, or can the tops of both showers be accessed from the same space? | Updated SOW to no longer include environmental sensors. | |||
| 62 | Spec mentions that VMS should be "Cloud-based" Platform. Is this a requirement or are you just looking for "a more Centralized Managed VMS? As later it states that "NO Video recording permitted in the Cloud" | Should no longer be cloud based. | |||
| 63 | Do all cameras need to be Vandal resistant, IP66/IK10 rated? | Cameras do not need to be Vandal resistant, IP66/IK10 rated. | |||
| 64 | It is mentioned that there are approx. 700+ “environmental Sensors as part of Project, but how are these to be monitored? | Updated SOW to no longer include environmental sensors. | |||
| 65 | Can we replace Cisco Switches as required | Travis AFB can only utilize Cisco Switches. | |||
| 66 | Is “On-Board” camera storage of 90-days at 24FPS a requirement of the cameras or just a “would like”? | This is a requirement for camera storage and Frames Per Second. | |||
| 67 | If External cameras must have a minimum of 5MP resolution, are you looking for 4K on these that can be “dumbed” down to 5MP? | External cameras must meet the minimum specification of 5MP. | |||
| 68 | Is this project subject to DIR prevailing wage rates? | Project will be subject to the Service Contract Act Wage Determination. | |||
| 69 | Will the Air Force accept a solution that utilizes multisensor/multi-lens cameras in specific locations around the dorms? The total sensor count would be the same with the exact same coverage. This would reduce the amount of cable runs and licenses required for the system. | Yes. We want easiset/most effective. Whatever makes sense, and cuts down on hardware requirments. | |||
| 70 | Would the Air Force accept multiple NVRs/servers disperse throughout the facility? I would propose an NVR/server per building. They could all be managed through the VMS software at any of the 3 viewing stations. | Yes. We want easiset/most effective. Whatever makes sense, and cuts down on hardware requirments. | |||
| 71 | Per RFI response 60, this project is to be released in Phases with 2 buildings being completed per quarter over a two and a half year period. Will the Air Force be purchasing all the equipment up front or will each phase that is released require procurement of material at that time? If it is to be procured at the start of each phase, will the contractor be held to the price listed on the original bid? With volatility in the market, it is impossible to accurately calculate what the increase in cost will be over the next two and a half years. Will the Air Force be willing to accept change orders for the published increased % that the manufacturer of choice has listed over the duration of the project? | Please allow yourselves enough buffer for market volitlity. This can be determined by economic forecast models. | |||
| 72 | Being that this is a 100% set aside for small business and the total amount of this project will exceed $484,000.00, will a small business for the purpose of publics works contractor be allowed to bid on this? Also, does the prime contractor for this contract have to be a small business registered in the state of California? | All small businesses are allowed to bid for award, so long as they meet the requirements of the solicitation. | |||
| 73 | Section 5.3 Labor covered, Parts separate states The Contractor shall provide troubleshooting and labor under contract. Replacement parts require Government approval and funding, not to exceed (NTE) $5,000 per incident. The Contractor is authorized to procure parts necessary to restore system functionality up to a NTE amount of $3,000 per incident without Government approval. Will the contractor be reimbursed for these charges on time and material basis. How does the Air Force intend to compensate the contractor for labor and material when this occurs? | Deleted from SOW. | |||
| 74 | Section 5.4 Preventative Maintenance in the SOW, there is a Preventative Maintenance contract associated with this RFQ. How would you like the contractor to include this in the bid? Would you like us to include a lump sum for the semi-annual and annual requirements in our line items unit/extended cost? | Deleted from SOW. | |||
| 75 | Section 6 Corrective Maintenance (On-Call Repairs), will the contractor be reimbursed for these unscheduled maintenance calls? Could you please add a line item to the biding sheet for hourly labor cost, so the Air Force and the contractor have previously agreed on an hourly rate? | Deleted from SOW. | |||
| 76 | Is the length of this contract 5-Years? The manufacturer warranty on parts is listed as 5-years, and most contractors will warranty all labor for a 1-year period. If products do need to be replaced under warranty, will the contractor be reimbursed for time spent on site replacing these products? | Contract performance will be dictated based off of available funding. Option CLINs may be exercised once funding becomes available. The Government reserves the right to exercise all, some, or none at time of award. | |||
| 77 | Statement of Work (SOW) States remove and dispose of 413 existing cameras, install 213 new cameras, and 57 new exterior cameras. These counts do not match the drawings that were provided. By my count, there are 356 existing cameras, 187 new interior cameras, and 57 exterior cameras, with 1 FoV on the exterior coverage map not accounted for. During the job walk it was said that we are to go by the counts on the drawings and not what is listed on the SOW. Can you please confirm that we are to go off the drawings not eh counts listed in the SOW? | Go off drawings. SOW has been updated to match. 355 Cameras need to be removed. 187 New cameras installed. 542 Cameras total (new install/camera replacement) for buildings and 57 exterior cameras. | |||
| 78 | Section 4 Camera System Specifications, relating to calculating storage based on requirements set forth in this section. There is conflicting information regarding what the required frame rate/image rate and total cameras. Below is a list of conflicting information that was provided. Can you please clarify what the actual requirements are to accurately calculate how much storage is needed for this system? | ||||
| • | NVR must be capable of retaining video for 90 days and record at 30 frames per second with a compressed video file, with viewing and recording time lapse and event recording based on human movement at 2592x1944 5 MP or higher per camera at minimum. | ||||
| • | Recorder rate must be at least 5MP @ 5 IPS time lapse high quality and event/motion/human detection/line-crossing recording 15 IPS or higher at excellent quality | ||||
| • | The system shall provide enough usable video storage after RAID/redundancy, sufficient to maintain 90 days of retention for 213 5-MP interior cameras and 57 4K exterior cameras under the specified 5 IPS continuous/time-lapse and minimum 15 IPS event recoding profile. This is not a complete count of all cameras that will be installed. I am assuming that the Air Force would like coverage of existing cameras being replaced as well as new interior/exterior cameras not just of new cameras. Please confirm that you would like the storage calculated with the requirements, once clarified, for all 600 cameras. | Information in section 4 of the SoW. Whatever works accoridng to section 4 of SOW. Most effective method according to you guys. | |||
| 79 | Section 4 Camera System Specifications point 8 states a minimum of 50MB onboard buffer memory built into the camera motherboard. Can I ask where this specification came from? This is not something that is available on surveillance cameras and is more related to Digital Photography cameras. Would you please remove this requirement from the RFQ or give an example of a surveillance camera manufacturer that actually meets this requirement along with all the other requirements? | Whatever memory will meet requirements. The govt just wants quality cameras for surveillance. However that need is met, works. | |||
| 80 | Is the contractor responsible for supplying the work station at Buildings 1348, 899, and 243 viewing stations | Yes. | |||
| 81 | Please confirm the required final camera quantities by category: existing cameras to be removed/replaced, new 5-MP interior cameras, and new 4K exterior cameras. | ||||
| - Confirm exact quantities and whether the 57 exterior cameras are INCLUDED within the 213 new cameras or are ADDITIONAL to the 213. | Go off drawings. SOW has been updated to match. 355 Cameras need to be removed. 187 New cameras installed. 542 Cameras total (new install/camera replacement) for buildings and 57 exterior cameras. | ||||
| 82 | The SOW states removal of 413 existing cameras, while the Current Equipment List identifies 429 existing cameras (416 TVD-3203 + 13 TVD-3205). A solicitation reference also indicates 416 cameras. Which quantity governs the removal/replacement scope? | ||||
| - Confirm the official existing-camera removal quantity and explain the 413 / 416 / 429 difference. | Go off drawings. SOW has been updated to match. 355 Cameras need to be removed. 187 New cameras installed. 542 Cameras total (new install/camera replacement) for buildings and 57 exterior cameras. | ||||
| 83 | Please confirm whether the required post-upgrade camera count is 626 cameras (413 existing + 213 proposed) or another quantity based on the 213 interior + 57 exterior language. | ||||
| - Confirm the final post-project camera count to be used for pricing and system sizing. | Go off drawings. SOW has been updated to match. 355 Cameras need to be removed. 187 New cameras installed. 542 Cameras total (new install/camera replacement) for buildings and 57 exterior cameras. | ||||
| 84 | Please provide or confirm the authoritative building-by-building camera schedule, including indoor and outdoor quantities as the site plan camera count differs from the listed quantity. | ||||
| - Provide the final camera schedule to be used for the offer. | Go off drawings. SOW has been updated to match. 355 Cameras need to be removed. 187 New cameras installed. 542 Cameras total (new install/camera replacement) for buildings and 57 exterior cameras. | ||||
| 85 | Are the 14 existing TVN-2132P-12T NVRs to be removed and replaced, retained/reused, or evaluated individually for reuse? | ||||
| - Confirm the required treatment of all 14 existing NVRs. | NVRs needs to be replaced due to non TAA-compliant status. 60 CES/ISSM | ||||
| 86 | If existing NVRs are to be reused, are the existing 12 TB configurations to remain, or may additional HDDs/NVRs be supplied to achieve the required retention? | ||||
| - Confirm permitted storage expansion/replacement architecture. | Burns (60 CS) - Current NVRs need to be removed and disposed of. This should be a 100% new equipment system. | ||||
| 87 | Does the 90-day retention requirement apply to the entire final camera population or specifically to 213 5-MP interior + 57 4K exterior cameras as stated in Section 4? | ||||
| - Confirm the exact camera population used for storage sizing. | Entire camera population if possible, or soemthing similar that can meet retention needs. | ||||
| 88 | Please confirm the recording profile for the 90-day requirement: 5 IPS continuous/time-lapse and minimum 15 IPS event recording for all cameras, or another profile by camera class. | ||||
| - Confirm recording profile, resolution, codec and event rules. | Whatever meets the 90 day retention requirment is fine. | ||||
| 89 | Is a centralized recording architecture acceptable, or are NVRs required at individual buildings/IDFs? | ||||
| - Confirm required NVR placement/architecture. | NVR's can be spread or centeralized. Whatever is easier/most efficient. | ||||
| 90 | Are redundant recording, failover and backup recording required as part of the base bid, or is the NVR only required to be expandable for future backup/redundant recording? | ||||
| - Clarify base-bid redundancy/failover requirements. | NVR only required to be expandable for future backup/redundant recording. Whatever is most efficient. | ||||
| 91 | Please provide the existing fiber topology/inter-building connectivity diagram for the dormitory campus, including source/destination buildings, IDFs/TRs and core locations. | ||||
| - Provide authoritative fiber/network topology. | Emailed As Builts. | ||||
| 92 | Are the existing 56 S30-2SLC-10 SFP modules to be reused? If so, please confirm installed locations, available spare quantity and compatibility with the current switches/core network. | ||||
| - Confirm reuse and compatibility requirements. | All new modules should be used for camera project, with exception to Cisco switches. | ||||
| 93 | Please confirm the type and capacity of existing inter-building fiber (single-mode/multimode, strand/core count, active/spare strands) and whether additional fiber installation is required. | ||||
| - Confirm existing fiber capacity and new-fiber requirement. | We don’t know if additional fiber is required. Additional fiber should not be required. Bldgs are already connected with Fiber. See Travis OI for more info on Fiber. | ||||
| 94 | If new inter-building fiber is required, please identify required routes, approximate distances, termination locations and Government-approved termination/patching standards. | ||||
| - Provide routing/design basis or confirm contractor design responsibility. | All building are connected to Bldg 1318 where the NVRs are located. | Note: Provide drawings. | |||
| 95 | Please confirm whether the contractor is responsible for installing/terminating new fiber between buildings or only for connecting to existing Government fiber infrastructure. | ||||
| - Clarify scope boundary for fiber installation. | All building are connected to Bldg 1318 where the NVRs are located. Contractor is responsible for installing/terminating new fiber. | ||||
| 96 | Please identify the designated core/network aggregation point(s) to which the dormitory camera switches shall connect. | ||||
| - Confirm core switch/aggregation locations and available ports. | All dorms point back to Bldg 1318 where all the DVRs are located. | ||||
| 97 | Please confirm the exact Cisco Catalyst 9300 model, required Network Advantage licensing and support SKU(s) acceptable for the project. | ||||
| - Confirm approved switch model/licensing. | See attachment. | Note: Attach a copy of the switch configuration | |||
| 98 | Please provide the quantity of new 48-port PoE+ switches required for Buildings 1331 and 1332, or confirm that the contractor shall determine quantity from the final camera/PoE design. | ||||
| - Confirm quantity responsibility. | Contractor shall provide 1 (one) 24-port PoE+ switch per floor in both dorms. Total of 6 switches. | ||||
| 99 | Please confirm the PoE budget requirement per switch and whether PoE+ is sufficient for all proposed cameras. | ||||
| - Confirm PoE sizing criteria. | Government will provide the specifications. Contractor responsible for conducting their market research for costing. Refurbished switches are not acceptable. | Note: Attach a copy of the switch configuration | |||
| 100 | Please identify the network VLAN, IP addressing, DHCP/static addressing, gateway, DNS and NTP requirements for the camera system. | ||||
| - Provide network parameters or confirm 60 CS will provide them during configuration. | The government will provide information after configuring the switches. | ||||
| 101 | Please confirm the required contractor testing before/after 60 CS switch configuration and identify which party is responsible for final switch configuration and troubleshooting. | ||||
| - Clarify contractor / 60 CS responsibilities. | The government will configure and maintain the switch. | ||||
| 102 | Please confirm whether existing CAT6 cabling may be reused after certification/testing where serviceable, or whether all camera cabling is required to be replaced with CAT6A. | ||||
| - Confirm reuse criteria. | Existing cable (CAT6) may be resused. New install shall be CAT 6A. | ||||
| 103 | Please confirm whether the contractor is responsible for all new conduit/raceway, wall/ceiling penetrations, firestopping and associated restoration where required. | ||||
| - Confirm complete pathway scope. | Contractor is reponsible. | ||||
| 104 | Please identify any Government-owned pathways, conduit or cable tray that must be used or may be reused. | ||||
| - Provide pathway constraints. | The government do not have a copy of the conduit/cable tray pathways. However, contractor may use if space is available. | ||||
| 105 | The SOW requires new TAA-compliant UPS systems for each building and associated IDF supporting surveillance, with minimum two-hour runtime. Please confirm whether one UPS per IDF is the intended basis or whether multiple UPS units are required where multiple racks/loads exist. | ||||
| - Confirm UPS quantity/sizing basis. | UPS per IDF and rated according to loads. | ||||
| 106 | Please confirm whether electrical circuits/receptacles for new UPSs and PoE equipment are existing or are to be provided under this contract. | ||||
| - Clarify electrical scope. | Yes. | ||||
| 107 | Please confirm that the three viewing stations are located at Buildings 1348, 899 and 243, with two 55-inch displays at 1348 and one each at 899 and 243. | ||||
| - Confirm locations and quantities. | Correct | ||||
| 108 | The Current Equipment List includes 3 SWS-DV OnGuard Video Security Server Software licenses and 53 SW-TRUVIS-CH8 license packs. Please confirm whether these licenses are existing/active and intended for reuse, replacement, or expansion. | ||||
| - Confirm licensing treatment. | No. | ||||
| 109 | Please confirm whether the contractor is required to provide new workstation hardware for all three viewing stations, or only software/client deployment where Government workstations already exist. | ||||
| - Clarify workstation hardware scope. | Yes. No exisitng stations exist | ||||
| 110 | Requesting As-Builts | Emailed | |||
| 111 | Combined Synopsis para 15.a.(5) (pg 6) | Combined Synopsis paragraph 15.a.(5) directs offerors to submit a Past Performance Questionnaire (PPQ) referenced as Attachment 2. Attachment 2 as provided is the Solicitation Provisions and Contract Clauses matrix, not a PPQ template. Please provide the correct PPQ template or confirm the correct attachment number. | Deleted from solicitation. | ||
| 112 | SOW Section 10 (Phase In/Phase Out); Combined Synopsis CLIN table (Option CLINs 1001-1018) | SOW Section 10 states building installation/removal will occur based on availability of funds, and a prior Government RFI response on the predecessor solicitation provided a phasing schedule of roughly two buildings funded and executed per 120-day period across the 18 option buildings, spanning an estimated 2.5 to 3 years from Notice to Proceed to final building completion. Given this multi-year phasing, would the Government consider structuring the remaining option scope as a multiple award vehicle (BPA or IDIQ), with task orders competed or issued as funding becomes available for each phase? If a multiple award vehicle is not feasible under this acquisition, would the Government instead consider: (a) an Economic Price Adjustment clause on the option CLINs tied to a published index, (b) re-pricing at the time each option or phase group is exercised instead of locking all 18 prices now, or (c) requesting pricing only for the next several phases at award, with later phases priced by bilateral modification closer to execution? | The Government intends to keep the solicitation Base and Option CLIN as is. | ||
| 113 | SOW Section 4 | SOW Section 4 (Camera System Specifications) calls for centralized server/NVR equipment with a minimum two (2) hour UPS battery backup runtime, and references a single storage area (5 ft x 4 ft x 8 ft) for that equipment. During the August 20th 2026 site walk, no single IDF or equipment room was observed with sufficient rack space to house server, storage, and UPS equipment for the full camera system across all 18 buildings in one central location. We recommend installing a dedicated server and UPS in each building's existing IDF, co-located with the existing network switches, in lieu of a single centralized server room. Will the Government accept a distributed per-building server/UPS architecture, with each building's server and UPS housed in its own IDF, rather than requiring one centralized location for the full system? | Yes. Distributed is best option. | ||
| 114 | Technical Exhibit 1 | Technical Exhibit 1 floor plans show multiple single-sensor dome | |||
| cameras clustered at several locations (stairwell landings, hallway intersections, building corners) to achieve overlapping fields of view. Please clarify whether the Government will accept a multi-sensor (multi-imager) camera in place of multiple individual dome cameras at these locations, provided the multi-sensor unit delivers equivalent field of view coverage to the dome cameras it replaces. | Yes. Multisensor is fine, as long as all coverae is met. This can reduce number of cameras, as long as all coverage is met. | ||||
| 115 | SOW Section 4.1 | SOW Section 4.1 sizes storage for 90 days of retention against only the 270 new cameras (213 interior, 57 exterior), but the completed system may include up to 626 total cameras once existing cameras are included. Please confirm whether the 90-day requirement also covers existing cameras, which would significantly increase storage cost, and takeup a substantial amount of physical space. Would the Government consider an alternative such as 30 days of continuous/time-lapse recording with motion-triggered event recording, or another reduced retention period? | All existing camers will be removed. The cameras on drawings are only applicable. However, as long as coverage is met multiple devices can be placed on one camera. Yes, the government will consider the alternative, as long as it meets all DOW initiatives. | ||
| 116 | SOW Section 3.4 - 3.5 | Section 3.5 describes two (2) 55-inch monitors for Building 1348, one (1) 55-inch monitor for Building 899, and one (1) 55-inch monitor for Building 243, a listed total of four (4) monitors. The paragraph's summary line references "a total of five (5) 55-inch monitors." Please confirm the correct total monitor quantity required: four (4) or five (5), and identify the location of any fifth monitor. | 4 Monitors total. SOW updated | ||
| 117 | Combined Synopsis, CLIN table (pg 2-3) | Base CLIN 0001 covers the camera system upgrade for Buildings 1331 and 1332. Option CLINs 1009 and 1010 separately list Building 1331 and Building 1332, respectively. Please confirm whether CLINs 1009 and 1010 duplicate base CLIN 0001 in error, or whether they represent distinct additional scope for those two buildings. | Deleted CLINs 1009 and 1010. | ||
| 118 | Would the Government consider extending the current offer due date (3 September 2026, 12:30 PM PT) by at least two weeks to allow sufficient time to adjust proposals based on the RFI responses? | ||||
| No. | |||||
| 119 | The solicitation requires offerors to certify that no cloud-based systems, storage, or equipment are being quoted. |
Is there a specific Department of the Air Force or DoD policy, cybersecurity requirement, or documented risk determination establishing that the video surveillance system and associated video data for this project must remain entirely on-premises?
If so, please identify the applicable requirement or standard.
| This is a Command decision. No cloud. | ||
| 120 | Would the Government consider an architecture where the required video retention is maintained locally on the cameras at the edge, while a FedRAMP-authorized cloud platform is used for centralized management, authentication, system health monitoring, configuration, and authorized viewing? |
This type of architecture can maintain video locally while reducing the need for centralized recording infrastructure and can support Government-controlled access through SSO and MFA.
If this architecture would not be considered technically acceptable, please identify the requirement that prevents its use.
| Per AFCEC, "Edge + Cloud Mgt or "Local Retention with Cloud Orchestration" is not allowed. NIST SP 800-82 recommends keeping ICS separated from general IT and cloud systems for safety, real-time performance, and reliability concerns. 60 CES/ISSM | ||
| 121 | The SOW references centralized NVRs, RAID/redundancy, 90-day retention, and a Main Hub/TR for NVR equipment. It also identifies limited physical space for centralized storage equipment. |
Are traditional centralized NVRs, servers, and RAID storage specifically required, or may an offeror propose an alternative distributed architecture that meets or exceeds the Government's requirements for:
| • | 90-day retention |
| • | redundancy and failover |
| • | encryption |
| • | centralized viewing |
| • | remote administration |
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