Attachment 1 - Statement of Work - Dorm Cameras v3 (14 August 2026).pdf

STATEMENT OF WORK (SOW)

Travis Dormitory Camera

General Information

14 August 2026

1. Description of Services/Introduction: The Contractor will remove and dispose of (413) existing surveillance cameras, associated camera surveillance system equipment and associated non-serviceable cabling over 18 buildings (1304, 1305, 1308, 1309, 1314, 1315, 1316, 1317, 1331, 1332, 1334, 1350, 1351, 1352, 1353, 1354, 1355 and 1356), and install a new NDAA/TAA compliant IP-based camera surveillance system and all associated equipment and peripherals for the previously mentioned buildings; a preferred brand is not required. This will require additional

(213) new surveillance cameras, (57) Exterior mounted and oriented cameras, and new cabling and conduits. Review Technical Exhibit 2 for current equipment listing of what is currently installed at the Travis Air Force Base Dormitory Campus. All associated non-compliant items on equipment listing will be removed and replaced to meet compliance, as well as specifications stated in section 4.

2. Scope:

• Professional Support Services

• Project Management

• Planning (survey, network design)

• Equipment installation and set-up (staging, programming, testing)

3. GENERAL: Provide services for a full removal, disposal, and upgrade of the Travis Air Force Base (AFB) Dormitory camera surveillance system due to current system non-compliance with Section 889 of the John S. McCain National Defense Authorization Act of 2019 (NDAA), Prohibition on “Covered Telecommunications Equipment or Services” as defined at 48 C.F.R. par.

52.204-25(a).

3.1. The contractor shall provide all personnel, equipment, supplies, facilities, storage, transportation, tools, material, supervision, and other items and non-personnel service necessary to complete this project.

3.2. The Contractor shall install new compliant cameras sufficient to cover all areas listed in Exhibit 1. In addition, the Contractor will construct, provide, and install all support infrastructures by using CAT 6A cabling and including power/electrical outlets necessary to the successful installation and operation of the surveillance monitoring and recording equipment. A preferred cabling vendor is not required.

3.3. Review Technical Exhibit 1 for dormitory layout, current camera position layout and tentatively proposed camera installment locations. The Contractor may recommend different camera positioning based upon new camera capabilities to ensure the best coverage for the dormitories and surrounding campus.

3.4. The Contractor shall configure and adjust Field of Views (FOVs) for all cameras and shall provide three (3) separate Viewing Stations (requirements specified under section 3.5) and three (3) necessary software to allow for optimal viewing/surveillance of the dormitory campus. The software must be accessible from the main Dormitory Management Office (building 1348), the 60 CES Information Technology (IT) Office (building 899) and the 60 CS Network Control Center (building 243).

3.5. The three (3) viewing stations will be located at the following areas:

Building 1348, Main Dormitory Management Office Building 899, 60 CES Information Technology (IT) Office Building 243, 60 CS Network Control Center

There will be two (2) 55-inch monitors attached to swivel monitor mounts for Building 1348, Main Dormitory Management Office, one (1) 55-inch monitor attached to swivel monitor mounts for Building 899, 60 CES Information Technology (IT) Office, and one (1) 55-inch monitor attached to swivel monitor mounts for Building 243, 60 CS Network Control Center

Specifications must be in compliance with NDAA (same as all other equipment). 55-inch flat panel monitors to support viewing stations rooms. Display type: LED or LED-backlit LCD flat panel, Resolution: Minimum 3840 X 2160 (4K Ultra HD), Aspect ratio 16:9 widescreen, Refresh rate: minimum 60 Hz. Brightness: minimum 350 nits, viewing angle: minimum 178 degrees horizontal and vertical, contrast ratio minimum 1200:1 or manufacturer equivalent, inputs: minimum 2 HDMI ports and 1 Display port or USB input, mounting capability, standard 110-120V AC, Energy STAR rated or equivalent efficiency standard.

3.6. The 60th Communications Squadron (CS) will need to review and approve all proposed equipment to be utilized in the project prior to purchase to ensure it meets Air Force compliance standards.

3.7. The Contractor shall properly remove and deliver of all previous and inoperable camera components, or other related systems and accessories to either the Defense Reutilization and Marketing Office (DRMO) or DLA Disposition services facility located at the following addresses:

DRMO

291 Hickam Ave, Travis AFB, CA, 94535

(707) 424-0788

DLA Disposition Services Facility 25600 S. Chrisman Rd. Bldg 22 Tracy, CA 95304

3.8. All equipment that shall be turned into DLA will be packaged, sealed, on pallets, tied, and shrink wrapped prior to delivery. Each pallet will have a DD Form 1348- 1A (provided by Dorm Management) attached prior to delivery, to serve as a receipt of delivery to DLA. There will be no loading dock on the dormitory campus, and it is the contractor’s responsibility to load each pallet.

3.9. The Contractor shall be responsible for removing all packaging material, trash, and debris caused as a result of the installation.

3.10. Upon completion of project, the Contractor shall provide system training to the Dormitory Management Staff, the 60 CES ITEC personnel and the 60 CS. Upon completion of training, trained personnel shall, at a minimum, be able to demonstrate their ability to operate as required without Contractor’s assistance. The minimum includes the following:

System overview, architecture, and capabilities.

Navigation and operation of the camera management software Live monitoring and camera control functions Video playback, searching exporting, and evidence retention procedures.

User account creation, permissions, and role management Alarm and event management Basic troubleshooting and diagnostics Procedures for reporting system faults and requesting warranty/service support Preventive maintenance recommendations and best practices Review of cybersecurity and password management requirements, as applicable

The contractor shall:

Provide both administrator-level and end-user training Furnish all training materials in electronic format (PDF or equivalent), including user guides, quick reference guides, and system manuals Conduct training either on-site or virtually, as approved by the COR Allow sufficient time for questions and hands-on instruction using the installed system Provide additional refresher training at no additional cost during the warranty period, if requested by the Government.

3.11. Existing conduit pathways may be utilized where verified to be serviceable and compliant with project requirements, including confirmation that no prohibited or non-compliant components are present. Existing cabling may consist of CAT6;

however, all new cabling installed under this project will be CAT6A. Due to the larger diameter and conduit fill requirements of CAT6A cables, existing conduits shall be evaluated for adequate capacity, as some pathways may be too congested to accommodate the new cable quantities. Where existing conduit is undersized, inaccessible, or otherwise unsuitable, new or replacement conduit, including surface-mounted conduit or raceway where in-wall pathways cannot be modified, shall be provided as required. There are no restrictions on drilling/penetrations for new conduits in dorm walls. New conduits installed must be painted to match the buildings’ existing color.

3.12. Post installation service response time will match what is in the standard warranty of not less than five (5) years from the date of final system acceptance by the Government.

3.13. Conduit will be painted to match color of building.

3.14. CAT 6A cabling and outlets must be used for camera system.

3.15. Height of the cameras to be at the height necessary to provide optimal viewing/surveillance of the intended Field of View (FOV).

3.16. IDFs for buildings 1304, 1305, 1308, 1309, 1334, 1350, 1351, 1352, 1353, 1354, 1355, and 1356 are located on the 2nd floor of each building IDFs for buildings 1331 and 1332 will be located on the 1st, 2nd, and 3rd floors. All IDFs for buildings 1314, 1315, and 1316 are located inside building 1317.

3.17. For outdoor cameras (parking lots, yards, etc.) they will be elevated on the second and third floor at standard mounting height.

4. Camera System Specifications:

4.1. The contractor shall meet or exceed the following equipment specifications also provide all additional equipment and parts needed.

• Cameras must have all-weather capability to withstand local temperature. All cameras shall have a combination of day/night and low light (non-thermal) capabilities. In addition, the cameras shall, at a minimum, start recording upon detection of any motion.

• All cameras should be FIPS 140-2 (adn 140-3 with 140-2 becomes EOL) rated.

• Connecting hardware shall be rated for operation under ambient conditions of 32 to 140 degrees F and in the range of 0 to 95 percent relative humidity, noncondensing.

• External cameras shall support a minimum resolution of 4K (3840 × 2160), and internal cameras shall support a minimum resolution of 5 MP (2592 × 1944), with support for continuous and event-based recording at a minimum of 24 frames per second.

• NVR must be capable of retaining video for 90 days and record at 30 frames per second with a compressed video file, with viewing and recording time lapse and event recording based on human movement at 2592x1944 5 MP or higher per camera at minimum.

• Recorder rate must be at least 5MP @ 5 IPS time lapse high quality and event/motion/human detection/line-crossing recording 15 IPS or higher at excellent quality

• The contractor shall utilize existing POE switches, except for buildings 1331 and 1332. For buildings 1331 and 1332, the contractor shall provide the necessary Cisco Catalyst 9300 48-port PoE+, Network Advantage to make the project/system functional. The Contractor shall contact the 60 CS to determine the appropriate POE switch model to purchase and coordinate the correct specifications of the existing PoE switches when installing the system.

• All cameras are to have the following: a minimum 50MB onboard buffer memory built into the camera motherboard, a minimum 128GB Micro SD card for secondary smart failover at camera edge recording, IR night vision capabilities, encrypted at AES256, DirectIP/Encryption communication protocol.

• Each NVR System must have expandability for future back-up, redundant recording, streaming, full remote admin, remotely over military network with end-2-end AES256 encryption. System must be able to view and control live feed of cameras from client software on all AFB workstations with proper login and password to be provided by Dorm Management and other associated entities.

• Standard warranty is provided to customers following camera system installation

• Each building and associated IDF supporting existing and newly installed surveillance cameras shall be provided with new TAA-compliant UPS battery backup systems properly sized to support both installed and newly deployed PoE network switches, and connected camera infrastructure. UPS systems shall provide a minimum of two (2) hours of backup runtime for surveillance operations and shall consist of new equipment, not reused from any existing system.

• The Contractor shall utilize existing PoE network switches where serviceable to support both existing and newly installed surveillance devices. Where required to maintain system functionality or capacity, including Buildings 1331 and 1332. The Contractor shall provide Cisco Catalyst 9300 Series 48-port PoE+ switches with Network Advantage licensing and required support services, or approved equal, compliant with TAA requirements. The Contractor shall coordinate with 60 CS to verify compatibility, capacity, licensing, and configuration requirements of the existing network environment prior to procurement and installation.

• The Contractor (Prime or Subcontractor) shall maintain qualified network engineering personnel capable of enterprise switch deployment, configuration, and integration within an operational government network environment and shall have at least one Cisco Certified Internetwork Expert (CCIE) on staff. Installation and configuration activities shall be performed by certified personnel with Cisco Certified Network Associate (CCNA) level or higher credentials, with CCIE-level engineering support available for system design, validation, and escalation. All PoE switches shall be delivered to the 60 CS for configuration and deployment. Prime or subcontractor will not configure the switch.

• The Contractor shall provide and ensure that all installed camera system components (including cameras, mounts, cabling, nNVRs, ervers, and associated infrastructure) are covered by a manufactures standard warranty of not less than five (5) years from the date of final system acceptance by the Government.

• The system shall provide enough usable video storage after RAID/redundancy, sufficient to maintain 90 days of retention for 213 5-MP interior cameras and 57 4K exterior cameras under the specified 5 IPS continuous/time-lapse and minimum 15 IPS event recoding profile.

• There is 5 ft X 4 ft X 8 ft tall area that can be utilized as a storage space.

5. Post Warranty Failure and Repair Requirements:

5.1. Upon expiration of manufacturer warranty coverage, the contractor shall assume responsibility for diagnosis, repair, and restoration of all systems components under this contract. This includes cameras, cabling, mounts, NVRs, and associated infrastructure.

5.2. The Contractor shall guarantee system operability regardless of warranty status to ensure no lapse in maintenance support due to expired manufacturer warranties.

5.3. Labor covered, parts separate: The Contractor shall provide troubleshooting and labor under contract. Replacement parts require Government approval and funding, not to exceed (NTE) $5,000 per incident. The Contractor is authorized to procure parts necessary to restore system functionality up to a NTE amount of $3,000 per incident without Government approval.

5.4. Preventive Maintenance (PM): The Contractor shall perform routine maintenance to sustain optimal system performance and extend equipment lifespan.

5.5. A semi-annual inspection (at minimum) to perform the following tasks:

• Visually inspect all cameras and their field of view

• Cleaning and alignment adjustments

• Quick systems health verification

• Systems diagnostics (for remote monitoring)

• Offline camera alerts (for remote monitoring)

• Storage/recording verification (for remote monitoring)

5.6. An annual on-site inspection (at minimum) to perform the following tasks:

• Full inspection of all cameras and infrastructure

• All major preventive maintenance tasks outlined in section 5.7

5.7. Preventive maintenance tasks include:

• Cleaning all camera lenses, housing, and enclosures

• Inspecting and adjusting camera angles focus, and field of view

• Verifying image clarity (day/night functionality)

• Checking and testing all cabling, connectors, and power supplies

• Inspecting mounting hardware for stability and signs of wear, corrosion, or tampering

• Testing recording functionality on all NVRs and storage systems

• Verifying proper date/time synchronization across the system

• Conducting firmware/software updates as approved by the Government

• Validating network connectivity and bandwidth performance

• Identifying and reporting any degraded or failing components

6. Corrective Maintenance (On-Call Repairs): The Contractor shall provide unscheduled maintenance to restore system functionality in the event of failures or performance degradation.

6.1. Response Times: For critical failures (system-wide or high-priority camera outage), a response and resolution is expected within 24 hours unless otherwise agreed upon between the Contractor and the COR. For non-critical issues, response and resolution is expected within 72 hours unless otherwise agreed upon between the Contractor and the COR.

6.2. Corrective Maintenance Tasks include the following:

• Troubleshooting and repairing inoperable cameras, or camera components.

• Replacing defective parts with Government approved equivalents

• Restoring connectivity and recording capability

• Reconfiguring system settings as required

7. Recognized Holidays: The contractor will not perform any services on the following Holidays, or the accompanying Air Mobility Command Family Days listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Independence Day

Christmas Day

8. Hours of Operation: The contractor is responsible for conducting business between the hours of 0730-1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Military exercises, inclement conditions caused by Mother Earth, civil unrest resulting in base closure, etc. are considered inherent government delays. The Contractor will be notified as soon as possible if any delays are anticipated.

8.1. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

9. Place of Performance: The work to be performed under this contract will be performed at the Travis AFB Dormitory Campus, 60 CES IT office (building 899) and the 60th Communications Squadron (building 243).

10. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

11. Post Award Conference/Periodic Progress Meetings: Progress meetings will occur with the contract manager and/or alternate at a minimum of once a month with a minimum of one hour OR on an as needed basis. Meetings are to discuss progress, conflicts, recommendations, etc.

12. PHASE IN /PHASE OUT PERIOD: Dorm Management will determine the order in which buildings the installation/removal will occur. Installation/removal will occur by building based on the availability of funds.

PART 2

TECHNICAL EXHIBIT LISTING

11. TECHNICAL EXHIBIT LIST:

11.1. Technical Exhibit 1 – Travis Dormitory Campus Layout (Campus Map, Exterior Field of Vision/Coverage Required and Current/Proposed Camera Layout). NOTE: As-built drawings will be made available to the offeror.

11.2. Technical Exhibit 2 – Current equipment List

11.3. Technical Exhibit 3 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Travis Dormitory Campus Layout

Telecommunications Room (TR)

Bldg. 1318 (Main Hub / TR) Connects to Bldg.

1316 and 1317 via fiber. NVRs stored here.

Tcom

Existing Camera = 34 Proposed Additional New Camera = 13 Field of View Direction

TECHNICAL EXHIBIT 3

Current Equipment List

PartNum Name Manu Num Description Quantity

APC SMART UPS

750VA

APC APC SMART UPS

750VA

APC Smart-UPS

X 750VA

Rack/Tower LCD 120V

APC

SmartUPS,600 Watts /750 VA,Input 120V /Output 120V, Interface Port SmartSlot, USB, Extended runtime model, Rack Height 2 U

15.00

AR2480 APC AR2480 NetShelter SV 42U 800mm Wide x 1060mm Deep Enclosure with Sides Black

1.00

APC UPS 2200 AV-

RM

Anixter APC UPS 2200 AV-

RM

APC Smart-UPS

2200 VA RM 2U

3.00

ERF-17N-USB Anixter ERF-17N-USB Eclipse ERF-17N- USB Rack Mount

USB

Monitor/Keyboard

1.00

SBX-7 Anixter SBX-7 SBX Series Rack, SBX-7

15.00

NS3702-24P-4S Lenel NS3702-24P-4S 24 Port Gigabit Ethernet and 4 Gigabit SFP Ports, PoE+ and L3 Routing

28.00

S30-2SLC-10 Lenel S30-2SLC-10 SFP-Port Gigabit 2 Fiber Mini GBIC Module SM 1310Nm - 10km

56.00

SW-TRUVIS-CH8 Lenel SW-TRUVIS-CH8 TruVision Channel License for when adding a TruVision recorder into OnGuard . Sold as an 8 pack.

53.00

SWS-DV Lenel SWS-DV OnGuard Video Security Server Software License on CD – include this part number if you want standalone video system. Includes OnGuard digital video server software license, system administration for video, communication server for video, alarm monitoring for video, a single OnGuard digital video client license, flexnet softkey and first year support plan

SUSP-W-VO.

(USE

CONFIGURATIO

N #3D)

3.00

TVD-3203 Lenel TVD-3203 TruVision IP outdoor dome camera, 1.3mpx , 2.8~12mm motor lens, wdr, true d/n, 30m ir, alarm, sd/shdc slot, intelligence, poe (803.af) /24vac, heater, IP66, ik10, ntsc, Onboard analytics not presently

416.00 supported on OnGuard or Prism

TVD-3205 Lenel TVD-3205 TruVision IP outdoor dome camera, 3.0mpx , 8~32mm motor lens, wdr, true d/n, 50m ir, alarm, sd/shdc slot, intelligence, poe (803.af) /24vac, heater, IP66, ik10, ntsc, Onboard analytics not presently

13.00 supported on OnGuard or Prism

TVN-2132P-12T Lenel TVN-2132P-12T TruVision NVR 21P; 32 channel IP high performance network video recorder with 8 HDD bays for extended storage; 12TB storage; with power cord

[DOES NOT

integrate GoEntry] [Will integrate with TruPortal 1.5

14.00 and OnGuard 2013 Add-on]

FIBER MATERIAL

FROM

Windy City Wire 08/2011

FIBER MATERIAL

FROM

1.00

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Continuity Book to include:

1. How to operate and perform all functions of the system.

2. Final drawing showing the building floor plan with conduit runs, rack elevations, locations of the control monitors, switches,VMSs, UPS, and individual cameras. 3.

Make/model and serial number of each item in the system and any manufacturer provided instruction manuals

Within 30 days after installation

2 (1 for Dorm Office and 1 for

CE ITEC)

Hard and soft copy

60 CES

Dormitory Office

User Training Prior to project completion

15 Personnel In person training 60 CES Dormitory Office

PART 3

OPTION TO INSTALL CAMERAS IN FUTURE CONSTRUCTED FACILITIES

12. BACKGROUND: Dormitory buildings 1304 and 1305 are scheduled for demolition with a projected completion date in 2027 and, as such, do not require camera installation at the time on initial contract performance if award occurs prior to that date.

13. OPTION SCOPE: The Government hereby grants the Contractor the exclusive right and option to furnish and install security camera systems in the newly constructed Dormitory Buildings 1304 and 1305, provided such installation occurs within the five-year contract period, inclusive of the one (1) base option year, resulting from this contract award.

14. OPTION EXERCISE: Exercise of this option shall be at the sole discretion of the Government and subject to the availability of funds, completion and acceptance of construction, and satisfactory performance by the Contractor. The Government shall provide written notice of its intent to exercise this option within a reasonable timeframe following substantial completion of the new facilities.

15. PERFORMANCE REQUIREMENTS: All work performed under this option shall comply with the technical, security, and performance requirements outlined elsewhere in this PWS and shall be executed under the same terms and conditions as the base contract unless otherwise modified by bilateral agreement.

16. PRICING: Pricing for this option shall be in accordance with the pricing methodology established in this contract and finalized at the time the option is exercised, unless otherwise specified.