Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

ACTIVE VEHICLE BARRIER MAINTENANCE

97th Air Mobility Wing Altus Air Force Base

Oklahoma 73523

97th Civil Engineer Squadron Operations Engineering Flight (CEOE)

Service Contract Office (CEOES) Contracting Officer Representatives:

Katie Hendrickson kathleen.hendrickson.1@us.af.mil Cliff Flynn clifford.flynn@us.af.mil

Raeleen Grahn raeleen.grahn.1@us.af.mil

2 July 2024

Revision 1

ACTIVE VEHICLE BARRIER MAINTENANCE

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES 4

1.1. Definitions 4

1.2. Preventive Maintenance 4

1.3. Contractor Phone Support 5

1.4. Annual Training 6

1.5. Paint/Corrosion Control 7

1.6. Minor Repairs 8

1.7. Additional In-Scope Work 8

1.8. Schematics and Part Information 9

1.9. Government Parts Storage On-Site 9

1.10. Required Meetings & Reports 9

2. SERVICE SUMMARY 10

2.1. Table Service Summary 10

2.2. Quality Assurance 11

2.3. Barrier Systems Operational Rates 11

2.4. Quality Control 11

2.5. Operations & Maintenance Plan 11

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 11

3.1. Utilities 12

3.2. Security, Fire and Medical Services 12

4. CONTRACTOR RESPONSIBILITIES 12

4.1. Contractor Personnel and Qualifications 12

4.2. Lead Technician 12

4.3. Barrier Technician 12

4.4. Non-Qualified Barrier Technician 13

4.5. Welding 13

4.6. Electrical 13

4.7. Replaced Equipment Disposition 13

4.8. Warranty 13

5. GENERAL INFORMATION 13

5.1. Hours of Operation 13

5.2. Holidays 14

5.3. Work Coordination 14

5.4. Security Requirements 14

5.5. Safety Requirement 16

5.6. Environmental Requirements 17

5.7. Service Contract Reporting 17

5.8. Contracting Officer and Contracting Officer Representatives 17

5.9. Invoicing 17

5.10. Contract Modifications 18

5.11. Government Data Rights 18

6. APPENDICES 18

Appendix A – Required Document Deliverables 19 Appendix B – Example System Controls Schematic (if requested) 20 Appendix C – Example of Quarterly Service Reports 21 Appendix D – Preventive Maintenance (PM) Checklists Example 22 Appendix E – Example of Wedge Barrier PM Checklist 24 Appendix F – Example of Model 773H Drop Arm Barrier PM Checklist 25 Appendix G – Barrier Information and Map Locations 26 Appendix H – Example of Barrier System Ratine Criteria 27 Appendix I – Example of Maintenance and Repair Log Template 28 Appendix J – Contractor Pre-Enrollment for Altus AFB Background Checks 29

PERFORMANCE WORK STATEMENT (PWS)

ACTIVE VEHICLE BARRIER (AVB) MAINTENANCE

1. DESCRIPTION OF SERVICES. This contract is for non-personal services to the Government. The Contractor shall provide all necessary personnel, supervision, labor, equipment, tools, materials, parts, and supplies necessary to perform quarterly preventive maintenance (PM) and as needed services for the vehicle wedge barriers and the drop arm barriers on contract at Altus AFB, Oklahoma. Work shall comply with commercial and industry standards, all applicable laws, regulations and guidance documents for the proper operation and maintenance of wedge and drop arm barriers. Any non-operational barriers must be returned to operational status using a separate construction contract before they are added to this service contract.

1.1. DEFINITIONS. For this contract, a barrier is defined as a crash rated system that operates as a single unit regardless of the number of lanes that the barrier restricts. Examples of a one (1) barrier unit include a single wedge barrier operated by independent actuators or a single drop arm/raising bar regardless of the arm/bar length.

1.1.1 Vehicle wedge barrier systems include, but are not limited to, actuators, control systems (including software), control wiring, circuitry, structural framework, lighting, spring assembly, hydraulic-related equipment, safety loops and other vehicle detection systems, switches, corresponding traffic lights, associated computerized systems and control cabinets.

1.1.2. Drop arm barrier systems include, but are not limited to, support equipment such as accumulators, annunciator, control systems, wiring, circuitry, structural framework, hydraulic-related equipment, other vehicle detection systems and control cabinets.

1.1.3. Work must comply with all applicable commercial, United States military standards and specifications as well as Federal, State, and local laws and regulations. It is the Contractor’s responsibility to manage the execution of the PWS requirements in such a manner as to maintain equipment operational rates in accordance with (IAW) Table 1: Service Summary, minimize equipment downtime, and minimize costs per performance requirements.

1.2. PREVENTIVE MAINTENANCE. The quarterly PM shall be scheduled during the months of February, May, August and November each year. It is the Contractor’s responsibility to coordinate PM schedules with the Contract Officer Representative (COR) to ensure that there are not any scheduling conflicts. The Contractor shall give the COR the requested dates of PM service at least two weeks in advance so that all affected base units may be notified.

1.2.1. ANNUAL SCHEDULE. At the post award conference, the Contractor shall submit a proposed annual schedule of the quarterly service dates for the months listed in 1.2., for the base contract year and all options. This schedule can be listed as week, or specific dates during the month. The COR will determine if the requested schedule will be accepted. Minor within month changes to dates and times may be accepted by the COR. Delays due to weather will be accepted by phone by the COR. The COR is responsible to coordinate AVB service with security forces and the civil engineer squadron two (2) weeks prior to the scheduled services.

1.2.2. The Contractor is responsible to perform PM services, including those actions required to preserve and maintain the system in such a condition to function efficiently.

1.2.3. The Contractor must comply with the recommendations of the various manufacturers.

The Contractor shall acquire the Original Equipment Manufacturer (OEM’s) Operations and Maintenance (O&M) information and provide an electronic copy to the COR to accompany their O & M Plan at the time of contract proposal submission.

1.2.3.1. The Contractor must adhere to the following order of precedence (highest to lowest):

contents of this PWS, OEM requirements, and industry standards. The Contractor must perform PM and will be responsible for the repair and replacement of all worn or failed components and parts. This includes, but is not limited to, installed additional systems (e.g. over speed and wrong way detection), video processing cards, Programmable Logic Controls (PLCs), relays, and parts which have reached their life expectancy and are prone to fail. Replacement parts will be commercially available off-the-shelf items when available, fully compatible with existing systems, and detailed in the quarterly report. All new or replacement PLCs must be open-source programmable code. The Contractor must identify any additional in-scope repairs during the

PM.

1.2.4. BARRIER PITS. The Contractor must maintain the cleanliness of barrier pits, power units, and shafts, and must remove all debris such as trash, oil, absorbents, dirt, silt, leaves, pine-needles, snow, ice, and water. Winter weather may cause the barrier systems to become jammed with ice or snow. The Contractor must confirm that all scheduled PMs include procedures to ensure barrier heaters (as applicable), drainage systems, in-ground vehicle detection, and Infra- Red detection systems are operating properly.

1.2.5. BARRIER OPERATIONS. The Contractor shall notify the COR immediately via phone or in person when a barrier or barrier system is unsafe and should be de-energized/shutdown until repairs can be made to return the barrier system back to a safe operating condition. Three (3) conditions that require barrier system shutdown until repaired include:

A barrier system which does not provide a minimum of four (4) seconds of warning to drivers prior to the engagement of the barrier closing the traffic lane.

The failure of a vehicle presence detection system to properly detect and prevent the activation of the barriers while a vehicle is located over the barrier.

An active vehicle barrier (AVB) that engages automatically without human direction to activate.

1.2.6. DROP ARMS. The Contractor shall notify the COR immediately via phone or in person when a drop arm system is unsafe and should be de-energized/shutdown until repairs can be made.

1.3. CONTRACTOR TELEPHONE SUPPORT. The Contractor must have an appropriate Lead Technician return a call from the Government technician within two (2) hours to discuss and attempt to resolve the situation over the telephone. Routine telephone support hours shall be 0700 to 1900 (7 a.m. to 5 p.m.), Monday through Friday, except for federal holidays. The telephone support number shall be provided at the post award conference with Contracting and the COR. (See Required Documents – Appendix A)

1.3.1. If the issue cannot be corrected over the phone within 1 hour, the COR shall contact the Contractor to authorize a site visit. The Government technician does not have the authority to authorize a site visit.

1.3.2. EMERGENCY SERVICE CALLS. Upon official notification by the COR, the Contractor shall have an appropriate Lead Technician dispatched to the site. Only the COR or CO can authorize an emergency service call.

1.3.2.1. An emergency service call shall be designated for a situation that can cause injury, death, or property damage that can impede traffic flow at an Access Control Point (ACP) or due to security threat levels.

1.3.2.2. The Lead Technician shall be on site within six (6) hours to troubleshoot the issue.

The Lead Technician shall complete troubleshooting, make the needed minor repairs (NTE $100 for parts per call based on the unit price of the parts/materials per the invoice/receipt) and/or system adjustments to return the barrier to operational status or place the barrier into safe mode where traffic can operate over barrier safely until repairs can be completed.

1.3.2.3. If the barriers cannot be returned to operational status six (6) hours, the Lead Technician shall provide the COR with a repair plan after leaving the site. This plan may be emailed to the COR. The repair plan shall include a written estimate and a schedule for the proposed repairs within 48 hours of Lead Technician’s visit. Dependent on the cost of the repair parts and labor, a Task Order may be required to complete the repairs.

1.3.3. ROUTINE SERVICE CALLS. All other Service Calls shall be classified as Routine.

1.3.3.1. The Lead Technician response time is on site within twenty-four (24) hours or by 1000 hours central time the next business day (dependent on Contractor’s location or local subcontractor). The Lead Technician shall complete troubleshooting, make the needed minor repairs (NTE $100 for parts per call based on the unit price of the parts/materials per the invoice/receipt) and/or system adjustments return the barrier to operational status, or place the barrier into safe mode where traffic can operate over barrier safely until repairs can be completed. If the barriers cannot be returned to operational status six (6) hours, the Lead Technician shall provide the COR with a repair plan after leaving the site. The repair plan shall include a written estimate and a schedule for the proposed repairs within 48 hours of Lead Technician’s visit. Dependent on the cost of the repair parts and labor, a Task Order may be required to complete the repairs.

1.4. ANNUAL TRAINING. The Contractor shall provide annual training sessions to users to facilitate proper use and operation of barrier systems at each barrier site covered in the contract.

The Contractor will schedule the training session to occur in conjunction with a scheduled PM visit. Training may be accomplished by the Lead Technician and/or the PM crew. No certified manufacturer representative is required to be present to perform the proper use training. Training must be scheduled with the installation at least forty-five (45) days in advance. Instruction and any pertinent instruction materials must be provided by the Contractor on the training day. The Contractor must summarize operations on laminated placards for placement in guard houses and other appropriate locations not accessible to unauthorized personnel.

1.4.1. The Contractor shall provide training for Government technicians to include instruction of all barrier systems operations, troubleshooting, and minor repairs that can be accomplished between scheduled PM visits. Government technicians may perform regular cleaning, clearing of debris, testing and inspection of mechanical components. Government technicians shall wear appropriate safety gear when trouble shooting or making repairs. The Government technician must immediately inform the COR if any repairs require parts or are beyond their scope of training. A request for parts will be submitted by the Government technician. The COR or Chief of Material Control (CoMC) will order the part(s) so they are documented against the facility. The COR will request on-site services as needed.

1.5. PAINT/CORROSION CONTROL. The Contractor must re-paint the entire barrier structure during the summer PM session to include all metal parts below grade and the surface of the barrier and surrounding pavement. Summer PM will be established IAW the manufacturer’s recommended temperature and environmental recommendations for application.

The Contractor must clean (pressure wash), remove corrosion, and apply primer and topcoat compatible with the barrier surface in compliance with industry and safety standards. Barrier systems, both active and passive, must be maintained and protected from corrosion with high adhesion paint such as Grip-Tite® paint or an equivalent adhesive paint. Paints used for pavement marking and delineation must conform to all Federal, State, and local laws and regulations.

1.5.1. For hot dipped steel component touch-up, the Contractor must use zinc-rich paint applied to a clean, dry steel surface by either a brush or spray. Zinc-rich paints must contain either between 65 percent to 69 percent metallic zinc by weight or greater than 92 percent metallic zinc by weight in dry film. Paints containing zinc dust are classified as organic or inorganic, depending on the binder they contain. Inorganic binders are particularly suitable for paints applied in touch-up applications of undamaged hot-dip galvanized areas. The coating thickness for the paint must be 50 percent more than the surrounding coating thickness, but not greater than 4.0 mils (100 μm). The surface of the barrier and the surrounding pavement requires cross hatched safety markings to warn drivers not to park/stop on the AVB. (See SDDCTEA Pamphlet 55-15 for details and dimensions of the safety markings.)

1.5.2. If the vehicle barriers require sandblasting of non-galvanized surfaces in lieu of pressure washing, the Contractor must submit an itemized service order (SO) quote to the COR for funding under the Additional In-Scope Work contract line-item number (CLIN X005). If additional funds are needed, the COR will request a contract modification to add the funds.

1.5.2.1. If the vehicle barriers require sandblasting, the Contractor must sandblast to bare metal and re-paint the entire barrier structure during summer PM including all metal parts below grade and the surface of the barrier and surrounding pavement, apply primer compatible with surface and topcoat, and apply applicable topcoat for the application in compliance with industry and safety standards.

1.6. MINOR REPAIRS. During a PM, the Contractor must service any system that is not operating properly, as well as supply and install parts to keep the system functional. All labor and work required to perform minor repair must be included under the firm-fixed-price (FFP) PM CLIN. Minor repairs consist of $50 per individual barrier per PM visit for parts and materials and must be included in the FFP bid schedule. The total cost of minor repair parts per PM visit must not exceed the aggregate amount of minor repair parts allowance per PM visit.

For example, maintaining and inspecting eight (8) barriers each PM visit would provide an aggregate $400 allowance for minor parts each PM visit to be used on any combination of the eight (8) barriers within the contract. If the aggregate amount of total repair parts was $800, the Contractor is responsible for the first $400 of minor repair parts and materials. The Contractor must submit a fully burdened itemized SO to the COR for evaluation and approval for the remaining parts and materials cost under the Additional In-Scope Work (CLIN X005).

1.6.1. Examples of minor repair parts include, but are not limited to, light bulbs, plastic light lenses, hoses, cable/wire, fuses, sump pump, valves, switches, relays, etc. Minor repair parts do not include items identified and required for the quarterly or annual maintenance function identified in the PM O&M Plan (see PWS Appendix X).

1.6.2. If the inoperable system(s) cannot be repaired during PM or requires parts more than the aggregate minor repair parts allowance, the Contractor must notify the COR immediately of the irreparable status of the barrier or barrier system. The Contractor shall initiate an itemized SO to the COR for approval.

1.7. ADDITIONAL IN-SCOPE WORK. In-scope tasks for maintenance and repair may be identified during a PM. Items that are greater than those for PM and minor repair, are defined as Additional In-Scope Work. Any Additional In-Scope Work must be documented by the COR as a Service Order (SO). The SO may require additional funding.

1.7.1. The Contractor shall submit an itemized breakdown for each part, part number, cost or pricing data with sufficient detail to substantiate all costs proposed. Pricing shall also include labor costs. If parts will have a long lead time, this should be noted in the pricing proposal.

Quote should be sent to the COR by email for approval or to allow request for additional funding.

1.7.2. MAINTENANCE & REPAIR LOG. The Contractor must provide the Maintenance Log quarterly to the COR and CO. The Contractor may use the provided Microsoft Excel spreadsheet in Appendix X or their own format if approved by the COR and CO. The log must contain maintenance tasks and repairs, dates, company name and the technician’s name.

1.7.3. CONTRACTOR LONG LEAD TIME PARTS/ITEMS. As part of the PM task, the Contractor shall recommend a list of long lead time parts/items (defined as a delivery period more than two

(2) weeks) for the Government’s consideration for storage on base. The Government is under no obligation to store any items. The Government may store Contractors long lead time parts/items for repairs on-base only when the CO/COR/CoMC determines that is in the best interest of the Government. Not cost shall be charge for storage of approved parts/items.

1.8. SCHEMATICS AND PART INFORMATION.

1.8.1. BARRIER SYSTEM CONTROLS SCHEMATICS OPTION. Upon request of the COR, the Contractor shall provide the COR with a control system schematic and documentation items for all barriers and drop arms. These shall include the following:

- Schematics of the PLC for both basic controls and military safety controls

- Electrical wiring diagrams for complete control system

- Lists of all PLC inputs and outputs

- Lists of PLC control system parts/specifications

1.8.2. SCHEMATICS. The detailed control schematic(s) should use Ladder Logic Format for each separate access control point, using Microsoft Word. An example is provided in PWS Appendix A. The scope and one-time frequency of this system control schematic option will be billed under CLIN X006 of the base year of the contract only.

1.9. GOVERNMENT PARTS STORAGE ON-SITE. The Government may provide on-site parts storage and limited parts for AVB repairs. The Contractor shall recommend a list of parts for the Government’s consideration for storage on base. The Government is under no obligation to provide on-site storage. If the installation decides that it would be in their best interest to have certain parts on hand, the COR shall request funds to purchase advanced parts. The Gov’t shall give the contractor a copy of the items on hand in the warehouse. These parts would belong to the Government until they are required for installation into the system by the Contractor or Government technician.

1.9.1. The Government reserves the right to order parts from other vendors that carry OEM parts or approved substitutions.

1.10. REQUIRED MEETINGS AND REPORTS.

1.10.1. POST AWARD ORIENTATION/CONFERENCE. A post award “Kick-Off” orientation/conference shall be held by the Contracting Officer (CO), Contracting Staff and CORs with the Contractor within thirty (30) days after contract award. The Contracting officer will decide if the meeting will be by teleconference or a face-to-face meeting. The CO will cover contract administration, expectations, Contractor’s Quality Control Plan (QCP) and base specific conditions and issues.

1.10.2. SERVICE REPORTS. Service reports shall be submitted by the Contractor within one week (5 duty days) after quarterly or as needed services are completed. See Appendix B for an example of a service report.

1.10.3. ANNUAL SUMMARY REPORT. The annual summary Report may be included on the Quarterly service report for the November service. Report must be submitted within 5 duty days of completion. The Contractor must provide a report with dates of completed PM and any SO for the previous year. Additionally, the Contractor shall report on any pending SO and associated work plans (including work that does not have an assigned SO due to pending subcontractor proposals, warranty, etc.) that have been identified by the Contractor or COR. See Appendix C for example of Service Request form.

The annual report shall include:

Overview of the condition and work completed on all barriers Separate report sections for each PM at each gate location Separate report section for each SO repair effort (if any) Dates, times and locations of PMs performed and/or SO repairs accomplished Description of parts/materials replaced, actual cost, and names of technicians Narrative describing deficiencies and problem areas that need corrective work Narrative of equipment condition and recommendations for repairs to reduce downtime Maintenance repair, inspection, and testing findings identified Completed PM Checklists, supporting photographs and Operational Rate

2. SERVICE SUMMARY. The Contractor service requirements are summarized into performance thresholds that relate directly to mission essential items. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of the Contractor’s performance are subject to COR surveillance and absence of any contract requirements from the Summary table below shall not detract from its enforceability nor limit the rights or remedies of the Government under contract clauses.

2.1. – Table 1. Service Summary.

SERVICE PWS

Paragraph Monthly Performance Threshold for Satisfactory Rating

SURVEILLANCE

METHOD

Barrier System Operational

1.1.3., 10.10.3.1., 2.3.

96% operational rate per month Review of Annual Reports and Periodic Surveillance

Perform Full Preventative Maintenance (PM)

1.2. – 1.2.6. 100% performance of PM requirements

Review of Quarterly Reports and Periodic Surveillance

Technician Telephone Support

1.3.3.1. 100% of calls responded to within two (2) hours by qualified Lead Technician

Review of Quarterly Reports

Annual Training 1.4. – 1.4.1. Train Gov’t Technician(s) and 60% of Users

Periodic Surveillance

Corrosion Control 1.5. – 1.5.2.1.

100% of corrosion removed annually

Periodic Surveillance

Gov’t Parts Storage

1.9. – 1.9.1. Parts belong to the Gov’t until needed for repairs

Notified by Contractor

Reports 1.10.2., 1.10.3., 1.10.30.1.

100% on-time delivery to the Government

100% Inspection of reports

2.2. QUALITY ASSURANCE. The Government Technician will verify performance objectives and the COR will perform surveillance for barrier services. The COR shall use the QASP to evaluate the Contractor’s performance. Re-performance is the preferred method of correcting an unacceptable performance. Performance standards in Table 1 are for Satisfactory Contractor Performance.

2.2.1. METHODS: Surveillance methods include review of quarterly reports, periodic surveillance, periodic surveys and customer complaints.

2.3. BARRIER SYSTEMS OPERATIONAL RATES. The Contractor shall report annually on the operational rates of each wedge barrier and drop arm barrier. Barrier shall be operational at least ninety-five (95) percent of the time each month. Operational is defined as being fully functional (Green or Yellow rating) at the ACP. The operational rate is an annual measure beginning after the first instance of PM. Operational downtime shall begin once the Contractor is notified of the non-operational barrier. EXAMPLE – An ACP that has a barrier system for the inbound and outbound lanes must have the barrier system rated as Green or Yellow at the same time, 95% of the time, to meet this requirement.

2.4. QUALITY CONTROL. The Contractor shall develop a written Quality Control Plan (QCP) with procedures that address the areas identified in the SS Table and conform to the requirements listed in this PWS. The QCP shall be submitted to the CO and COR within the first thirty (30) calendar days after contract award. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required. Any updates that are required shall be submitted to the CO and COR in writing. The Contractor shall perform inspections and maintenance IAW the QCP and ensure compliance with all minimum code requirements.

2.5. OPERATIONS AND MAINTENANCE PLAN. The Contractor shall develop an Operations and Maintenance (O&M) Plan for each individual wedge barrier and drop arm gate covered under this contract within the first thirty (30) calendar days after contract award. The O&M plan must include the PM checklist and test procedures developed to maintain and inspect all the unique barrier and barrier support equipment of each gate and drop arm system. This installation has two (2) traffic gates, with the west (main) gate comprised of four (4) wedge barriers and the south gate comprised of two (2) wedge barriers. The installation currently has two (2) working drop arms comprised of one just north of the south gate at the entrance to the flight line. The other is located between buildings 185 and 186 (Fire Department) for entrance to the flight line.

2.5.1. A third drop arm will be located at the front of the fire department once it is repaired.

Once the repairs are completed, a contract modification will be done to add it to the contract.

The contractor shall be required to develop a checklist and test procedures for this unit within thirty (30) calendar days after the contract modification is finalized. See example of PM Checklist Example– Appendix D.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. UTILITIES. The Government will furnish electricity and water as necessary for the accomplishment of work IAW this contract. The Contractor shall practice energy conservation in the Government facilities.

3.2. SECURITY, FIRE AND MEDICAL SERVICES. The Government will provide police and fire protection while on base. In the event of a medical emergency, call “911” for civilian transportation of an injured employee to the local hospital. The Government will provide emergency medical treatment on site for life-threatening emergencies only until a civilian ambulance arrives.

4. CONTRACT RESPONSIBILITIES.

4.1. CONTRACTOR PERSONNEL AND QUALIFICATIONS. The Contractor shall provide personnel possessing the skills, knowledge, and training to satisfactorily perform the services required, and shall submit documentation to the CO/COR prior to work starting that the employees who will work on the contact hold the credentials needed to perform Vehicle Barrier and Drop Arm services as described in the sections below. Personnel performing work under this PWS shall remain employees of the Contractor (or Subcontractor) and shall not be considered employees of the Government. The PM crew shall contain a minimum of one (1) Lead Technician and one (1) Barrier Technician.

4.2. LEAD TECHNICIAN. The Lead Technician performing the work shall be trained on the specific barrier(s) at the military installation and have no less than three (3) years minimum of experience inspecting and maintaining barriers, barrier control systems, drop arm barriers and military safety barrier control systems.

4.2.1. The Lead Technician’s experience in barrier control systems and safety control systems must include documented experience in troubleshooting, modification, maintenance, and repair of barrier and traffic control systems. The Contractor is required to submit to the CO/COR qualification documentation for all employees certifying proof of qualifications regarding the employee’s background and suitability to perform relative to their criteria in the areas of PM work on vehicle barriers and drop arms, completion of annual training of Government personnel, qualifications of personnel, quality control, emergency service calls, routine service calls, additional in-scope work, a safety plan, etc. within five (5) calendar days prior to contract performance. A Lead Technician possessing the required qualifications shall oversee all the work including the work of Barrier Technicians on the site. The Lead Technician must be present when work is being performed for PM, Routine and Emergency Service Calls, and Additional In-Scope Work.

4.3. BARRIER TECHNICIAN. The Barrier Technicians performing the work shall be trained on the specific barrier(s) and drop arms at the military installation and have no less than one (1) year minimum of experience inspecting and maintaining barriers, barrier control systems, and traffic control systems.

4.3.1. The Contractor is required to submit to the CO/COR qualification documentation for all employees certifying proof of qualifications regarding the employee’s background and suitability to perform relative to their criteria in the areas of PM work on vehicle barriers, completion of annual training of Government personnel, qualifications of personnel, quality control, emergency service calls, routine service calls, additional in-scope work, a safety plan, etc. within five (5) calendar days prior to Task Order performance.

4.4. NON-QUALIFIED BARRIER TECHNICIAN. The Lead Technician shall oversee the work of non-qualified barrier technicians. Non-qualified barrier technicians may perform traffic control, cleaning, corrosion control duties, and assist qualified Barrier Technicians with inspecting and maintaining barriers, barrier control systems, and traffic control systems.

4.5. WELDING. If a Contractor or Subcontractor employee performs welding, they shall be certified in the Shielded Metallic Arc Welding process utilizing the American Welding Society (AWS) Code of AWS D.1.1 in the 3G and 4G positions for 1” thick A-36 structural steel.

4.5.1. The Contractor shall produce a current welding certification to the CO/COR for each employee performing welding prior to the commencement of any work involving welding.

4.5.2. The Contractor shall coordinate with and obtain an installation-specific welding and cutting permit issued by the local Base Civil Engineer office via coordination with the COR prior to any cutting or welding.

4.6. ELECTRICAL. Each Contractor or Subcontractor employee performing electrical work on barrier systems shall meet fitness/license requirements per the National Electric Code (NFPA

70) and any local State regulations. The Contractor shall ensure a person who possesses a current Cardiopulmonary Resuscitation (CPR) certification be present at all times when electrical work is being conducted.

4.7. REPLACED EQUIPMENT DISPOSITION. The Contractor shall properly dispose of all equipment or materials that is replaced at a certified dumping facility off-base.

4.8. WARRANTY. IAW FAR 12.404(b), the Contractor shall provide at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice. At a minimum, the Contractor shall provide a one-year parts and labor warranty for all components installed during the performance of the Task Order. The warranty shall commence upon replacement of parts or system completion and acceptance.

System acceptance is defined as approval by the COR. After being notified of a problem with a component under warranty, the Contractor shall investigate the issue and respond to the COR within twenty-four (24) hours, to include weekends. For warranty documentation, refer to PWS Sections 6.2 and 7.1.1.

5. GENERAL INFORMATION.

5.1. HOURS OF OPERATION. Maintenance, periodic inspection and repair services are normally provided during non-peak hours and working days, excluding legal Federal and National holidays. The Contractor shall coordinate the work schedule with the CORs identified on the front page of this PWS. Base regular hours of operation are from 7:30 a.m. to 5:00 p.m., Monday through Friday, excluding holidays.

5.2. HOLIDAYS. Excluding Emergency support, the Contractor is not required to provide routine services on the following holidays:

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – last Monday in May Juneteenth National Independence Day – 19 June Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

5.3. WORK COORDINATION. The Contractor shall coordinate all work with the COR at least eight (8) workdays in advance, except for Service Calls. Coordination for Service Calls follows the procedure in section 1.3. and all sub-paragraphs. The Government is not responsible for any costs incurred by the Contractor resulting from failing to coordinate work with the COR.

If the Contractor plans to use radio/CB transmissions in the performance of work, radio transmission frequency must be approved by the Base Operations prior to use.

5.3.1. WORK AREA. The Contractor shall keep work areas free from any accumulation of debris, waste material, rubbish, tools, scaffolding, equipment, and materials at all times. Upon completion of the job or when away from the work area, the Contractor shall leave the work area and its premises in a clean, neat, safe, and workmanlike condition. The Contractor is responsible for removal and proper disposal of all job-related waste material from the worksite.

The Contractor shall be responsible for all work area, traffic barricades, and traffic flagging operations when required.

5.4. SECURITY REQUIREMENTS. Contractor employees shall comply with Altus AFB security requirements. These regulations are available for review in the contracting office.

Security and base access requirements are contained in clause AFFARS 5352.242-9000 “Contractor Access to Air Force Installations.” Contract employees will be required to obtain and display identification badges. The Contractor shall comply with all Altus AFB policies regarding entry to the installation, rules of the road, contingency operations compliance and photography prohibitions. Due to safety/security requirements, contractor personnel shall be required to fluently speak, understand, read, and write English.

5.4.1. BASE ACCESS. Contractor employees shall provide information to assist in the completion of background checks for employees requiring access to Altus AFB. This information shall include but is not limited to full name (first, middle, last), social security number, date of birth, address, driver’s license number and state of issue, number of years residency in the state of Oklahoma. This information will be protected under the procedures listed in the Privacy Act of 1974. A background check must be completed prior to access to Altus AFB. See Appendix E to pre-register.

5.4.1.1. If the background check reveals a contractor employee or prospective employee with an adverse criminal history or as a potential threat to the health, safety, operational mission of the installation, then the Government reserves the right to restrict or deny access to Altus AFB for that individual. Contract employees have the right to obtain a copy of the background check report. Contract employees have the right to challenge the accuracy and completeness of any information contained in the report through the Privacy Act Program. The CO will inform the Contractor of any employee whose criminal history background checks result in an unfavorable or derogatory report.

5.4.2. CONTRACTOR VEHICLES. Contractor vehicles must be always maintained in a safe and operational condition while on Altus AFB. All contractor vehicles used in the performance of this contract shall be readily identified as property of the company and be maintained to always present a professional appearance. Contractor personnel shall operate vehicles in compliance with base traffic regulations. Any violations of base traffic regulations are considered federal offenses and are adjudicated at federal court in Oklahoma City, OK. The current policy for contractor personnel receiving a Driving Under the Influence (DUI) charge, on base, shall result in that person having their driving privileges on base revoked for a minimum of one year or may result in disbarment from Altus AFB. See clause FAR 5352.242-9000, entitled “Contractor access to Air Force Installations.” All vehicles shall be registered, insured and operated by a licensed operator.

5.4.2.1. Current security access restrictions at Altus AFB require all contractor vehicles to enter through the south access gate off Hwy 62. Proof of Insurance is required to obtain base access for the vehicle. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays due to increased and ever-changing security procedures. This applies to all delivery trucks as well.

5.4.3. CONTRACTOR BADGE RESPONSIBILITIES. The Contractor is responsible for tracking and retrieving CAC card/contractor badges from employees upon their separation, termination and/or completion of duty on Altus AFB. Badges from employees who are no longer employed on the contract must be retrieved and turned into the COR within five (5) days of the individual’s separation or termination. Employees who abuse their badge privileges by attempting base access beyond the dates, times, locations or specified work and other limitations may be subject to revocation of base access. Contractors may lose base pass privileges if they fail to control use of the badges or do not return them upon completion of use. Failure to control or turn in badges may result in contract termination or a decision not to exercise the option periods of this contract.

5.4.4. SECURITY AUTHORITY. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces or when directed as occasional operational requirements, real world activities or emergencies dictate. If direction is given by personnel other than the CO or COR, notify the COR of this action and include the name of the individual, if available.

5.4.5. ANTI-TERRORISM. Altus Air Force Base has an Antiterrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a contractor working on Altus Air Force Base, you and your sub-contractors are required to obey all orders from Security Forces and adhere to all security measures implemented during Force Protection Condition (FPCON) changes and Random Antiterrorism Measures (RAM’s). Security Forces members may conduct spot checks and inspections of you and your sub-contractors to ensure you are in authorized areas.

5.4.5.1. Altus Air Force Base is currently in FPCON Bravo, meaning an increased and more predictable threat of terrorist activity exists. You and your sub-contractors are expected to report any suspicious persons, activities, packages, or materials you see while conducting work on Altus Air Force Base to base Security Forces. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking many questions about the base.

5.4.5.2. In the event of an emergency, there are multiple mass warning notification systems on Altus Air Force Base (At Hoc, weather radios, telephone notification, and giant voice system).

5.4.5.3. You or any sub-contractor obtaining a Common Access Card (CAC) must complete Antiterrorism Level I training within 30 days of receiving your CAC, and on an annual basis thereafter. This training is conducted via Joint Knowledge Online (https://jkodirect.jten.mil), course #JS-US007. In addition, Altus Air Force Base has an Antiterrorism binder available for review at the Pass and Registration Office located at the Visitor Control Center, building #428. If there are any questions regarding Antiterrorism, contact (580) 481-7350.

5.4.6. REPORTING REQUIREMENTS. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources and classified or unclassified defense information.

5.4.7. WEAPONS, FIREARMS, AMMUNITION AND SECURITY. The Contractor, Contractor employees and subcontractor personnel are strictly prohibited from possessing any weapons, firearms, explosives or ammunition on themselves, within their work areas, in Contractor owned vehicle(s) or privately owned vehicle(s) while on Altus AFB. Any weapons, firearms, ammunition or security violation(s) may be cause for immediate seizure, detention and removal from the base and shall be subject to other applicable federal and state laws.

5.4.8. PUBLIC DISCLOSURES. The Contractor must not make a public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the CO.

5.5. SAFETY REQUIREMENTS AND REPORTS. The Contractor shall perform work and maintain equipment in a safe manner as required by Occupational Safety and Health Administration (OSHA) standards, and DAFMAN 91-203, Air Force Consolidated Occupational Safety Instruction. The Contractor shall furnish Personal Protective Equipment (PPE) to contractor personnel as required in performance of their job.

5.5.1. The Contractor shall provide a verbal report to the CO or COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease or adverse environmental impact. Provide a completed copy of the required AF Form 978, Supervisor’s Mishap Report, to the CO and COR within five (5) calendar days of each occurrence.

5.5.2. INSPECTIONS. The Contractor is subject to inspection by federal, state or local agencies.

5.6. ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided.

Hazardous Materials (HM) are defined in 49 CFR 172.101 and 40 CFR 301-304. Absolutely no HM shall be brought onto Altus AFB until that material is authorized for use by the CE Environmental Element at 580-481-7156. The Contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

5.6.1. CONTRACTOR ENVIRONMENTAL AWARENESS TRAINING. The Contractor shall ensure all employees that work on Altus AFB complete the Environmental Management System (EMS) Awareness training IAW AFI 32-7001, within 30 days of starting work.

5.6.1.1. The Altus AFB EMS Site Specific Training (Course# EMS111AGGN00099) can be accessed on The Environmental Awareness Course Hub (TEACH) at the following link https://usaf.learningbuilder.com/. This training is accessible from any computer with internet access. This is a one-time requirement for all current and new Contractor employees working on Altus AFB.

5.7. SERVICE CONTRACT REPORTING. The Contractor shall report all Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” using the SAM.gov website – https://sam.gov/content/entity-reporting. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30th. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

5.8. CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER

REPRESENTATIVE (COR). The CO will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title and authority of this representative will be provided in writing to the Contractor after contact award.

5.9. INVOICING. The contractor shall submit an invoice utilizing the Procurement Integrated Enterprise Environment (PIEE) website. Invoicing shall be done using the Wide- Area-Workflow (WAWF) module, at the end of each month, for the materials sold to the Government. The Contractor shall self-register at https://wawf.eb.mil. The Contractor must be registered in the System for Award Management (SAM) and must establish an electronic business point of contact in SAM.

5.10. CONTRACT MODIFICATIONS. Any changes to the SOW, Appendices or changes to the SPI list, shall require a modification to the contract to incorporate the change. The contract modification date shall be the effective date of the change.

5.10.1. ADDITIONAL DROP ARM INSTALLATIONS. The Government may install additional drop arm barriers. The exact dates and locations are not currently known. Once installed, they shall be added by contract modification.

5.10.2. NEW BARRIER INSTALLATION CONTRACT MODIFICATIONS. With installation of any new barriers, pricing for the new barrier shall be negotiated by the Contract Officer for the year/months added to the contract and any remaining option years. No services or pricing for new barriers shall be implemented until the contract modification is released by the Contracting Officer.

5.11. GOVERNMENT DATA RIGHTS. The Government will retain the rights to all documents, materials, electronic files, and configuration data produced under this contract. All documents and materials under any resulting contract will be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

6. APPENDICES.

Appendix A – Required Documents Appendix B – Example of System Controls Schematic Appendix C – Example of Service Reports Appendix D – Example of PM Checklist Appendix E – Barrier Information and Map Locations Appendix F – Pre-Enrollment for Altus AFB Background Checks

APPENDIX A

REQUIRED DOCUMENTS

DELIVERABLES

Required Document Due Date(s) Reference Annual PM Schedules for each year of contract At Post-Award

Conference and January each year after

Para 1.2.1.

Telephone Contact number for Phone Support and to Request an on-site Service Visit

Provide at Post-Award Conference

Para 1.3.

Contractor POCs for requesting on-site service, parts quotes, payment information, etc.

Provide at Post-Award Conference

Para 1.3

Annual Training for Government Technicians.

Annual Training for users with placards for two Guard Shacks

Schedule 45 days in advance of scheduled quarterly PM

Para 1.4.

Quarterly Service Reports Within 5 duty days of completion of quarterly PM site visit

Para 1.10.2.

Annual Service Summary Report Within 5 duty days after completion of November completed PM site visit

Service Order Form for In-Scope Quote/Work Upon Request for In- Scope Work – within 7 days from request

1.7. to 1.7.2.

Quality Control Plan At Post-Award Conference

Para 2.4.

Operation & Maintenance Plan Within 30 days after award

Para 2.5.

Barrier Control Schematics (for all barriers) Only if requested by COR during base year of contract

1.8.1. To 1.8.2.

APPENDIX B

SAMPLE SCHEMATIC FORMAT

CONTROL LOGIC SIGNS AND SIGNALS

APPENDIX C

EXAMPLE – QUARTERLY SERVICE REPORT

Contractor Name

Technician Report Address

City / State Job or Contract # Phone Number Service Date Site Information Point of Contact Information

Site Name Address Phone

ACP(s) Serviced Alt. Contact Alt. Phone

Technician(s) PM Number Monthly

Svs Order # Annual Weather Other Other

Labor Hrs Expended Travel Hours On-Site Labor Hours Total Hours

Equip Serviced

Main Gate Wedge Barrier – Inbound Right Lane GREEN Fully Operational Main Gate Wedge Barrier – Inbound Left Lane GREEN Fully Operational

Operational Status Main Gate Wedge Barrier – Outbound Right Lane GREEN Fully Operational GREEN: Full Function Main Gate Wedge Barrier – Outbound Left Lane GREEN Fully Operational

YELLOW: System Main Gate AVB Control System GREEN Fully Operational functional with South Gate Outbound Lane GREEN Fully Operational limitations South Gate Inbound Lane GREEN Fully Operational RED: System NOT South Gate AVB Control System GREEN Fully Operational Operational Status Drop Arm Adjacent to Bldg 509 GREEN Fully Operational

Drop Arm Adjacent to Bldg 185 GREEN Fully Operational Drop Arm Fire Department RED Not Operational

Worked Performed

Issues Identified

Issues Resolved

Tech Signature Date

APPENDIX D

EXAMPLE OF SERVICE ORDER (SO) TEMPLATE

APP…