Attachment 9 - RFI Log 25 Feb 21 Custodial JB CHS.pdf

Attachment Page Section Para.

Section L 2 3 (c) Will the Government accept copies of CPARs in lieu of a returned PPQ?

Ensure information is provided as instructed in the RFP to include verifying contact information is current.

Attachments 5 through 7

NA NA NA

How many union workers are currently employed under the current contract?

This information will only be provided to the successor contractor.

See FAR 22.1020 Seniority Lists that requires "....at the commencement of the succeeding contract, the contracting officer shall provide a copy of the list to the successor contractor for determining employee eligibility for vacation or other fringe benefits which are based upon length of service, including service with predecessor contractors if such benefit is required by an applicable wage determination". Also See FAR 52. 222‐41 (n)

Service Contract Labor Standards.

Attachments 5 through 7

NA NA NA Does the incoming contractor have to retain the same union workforce?

Effective 5 June 2020, FAR subpart 22.12 was rescinded in its entirety as well as the corresponding clause FAR 52.222‐17, Nondisplacement of Qualified Workers.

Section L 3 General

Information 2nd What is the due date to submit questions?

All questions must be received by midnight EST on Thursday, 18 Feb. The government anticipates posting responses on Tuesday 23

Feb and keeping the current proposal due date.

Attachments 5 through 7

NA NA NA

Are there two separate class of employees working under two different Collective Bargaining Agreements?

Yes, there are two CBAs. One that covers contractor personnel on the Weapons Station side of the Joint Base and one that covers personnel working on the Air Base side. The two areas are geographically separated by 15 miles.

Attachments 5 through 7 NA NA NA Can you provide the number of employees subject to each CBA? See question 2

Attachment 2 All All All

With respect to Attachment 2 Past Performance Questionnaire, may the contractor complete Sections 1 and 2 of the PPQ or should this be done by the respondent?

Please see Section L, paragraph 3 for complete instructions.

Attachment 1 26 4 15

Reference PWS 4.15. "The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours." Will the Government make available office space on Joint Base Charleston? Or Must the contractor procure/lease an offsite office for the Contract Management Team?

Please see Attachment 1 ‐ JB Custodial Services PWS ‐ Section 3.1, Government Furnished Facilities.

9 NA NA NA NA

Could you please provide the total contract value of the current custodial contract as well as the current year's task order value?

The total contract value is $8,442,225.86. Current task order value $1,727,575.05

Attachment 3 All All All

There appears to be a formula error for the annual price (Column H) for CLINs x019 through x023. In Column H, the formula multiplies the quantity shown in Column C by the rate to be entered in Column F and then by 12. Typically, for these CLINs, the quantity shown in Column C is the annual total for the service being requested. Therefore should the 12 multiplier be changed to 1 for these specific CLINs? Please clarify.

The Amendment 02 fixed this error. The updated Attachment 3 changed the multiplier to 1.

Section L 2 2 (a)

Section L.2(a) states: (a) Insert proposed unit and extended prices in the attached Pricing Worksheet to include all option periods. The extended amount must equal the whole dollar unit price multiplied by the number of units. Additionally, the whole dollar unit price must be divisible by twelve (12). Future modifications and price changes will be rounded down to numbers that are within 2 decimal points and dividable by 12.

The Pricing Worksheet must be completely filled in. The proposal must be submitted for a base period plus four (4) Option Years.

(b) Attachment 3 Bid Schedule Question: Does this direction “the whole dollar unit price must be divisible by twelve (12)” apply to the “Rate Cost per Square Foot” that the offeror enters into the Attachment 3 Bid Schedule or the “Unit Price (cost per month) SF*Rate” that is calculated in Attachment 3.

Section L has been updated and the requirement to input a number dividable by twelve has been removed.

NA NA NA NA

Would you kindly advise which union employees work at which side so we can identify the correct labor cost for each? :

1. Weapons Station Side ‐ ITPEU Local 4873 OR AFGE Local 1869

2. Air Base Side ‐ ITPEU Local 4873 OR AFGE Local 1869

1. Weapons Station Side ‐ ITPEU Local 4873

2. Air Base Side ‐ AFGE Local 1869

ANSWERS

Question

No. QUESTION

REFERENCE

Attachment 1 33 ‐ 34 Appendix A NA Appendix A outlines two different cleaning levels for CDCs dependent upon age; Children under 2 and Children over 2, respectively. However, the government lists 2 CDC facilities, 227 and 1693.

Request: Please provide the sf in these facilities that are assigned to the different levels of cleaning IAW with Appendix A.

Facility 227 ‐ Estimated 17,136 SF 10 classrooms under 2 Level 4 4,623 SF 3 classrooms over 2 Level 4 4,459 SF Other SF Level 4 1,866 SF Admin SF Level 2

Facility 1693 ‐ Estimated following renovations 7,743 SF 11 classrooms under 2 Level 4 3,474 SF 3 classrooms over 2 Level 4 5,283 SF Other SF Level 4 1,117 SF Admin SF Level 2

Section L 2 3 (c)

This section states that the offeror shall send out and track the completion of the Present/Past Questionnaires, which are due by proposal submission.

Request: Given the current environment due to COVID‐19, several Government Offices, Agencies, and Commercial customers are operating on reduced work schedules, telecommute work arrangements or both, which may make it challenging to respond in a timely fashion to meet this solicitation deadline. Can offerors submit CPARS in lieu of completed PPQs If CPARS are available for the referenced contracts.

See question 1

Section L 1 1 (a)

This section states, Additionally, the completed RFP shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale.

Request: Please clarify/identify what additional RFP documents are required for this submission, besides the SF1449, Amendments and Letter delineating any exceptions.

Amendment 0004 updated Section L. Reference Section A and Part I through Part III. Part 1(a) requires offerors complete blocks 12, 17a, and 30a, 30b, and 30c of the SF1449. Sign amendments issued, if required a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. Offerors shall ensure that all clauses and provisions that require “fill in” information are appropriately completed

Attachment 4 NA NA NA

In Appendix B the Solicitation provides the square footage of restrooms for each building. However it does not provide the total of number of restrooms in each building. The number of restrooms is important as it tells you how many times you must move cleaning equipment and supplies to a different location. Will the Government please provide the number of restrooms in each building?

This information is not currently tracked by facility. There are an estimated 554 restrooms serviced in the facilities.

Attachment 3 NA NA NA CLINs X012; X015; and X018 are for Periodic Cleaning. Are these CLINs to be priced for a one‐time only cleaning for the square footage listed in a 12 month period? If not, how often will Periodic Cleaning be required?

These CLINs be priced for services referenced in PWS 1.31, 1.32, and

1.33 with frequencies as identified in Appendix A Level 4 Cleaning

(Special Requirements) pages 33‐39

Attachment 3 NA NA NA For CLINs X019; X020; X021 and X022 ‐ should there be a Quantity of 1 and a Unit of Each? For example: For CLIN 0019 ‐ do we multiply our Rate Cost per Square Foot by 319,458 to determine our 12 month price?

Formula calculates providing the services once within 12 months for the total SF. Note that these services are provided by task order based on need with no guarantee of total SF to be serviced during a specific time period

Attachment 1 7 1.2 3 In the virtual tour video, there were many restrooms that did not have hand soap dispensers but instead had multiple individual bottles of hand soap sitting on the counters. Are these Government furnished? Is the contractor responsible for providing individual bottles of hand soap?

Reference PWS 1.5.2

Solicitation All All All Are the cleaning frequencies listed in the new Solicitation the same as the current contract? Under this new contract, are the facilities required to be cleaned less often than the existing contract?

Current contract is standalone and does not correlate to the new contract. Bid this solicitation according to the information provided.

In general the installation has transitioned from Joint Base Common

Output Level Standards (JB COLS) to Air Force Common Output Level Standards ( AF COLS), which reduces some level 1 and 2 frequencies and services.

Attachment 1 30 ‐ 39 Appendix A NA

Regarding the cleaning standards and frequency, is it expected that the contractor will clean the facilities as directed within the frequency matrix and hours of operation? For example, if a facility is scheduled to be cleaned once a day between 0700‐1400; is the expectation that the contractor clean one time then depart and not return until the next scheduled cleaning?

Frequency is provided per Appendix A. The contractor is not expected to return until next scheduled time unless a concern is received indicating standard was not met and re‐performance is required. Reference revised PWS Section 2. Service Summary (SS) and subsections.

Attachment 1 All All All How are emergency situations handled? For example if a facility was serviced and the cleaner left the building and a building manager reported an emergency cleaning request?

Facility managers are responsible for emergency cleanings.

Contractor is responsible for routine services per frequency listed in

Appendix A. COR issues task orders for emergency services.

Attachment 1 15 1.5 2 Is the contractor responsible for replacing broken paper towel dispensers, toilet paper dispensers, or soap dispensers on this contract?

Facility managers are responsible for maintaining and/or replacing dispensers. Contractor should notify Facility manager and/or COR regarding inoperable dispensers. Reference 1.5.2 in PWS regarding option for contractor to replace and maintain dispensers via COR approval.

Solicitation All All All

Will the current wages represented on both CBA Addendums be good through the FY22 Base Year, October 1, 2021 – September 30, 2022? We understand October is a normal month for wages to increase and would like to know if the successful contractor will have an opportunity to submit a wage adjustment in the event this occurs.

FAR 22.1012‐2 (b) For contractual actions other than sealed bidding, a new or changed collective bargaining agreement shall not be effective under 41 U.S.C. 6707(c) if notice of the terms of the new or changed collective bargaining agreement is received by the contracting agency after award of a successor contract or a modification as specified in 22.1007(b), provided that the contract start of performance is within 30 days of the award of the contract or of the specified modification. If the contract does not specify a start of performance date which is within 30 days of the award of the contract or of the specified modification, or if contract performance does not commence within 30 days of the award of the contract or of the specified modification, any notice of the terms of a new or changed collective bargaining agreement received by the agency not less than 10 days before commencement of the work shall be effective for purposes of the successor contract under 41 U.S.C. 6707(c).

Attachment 1 6 1.1 3 How many stairwells are included in this contract? Specifically how many are in Level 1 , 2 and 4 cleaning areas?

There are approximately 46 stairwells in Level 2 facilities and approximately 4 stairwells in Level 1 facilities. There are no stairwells serviced in Level 4 facilities.

26 Attachment 1 6 1.1 4 How many walk off mats are included in this contract? Is the contractor responsible for replacement of these walk off mats?

Facility managers replace and determine quantity of walk off mats based on facility need

Attachment 1 6 1.1 5

How will trash liners for the offices be controlled for distribution?

Facility manager will designate a location for storage/distribution of trash can liners. Adequate provision of supplies will be coordinated between facility manager and custodial contractor

Attachment 1 7 1.2 2

How many Square Feet are in locker rooms?

Locker room square footage is captured within the total restroom square footage in a facility and not documented separately.

Attachment 1 16 1.6 1

Facility Daily Cleaning States contractor shall disinfect “high‐touch” surfaces twice a day during facility’s business hours. Number of facilities and these “high touch surfaces” will be provided in table below. There is nothing listed in the table below this statement. Can the government provide data for the table?

Reference revised PWS 1.6. The Emergency Cleaning/COVID‐19 is now RESERVED.

30 Attachment 1 16 2.2 0 Is the QCP due with the proposal or due after award?

QCP due 30 days after award.

Reference revised PWS Appendix D.

31 Attachment 1 19 3.1 1 Will the Government provide storage space for trash liners to be accessible the building occupants? See answer to question 27.

Attachment 1 20 4.1 0 States the Contractor shall perform the services required under this contract during the following hours. Does not state hours do we assume 0630‐1630 M‐F except where listed difference are listed?

Services are provided 0630‐1630 M‐F except where otherwise noted for periodic services and Level 4 facilities. Reference PWS

4.1.1

33 Attachment 1 39 Appendix A NA Running Track. Listed in table as 1x daily per Mfgr Requirements RESERVED. Is the contractor required to clean the track?

JB Charleston does not currently have an indoor track that item is

RESERVED

34 Attachment 4 All All All Can the Government provide the number of toilets, urinals and sink in each building? Not available , see question 16

Attachment 6 and

All All All There are two Union agreements on this contract. Can the Government identify which union is on the Weapons Station and which is on the Air Force side?

See question 12

Solicitation All All All There is no mention of green cleaning or green cleaning products. Is green cleaning the intent of the Governments cleaning supply program?

Yes. Amendment 0004 included FAR 52.223‐17, FAR 52.223‐4, FAR 52.223‐9, and Attachment 10 ‐ Green Procurement Form.

37 Attachment 1 12 1.4 6.2 Will the Government release a list of cleaning products that are approved per 1.4.6.2 for CDC and Youth Activity Centers?

Government does not provide a list, products are approved when submitted by contractor per PWS 1.4.6.2

38 Attachment 1 40 Appendix D NA Is appendix D as posted in the PWS 21 Jan 2021 complete as written?

Appendix D is complete. Forms to comply with PWS section 4.4 will be provided after award.

Virtual Site Visit NA NA NA In the virtual walk‐through slide two showed the two locations for Joint Base Charleston. In the lower right‐hand side was two additional yellow marks. Are those locations included in the RFP? If so can the Government identify the buildings located in those areas?

Those locations are not included in this RFP

40 Attachment 1 14 1.4 7 Is the contractor required to clean the basketball court in the fitness facilities? Yes, per PWS page 38 Appendix A

Virtual Site Visit NA NA NA

In the virtual walk through it was identified that numerous buildings listed as Level 4 cleaning had administrative areas requiring Level 2 cleaning. Can the Government identify the buildings in that require Level 4 Cleaning and have Level 2 administrative areas? Can the Government provide the square footage for administrative areas that require Level 2 cleaning in those buildings listed as Level 4 required cleaning?

All this information is provided in Attachment 4 ‐ Appendix B. For example DKFX_227 list the level 4 SF in the level 4 section and Level

2 SF in the level 2 section.

Attachment 1 7 1.2 4

Are the water fountains working and being used in each building? Is the Contractor required to clean the water fountains? If so, how many fountains are in each building?

All water fountains should be serviced. Refer to PWS 1.2.4.

Quantity of fountains in each building is not available.

43 Attachment 1 14 1.4 7 Is the Contractor required to clean or disinfect the equipment in the fitness centers? Fitness equipment is not serviced by this contract

44 Attachment 1 12 1.4 6.4 Is the Contractor required to provide hand sanitizer for each training room per table?

Hand sanitizer is not provided by this contract. Reference 1.5.2 for contractor provided supplies

45 Attachment 1 31 Appendix A NA Will the Contractor be required to sanitize the chairs in the auditoriums?

Contract does not provide routine sanitation of chairs in auditoriums.

Virtual Site Visit NA NA NA

In the virtual walk through it was noted that building 246 had three floors with no elevators. Can the Government provide us with the number of multi‐story buildings without elevators?

It is estimated that there are 9 multi‐story buildings without elevators

Attachment 1 21 4.1 2.1

Are there any “Limited Access” spaces on the Joint Base or Weapons Station that contractors should be aware of other than BLDG 108 (such as NCIS or controlled areas that require escorts)

There are some smaller areas within facilities that may require escorts at times depending on current activity in that area.

Attachment 1 30 Appendix A NA The theater requires level 1 services – what are the requirements for cleaning (& extracting) the chairs?

Contract does not provide for routine cleaning of chairs in theater.

The contract does provide for floor services under the chairs.

49 NA NA NA NA

What is the name of the current contractor and the current contract amount?

The current contractor is The Victor Group. See question 9 for more information.

NA NA NA NA Has the scope of work, under the new solicitation remained the same, decreased or increased compared to the current contract?

Reference answer to question 20

51 NA NA NA NA

Can you give us the current supply estimated cost, including paper products and chemicals?

The government does not track costs of contractor provided supplies

52 NA NA NA NA Can you give us an estimate of the daily population for each facility? Information not available

Solicitation 1 NA NA Will there be an extension for the due date of this solicitation considering answers might not be provided before the due date?

Amendment 0003 extended the due date to 12 March 2021 at 1:00

PM EST.

NA NA NA NA

If disposables are not provided by the government, please provide product descriptions and usage history for all consumable supplies such as toilet paper, hand towels; seat covers, sanitary products, hand soap and trash can liners?

Information not available

NA NA NA NA

Will the contractor/team be required to possess a current ISSA CIMS‐GB certification or equivalent at contract’s start date and maintain ISSA CIMS‐ GB certification or equivalent throughout the contract period?

This is not a requirement

Solicitation All All All

Can invoices be submitted every two weeks? As a small business, under FAR 52‐232.1(b) we can invoice twice monthly to allow for better cash flow.

FAR Clause 52.232‐1 is for non‐commercial services. FAR 52.232‐1 is not included in this RFP. Invoices will be submitted on a monthly basis.

Attachment 3 NA NA NA

Should the contractor limit the number of decimal places used for “price per SF” considering the potential affect when small prices are used in a calculation? If so to how many decimal places should the contractor use for price per SF?

Current bid schedule allows 6 decimal places. Award will be rounded to 2 decimal places

58 Solicitation 3 ‐ 15 NA NA Is the contractor supposed to fill out SF 1449 Item CLINS?

Amendment 0004 updated Section L. Offerors only need to input pricing on Attachment 3 ‐ JB Custodial Bid Schedule

59 NA NA NA NA

Is this contract required to be a Union based contract? If so, will the awardee be required to join the Union?

The current contract has two Collective Bargaining Agreements.

However, see question 3.

Section L 2 3 (b)

In case of Joint venture or teaming agreement, do both the partners needs to submit the past performance reference.

See Section L 3(b) ‐ "If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past performance documentation that is both recent and relevant to this requirement."

Section M 1 A NA How will the best price be determined? Are CLINS 19‐23 a factor or will it only be determined based on 1‐18?

Section M has been updated. The total evaluated price will be displayed on Attachment 3 – JB Custodial Bid Schedule in the

Summary tab on cell F12, which takes into account CLINS X001 ‐ X022.

62 Attachment 1 19 3.1 0 Will the contractor be required to provide a trailer as shown in the virtual site visit?

Reference PWS 3.1 A lay down areas is provided should the contractor want to provide a trailer.

63 NA NA NA NA Who is the current incumbent? See question 49.

NA NA NA NA What is the daily occupancy of the buildings for full time occupants? How many approximately visiting/in and out of buildings on a daily basis?

Reference answer to question 52

NA NA NA NA

What is the capacity for students in the daycare center?

Facility 227 capacity is 304 Facility 1693 capacity is 160 with renovation expected to increase capacity to 184

66 NA NA NA NA

How many bathrooms are there and how many stalls in each one? How many showers ? See question 16

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