Pre-Proposal_Site_Visit_Minutes.pdf

“Serving All”

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 628TH AIR BASE WING (AMC)

JOINT BASE CHARLESTON, SC

6 June 2016

PRE-PROPOSAL CONFERENCE AND SITE VISIT MINUTES

SUBJECT: Solicitation FA4418-16-R-0005 Repair HVAC System, NNPTC Bldg 2400, Joint

Base Charleston (WS), SC

1. A site visit was held for the above referenced solicitation on 1 June 2016 at 8:30 AM

EST. (See Attachment 1 Record of Attendance for a list of participants.) During this meeting various topics of the solicitation were covered.

2. SSgt Christopher Tate, 628 CONS, reviewed and discussed the proposal requirements and reiterated that the deadline for questions is 8 June at 11:00 AM EST.

a. The attendees were welcomed to the site meeting by the Government representatives

(Solicitation FA4418-16-R-0005)

b. The attendees were reminded of the following items:

- This project is set-aside for 100% Small Business

- Government requires only one (1) original and one (1) copy of the proposal that is due no later than 1:00 PM EST on 21 June2015

- Proposals MUST be UPS’ed, Fedex’ed or hand delivered – faxed or emailed proposals will NOT be accepted.

- Offerors shall submit a Proposal Bond in the amount of 20% of the proposed price

- After award, the contractor must furnish required performance and payment bonds of 100% of the awarded amount and proof of insurance before a

Notice-to-Proceed will be issued

3. Some technical aspects of the project were discussed by Bob Foust, 628 CES. Mr. Foust began with a brief background on Naval Nuclear Power Training Command (NNPTC) and its primary mission is to train Navy Nuclear Power students. He then highlighted the importance of working with the customer and CES for proper scheduling/phasing of the project because the school will remain open during construction of the project. Another factor Mr. Foust stressed, is

NNPTC has strict security requirements, which will require additional coordination to bring personnel and materials on the job site. Contractor personnel will require NNPTC escorts while in the facility. Following Mr. Foust’s briefing, government attendees and

Contractors were escorted through building 2400 and shown each floor level and attic where the

HVAC equipment is located, along with the electrical and mechanical rooms.

4. Several topics were discussed through-out the site visit following the briefing, these items are listed below:

- The bollards are not removable as stated in the current specifications, more information on this will follow.

- Material may be able to be brought in through the louvers via crane, this will be clarified with the answers to the questions.

- No cell phones will be authorized for use on the job site; cell phones will be required to be kept in cars.

- Working hours will be what is listed in specification section 01 14 00 paragraph 1.3.2 (0700 – 1630 Monday – Friday excluding government holidays)

- All workers will have all personal items searched upon entrance to the building.

- Badging for JB Charleston will feed into the NNPTC security and no additional information will be required once they are vetted through JPAS.

- Safety Data Sheets (SDS) must be made available at all times

- A loading dock will be made available for use

- One escort is required on the job site, and maintain line of site with all employees, additional escorts will be provided when required.

- Stored materials may be invoiced if they have been inspected by the government inspector, a paid receipt is readily available, and it is annotated on the progress schedule.

- All submittals will be sent to the government for approval

5. The site visit was concluded at approximately 11:30 AM EST. Copies of these notes and all attachments can be found on FedBizOps at https://www.fbo.gov/ under solicitation FA4418-16-

R-0005.

CHRISTOPHER R TATE, SSgt, USAF

Contract Specialist

Attachments:

1. Site Visit Official Record of Attendance 1 pg.

https://www.fbo.gov/