Q A_.pdf

FA4418-15-R-0002 Q&A 10 Nov 14

1. QUESTION: Does the Central Energy Plant require watchstanding or any continuously manned coverage beyond the normal working hours?

ANSWER: No. However, the contractor shall respond IAW PWS para 1.2.2.3.

2. STATEMENT: Not all of the work orders shown on Appendix I Historical Workload Data includes labor hours. It appears the work orders with labor hours only covers a period of 8 or

9 months.

QUESTION: Will the Government provide workload data, with labor hours, that covers at least one full year?

ANSWER: Yes, an additional three months workload data (for the period of 1 Jul 14 through 30 Sep 14) will be provided with Amendment 0002.

3. QUESTION: Does the Government require any preventive maintenance tasks to be performed after normal working hours? If so, please provide a list of these preventive maintenance tasks, specific equipment and/or a list of the specific buildings.

ANSWER: Most PMs can be performed during normal working hours, however, PMs in the school house, Bldg 2400, must be coordinated with the COR and will typically be performed after hours.

4. QUESTION: Can the Government provide guidance as to any PPQ limitation and due date?

ANSWER: Please see Addendum to FAR 52.212-1, Proposal Preparation Instructions, Para

2 (b), Performance Surveys. Past Performance Surveys (Questionnaires) shall be received, from your references (no more than 5), by or before the proposal due date, 20 Nov 2014 at

4:00 p.m. (EST).

REFERENCE: Attachment 4, Past Performance Questionnaire

5. QUESTION: Is the government only asking for a short response verifying compliance the past performance requirements, or is the government looking for a comparison of the past performance requirements with the requirements of this contract?

ANSWER: The Government is looking for comments regarding contract performance and compliance under other recent and relevant contracts (no more than 5) performed for Federal

Agencies and commercial customers. The Government will evaluate the provided information in accordance with (IAW) Addendum to FAR Clause 52.212-1, Instructions to

Offerors—Commercial Items.

REFERENCE: RFP page 30 of 77, Proposal Preparation Instructions, Section C.2.(b).(viii), “Comments regarding compliance with contract terms and conditions”

6. QUESTION: Can the government clarify the requirement for Mission Essential Services?

ANSWER: The Government has identified all of the contractor services performed under this contract as essential contractor services in support of mission essential functions. The contractor will be responsible the performance of services during crisis situations (as directed by the Contracting Officer), in accordance with the contractor’s approved Mission-Essential

Contractor Services Plan. The projected cost should be captured against CLIN X005, Mission Essential Services, of the pricing schedule. The following extended description has been added to CLINs X005:

IAW Defense Federal Acquisition Regulation Supplement (DFARS) clauses 252.237-7023 and 252.237-7024 and PWS para 1.5, all services provided under this PWS have been determined as "Essential Contractor Services” which required continued performance during crisis or heightened security.

This CLIN is included as an "Information Only CLIN" and will not be funded unless Mission

Essential Services are required. If used, this monthly rate will be paid at a daily rate

(calculated by dividing this monthly rate by the number of days in the given month). For evaluation purposes only, the contractor should price this CLIN for one month of service during the applicable option period.

The cost of this CLIN shall be included in the total evaluated price of the contract for evaluation purposes only.

7. QUESTION: Is the Government asking for services above and beyond the normal services requirement?

ANSWER: No. However it will depend on the nature of the crisis situation. If it is an increase in threat condition, for example, your employees may be delayed or denied access to a particular facility as a result of heightened security. If the crisis situation is due to weather conditions, there may be complications related to power outages, access issues, etc.

8. QUESTION: When CLIN X005 Mission Essential Services are performed, is the contractor to invoice this CLIN amount in addition to CLINs X001 through X004? Or is the

Government requiring a cost for a minimal task force to meet the PWS requirements during a crisis situation, to be invoiced instead of CLINs X001 through X004?

ANSWER: When performing under CLIN X005, the contractor will not invoice CLINS

X001 through X004.

REFERENCE: PWS page 9 of 15, paragraph 1.5. ESSENTIAL SERVICES. “IAW Defense

Federal Acquisition Regulation Supplement (DFARS) clause 252.237.7023, it is determined that ALL services in this PWS are essential for Contractor performance during a crisis situation.”

9. QUESTION: In reviewing the workload data in Appendix I we find it to be only for Real

Property and Real Property Installed Equipment (RPIE). Can the Government provide the workload data for Non-Real Property Installed Equipment ().

ANSWER: During FY14, 13 work orders over the LoL were processed for repairs to Non-

RPIE.

REFERENCE: Appendix I Historical Workload Data.

10. QUESTION: Can we submit Contractor Performance Assessment Reports with our proposal in lieu of sending out Past Performance Questionnaires?

ANSWER: Yes

11. QUESTION: For the RPIE, what is the frequency of PM you require and what is required to be replaced at each PM interval? We ask this because schedules and replaced items can vary based on the customer’s budget.

ANSWER: Frequency and required material for each PM is based upon manufacturer’s recommendations.

12. QUESTION: If there are multiple issues on one piece of equipment, will they be added together or considered separate repairs when considering if the repair is above or below the

$500 or $3,000 thresholds?

ANSWER: Maintenance and repair requirements received for the same trade, building or structure at the same time will be combined into one service call.

REFERENCE: PWS para 1.2.1.

13. QUESTION: Please provide historical data as to how many deliveries are expected per year and how many gallons per delivery. Also, if the contractor is to furnish fuel oil treatment, please specify the fuel additive desired.

ANSWER: Fuel is supplied by the Government. The contractor is responsible for treatment/cleaning of the fuel, as needed. Historically, the prime contractor has elected to subcontract this out.

REFERENCE: 1.1.2.1. Fuel Testing, Certification, and Tank Cleaning Notification.

The Contractor shall perform the following tasks annually:

Fuel testing using ASTM clear and bright test

Chemically treat fuel with appropriate inhibitors

Tag and label the tank noting the date and description of service

Certify fuel quality as passing or failing

Notify COR if tank cleaning is required

Provide a copy of all test results to the COR

14. QUESTIONS:

a) Is there any requirement to have a stationary engineer present while the steam boilers and chillers are operation?

ANSWER: No.

b) What are the hours of operation for the Water Chillers and Steam Boilers?

ANSWER: 24/7.

REFERENCE: Central Energy Plant (Bldg. 2409)

15. QUESTION: Please clarify Johnson Controls operational and repair responsibility for building automation/environmental controls; where do they start and stop as it relates to

Preventive Maintenance and Repairs to control components?

ANSWER: The current Building Automation Systems (BAS) contractor is responsible for all control components, actuators and sensors. The NNPTC facilities maintenance services contractor is responsible for mechanical issues and the Variable Speed Drives.

Please note BAS contract services will be competed approximately every five (5) years.

REFERENCE: Building Automation and Controls

16. QUESTIONS:

a) Please clarify the O&M contractor’s responsibility for 3-year electrical inspection and testing of main and sub station switches

ANSWER: The Government is responsible for the inspection and testing.

b) Is the O&M contractor responsible for conducting annual infrared imaging of electrical distribution?

ANSWER: No.

REFERENCE: Electrical Switches and Distribution

17. QUESTION: Would it be possible to purchase extended warranties on the newer equipment that was installed such as the ovens and refrigerators?

ANSWER: The Government does not intend to purchase additional warranties. Should the contractor choose to explore the purchase of extended warranties, the cost will not be reimbursed to the contractor by the Government. Additionally, the non-performance of a contractor procured warranty service provider will not be considered an excusable delay.

18. QUESTION: With the high volume of traffic and amount of work that takes place in the kitchen area would we be allowed access to the kitchen while it is not in use to perform preventative maintenance in that area such as snaking pipes to prevent clogs?

ANSWER: Yes. Coordination with the COR is required before work can be performed after normal duty hours.

19. QUESTION: Could we get an extension on the due date for the proposals due to the short time frame from site walk to RFI deadline?

ANSWER: The proposal due date remains unchanged as 20 Nov 2014 at 4:00 p.m. EST.

20. QUESTION: During what times would an escort be available for technicians to enter dorm rooms?

ANSWER: Escorts will be available 0700 to 1630 hours, Monday through Friday. Night

Watch personnel are available to escort 24hrs a day for emergency access.

21. QUESTION: When will photos of the building that we did not walk (the building located several miles from the dorms) be available?

ANSWER: See Amendment 0002 posted to FedBizOpps. Meeting minutes, attendee list, and revisions to the solicitation will be included. Slides and photos will be emailed separately to each company in attendance upon request.

22. QUESTION: Could you please send me a copy of the slides the Government presented at the site visit on Thursday?

ANSWER: Please see Question # 21. The slides will be emailed separately to each company in attendance upon request.

23. QUESTION: Could you also send me a copy of the sign in sheets associated with the site visit?

ANSWER: The attendee list will be attached to the meeting minutes posted with

Amendment 0002 on FedBizOpps.

24. STATEMENT: During the site visit, one main issue at the galley discussed was the backup of the sewage lines. It was stated the sewage lines under the galley backup and require periodic cleaning. The sewage lines are not listed in the appendices or attachments provided with the RFP.

QUESTIONS:

a) What are the sizes and linear footage of the sewage lines associated with the galley?

ANSWER: The main line is 4” and is approximately 200’ long. Please note that all drains lines were replaced in October 2014.

b) What is the historical frequency these lines need to be cleaned?

ANSWER: Seven service calls were issued for clogged drains in FY14. However, all drain lines were replaced in October 2014.

25. QUESTION: What are the steam loads for the Central Energy Plant?

ANSWER: This applies to the Galley only: 2 dish machines, 1 pots & pans machine and 8 coppers.

26. STATEMENT: Historical data for this contract with similar scope requirements prior to

2013 indicate the awarded and funded contract values were approximately equivalent to

$1.4M per year. However, the existing contract was awarded to Bering Straights for

$2,772,234 for similar requirements over a 5-year period (roughly $555,000 per year:

significantly lower than previous contact years, nearly one-third).

QUESTION: Can the Government please confirm the anticipated contract value estimate for this requirement since there was such a large disparity between historical contract values and the current, incumbent contract (presumed to be under performing given the re-issue of the contract requirements in less than 2 years following award)?

ANSWER: The services provided prior to 2013 were performed under an IDIQ type contract which contained a broader scope (to include minor construction) than the current requriement. A competative solicitation resulted in the award of the incumbent contract which is a Fixed Price Requirements type contract. This incumbent contract contains a PWS which was changed in its entirety from the predicesor contract (performed prior to 2013).

The change in the scope of the PWS and the change in contract type contributed significantly to the difference in the annual value between the predicessor contract and the incumbent contract.

27. QUESTION: Does the Government want the contractor to provide the bid schedule cost to

Section SF 1449 – Continuation Sheet on pages 3 to 23 of the RFP?

ANSWER: Yes, the contractor should use the Pricing Schedule Worksheet provided in the solicitation (Attachment 3) to populate the SF 1449. Please see Amendment 0002 for Pricing

Schedule Worksheet in Excel format.

REFERENCE: RFP page 29 of 77, Proposal Preparation Instructions, Section C.1.(a), Part

1-Price Proposal, “Complete blocks 12, 17a, and 30a, b, and c of the SF1449.”

28. QUESTION: Please clarify that CLIN X001 and CLIN X002 are inclusive of all work required within the PWS (i.e. Preventive Maintenance and Inspections, Building/Equipment

Repairs and Service Calls) below the Limitation of Liability (LoL).

ANSWER: That is correct. All PMs, Inspections, Building/Equipment Repairs and Service

Calls below the LoL will be performed under CLINs X001 and X002. Any repairs over the

LoL will be performed under CLINs X003 and X004.

REFERENCE: PWS Attachment 3 – Pricing Schedule Worksheet Section, Page 1

29. QUESTION: Please clarify that CLIN X005 – Mission Essential Services price per month should represent 1/12th of the total combined price of CLINs X001 and X002. For example, if CLIN 0001 price per month is $1,000 and CLIN 0002 price per month is $1,000, CLIN

0005 price per month should be $2,000.

ANSWER: Correct. This CLIN is included as an "Information Only CLIN" and will not be funded unless Mission Essential Services are required. If used, it shall be priced at the monthly rate of the option period during which it is utilized and paid at a daily rate

(calculated by dividing the monthly rate by the number of days in the given month). For evaluation purposes only, the contractor should price this CLIN for one month of service during the applicable option period. The cost of this CLIN shall be included in the total evaluated price of the contract for evaluation purposes only. Funding for any repairs above the LoL would be added to the monthly value.

REFERENCE: PWS Attachment 3 – Pricing Schedule Worksheet Section and Amendment

0002 (added language to the extended description of CLINs X005).

30. QUESTION: C.1.(c) Can a print out of an offerors SAM reps and certs be submitted in lieu of 52.212-3 of this solicitation?

ANSWER: Yes

REFERENCE: RFP Page 29, FAR Clause 52.212-1, Instructions to Offerors

31. QUESTION: C.2.(c) – What is considered a major or critical aspect of this requirement for subcontractors?

ANSWER: This subparagraph is in reference to Subcontractor Consent. If the offeror proposes to use a subcontractor and past performance is to be evaluated for the subcontractor, the offeror should provide with the proposal a letter from all subcontractors who will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

Major or critical aspects are those requriements that can be projected and are known to be necessary for the successful performance of the PWS which the offeror intends to subcontract.

REFERENCE: RFP Page 30, FAR Clause 52.212-1, Instructions to Offerors and PWS, paragraph 1, Description of Services.

32. QUESTION: Please confirm that the hours listed are actual hours worked to perform all

PMs and Inspections for Real Property on this contract.

ANSWER: Hours listed are estimated.

REFERENCE: RFP Appendix D, Workload Estimate / FY 2014

33. QUESTION: What is the average material per service call for Emergency, Urgent and

Routine calls?

ANSWER: The average service call price range for materials is not available. Please see the revised Appendix D for the estimated service call quantities above and below the LoL

(posted with Amendment 0002).

REFERENCE: RFP Appendix D, Workload Estimate / FY 2014

34. QUESTION: The data provided for the # of PM’s performed is 2,537 for FY2014. Please con- firm that the hours presented in Appendix D are for the 2,537 PM’s provided in

Appendix I.

ANSWER: The hours presented in Appendix D are estimated hours and related to the PM’s in Appendix I.

REFERENCE: RFP Appendix I, Historical Workload Data

35. QUESTION: Why are there so many open service calls listed? Will there be a backlog of service calls starting the new contract?

ANSWER: The Government will work to minimize the number of open service calls at the start of the new contract. Any remaining will be coordinated with the awardee for performance minus the LoL.

REFERENCE: RFP Appendix I, Historical Workload Data

36. QUESTION: Please provide a listing of the quantity and size of lights above 10 feet.

ANSWER: Exterior light: 80- 40 ft., 20 – 12 ft. knock down poles, 166- 15 ft., 6- 75 ft.

Field lights. Interior lights: bldg. 2400 has 24 lights in the Auditorium, size unknown. Bldg

2402 has approximately 48 lights above 10’, size unknown.

REFERENCE: PWS Para 1.(21) – Exterior/Interior lighting

37. QUESTION: Is the contractor able to perform PMs at all of the facilities during normal working hours or are there PMs that will need to be scheduled after hours?

ANSWER: Most PMs can be performed during normal working hours, however, PMs in the school house, Bldg 2400, must be coordinated with the COR and will typically be performed after hours.

REFERENCE: PWS Pg 3

38. QUESTION: Is the $500 LoL made up of direct labor and direct material?

ANSWER: The $500 is a deduction to any service call the successful contractor estimates will exceed the LoL, labor and materials combined. See PWS para 1.2.1 (i.e. a $750 repair is

$250 over the LoL; the contractor will be responsible for the first $500). Costs in excess of the LoL will be charged against the repair CLIN of the task order.

REFERENCE: PWS Pg 4, Para 1.2.1 Limitation of Liability

39. QUESTION: Will the Government combine multiple repair requirements into one service call?

ANSWER: Please see Question # 12

REFERENCE: PWS Pg 4, Para 1.2, Building/Equipment Repairs and Service Calls

40. QUESTION: For FY2014, How many repairs fell under the $3,000 limit and what was the average cost of each repair?

ANSWER: The average service call price range for materials is not available. Please see the revised Apendix D for the estimated service call quatities above and below the LoL

(posted with Amendment 0002).

REFERENCE: PWS Pg 5, Para 1.2.1, Limitation of Liability (Central Energy Plant, Bldg.

2409)

41. QUESTION: How many IDIQ task orders were processed during FY2014 for repairs that exceeded the Service Call LoL ($500/$3,000) and what was the value of each?

ANSWER: Please see the revised Apendix D for the estimated service call quatities above and below the LoL (posted with Amendment 0002). The contractor was not responsible for any costs above the LoL.

REFERENCE: PWS Pg 8, Para 1.4.2, Written Repair Quote

42. QUESTION: Can the Government provide a map for the NNPTC facilities?

ANSWER: Please see Question # 21

REFERENCE: PWS Pg 15, List of Appendices

43. COMMENT: The Government does not mention a phase-in transition in the solicitation or in the performance work statement.

QUESTION: Will the Government provide clarification concerning the phase-in period the successful offeror will use to transition onto this contract, and if/how the associated phase-in price will be evaluated?

ANSWER: The Government expects that in order to ensure a smooth transition, the incumbent contractor will cooperate fully with the awardee during the mobilization period

(approximately 30 days) prior to the performance start date.

REFERENCE: Attachment 1, Performance Work Statement

44. COMMENT: The Performance Work Statement uses “etc.” fourteen (14) times.

QUESTION: In order to facilitate more accurate estimates for the required workload and prices of offers, will the Government rephrase the work summary to more accurately reflect the precise scope of the required work?

ANSWER: Comment noted. The word “etc.” was used in conjunction with examples listed.

REFERENCE: Attachment 1, Performance Work Statement, Page 2, Para 1

45. COMMENT: The paragraph states, “Software currently used is by the Government is

Interim Work Information Management System (IWIMS), however, the contractor is authorized to use any commercial software they deem suitable.”

QUESTION: Will the Government furnish IWIMS to the contractor should the contractor decide to use IWIMS for data and communications compatibility?

ANSWER: No, the contractor is responsible for securing the software they deem suitable.

REFERENCE: Attachment 1, Performance Work Statement, Page 7, Para 1.3.1

46. COMMENT: CLINs X005, Mission Essential Services. This paragraph defines “Mission

Essential Services” to mean “ALL services in this PWS are essential for Contractor performance during a crisis situation.”

QUESTION: Will the Government verify this CLIN is basically a monthly price for providing facilities maintenance services as specified in the PWS?

ANSWER: Please see Question #6.

REFERENCE: Attachment 1, Performance Work Statement, Page 9, Para 1.5

47. QUESTION: Will the Government provide the NNPTC maps?

48. COMMENT: The first paragraph of Appendix H mentions the use of a “background check” that will “include a criminal history check and fingerprinting of all individuals.”

QUESTION:

a) Is the background check a Government provided service to the successful offeror?

ANSWER: Yes, it is performed by our Security personnel.

b) If not, what is the expected price to adequately screen each person on the contractor’s workforce?

ANSWER: The contractor should take appropriate measures to ensure they are providing quality candidates. Late performance due to contractor employees not passing background checks will not be excused.

c) Are background checks required of any vendor the offeror might need to come on board the installation to answer a time sensitive or critical need?

ANSWER: Yes, all contractor and subcontractor personnel are subject to the same background checks before being allowed access to the installation.

d) Does the Government provide ID badges to the successful offeror at no cost?

ANSWER: Yes. Base access badges are provided at no additional cost to the contractor.

REFERENCE: PWS para 4.6.3, Contractor Access Badge

e) If not, what is the expected cost of the ID badges?

ANSWER: Please see Question # 48(d)

49. QUESTION: Will the Government post the site visit slides presented during the briefings given before physical tour?

50. COMMENT: During the tour in the Galley, clogged drains and sewer lines were mentioned as a problem encountered frequently.

QUESTION: Does the Government account for damages to the facilities and infrastructure caused by the actions (damage or misuse) of third party (other than FMS contractor) personnel?

ANSWER: Yes, the contractor will be responsible for the repair of damages to the facilities and infrastructure caused by the actions (damage or misuse) of third parties (other than FMS contractor) personnel; however, the contractor will be exempt from the application of the limitation of liability.

51. COMMENT: Generator Service Support is included in the PWS.

QUESTION: Is the FMS contractor responsible for expendables and fuel used by the two generators? If so, what is the consumption history for the individual generators?

ANSWER: No. Fuel will be supplied by the Government. (CES)

52. COMMENT: As with any major installation, the NNPTC might experience damaged caused by assigned personnel and associate contractors. The solicitation and PWS are silent in this matter.

QUESTION: Does the Government account for damages to the facilities and infrastructure caused by the actions (damage or misuse) of third party (other than FMS contractor) personnel? Will price of repairing this damage be exempt from the limitation of liability?

ANSWER: Please see Question # 50

53. COMMENT: During the site tour, tools and equipment were seen in the mechanical facilities and the CEP.

QUESTION: While PWS, 3.3 mentions Government Provided Services, does the

Government provide any equipment, parts, or supplies to the FMS contractor?

ANSWER: No. All tools, equipment and parts required to perform service calls and PMs will be provided by the contractor.

REFERENCE: PWS para 1

54. COMMENT: PWS states that contractor is responsible for exterior lighting re-lamping, including repairs (ballast).

QUESTION: Is the contractor also responsible for interior lighting repairs, including ballast?

ANSWER: Yes, the contractor is responsible for interior lighting repairs, including ballast.

REFERENCE: Attachment 1, Performance Work Statement, Page 2, Para 1.0

55. QUESTION: Please verify that the identified pre-existing conditions conducted in the first

30 days would be repaired at the sole expense of the government and not subject to the

Limits of Liability

ANSWER: That is correct. Repairs identified as pre-existing conditions will be validated by the Gov’t and, if approved for repair, charged against the repair CLIN. These repairs will be exempt from the limitation of liability.

REFERENCE: Attachment 1, Performance Work Statement, Page 9, Para 1.6

56. QUESTION: Please identify the RPIE that is scheduled to be replaced in FY2015

ANSWER: None. No RPIE is scheduled to be replaced in FY2015

REFERENCE: Attachment 1, Performance Work Statement, Appendix B

57. QUESTION: Please identify the non-RPIE that is scheduled to be replaced in FY2015

ANSWER: Replacement of Non-RPIE equipment will depend on the receipt of FY2015 funds.

REFERENCE: Attachment 1, Performance Work Statement, Appendix C

58. QUESTION: Is the government planning to replace the obsolete boiler controls in the CEP building 2409?

ANSWER: At this time, there are no plans to replace the boiler controls. (CES)

59. QUESTION: Is the solar collector located at building 2409 part of this contract? If so is the solar collector currently working and being utilized?

ANSWER: Yes, the solar collector located at building 2409 part of this contract. Yes, it is currently working and being utilized.

60. QUESTION: How many and what are the locations of confined entry areas the contractor will be required to work in?

ANSWER: There are two confined entry areas. The first is the Galley crawl space and the second is the steam pit located between the Central Energy Plant and the Galley.

61. QUESTION: Are personnel lifts used by the contractor for such as cleaning roof gutters etc.

required to be certified annually?

ANSWER: Yes. Annual certification will be part of the contractor’s safety plan.

REFERENCE: PWS para 4.5, Safety

62. QUESTION: Will the successful contractor have the opportunity to develop a current list of deficiencies and be paid in addition to the fixed priced portion of the contract to correct theses deficiencies?

ANSWER: Please see Question # 55

63. QUESTION: Are there any special scaffolding/ladder requirements for use in performing preventive maintenance?

ANSWER: Man-lifts, ladders or scaffolding will be required to perform some preventive maintenance requirements. The contractor is responsible for supplying their own equipment.

64. QUESTION: Assuming the population of the NNPTC is approximately 3000 students, if malicious damage or vandalism occurs to the barracks, school, broken windows, etc., and the cost to repair this damage is under the $500.00 threshold, is it the responsibility of the contractor to perform these repairs, or is this work considered an IDIQ, since the contractor has no control over damage committed by students?

ANSWER: The contractor will be responsible for these types of repairs, however, the contractor will be not be responsible for the cost is the damage is determined to be a result of malicious damage or vandalism. Once identified, this type of damage should be brought to the COR’s attention immediately so a determination can be made.

65. QUESTION: Can you provide a list of site visit attendees. We are interested in contacting the current vendors for chiller maintenance and chemical treatment.

ANSWER: See Question # 21

66. COMMENT: 52.212-1, Part C Specific Instructions, Paragraph 2 Part II Past Performance

Information (page 29 of the solicitation; page 3 of amendment 0001), has several ambiguities:

a) Subparagraph (a) asks for information on contracts completed in the past five years.

Subparagraph (b) asks for a list of no more than five contracts with no further qualifications. Does the limit of “completed in the past five years” apply to subparagraph

(b) as well? Please clarify.

ANSWER: Yes, the limit of five years applies to both Subparagraph (a) and (b). Please see the Amendment 0002 to the solicitation.

b) We respectfully request that we be allowed to submit information of contracts that are current but not necessarily completed. For example, we have excellent evaluations on a similar contract that is currently in its eight year but we are not allowed to submit it in spite of the extent of our experience and high evaluations.

ANSWER: Addendum to FAR 52.212-1, subparagraph 2 requires offerors to provide information currently available for recent and relevant past efforts/contracts. This would include past performance for contract which are still being performed.

c) Subparagraph (b) requests a list of no more than five contracts. The solicitation also includes an Attachment 4 that is a Past Performance Questionnaire, but this is not mentioned in subparagraph (b) or anywhere else in the solicitation that we can find.

Presumably we are to fill this out and send it to the same customers as the list of no more than five contracts, but please confirm.

ANSWER: Yes, the Past Performance Questionnaires (Attachement 4 to the solicitation) should be sent to offeror’s references for completion and submission.

67. COMMENT: The Addendum to FAR 52.212-2 (page 31 of the solicitation) states “This is a competitive best value source selection in which competing offerors past performance history will be evaluated on a basis significantly more important than price.” However, Paragraphs A and E indicate that offers will initially be ranked according to price and then, starting with the lowest, evaluated according to past performance.

QUESTION: If past performance is significantly more important than price, should this process not be reversed? Please clarify.

ANSWER: See Addendum to FAR 52.212-2 (page 33) para E, “If the lowest priced evaluated offer is judged to have a “Substantial Confidence” performance rating, then that offer represents the best value for the government and the evaluation process stops at this point.”

68. COMMENT: PWS Item 1 (10) states that the contractor is responsible for HVAC Control

Systems. However, on the site visit it was stated that Johnson Controls Inc. monitors and repairs the HVAC Control System. Please clarify contractor responsibilities regarding HVAC

Controls.

a) Who is responsible for preventive maintenance of the HVAC controls system?

ANSWER: The current BAS contractor is responsible for all control components, actuators and sensors. The NNPTC facilities maintenance services contractor is responsible for mechanical equipment and the Variable Speed Drives.

b) For HVAC control system repairs?

ANSWER: The current BAS contractor is responsible for all control components, actuators and sensors. The NNPTC facilities maintenance services contractor is responsible for mechanical issues and the Variable Speed Drives.

c) For the cost of HVAC control monitoring?

ANSWER: The Government has a separate contract with a BAS contractor. The NNPTC facilities maintenance contractor will not be responsible for the cost of HVAC control monitoring.

69. QUESTION: Since the contractor is required to provide the Pricing Worksheet in Excel as part of the proposal (52.212-1, C.1), may we have it in Excel? Currently it is only provided in pdf.

ANSWER: Yes, the Excel worksheet is posted with Amendment 0002.

70. COMMENT: On the SF 1449 Continuation Sheet, Items 0003, 0004, and comparable items in the options state near the top “The Contractor shall not price this CLIN.” Listed at the bottom of these items are blanks for three rates, namely Repair Subcontractor Cost Mark-Up

_____%, Repair Parts Cost Mark-Up _____%, and Repair Labor Cost Mark-Up _____ %.

Given the instructions at the top of the page, we would not be filling these rates in. In addition, the comparable spaces on the Pricing Worksheet are marked NA. However, at the bottom of the Pricing Worksheet, the same three rates are listed and clearly are to be filled in and multiplied by $100,000.

a) So are we to fill in these rates on SF 1449 on items 0003, 0004, etc. just without amounts?

ANSWER: That is correct. The unit price will remain blank but the mark-up percentages will be completed.

b) And how do we carry the values for the three mark-ups from the end of the Pricing

Worksheet to SF 1449 when there is no place to put them?

ANSWER: You may enter all amounts and percentages on the Pricing Worksheet in lieu of the solicitation pages.

71. QUESTION: Is there a minimum number of past performance references required by offerors?

ANSWER: No, there is no minimum.

REFERENCE: RFP Page 29 ADDENDUM TO FAR 52.212-1 C(2)(b)

72. QUESTION: Please provide the contact information for the Eastern Region Air Force

Labor Advisor’s Office?

ANSWER: The current POC is Mr. Kyle Roberts, Phone: 321-494-6734, Fax: 321-494-

2025, e-mail: kyle.roberts@patrick.af.mil

The mailing address is:

SAF/AQCA

1201 Edward H. White II St.

Patrick AFB, FL 32925-3238 mailto:kyle.roberts@patrick.af.mil