Appendix_A_Definitions_ _Acronyms.pdf

Appendix A

Definitions and Acronyms

Contracting Officer (CO).The warranted official with the authority to enter into, administer and/or terminate contracts and make related determinations and findings. The term includes certain authorized personnel acting within the limits of the authority delegated by the

Contracting officer. Throughout this contract, the term CO will be used to refer to the

Contracting Officer.

Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall be responsible for ensuring that his/her subcontractors comply with the provisions of this contract.

Contracting Officer’s Representative (COR). Means an individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Defective Service. A unit of service, which contains one or more defects, non-conformance with specified requirements, or service that has not been performed prior to scheduled completion time.

Direct Material Costs. The actual vendor invoice charges for materials used for performance of work under this contract. Direct materials costs will include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment.

Facilities. For the purpose of this contract, the term “facilities” is defined to include all buildings, structures, sidewalks, boardwalks, and utility systems. It excludes the following:

a) Building Automation Systems (BAS) controls

b) Exterior basketball court, nets, and goal poles

c) Goals on multi-purpose field

d) Nets on volleyball courts

e) Sanding of volleyball courts

f) Fire hydrants

g) Picnic tables and grills

h) Microfridges

i) Televisions

j) Washers and Dryers

k) Cable television lines

l) Local area network (LAN) fiber optic lines

m) Asphalt roads and parking areas

n) Irrigation systems

o) Specific utility lines to the buildings: Electrical (high voltage), water, sewer, and natural gas

p) Telephone lines and equipment

q) Fire protection system(s) (e.g., radio transmitter/antenna system (Kingfisher) and sprinkler systems)

NOTE: Responsibility for the maintenance, repair and replacement of the water and fire mains and their primary backflow preventers, sewage mains, gas mains, and all high voltage lines up to the primary side of the main distribution breaker(s) in each building will fall under the 628 th

Civil Engineering Squadron (628 CES). The main breaker(s) and all downstream components shall be the responsibility of the Contractor. The demarcation line for 628 CES’s responsibility for water and fire mains will be the following:

Up to where the main enters the BEQ buildings (this will include the above ground main piping in all Mechanical buildings

To the outlet valve of the primary backflow preventers in buildings 2400, 2401, and

2402, and all main piping in building 2409

The Contractor shall be responsible for the exterior water tank at building 2409. All tie-ins to the sewage main and gas main shall be the responsibility of the Contractor. 628 CES’s demarcation line for high voltage lines will end at the primary side of the main distribution breaker(s). The

Contractor shall be responsible for the main distribution breaker(s) and all components downstream. All other underground utilities (i.e. steam lines, chill water lines, and storm water lines and mains shall remain the responsibility of the Contractor.

Frequency of Service.

a) Annual (A). Services performed once during each 12-month period of the contract.

b) Semiannual (A2). Services performed twice during each 12-month period of the contract intervals of 160 to 200 days. (Also referred to as S/A in some PM Guides)

c) Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 days. (As referred to as M4 in some PM Guides)

d) Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 days.

e) Semi-Monthly (M2). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 days.

f) Three times per month (M3). Services performed 36 times during each 12-month period of the contract at intervals of 9 to 11 days.

g) Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of 6 to 8 days.

h) Twice Weekly (W2) Services performed 104 times during each 12-month period of the contract at intervals of 2 to 3 days.

i) Three times per week (W3). Services performed 156 times during each 12-month period of the contract at intervals of 2 days.

j) Daily (D5). Services performed once each day, Monday through Friday, excluding holidays unless otherwise noted.

k) Daily (D7). Services performed one each day, seven days per week, including weekends and holidays.

Hazardous Waste. Any substance considered a hazardous waste under the Code of Federal

Regulations Title 40 Part 261, Identification and Listing of Hazardous Waste, or applicable law.

Monitoring. Operational visits to an equipment item or system adjustment and recording of performance data as required, including, but not limited to, soft water systems, chillers and boilers.

Operation and Maintenance Support Information (OMSI). Manuals that contain detailed information that describes the efficient, economical and safe operation, maintenance, and repair of the subject equipment or facility.

Original Equipment Manufacturer (OEM). The manufacturer of the complete production vehicle/equipment whether assembled from parts of its own manufacturer or from parts or components furnished by other manufacturers or a combination of both.

Pre-Performance Conference. Prior to commencement of work, the Contractor will meet in conference with representatives of the Contracting Officer, at a time to be determined by the

Contracting Officer, to discuss and develop mutual understanding relative to scheduling and administering work.

NOTE: The Contractor shall submit the following documentation to the CO and/or COR at the

Pre-Performance Conference unless specified otherwise in this PWS:

Title Paragraph

a. Preventive Maintenance Plan 1.1.1

b. Permit Require Confined Space Entry Plan 4.5

c. Confined Space Rescue Plan 4.5

d. Fall Protection Program 4.5

e. Material Safety Data Sheets (MSDS) 4.7

f. Authorized User List for Hazardous Material 4.7

g. Destructive Weather Plan N/A

h. Safety Plan 4.5

i. Environmental Plan N/A

j. Hazardous Waste Plan 4.9

k. Quality Control Plan 4.2

l. Contractor Employee Listing 4.6.1

Rebuilt Components / Assemblies. Components, assemblies, or subassemblies of equipment that have been disassembled and reconstructed will use new parts as necessary to produce a serviceable product whose service life expectancy is at least equal to the original component / assembly.