Appendix_G_Security_Handout.pdf

Appendix G

Joint Base Charleston (JB CHS) Contractor and Vendor Security Requirements Handout

Due to ongoing terrorist threats, today’s environment requires us to exercise more vigilance in protecting our personnel and resources. It is necessary to closely scrutinize and monitor access to the base. Like other military installations, we perform back ground checks on all current and future Contractors, subcontractors and vendors accessing the installation. The background check will include a criminal history check and fingerprinting of all individuals. In addition to the background check, we use a Contractor/vendor identification badging process. These badges ease base entry for the individual and simplify entry control procedures for our Security Forces.

The badge is required to be worn on base at all times.

The 628th Air Base Wing will immediately begin gathering information on anyone who would not otherwise be entitled unescorted entry to the base. This includes individuals who are allowed on base through contracts, subcontracts or agreement with any organization. Security personnel will keep a list of persons not authorized to enter JB CHS.

These security measures are not optional. Joint Base Charleston (JBCHS) has the right to deny entry based upon results of the investigation and/or the refusal to submit fingerprints. The information included in this handbook is provided to help ensure all Contractors working on

JBCHS are aware of our security requirements.

Please work with Security Forces and give this matter your full attention so we can implement this process as quickly and efficiently as possible.

1. Assistance Available

1.1. The Joint Base Charleston (JBCHS) Base Defense Operations Center (BDOC) provides a 24 hour- a-day law enforcement function for JBCHS and our housing area. The BDOC provides normal police functions that are associated with any civilian police force (i.e. traffic control, alarm response, accident and incident investigations, etc.). The JBCHS-ABBDOC dispatcher is located in Building254and can be reached at ext 963-3600. The JBCHS-WS dispatch is located in Building 1978 and can be reached at 764-7555.

1.2. JBCHS Security Forces Operations Section is responsible for developing procedures for protecting all personnel and resources on the installations. All security related questions should be directed to the Operations Section at the numbers listed below:

Telephone numbers to call during normal working hours Monday through Friday.

JBCHS-AB VCC 963-7807/7463

JBCHS-WS VCC 764-4231/4232

2. Entry Requirements during Periods of Increased Security

2.1. Entry requirements identified in this document apply during normal day-to-day security conditions.

These procedures may change with little or no notice due to an increased state of security affecting your ability to enter the installation.

2.2. If you are denied entry to the base due to enhanced security, you should immediately contact your base sponsor (i.e. Contract Administrator, Corps of Engineers, etc.).

*Note: If security procedures are tightened and you are not allowed to enter the installation please remember the individuals working at the gate are simply following procedures.

3. Entry Requirements to Charleston JB CHS

3.1. Legal Authority for Entry: Authority for Contractors to enter JBCHS is granted by the

Commander, Joint Base Charleston. Under the authority of the Internal Security Act of 1950, Section 21, Contractors and their equipment are subject to lawful search-and-seizure procedures upon entry or exit from the installation.

3.2. Base Entry Points: Contractors are only allowed entry to the base for contract related business. Keep in mind that installation entry procedures can and will change with short notice dependent upon the current security posture.

3.2.1. JBCHS-AB-Main Gate/Dorchester Visitors Control Center: Located at the intersection of

Dorchester Road and Hill Blvd. This gate is open24 hours a day, seven days a week. The

Visitors Control Center (VCC) (Bldg # 1953) is open 7-days a week, Monday thru Friday, 0600-

1800 and Saturday & Sunday, 0730-1630. Temporary visitor passes, vehicle passes (if needed), and Contractor badges can be accomplished at the VCC. Badges reissued between the hours of0730-1630, Monday thru Friday by the contract security manager. Traffic through the

Dorchester gate entrance is limited to authorized personnel with correct identification, Contractor badges or temporary passes. No commercial trucks, towing trailers or equipment are authorized thru Dorchester Gate. Arthur Drive/Rivers Gate: Located on Arthur drive and is the gate closest to the flight-line. This gate is open 24 hours a day, seven days a week. Temporary visitor passes and vehicle passes (if needed) can be accomplished at this gate. This is the only entrance for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all Contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane).

3.2.2. JBCHS-WS– Visitors Control Center North (VCC) (Bldg. #302): Located on Red Bank

Rd and Poseidon Way and is open 6-days a week, Monday through Friday, 0630-1800 and

Saturday, 0700- 1100. Temporary visitor passes, vehicle passes, and Contractor badges can be issued at this location. Badges are issued between the hours of0630-1800, Monday through

Saturday. The Visitors Control Center South (Bldg. 3205) is at located at 1050 Remount Rd, North Charleston and is open 5-days a week, Monday through Friday, 0700-1500. Temporary visitor and vehicle passes can be issued at this location. Main Gate (ECP1) is located on Red

Bank Rd. adjacent to the Red Bank Club. This gate is open 24 hours a day, seven days a week

(24/7). Traffic through the Red Bank Main Gate is limited to authorized personnel with correct identification, Contractor badges or temporary passes. No commercial trucks with two or more axles are authorized through the Red Bank Main Gate, they are required to enter the installation through ECP4 (open 24/7) which is located at 1050 Remount Rd, North Charleston. No passes will be issued at any Entry Control Points at JB CHS-WS.

3.2.3. Contractor Gates –JBCHS-AB: If a Contractor gate is established in support of a contract, the gate will be manned by security forces or Contractor personnel who are trained by security forces on entry control procedures. Request for a Contractor gate must first be directed to

Security Forces (J3) Section. If established, entry will only be granted to personnel and vehicles used in support of the contract. Entry will be supported by an Entry Authority Listing (EAL) that is authenticated by a member from the installation security section and the contract administrator.

4. Contractor/Vendor Entry Requirements

4.1. Contractors and vendors requiring access to JBCHS will be issued identification badges from Contract Security Manager. Contractors must maintain current personal identification such as a driver's license or company ID card on them while they are on JBCHS. At a minimum, this

ID should include a picture, the physical description of the individual, date of birth, and signature.

4.2. All personnel issued Contractor/vendor badges must display their badge(s) on the front of their outermost garment (i.e., shirt, jacket etc.) located on the upper torso while working on

JBCHS. If this should be a safety hazard, the badge must be displayed upon request. The badge allows movement to and from work sites only. The badge does not authorize entry/access to restricted areas. Contractors/Vendors who need access into a restricted area must be escorted in accordance with AFI31-101, The Air Force Installation Security Program.

4.3. JBCHS units or agencies requesting access for Contractors or vendors (i.e., 628 CONS, 628

CES, 628 CS, 628 LRS, 628 MDG, 437 MXG, Navy ROICC, AAFES, Navy Exchange, DECA, U.S. Army Corps of Engineers, etc.) must first submit a Contractor Form74, Application for

Personnel to Work Under Department of Defense Contract to Dorchester Gate VCC Bldg

1953(JB CHS-AB) or bldg. 302 (WS). The Contractorform74 may be completed by the

Contractor or vendor however; it will only be accepted by either VCCs from the sponsoring agency. Sponsoring agency is a DoD or military approving agency, to include units listed above that can verify need for installation access for the purpose of a job/contract. Contractors who are non-US citizens must also submit anINSFormI-9along with other original supporting documents.

BlankContractorform74s will be supplied by the sponsoring agency and also available at the

VCCs. If the Contractor or vendor completes the Contractor form 74, the original copy should be given to the sponsoring agency. Contract security manager will receive and file the original copy at the time appointment is made at the VCC to receive a Contractor’s badge.

4.4. The contracting office or contract administrator will verify that the contract number is correct and that the Contractor is working on that contract, block #9 (location of work) indicates areas1 (Hunley Park), 2(Main Base Housing), 3 (Main Base) or 4 (Flight-line IMC), all other blocks are completed and the form is clearly legible. The original Contractor form 74 will then be hand carried by authorized personnel between the base sponsor and the VCC, where the form will be checked for completeness, legibility and all required signatures prior to acceptance. Processing the Contractor form 74 and background check could take up to 5 duty days from the time it is submitted to the VCC. When the Contractor form 74 is accepted at the VCC, an automated AF Form 75, Visitor’s Pass will be issued until the badging appointment date/time, not to exceed a maximum of 5-days, or over a week end (see paragraph18 for weekend work requirements).

4.5. Badges will not be issued to personnel waiting processing of the Contractor Form74.

4.6. If your JBCHS contract is over thirty (30) days you will be issued a Contractor badge. If the

JBCHS contract is less than 30 days, or the need for JBCHS access is less than 4-days per week, 8-hrs. per day, the completed Contractor form 74 will be processed as a “Temporary.” The

JBCH Sponsor (Military/Civilian CAC card holder) will need to be present at the VCC each time an individual is issued an automated AF Form 75, Visitor pass for JBCHS access.

4.7. It is the Contract Foreman’s responsibility to ensure that all Contractor badges and other forms of identification issued by JBCHS are returned to Security Forces in a timely manner after completion of the contract or in the event that an employee is terminated from their job. Any items issued by JBCHS should be returned in person (preferred method) or by mail to 628 SFS/J5X, 105 S. Graves Ave., Joint Base Charleston, SC 29404-5009.

5. Contractor Badges

5.1. JB CHS Contractors are issued DBIDS cards. Each Contractor badge allows the holder different privileges that are defined below. Direct all questions in regards to Contractor badges to628 SFS/J5-X at 963-6158.NOTE: Contractors/Vendors do not have escort authority for any one unless indicated on their badge, and they may not conduct interviews about base contracts or events without first discussing the issue with the 628 AW Public Affairs office.

All media or press requests must be approved by Public Affairs before media are granted entry onto JB CHS.

6. Contractor/Vendor Vehicle Entry Requirements JBCHS

6.1. Company Vehicles: It is not required for Contractors/vendors to obtain vehicle registration for each vehicle that will be used on the installation. However, if operating a vehicle on JB CHS you must have proof of ownership (registration), current company identification, and proof of insurance on all vehicles. Each employee that will operate a vehicle must have a current/valid driver's license. This will be verified with a SC DMV driver’s license check upon completion of Contractor form 74. The contract Foreman is ultimately responsible for ensuring individuals with suspended or revoked licenses do not operate a motor vehicle on the installation or housing area.

6.2. Privately-Owned Vehicles (POV): Contractors may operate their POVs on JB CHS for the duration of the contract; however, when the contract expires, so will their driving privileges.

Vehicle registration is not required however you must maintain vehicle registration, proof of insurance and have valid driver’s license.

6.3. Contractor or vendor delivery vehicles must have a computerized delivery slip, commercial bill of lading, or work order showing JB CHS (building number and/or street address) as the delivery destination. It is advisable to include a receiver’s phone number.

6.4. Entry procedures during periods of increased security maybe changed with little or no notice. If you have questions concerning entry control requirements, refer to your base sponsor.

7. Base Entry Point Checks: In order to protect base resources and personnel, the installation commander has directed random inbound and outbound vehicle inspections at the gates. These checks are necessary to prevent the theft or damage of JB CHS resources and property and to prevent the transportation of illegal drugs onto the installation. These checks may delay your workers for a few minutes. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges.

8. Traffic Rules and Regulations: All Motor Vehicle Codes forth state of South Carolina apply on JBCHS and are strictly enforced. Failure to obey established state, local, and installation traffic rules/regulations may be grounds to suspend or revoke an individual's base driving privileges. Personnel caught violating traffic rules and regulations can be issued a DD

Form 1408, Armed Forces Traffic

Citation. In addition, the state from which an individual driver's license was issued will be notified of all suspension or revocation actions. State and/or base law requires:

8.1. Proof of vehicle liability insurance, valid state registration and a valid driver’s license shall be shown upon demand.

8.2. Seat belts must be worn by all vehicle occupants at all times while on the installation.

(Exception-- if manufacturer did not install seat belts into the equipment). Seatbelt violation will result in a suspension of your base driving privileges.

8.3. Motorcycle/moped operators are required to wear DOT approved helmets with a visor or similar eye protection, pants extending to the ankles, hard soled boots or closed-toe shoes, gloves and have the headlights on while driving on the installation. In the hours of darkness, riders must wear an article of reflective clothing.

8.4. Cellular phones may be used only if vehicle is parked or equipped with a hands-free device.

Use of cell phones while driving on military installations is prohibited by DoD regulations to include texting. DD Form 1408, Armed Forces Traffic Citation will be issued if you are observed operating a motor vehicle while talking/texting on a cellular phone. All Contractors are briefed on this requirement at the time they receive their Contractor badge. Cellular phone violations will result in a suspension of your base driving privileges.

9. Base Speed Limits JB CHS:

9.1. Speed limits on JB CHS are strictly enforced. Speed limits may change due to inclement weather i.e., snow or ice on roads.

9.2. 25 MPH unless otherwise posted.

9.3. 10 MPH in parking lots.

9.4. 15 MPH on the flight-line, unless otherwise posted.

9.5. 20 MPH in the housing area.

10. Emergency Vehicles JB CHS: Vehicles with "Alert Force" signs and yellow lights on top, as well as ambulances, security forces, fire department, civil engineering vehicles have the right of way when their lights are flashing and horns or sirens are sounding. You are required to come to a complete stop on the right hand side of the road way when approached by an emergency vehicle.

11. Items Prohibited on JB CHS

11.1. Items prohibited in the state of South Carolina are also prohibited on JB CHS. Prohibited items are subject to confiscation. Administrative or judicial action, to include base barment, maybe initiated against any individual possessing a prohibited item on JB CHS. If in doubt, don’t bring the item on base or contact security forces. Examples of prohibited items are but not limited to:

11.1.1. All forms of illegal drugs.

11.1.2. Firearms; shotguns, handguns, machineguns, firearm silencers, ammunition of any type, blasting caps or similar items of explosive material, starter or flare pistols, pellet or BB guns, dynamite, teargas and their dispensing devices, and other similar devices. Construction tools that require use of explosive materials are authorized if they are required to perform your duties.

Contractors who require one of the prohibited items listed above may bring the item onto the installation in performance of the contract (i.e., bird control, wild life management, etc.), but only when specified in contract.

11.1.3. Knives with blades in excess of four inches, switch blade knives, underwater spear guns, bows and arrows, crossbows, slingshots and blowguns, throw blade knives, blackjacks, nightsticks, clubs, brass knuckles, tomahawks, swords, bolas, fighting sticks, throwing discs, chains, and other similar items that can be used as a weapon.

12. Base Exercises and Retreat

12.1. JB CHS has both a wartime and peacetime mission. To ensure we can perform both missions effectively, frequent exercises are conducted. Here are somethings you should be aware of:

12.1.1. Entry to or exit from the base may be delayed due to gate closures. Closures are usually for short periods of time.

12.1.2. Should you or your employees get stopped at a cordon (exercise perimeter) or get told to evacuate your work area, you may identify yourself to the cordon guard as a Contractor and state the reason you need to remain in the cordon area. The guard will pass the information up the chain of command and ask for an exemption to the evacuation requirement. Be aware this may take a few minutes and that it is not the guard’s fault. If the exemption is approved, only company or properly marked vehicles will be allowed to cross or remain in the exercise cordon area. Remember, you are required to follow the final decision of the guard and will not attempt to persuade him/her to allow you to enter the area if authorization is not received. If the exercise causes delays or other problems with your contract performance, immediately notify the contract administrator or sponsoring agency.

12.1.3. Retreat. To show respect for the flag of the United States, all personnel driving a vehicle shall immediately pull to the right side of the roadway or traffic lane and stop while retreat

(National Anthem) is sounded. Once the last note has sounded, vehicles may be placed back in motion.

13. Contractor's Security Requirements: Although JB CHS has stringent entry and internal controls, we still experience incidents of vandalism and theft. Your equipment located within the boundaries of JB CHS will be provided the normal protection you would expect from a civilian police agency. As in the civilian community, you are expected to provide a reasonable degree of protection (security) for your property. The Government accepts no responsibility for lost or stolen materials, equipment or tools, regardless of the item(s) location. The security of your property when it is contained within a restricted area is secondary to the protection afforded to the JB CHS resources. Should you be a victim or witness to a crime or incident, please report it immediately to the Base Defense Operations Center (BDOC).

14. Flight-line Operations (JB CHS-AB): If your job site is on or near the flight-line, the

Airfield Manager, 963-3024, maintains all instructions for flight-line operations. If the job site is near restricted areas, an escort maybe required. Also, procedures for job sites on or near the flight-line may change dependent upon the current security level at the base.

15. Restricted Areas (JBCHS-AB): JB CHS-AB has several areas containing high value or sensitive resources. These areas are posted with "Restricted Area “signs. In addition to signs, the areas are marked with red or orange ropes, stanchions, or red painted lines. Contract personnel may not enter these areas unless they are under escort by an authorized individual. If your contract involves work within a restricted area, the contract administrator or sponsoring unit and the airfield manager will coordinate actions with security forces to establish a "free zone."A “free zone" will permit Contractors entry, free movement, and exit from the job site.

See paragraph 17 for free zone procedures.

16. Entry Requirements for Construction Projects inside Restricted Areas (JB CHS-AB)

16.1. All Contractors performing work inside a restricted areamustprovide628 SFS/J-3 (through base contracting) an entry authorization letter (on company letterhead). This letter must be signed by the contracting officer and approved by the commander or deputy commander responsible for the restricted area prior to being submitted to 628 SFS/J-3. The following information is required:

16.1.1. Contract purpose, inclusive dates, and the full name and social security number of all personnel requiring entry into the restricted area. All vehicles required in the restricted area must be listed alphabetically on the letter by year, make, model, color, license plate number and state of issue.

16.1.2. All contract personnel must have valid form of identification (with photo) on them at all times. They will be escorted into the restricted area by the JB CHS organization or unit directly associated with the project. While in the restricted area, they are required to remain with the escort official at all times.

16.1.3. All vehicles entering the area are subject to search by security forces personnel. The escort official is responsible for processing the Contractor through entry control points, escorting personnel to and from the work area, and assisting in personnel and vehicle searches. The escort official is also responsible for providing an escort briefing.

16.1.4. In the event of an emergency that requires evacuation from the restricted area, you will comply with the instructions of security forces members and your escort official.

17. Free Zones Operations (JB CHS-AB):

17.1. In the event that free zones have to be established the following guidelines will apply on

JB CHS.

17.1.1. Free zones are areas formally removed from restricted areas that do not contain any protection level 1, 2, or 3 resources. If a resource is located in the area where the free zone was established, notify security forces prior to entering the area. Additionally, the following requirements must be followed for free zone operations:

17.1.2. All Contractors must be in possession of a red Contractor badge to gain access to the flight-line controlled area-IMC. Without this badge, access will be denied.

17.1.3. All Contractors must follow the pre-established route to and from the flight-line controlled area fence to the free zone work site. The first person arriving at the free zone job site for the day must notify the BDOC dispatcher at 963-3600/2695 and report the area as open.

17.1.4. All Contractors are required to report unknown or unauthorized workers in the free zone jobsite to the BDOC, at 963-3600/2695. Include the location and brief description of the individual.

17.1.5. Notify the BDOC dispatcher of any unusual activities required by the contract which could alarm the base populace, i.e., the use of explosives, flames or special equipment causing loud or unusual noises or heavy volumes of smoke.

17.1.6. The last person to depart the free zone jobsite will conduct a sweep of the area to insure all other workers have departed, all equipment is turned off and keys are removed, and all equipment is secured. The person will also secure the site with orange snow fence or other pre-approved device and then notify the BDOC dispatcher that the free zone is secure.

17.1.7. If the contract requires after hours or overnight work, the site supervisor or contract administrator will notify 628 SFS/J-3 or the BDOC dispatcher in advance.

18. Weekend/Holidays/Off-Hours Contractor Work:

18.1. All Contractor work during weekends, holidays and off-hours (1800–0700) will require

Contractor weekend/holiday/off-hours request letter submitted to the sponsoring agency. The letter will include the following: location/building# of work being performed, name of each person working, description of work being performed and the date/times work will take place.

Letter will be signed and marked “Approved” by the sponsoring agency.

18.2. Approval letter will be submitted to SFS/JFX at theDorchesterGateVCCNLT1200 hrs, the Thursday prior to the Weekend/Holiday/Off-Hours work being performed.

18.3.Inaddition to the approval letter, if any workers being utilized are “temp” employees without a valid, current Contractor badge, a legible copy of their drivers license/state ID card will be submitted NLT the Thursday prior to the weekend/holiday/off-hours work to enable

SFS/J5X to perform a criminal history background check. An automated AF Form75, VisitorsPasswill not be issued without a prior criminal history background check.

18.4. Contractor automated AF Form 75, Visitor Passes, will only be issued by SFS/J5B personnel, at the Dorchester or Rivers Gate VCC, between the hours of0600–1800, Monday thru Friday. The guards are not authorized to issue passes to Contractor personnel.

19. Photography Equipment: Cameras, camcorders, etc., are not normally permitted on JB

CHS unless vetted and approved through Public Affairs.

Acronym Key

SFS Security Forces Squadron SFS/J5X Contract Security SFS/J5B Pass & Registration SFS/J5 Chief, Plans & Programs SFS/J3 Security Forces Operations BDOC Base Defense Security Operations (Previously known as Law

Enforcement Desk AF Form 75 Visitors Pass Contracting Form 74 Contracting Form VCC Visitor Control Center JBC Wing Commander JB CHS Joint Base Charleston JB CHS-WS Joint Base Charleston Weapons Station SFMIS Security Forces Management Information System DBIDS Defense Biometrics Identification System NCIC National Crime Information Center

Point Assessment Checklist

Additional Information

1. Individuals totaling 50 or more points will be denied access to the installation.

2. Any individual that SFS cannot positively identify or falsifies Government documents will be denied access to the installation.

3. For Information and questions regarding INS issues please contact the INS Investigations at the following numbers (843)727-4412 or (843)727-4543.

4. A picture ID is required before badge will be issued.

5. If information is received from NCIC indicating the individual is on a Terrorist list, the information must be reviewed for a possible match. If identity cannot be determined, the

Terrorist Screening Center can be reached at 1-866-872-5678, Monday thru Friday from 9 am until 5 pm or an e-mail may be sent to tsc@techtrack.gov with details of the situation and all information received via NCIC/NLETS.

6. JB CHS reserves the right to deny entry to any individual with a questionable background.

mailto:tsc@techtrack.gov