QA Document - FA441726Q0015_S 29JAN26.pdf

29 January 2026

SUBJECT: Questions and Answers for Solicitation FA441726Q0015

Q: Should we include a pickup/delivery fee as a separate line item in our price list, or is it preferred to incorporate those costs directly into the overall line item prices for each service?

A: Pickup and delivery fees may be included in the total item prices; however, it is essential to specify these fees so that we are aware of the charges associated with pickup and delivery.

Q: Should we price it out per line item or buddled price?\ A: Pricing should be done line item.

Q: What are the requirements for base access passes for delivery personnel, and is there an opportunity for a site visit to better understand the facilities and workflow?

A: A site visit has been scheduled for Tuesday, 27 January 2026 at 1:00 PM CST. Please ensure you provide the name(s) and birth date(s) as listed on your Real ID to both POCs by 2:00 PM CST the day prior (Monday, 26 January 2026) in order to attend.

Q: How will quotes be evaluated (e.g., emphasis on price, past performance, or technical approach)?

A: 1) Price, 2) technical capability, 3) past performance. When technical capability and past performance are combined, they are less important than price.

Q: Is currently an incumbent? If so, who was the previous awardee, contract number, and value?

A: This is a new requirement.

Q: Are there any specific items that needs to be dry cleaned rather than laundered? Or does either cleaning method work for all items?

A: All items should be laundered, occasionally there may be some drapes that need to be dry cleaned.

Q: What is the typical entrance gate wait time? What is the estimated time during the pick/drop off process? (This will help us factor in our driver time for our quote/proposal) A: Average wait time at the commercial gate is 10 minutes. Average time to pick-up/drop-off is 30 minutes.

Q: Are background checks necessary for our employees that will be on site or our entire company?

A: Background checks will only be done on personnel that will be entering the installation to pick-up/drop-off linen.

Q: What is the amount of pick up avg per pick up? Looking to determine cart size, amount of carts, and truck to be used.

A: Average pick up would be 800 lbs. per day.

Q: Since there is no pricing/bid sheet, are we pricing the items per pound or per item?

Any Time…Any Place

A: Pricing should be done by item.

Q: I would like to inquire about the dry cleaning service. I noticed that some of the items listed in the description, such as sheets and blankets, are typically washed rather than dry cleaned.

Could you please clarify whether any of these items are expected to be dry cleaned, or if they are included as part of the regular washing service?

A: The only items requiring dry cleaning would be drapes, as needed.

Q: Please confirm the required timeframe for service commencement following contract award.

A: As soon as possible. Within 10 calendar days of award.

Q: Please confirm whether this solicitation is intended to result in a Blanket Purchase Agreement (BPA) with pricing on a per-piece, usage-based structure, or a Firm-Fixed-Price (FFP) contract based on the estimated workload outlined in the Performance Work Statement (PWS).

A: The contemplated award is for a Blanket Purchase Agreement (BPA).

Q: Regarding salvage linen and degradation, please clarify which party will be responsible for grading linen quality for replacement purposes.

a. Will the contractor be expected to proactively identify and segregate items believed to be salvage for government verification?

b. Or will the government be solely responsible for identifying and designating linen for replacement based on its own determination?

A: Both parties (contractor and government/lodging) will be responsible for proactively identifying and segregating unserviceable/salvage linen, the government (lodging) will verify unserviceable/salvaged linen identified by the contractor.

Q: Please provide an estimated annual quantity of drapes anticipated for dry cleaning services under the “as-needed” requirement.

A: 25 sets of drapes are estimated to be dry-cleaned annually.

Q: Please confirm whether all soiled linen will be segregated by type and hand-counted by government staff prior to contractor pickup and delivery of clean linen into the linen room. If counts are not conducted jointly at the time of pickup, please clarify how the government intends to identify and resolve any quantity discrepancies.

A: All soiled linen will be segregated by type (terry, sheets/pillowcases and bulk items such as blankets and mattress pads) and hand-counted by government/lodging staff prior to contractor pickup and delivery. A count sheet will accompany soiled linen which can be verified by the contractor during pick-up. Quantity discrepancies will be resolved on a case-by-case basis.

DOUGLAS P. MCGEE, SrA, USAF Contracting Officer