Attachment 007 - Questions and Answers 25 Nov 2024.pdf

1. Are there any additional color/material preferences for paint and flooring beyond the SOW?

Answer: Paint finish for walls will be semi-gloss. Exterior doors are metal with metal frame, paint must be compatible. Interior doors are wood, paint must be compatible. Bathroom walls are moisture-resistant gypsum “green-board” or similar; paint will be semi-gloss in bathroom areas.

2. Any specific restrictions on working hours, especially for noisy tasks?

Answer: See paragraph 3.2 of SOW for updated details.

3. What dates and times are available for a site visit?

Answer: As stated in SAM.gov posting, a site visit for this requirement will NOT be held. All site visits will be conducted after the signing of the Blanket Purchase Agreement and once a requirement (project) has been identified and funded.

4. Will access include all relevant dormitories and common areas?

Answer: Contractor will have access to specific work areas as requirements (projects) are identified and funded. Hours and days will be coordinated prior to beginning work.

5. Who will be our point of contact during the visit, and any security protocols?

Answer: After BPA is established, project specific site visits will be conducted with either the Dorm Management or CE Inspector. These site visits will be for measurement purposes.

6. Any certifications or forms required with the proposal?

Answer: Contractors are encouraged to carefully read SOW AND Combo Dorm Paint- Flooring BPA document; specifically, 52.212-1 Instructions to Offerors

7. Are there additional steps or documents needed for handling hazardous materials?

Answer: Provided in SOW

8. Is there an on-site disposal area for non-hazardous waste?

Answer: Instructions for recycle material is identified in the SOW. Contractor responsible for removal and disposal of all other materials.

9. What’s the required response time after a BPA call is issued? Also should contractor submit a BPA for the entire duration of the contract term or just the estimate for work as needed.

Answer: Period of performance for each “Call” or Task Order will be negotiated prior to award of the project.

10. Any critical deadlines for specific phases?

Answer: All period of performance dates are established around mission requirements and access to the work area. Consideration for time will be given prior to award or as modified by the Contracting Officer.

11. Will background checks or clearance be needed for contractor personnel?

Answer: Security Forces will conduct a review of all personnel prior to being granted access to the installation. The following will result in an individual being denied access:

The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

■ The installation is unable to verify the individual's claimed identity.

■ The individual has previously been barred from access to a federal installation or stand-alone facility.

■ The individual is wanted by Federal, State, Local, or other civil law enforcement authorities, regardless of offense or violation.

■ The individual has any conviction for espionage, sabotage, treason, terrorism, or murder.

■ The individual's name appears on any Federal or State agency's watch list or hit list for criminal behavior or terrorist activity.

■ The individual has been convicted of a firearms or explosive violation.

■ The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell, or drug distribution.

■ The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S.

Government by force.

■ prohibited items include weapons, drugs, alcoholic beverages, and photographic equipment

■ Foreign Nationals must have a valid Passport, work visa, and social security card with them.

12. Are special access badges required, and what’s the processing time?

Answer: Processing time can vary depending on day, time and number of vehicles at the gate. Contractor personnel should plan ahead.

13. Is there flexibility on pricing for materials outside Tier I suppliers if cost-effective?

Answer: No, all carpet products are required to use the “MANDATORY” Air Force Carpet II contract and Tier I suppliers.

14. What was the previous award amount for this contract, if any?

Answer: There were two (2) BPA’s previously awarded; FA441723A0009 and FA441723A0010, both with a Not to Exceed (NTE) amount of $1M each.

15. How do I properly complete my application for this BPA?

Answer: See answer to Question #6 above.

16. Regarding the painting requirements for dorms: What type of paint finish is needed (flat, satin, semi-gloss, gloss, or epoxy)? What type for window/door frames? How many of the bathrooms have wallcoverings for sanding and Kilz?

Answer: See Answer 1 above.

17. Will photo’s or floor plans be available for contractors to view?

Answer: No, Paragraph 1.6 of Attachment 001 (SOW) provides approximate square footage and measurements for painting, carpet and cove base for each of the dormitory buildings.

Additional buildings on base, for flooring requirements, will vary.

18. Under the Furniture heading on the price list, does “replace” mean place back and/or reassemble?

Answer: Replace means put furniture back in position. If disassembly was used to remove the furniture, it must be reassembled when put back in position. In some cases, furniture may be “lifted” to accommodate removal and installation of new flooring product. This would be considered contractors “means and methods” depending on how work is accomplished.

19. Does the freight line item mean storage for a different location for furniture while work is being done?

Answer: No, the freight line item is for shipping charges associated with carpet and/or flooring materials (if required).

20. Is the objective to award two (2) BPA’s for painting and flooring or award one (1) for painting and another for flooring?

Answer: The government intends to award (up to) 2 BPA’s, both to include flooring installation throughout the base and painting in the dormitories only.

21. Does the government purchase the carpet under the BPA, or, is the contractor required to purchase the carpet and invoice for reimbursement?

Answer: You are encouraged to carefully read the USAF Carpet II Program Ordering Guide at Attachment 003.

22. Will the government update the pricing list with different materials as needed in the future for each service call? Currently, the price list only reflects Engineered Floors (J&J) Passages and Wellversed modular carpet tiles.

Answer: Yes, in the future, the Government may select a carpet product other than what is currently on the price list as long as its provided by one of the seven (7) Tier I suppliers. The facility manager (end-user) for each project will determine the specific manufacturer and style. Contractors selected for a BPA award will be responsible for obtaining prices for alternate products as requirements are identified and Request for Proposals are issued. For the purpose of establishing a BPA(s), contractors shall price only those identified on the price list.

23. Will there be a recycling facility or trailer on base?

Answer: Yes, paragraph 1.2 of the SOW has been updated to include the address for the recycling center on base.

24. Will the government provide dumpsters or will the contractor be responsible for staging dumpsters?

Answer: NO, the contractor is responsible. See paragraph 1.2 of the SOW.

25. What is the scope of work for the Theater?

Answer: There is not an existing requirement for the base theater. SOW paragraph 1.8.1 states that in the event that a facility has theater style seats that are bolted to the floor, the contractor will be responsible for removing and reinstalling the seats for the purpose of installing new flooring materials.

26. What is the next step in bidding this project? Where is the BPA Agreement Form?

What/where is the “Vendor Information” located in the set of attachments?

Answer(s): 1) See 52.212-1- Instructions to Offerors located on the Combo Dorm Paint Flooring BPA document. 2) After the government evaluates offers and selects a successful contractor or contractors, the government will draft the agreement on a SF 1449. This form will include terms and conditions as well as the attached referenced within the combination synopsis-solicitation. This agreement will require signature by both parties. 3) Do not understand the question.

27. How should we price carpet selections? Price list (attachment 004) only identifies two (2) carpet selections with a quantity of one (1) and unit of EACH.

Answer: The two products identified on the price list are the most common product used on Hurlburt but are NOT the only product that may be used under this BPA. Customers may select any product included under the Air Force Carpet II program. If the customer selects a product other than the two (2) currently on the price list, the contractor will submit a proposal for that requirement using the Not to Exceed (NTE) price established under the AF Carpet II program. Contractors shall propose using UNIT detailed in the AF Carpet II program. IF CARPET IS PRICED BY SQUARE YARD (SY), CONTRACTOR SHALL PROPOSE BY

SQUARE YARD. IF CARPET TILE IS PRICED BY EACH (EA), CONTRACTOR SHALL PROPOSE

BY EACH TILE. Contractors shall not adjust the unit of measure on Attachment 004.

Questions submitted Friday 11-15

28. Ref: SOW paragraph 1.0 states “perform all work in accordance with these specifications, commercial practices and industry standards”. Can this be rephrased in order to give clear direction or releave the contractor of liability for following SOW instructions which result in the Air Force not get a warranty from the manufacturer?

Answer: Paragraph has been updated.

29. What is the order of priority, Govt. SOW or Manufacture instructions?

Answer: In cases where manufacturer standards differ from Govt regulation, the Contractor shall bring this to the Contracting Officers attention and seek guidance.

30. Ref: SOW paragraph 1.1; Lifting is used to elevate systems furniture. System furniture installation has a wide variance of factors and pricing depending of the factors present. Can this matter be clarified so that the contractor can give a reasonable price that addresses the factors present?

Answer: NO. It is the contractors responsibility to determine means and methods on how to lift or remove furniture items. Each requirement will be priced separately and contractors will be given an opportunity to propose the price for that project to include any furniture removal or “lifting” given the type and quantity of the furniture.

31. How should contractors address removal of systems furniture, leave base uninstalled or price to disassemble?

Answer: Again, it’s the contractors responsibility to determine means and methods. The price list (Attachment 004) is established for a price per yard. Contractors will have an opportunity to “walk” the project during a site visit as requirements are identified. Identify any areas of concern during the site visit and bring this concern to the Contracting Officers attention prior to submitting a proposal for that project.

32. Ref: SOW paragraph 1.1 – Theater Seats: Can Seat Manufacturer and model numbers be provided so its clear what type of services will be required?

Answer: NO. There are many facilities that have “bolt-in” theater style seats; it’s unreasonable to obtain manufacture and part number for every facility. In the event that a project requires “excessive” or “over and above” removal costs, the successful contractor can request equitable adjustment from the Contracting Officer.

33. Ref: SOW paragraph 1.4 preparatory work. The term “leveling” is used regarding prep for floors and walls. Floor manufacturers provide slightly different instructions, can the statement be modified to include “using the manufacturers installation instructions”?

Answer: Commercial practices and industry standards are to be used for all portions of this Agreement to include painting and/or flooring. In the event that the Government requires anything above commercial practices or industry standards, the contractor may request equitable adjustment for that particular requirement.

34. Ref: SOW paragraph 1.6 Painting. In the table provided, cove base is listed as Square Foot (SF), should this be Linear Foot (LF)?

Answer: YES, this table is provided as an approximate measurements for dormitory rooms.

There are actually two typo’s in this table, it should be COVE Base and not COVER Base and should reflect Linear Foot (LF) and not SF. The price list (Attachment 004) reflects the correct unit of measure for pricing purposes. It is the contractors responsibility to obtain an accurate measure for each project as requirements are identified.

35. Ref: SOW paragraph 1.6.1 states “paint and primers shall be the highest quality, professional coatings offered by each paint manufacturer. Can the customer list the minimum qualities and features so that all contractors can bid on equivalent products?

Answer: This paragraph has been updated to reflect Sherwin Williams Pro Series 2400 OR

EQUAL.

36. Ref: SOW paragraph 1.6.5, removal of wallpaper and applying any necessary texture prior to painting (if required). Can the number of square feet be quantified by the number of layers and quantity of each?

Answer: This paragraph has been updated and reference to wallpaper removed. No dorm room have wallpaper installed.

37. Ref: SOW paragraph 1.7 Substitutions: If a product is selected, all the other products in the comparable AF Carpet II matrix positions is approved as an acceptable equal since the products were competed between the manufactures for the establishment of the AF Contract. Can you verify this point and confirm how the Hurlbert Field BPA will execute?

Answer: I’m not sure what the question is asking. As requirements are identified by a customer, they select the desired product from the AF Carpet II contract. If the product is one other than what is listed on the BPA Price List (Attachment 004), the contractor will provide a proposal for that product at a price NTE the established price on the AF Carpet II contract.

38. Will the contractor be required to maintain a reserve stock of carpet for immediate install projects?

Answer: NO. Each requirement is funded separately, and contractors are NOT requirement to maintain a stock. Performance period for each project will include time for delivery of material.

39. Regarding installation – the SOW states that newly carpeted areas to be stored on-site to acclimatize and to “air out” for 48 hours to reduce indoor air pollutants. Does this mean that the carpet must be store outside or inside for 48 hours?

Answer: Carpet products shall NOT be stored outside. They are to be stored in the area of installation to acclimate to the area, per manufactured recommended standards.

40. Ref: SOW paragraph 3.0 Quality Assurance: What is the advance notice time placed upon the contractor before the inspector starts and completes the inspection? After space is ready for inspection, what is the maximum amount of time that a project will wait to be inspected. Can projects be worked simultaneously? Will any project require an escort?

Answer: Contractor should schedule inspection at least three (3) days prior to completion of the project. The inspection will be held within the 3-day period. Yes, some projects may be done simultaneously as requirements are identified and funded. Some projects will require escorts depending on the facility. The government will provide escorts as these requirements are identified.

41. Is it possible to work on Federal Holidays or weekends?

Answer: Yes, under certain circumstances contractors may request to work weekends, nights, or Holidays at no additional cost to the Government. Contractors must request in writing to the Contracting Officer.

42. What is the submittal requirement for samples of selected products?

Answer: Contractors should contact the Manufacturers under the AF Carpet II contract to obtain samples of carpet materials. Customers will select products based on the samples provided.

43. PRICE LIST – FOR THE PURPOSE OF ESTABLISHING A BPA, Each contractor shall price the items and specific units as identified on ATTACHMENT 004. IN THE EVENT THAT A PROJECT

REQUIRES WORK OR ITEMS NOT ALREADY PRICED, CONTRACTORS MAY INCLUDE THESE

COSTS AS NON-PRE-PRICED ITEMS AS REQUIREMENTS ARE IDENTIFIED AND PROPOSALS

ARE REQUESTED.

44. The “instructions to Offerors” states: “Pricing volume: The offerors Price Volume shall consist of filling in applicable sections of the Solicitation (Standard Form 1449). There was no SF 1449 included in the Solicitation attachments. Please clarify.

Answer: Thank you for calling this to our attention. An update will be posted to SAM.gov to include the SF1449 document. Contractors will be required to complete this form and submit it with their offer.

45. In reviewing the clauses for this requirement, I noticed that two required clauses are missing from the solicitation. Clause 52.223-2 – Reporting of Biobased Products Under Service and Construction Contracts, and Clause 52.223-23 – Sustainable Products and Services. Will these be included?

Answer: Yes, both clause will be included in the updated solicitation documents.

BASED ON THE ADDITIONAL QUESTIONS POSTED AND THE NEED FOR ADDITIONAL

DOCUMENTATION TO BE POSTED, THE GOVERNMENT WILL EXTEND THE DUE DATE

FROM 3 DECEMBER 2024 TO 12 DECEMBER 2024.