Attachment 001 - SOW - Dorm Paint - Flooring BPA 2024.pdf

1st SPECIAL OPERATIONS CIVIL ENGINEER SQUADRON

1 SOCES/CEOES

HURLBURT FIELD, FLORIDA

STATEMENT OF WORK

DORMITORY PAINTING

FLOORING

TABLE OF CONTENTS

SECTION 1 SUMMARY OF WORK

SECTION 2 GOVERNMENT FURNISHED PROPERTY

AND SERVICES

SECTION 3 GENERAL INFORMATION & REQUIREMENTS

SECTION 4 STATEMENT OF WORK TEMPLATE

SECTION 1

SUMMARY OF WORK

1.0 The contractor shall provide all labor, materials, equipment, tools, transportation, and storage as required to perform all work in accordance with these specifications, commercial practices and industry standards. All work shall be accomplished in accordance with applicable federal, state, and local regulations.

1.1 Work includes but is not limited to the following: Preparation, minor repairs and painting of interior walls for dormitory occupant rooms as well as common areas of all dormitories located on Hurlburt Field. Painting and prep under this agreement will be isolated to the dormitory facilities only. Work also includes the removal and replacement of existing flooring and base molding; installation of new flooring and base; removal and replacement of existing stair treads, landings, stringers, and risers; lifting, moving, and relocating existing standard office, dormitory and/or systems furniture to facilitate the installation of the new materials and upon completion, replacing the furniture to its original location. Removal of theater seats that are bolted/fastened to the floor in auditoriums to facilitate the installation of the new materials and upon completion, replacing the theater seats to the original location. All flooring requirements will be available for dormitory facilities AND all other buildings/facilities located throughout Hurlburt Field.

1.2 Upon the completion of each workday, the contractor shall remove all trash, cartons, scrap material, etc. used in the installation from the site. The contractor shall not dispose of any carpet refuse in base dumpsters without the express consent of Base Contracting or the Inspector. Any cardboard to be disposed on base must go either into a recycling trailer or to the base recycling facility. All disposal of paint products must be coordinated with the Contracting Officer or assigned representative.

1.3 The required work will be initiated by “Decentralized” BPA Call by individuals identified on the Authorized Caller list or “Centralized” Task Order issued by the Contracting Officer. This general scope of work does not, in any way, limit the responsibility of the contractor to perform all work and provide all materials as specified herein or as required to complete the installation.

1.4 Preparatory work is required on all jobs to include scraping, grinding, sanding, proper grading, and leveling of floor or walls to bring the finished product to a satisfactory and desired end result, as determined by the Inspector.

1.5 CARPET/FLOORING

Contractors shall purchase carpet and flooring products through the Air Force Carpet II mandatory use contract using one of the following seven (7): Tier 1 product suppliers:

Mohawk Contract: FA800323C0003 POC: AnnaLeigh Warmack Koné or Sergio Blanco

(706) 459-4965; (706) 624-2076 Email: Contract_compliance@mohawkind.com

Alt Email: Sergio_blanco@mohawkind.com

Milliken Contract: FA800323C0008 POC: Timothy Bagg 704-617-1329 Email: timothy.bagg@milliken.com

Bentley Mills Contract: FA800323C0009 POC: Carolyn Drummond 859-536-7846 Email: carolyn.drummond@bentlymills.com

Tarkett

Contract: FA800323C0007 POC: Jamie Collins 757-810-8893 Email: jamie.collins@tarkett.com

Mannington

Contract: FA800323C0006 POC: Jody Steger 703-489-5698 Email: jody.steger@mannington.com

Interface Americas

Contract: FA800323C0005 800-634-6032 Email: orders@interface.com

Engineered Floors Contract: FA800323C0004 POC: Debra Ramsay 800-241-4585 Email: contract.team@engineeredfloors.com

1.5.1 Effective 19 January 2023, there is a Mandatory Use Policy for Air Force Carpet II program which mandates carpet purchases (materials) from one of the seven carpet selections listed above and negotiate with the carpet vendors listed. Once the negotiation is complete, the contractor shall provide a quote in the form of a “Price List” to the 1st Special Operations Contracting Squadron (1 SOCONS). The initial price list is not inclusive of all products offered under the Air Force Carpet II program, additional products will be added to the price list as products are selected by the Government for each job. A statement from the installer/contractor confirming and validating that prices are at or below the NTE prices set in the Tier I Contracts must be submitted with their quote.

1.5.1.1 Contractor shall remove existing flooring and all base materials.

1.5.1.2 Contractor shall install new Transition Strips as needed.

1.5.1.3 Floor shall be level and clear of debris prior to installation of new floor covering.

1.5.2 Contractor mark-up/profit on material items purchased from Tier I contracts is NOT authorized.

1.6 PAINTING – is limited to the facilities listed in the table below.

Bldg 90323 65 Rooms Paint 760 SF Carpet 153 SF (17 SY) Cover Base 55 SF

Bldg 90352 74 Rooms Paint 943 SF Carpet 219 SF (25 SY) Cover Base 74 SF

Bldg 90358 120 Rooms Paint 708 SF Carpet 133 SF (15 SY) Cover Base 55 SF

Bldg 90367 150 Rooms Paint 978 SF Carpet 227 SF (26 SY) Cover Base 74 SF

Bldg 90368 122 Rooms Paint 843 SF Carpet 184 SF (21 SY) Cover Base 71 SF

Bldg 90369 144 Rooms Paint 944 SF Carpet 230 SF (26 SY) Cover Base 74 SF

Bldg 91009 144 Rooms Paint 725 SF Carpet 140 SF (16 SY) Cover Base 55 SF

Bldg 91053 48 Rooms Paint 679 SF Carpet 128 SF (15 SY) Cover Base 45 SF

Bldg 91055 48 Rooms Paint 679 SF Carpet 128 SF (15 SY) Cover Base 45 SF

Bldg 91056 48 Rooms Paint 679 SF Carpet 128 SF (15 SY) Cover Base 45 SF

1.6.1 The following are determined acceptable manufacturers of paint and primer products:

- Devoe

- Glidden

- Benjamin Moore

- Pittsburgh

- Shervin-Williams

Paint and primers use shall be the highest quality, professional coatings offered by each paint manufacturer.

1.6.2 When estimating quantities for painting or interior finishing, the actual surface shall be measured as accurately as possible from the plans or measurements taken at the pre-proposal/quote site visit.

Calculations will NOT deduct for windows or door openings when estimating wall square footage.

1.6.3 Contractor shall prepare and paint all interior walls and ceiling, using a minimum of two-coats of paint.

1.6.4 Contractor shall paint bathrooms using mold resistant paint unless directed by the Contracting Officer or authorized BPA Caller.

1.6.5 Preparations of work area shall include taping as required to protect furnishings, patching and finishing of holes, removal of wallpaper and applying any necessary texture prior to painting (if required).

1.6.6 Contractor shall remove all outlet and switch covers prior to preparation or painting. All covers removed prior to painting shall be replaced upon completion and requesting final inspection.

1.6.7 Doors and frame line-item quantities shall include both sides of the door and frame.

1.6.8 Painting and prep of piping shall use the following calculations:

Outside Diameter

SF per LF

½” – 3” 1 4” = 7” 2 8” – 11” 3 12” – 15” 4 16” – 19” 5 20” – 22” 6 23” – 26” 7 27” – 30” 8

1.7 SUBSTITUTIONS The contractor shall provide products that match "as close as possible", the products listed above. "As close as possible" shall be determined by the Contracting Officer and the Inspector and includes but is not limited to, color, and pattern. Do not assume that the product submitted will be approved. Any substitutions must be submitted at the quote submission and will be evaluated in accordance with 52.211-6, Brand Name or Equal.

1.8 FURNITURE The contractor shall move all furniture when requested by the Government for product installation. After installation, the contractor shall return furniture to original location. This item will be paid for by separate line item when used, and units shall be based on the room area where furniture is moved and upon mutually agreed estimates between contractor, Contracting, and the Inspector. Furniture shall be considered any item not permanently attached to walls or floor, including but not limited to chairs, tables, desks, lockers, and safes. Lifting of systems furniture will be paid for by separate line item. Prior to commencement of work involving furniture a survey of the existing conditions will be conducted by the contractor, Inspector and customer/requestor to avoid end of project claims for damage.

1.8.1 THEATER SEATS The contractor shall remove theater seats that are bolted/fastened to the floor in auditoriums to facilitate the installation of the new materials and upon completion, replace the theater seats to the original location. This item will be paid for by separate line item when used, based on mutually agreed estimates between contractor, Contracting and the Inspector.

1.9 QUALIFICATIONS – Response Time and Experience

1.9.1 Due to the high turn-over of dormitory occupants and the limited quantity of available dorm rooms, the Government requires a 24-hour physical response by the Prime Contractor for all BPA Calls. Initial response will be for measurements and estimating of project. The contractor shall provide a detailed price proposal consisting of line items, quantities and prices identified in the approve BPA price list. A specific period of performance for each BPA Call will be negotiated at the time of award with consideration given to the magnitude of the project, the lead time for materials, and access to the work area.

1.9.2 Installing Contractor/Installer: Company specializing in performing work of this section with minimum three (3) years documented experience and employing CFI Certified Floor Covering Installers. Foremen or Superintendents on the job-site must have a minimum of five

(5) years experience with at least two (2) of the five years as a foreman or superintendent on projects similar to this requirement. Foremen or Superintendent must have experience in the area of hazard identification and safety compliance.

1.10 PRE-INSTALLATION MEETINGS

Prior to commencement of work, the contractor, Inspector, and a requesting agency representative shall meet at the work site to inspect the specified area for site conditions that may differ from those at the time the was awarded, and immediately report to the Contracting Officer all conditions that may affect the cost work of the work.

1.11 ENVIRONMENTAL REQUIREMENTS

1.11.1 The contractor shall be considered the primary hazardous waste co-generator for all hazardous wastes generated throughout the duration of the contract. However, all hazardous waste management activities shall be coordinated and approved by 1 SOCES/CEIE. The contractor shall comply with all aspects of the Hurlburt Field Hazardous Waste Management Plan. Contractor key personnel, i.e. field supervisor and environmental/safety person must attend the Hurlburt Field hazardous waste training class prior to starting work. The class is held on base the third Wednesday of each month. The class is free of charge and last about 1.5 hours. Call 884-7923 for details and reservations.

1.11.2 The contractor shall take sufficient measures to prevent spillage of hazardous and toxic materials during dispensing and shall collect waste in suitable containers observing compatibility requirements. Cleanup and cleanup costs due to spills shall be the contractor's responsibility. All spills shall be reported within 24 hours to the 1 SOCES Inspector or to Base Contracting. If a spill occurs outside of other than normal duty hours (CO pre-approved weekend work times) the contractor will contact the Inspector at the beginning of the next normal duty day.

1.11.3 Contractor Transportation of Hazardous Wastes. The contractor shall possess or ensure the transportation company used for off-site transportation of hazardous waste has a valid state and federal identification number and provide such identification to 1SOCES/CEIE prior to any waste movement. The contractor shall ensure a designated representative from 1SOCES/CEIE Environmental Flight signs the hazardous waste and/or non-hazardous waste manifest. The contractor shall coordinate with the Inspector for document preparation.

1.11.4 Provide adequate ventilation during installation. Allow newly carpeted area to be stored on-site to acclimatize and to "air out" for 48 hours to reduce indoor air pollutants.

SECTION 2

GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.0 UTILITIES The government will furnish utilities, as available, for contractor to perform deliveries described in this SOW. The contractor shall conserve use of utilities at all times.

2.1 EMERGENCY MEDICAL SERVICE In the event of an emergency, dial 911. The contractor shall notify the Contracting Officer of all medical emergencies or safety incidents occurring on Hurlburt Field within 24 hours of occurrence.

2.2 SECURITY The government will provide general security forces service. Security Forces phone extensions are 911 for emergencies and 884-7114 for routine calls.

SECTION 3

GENERAL INFORMATION & REQUIREMENTS

3.0 QUALITY ASSURANCE 1 SOCES Inspector will inspect each Task Order issued by 1st SOCONS Contracting Office. All work performed in the dormitory areas will be inspected by the assigned Dorm Management Team.

3.1 SECURITY REQUIREMENTS The contractor and all employees shall comply with all Hurlburt Field security requirements imposed by the local installation commander at all times while on the premises. Under no conditions are firearms or any kind of weapons allowed on Hurlburt Field, Florida.

3.1.1 Prior to the contract start date the contractor shall provide an up-to-date roster of contractor personnel to include full name, position title, and home address. The roster shall be furnished to the CO before contract start date and as changes occur. The contractor shall return any and all passes issued to an employee who no longer is employed by contractor to the Security Forces.

3.1.2 Contractor personnel shall not operate vehicles on the flight line. If the need does arise to drive on the flight line the contractor will coordinate with the CO who will help obtain clearance.

3.1.3 Site Security. The work area is to be restricted only to authorized personnel. These may include the contractor’s employees, employees of subcontractors, government employees and representatives, state and local inspectors.

3.1.3.1 The contractor shall report entry into the work area by unauthorized individuals immediately to the CO or Inspector.

3.1.3.2 The contractor is solely responsible for securing all materials, tools and equipment that belong to the contractor.

3.2 HOURS OF OPERATION Normal government hours of operation will be from 7:00 AM to 4:30 PM, Monday through Friday except for federal holidays. (Work outside normal hours may be approved on a case-by-case basis, with prior approval by the Contracting Officer when requested in advance in writing by the contractor to complete work that can’t be accomplished within normal duty hours). The following are federal holidays:

New Year’s Day Labor Day Martin Luther King, Jr.’s Birthday Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Holiday

3.2.1 It will be the responsibility of the COR and the contract project manager to agree to a time for the work to be accomplished which is most advantageous to all parties involved.

3.3 STORAGE AREAS Except for temporary, limited storage at each job site, the government will not furnish any storage areas for the contractor’s use. In addition, the government will not provide a site on base for any contractor-owned office or storage facilities. If a parking area or space for a dumpster is required, the contractor shall request, in writing, permission from the Contracting Officer. This will be at no expense to the government.

3.4 PERSONNEL Contract Manager. The contractor shall provide an on-site contract manager and alternate(s). The on-site manager and alternate(s) shall be able to read, write and speak English. The contract manager or an alternate shall be physically present when any work is being performed and shall be responsible for the performance of the work. If the contract manager leaves the job site for any reason and no other properly certified person is on site, all work must cease until he/she returns.

The name of the on-site manger and alternate (s) the contractor proposes to use, and their certifications must be provided to the Contracting Officer within 5 days after contract award. The name of this person and an alternate(s) and an off-duty telephone number shall be designated in writing to the Contracting Officer prior to the contract start date. Any change of personnel for the above positions shall be submitted to the contracting officer 24-hours prior to the change. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to the daily operation of this contract.

3.5 SCHEDULING WORK The contractor shall be issued a delivery order from the Contracting Officer per the statement of work. The delivery order number shall be used on all correspondence, submittals, and invoices. The contractor shall visit the job site jointly with the COR and unless the call is determined to be an emergency, this visit shall be made within twenty-four (24) hours after the call is placed, taking into account weekend and holidays. The contractor shall verify all dimensions in the field, and shall advise the Contracting Officer of any discrepancy before performing any work.

Work shall begin at the time agreed to by the contractor and the COR.

3.6 HAZARDOUS MATERIAL HANDLING The contractor shall submit a Hazardous Material Handling Plan for review. All work shall be accomplished in accordance with Environmental Protection Agency (EPA), and other applicable federal, state, and local regulations governing carpet, vinyl tile flooring, ceramic tile, hazardous waste/special waste, and recycling, including AFI 32-7086 (Hazardous Materials Management) standards and in accordance with this Statement of Work.

3.6.1 For the purposes of this document, Hazardous Materials (HM) is defined as any product, material, chemical or substance listed in 49 CFR 172.101 (revised) and 40 CFR 302-304 (revised).

Specifically, a HM is any substance or material, in any quantity or form, that has the potential to harm human health or the environment or displays specific characteristics (reactive, corrosive, ignitable, and toxic).

3.6.2 Absolutely no HM shall be brought onto Hurlburt Field until that material is registered with the Base Hazardous Material Program Manager per AFI 32-7086, Hazardous Materials Management. This requirement shall apply for all HM that the contractor intends to bring onto government property for any/all processes or applications. The contractor shall submit a complete hazardous material inventory list including Safety Data Sheets and any other supporting documentation for each HM used prior to contract start or introduction of that material to Hurlburt Field. The HM inventory shall include the contract number, performance period, and a contractor point of contact for HM matters. All excess material and empty containers are the responsibility of the contractor and shall be removed accordingly at the end of the contract. Should contractor HM requirements change during the performance period, the contractor shall immediately notify the HAZMART of such changes in writing.

3.6.3 Storage/Use of Hazardous Materials As stated in Paragraph 3.3, only temporary storage is available at each job site. All HM to be used or temporarily stored at Hurlburt Field must have the approval and coordinate with the 1 SOCES/CEIE, the base Fire Department (1 SOCES/CEF), and Wing Safety. The contractor shall observe HM management practices in accordance with AFI 32- 7086, Hazardous Material Management. HM consumption data shall be provided quarterly to the HM Program Manager, 1 SOCES/CEIE (contact HM Program Manager, 1 SOCES/CEIE, for spreadsheet template).

3.6.4 All contractor personnel shall immediately report to the COR, 1 SOCES/CEIE, and the CO any hazardous materials/substances (including suspected asbestos flooring), chemicals, or contaminated areas encountered. Further, the contractor personnel shall immediately cease work in the area unless the work is of an emergency nature and the risk of exposure can be mitigated by the use of personal protective equipment (PPE) or clothing. The government will determine the best means of sampling and corrective action and will notify the contractor accordingly.

3.6.5 The contractor shall not use, store, or handle any Class I ozone-depleting substance (ODS) during the course of this contract.

3.6.6 All hazardous materials and waste resulting from construction projects (including renovation/repair and demolition) shall be managed in accordance with local, state, federal and Hurlburt Field rules and regulations.

3.7 Construction Wage Rate Requirements for all calls or orders placed in excess of $2,000, all laborers and mechanics employed or working upon the site will be required to be paid prevailing wages as outlined in FAR 52.222-6, Construction Wage Rate Requirements.

3.7.1 Contractors shall submit, within 7 calendar days after the regular payment date of the payroll week covered, for the contractor and each subcontractor, (1) copies of weekly payrolls applicable to the call or order, and (2) weekly payroll statements of compliance. The contractor may use the Department of Labor Form WH-347 or similar firm that provides the same data and representation.

SECTION 4

STATEMENT OF WORK TEMPLATE

STATEMENT OF WORK FOR INSTALLING CARPET

INTERIOR OF BLDG ______ (Work Order: ________)

1.0 JOB DESCRIPTION

The contractor shall furnish all labor, equipment and materials, and perform all operations in connection with (brief job description) in Bldg. _______.

2.0 WORK INCLUDED

2.1 The work to be performed includes but is not limited to the following: Removal of old material, clean, prep area as needed to install new materials in Bldg. _______. All work shall be accomplished in accordance with industry standards and in a safe manner.

2.2 The following rooms are included in this project:

-X -X -X **Work does/does not include move/lift of furniture.

3.0 HOURS OF WORK

Normal hours of work shall be from 7:00 AM to 4:30 PM, Monday through Friday, except Federal Holidays. Work outside normal hours may be approved on a case-by-case basis, with prior approval by the Contracting Officer when requested in advance in writing by the contractor to complete work that can’t be accomplished within normal duty hours.

4.0 ESTIMATED JOB COMPLETION

Period of performance shall be XX Days after NTP, receipt of order and coordination with the Government.

5.0 COORDINATION OF WORK

5.1 The contractor shall coordinate all work through the requesting agencies Point of Contact (POC), Contracting Officer and Inspector.

5.2 Contractor shall protect Government property from any possible damage at all times during the accomplishment of the work described for this project.

6.0 CLEANUP AND DISPOSAL

All equipment, and tools, shall be secured and stored in a predetermined location so that there is no interference with the movement or operation of military equipment. All debris shall be picked up and removed daily from job site.

7.0 REGULATORY WORK REQUIREMENTS

Preparatory work is required on all jobs to include scraping, grinding, sanding, proper grading, and leveling of surfaces to bring the finished product to satisfactory and desired end result as determined by the Government.

8.0 UTILITIES

The Government will provide all necessary utilities needed to complete this project.

9.0 MATERIALS

All required materials will be provided by the contractor.

10.0 WORK PERFORMANCE

Job site shall be clean and free of all debris after installation of materials.

11.0 FINAL ACCEPTANCE

The contractor shall request a final inspection from the Inspector after all work has been completed, work site and lay-down areas have been cleaned and restored to original condition and all contractor equipment has been removed from the installation. The Inspector will submit a 100% work acceptance letter to the Contracting Officer.

END OF STATEMENT OF WORK