Attachment 002 TERMS - CONDITIONS.pdf

BLANKET PURCHASE AGREEMENTTERMS & CONDITIONS

1. DESCRIPTION OF AGREEMENT

A. This is a pre-priced Blanket Purchase Agreement (BPA) for Dormitory Painting and Carpet/Flooring Supplies and Services. The period of performance for this BPA is from 16 December 2024 to 15 December 2028 and covered by a firm fixed price list.

B. No work shall be performed without prior approval of the Contracting Officer or his/her authorized government representative.

C. The contractor will furnish the products called for by this agreement if and when requested by the contracting officer or his/ her authorized representative during the periods stated within the awarded Agreement.

2. EXTENT OF OBLIGATION

A. The Government is obligated only to the extent of authorized calls actually placed against the BPA and shall not be liable in any manner in the event no calls are made. Funds will only be obligated on each delivery/call order. The contractor shall notify the Contracting Officer of any attempt of an order placed by unauthorized individuals.

B. BPA is considered complete when total purchases over the life of the BPA equal Master Dollar Limit or when the stated time period expires. The Government estimates, but does not guarantee, that the volume of purchases through each BPA will be $4,000,000.00.

C. This BPA can be discontinued upon thirty (30) days written notice by either party.

3. PRICING

Prices to the Government for services furnished hereunder shall be as low as or lower than those charged to the contractor's most favored customer for comparable quantities under similar terms and conditions, in addition to any discount for prompt payment.

The Contractor shall furnish written requests for price changes to the Contracting Officer in 30 days to permit the review and distribution to ordering activities before the amended price becomes effective. The authorized price will be that which is approved and in effect at the time of call placement. Pricing for materials purchased under the mandatory Air Force Carpet II program shall be a Not-to-Exceed (NTE) amount negotiated directly with one of the seven

(7) Tier I manufacturers. Contractors shall not add mark-up/profit on items purchased from Tier I contracts.

4. PURCHASE LIMITATION

No individual call under this agreement shall exceed $25,000 unless made by the Contracting Officer or designated representative from the Contracting Office. Cumulative BPA calls over the life of the BPA shall not exceed the BPA Master Dollar limit unless the limit is increased and agreed upon by all parties.

5. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA

A list of individuals authorized to place calls under this agreement, identified by position title, office symbol and phone number, will be furnished to the Contractor by the Contracting Officer by separate letter. Calls received by the contractor from personnel not listed will not be honored. An individual order/call may be placed by a Warranted Contracting Officer on a Standard Form(SF) 1449.

6. DELIVERY TICKETS

All items under this agreement shall be accompanied by a delivery ticket or sales slip that shall contain the following minimum information:

a) Name of Contractor -

b) BPA Number-

c) Call Number -

d) Date of Purchase/Call -

e) Itemized list of services furnished -

f) Quantity, unit price and extension of each item (less applicable discounts) -

g) Date of Delivery/Service Completion -

7. INVOICES/BILLING

7.1 Invoices shall be submitted after the completion of each project or upon expiration of this BPA, whichever occurs first. For all deliveries made, identify the delivery tickets covered therein, stating the total dollar value, and supported by receipt copies of the delivery tickets.

Invoicing for projects under $25,000.00 will be paid by Government Purchase Card (GPC) shall be submitted as follows:

- Billing of the credit card will occur upon shipment of each unit. A copy of the invoice will be sent after each separate unit has been shipped.

- Invoice will list each call separately.

- Receipt copies of tickets will support total dollar value by call number.

- Receipt copies of tickets will support total dollar value by call number.

- Submit invoices to: Authorized Callers list representatives

7.2 Invoices for projects exceeding $25,000.00 or placed by the Contracting Officer will be paid electronically IAW Wide Area Workflow Payment Instructions identified in clause 252.323-7006.

Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and OMB Circular A- 125. Prompt payment contractors are encouraged to assign an identification number to each invoice. Precedence. The terms and conditions included in this BPA apply to all delivery/call orders made pursuant to it. In the event of an inconsistency between the provisions of the BPA and the contractor's invoice, the provisions of the BPA will take precedence.

8. PRICE LIST

The contractor shall submit to the contracting officer a current price list for approval annually or sooner and at least 30 days before the effective date to permit review, approval and distribution to activity managers if there is a price change. Price list changes for other than the annual request must be submitted with adequate justification for price increase. Items may be added to an approved price list with written approval of the Contracting Officer. Carpet material items not included on the original price list will be added as Government customers identify product selections. The contractor shall obtain NTE pricing for additional carpet products from one of the seven (7) Tier I carpet manufacturers and submit pricing to the Contracting Officer for addition to the price list.

The price list will contain the following information:

a) Description of all products and/or services - Identify products purchased from Tier I material contracts

b) Unit Price

c) Unit of Measure

d) Effective period; orders will not be placed if the price list is obsolete. Please annotate the inclusive dates; if any, on the pricelist. Price lists shall be submitted and/or validated annually.

e) The price lists must be signed by an authorized representative of your company

f) The price list is not effective until signed/approved by the Contracting Officer.

g) Pricing will be reviewed and/or updated on a yearly basis. Revision of a price list will be distributed once determined fair and reasonable for use by the Contracting Officer.

9. F.O.B. POINT: The F.O.B. Point for this BPA is "Destination" DISCOUNT TERMS:NET 30

DAYS

10. PROVISIONS ON CONTRACTING OFFICERS AUTHORITY: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

11. CANCELLATION: The subject BPA may be canceled by either party, with a thirty (30) day written notice.