Copy of Copy of Q and A Doc.xlsx
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- Attached to
- HVAC Preventive Maintenance
- Solicitation number
- FA441724Q0150
About this file
This document contains a set of questions and answers related to a federal contract opportunity for HVAC Preventive Maintenance services at Hurlburt Field, FL.
The key details are: This is a new requirement with no incumbent contract. The contract will be a single award with a base period of 1 year and four 1-year option periods. The work includes non-personal services for HVAC preventive maintenance. The NAICS code is 238220 with a $19M size standard. Respondents must be registered in SAM prior to award. The solicitation will be available on SAM.gov. The proposal due date has been extended to July 16, 2024. There will be no refrigerant work, no service calls outside of maintenance, and no repairs or replacements under this contract. The government will provide an equitable adjustment for any upgrades or installations that increase the cost of preventive maintenance.
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Sheet1
| QUESTIONS | ANSWERS | |
| Q1. Is there (was there) an incumbent contract? Would it be possibel to get the contract/task order number? | A1. This is a new requirement and there is no incumbent or contract number. | |
| Q2. Can I schedule a time to come look at the HVAC units? | A2. The only availability for a site visit is the June 25th date at 0900am. | |
| Q3. Will there be any other opportunity this week to view the property so we can give our best quote? | A3. The only availability for a site visit is the June 25th date at 0900am. | |
| Q4. On the PWS section 1.1 Guidelines states: Work shall include, but not limited to, purging, evacuation, and changing of the said systems with refrigerant. Attachment 3 HVAC list - No refrigerant or types of refrigerant are listed? | A4. There will be no purging, evacuation or changing of refrigerant. That will be removed from PWS. | |
| Q5. 1. | The scope of work does not specify anything regarding service calls outside of maintenance. Should labor and service calls outside of routine maintenance be included in this bid? | A5. There will be no service call outside of maintenance so labor and service calls should not be included in bid. |
| Q6. 2. | Due to receiving the updated equipment list late and not having had the opportunity to inspect all buildings yesterday, could we request an extension for the RFP submission? | A6. A request for an extension for the RFP submission has been approved. The new Proposal due date is Tuesday, July 16, 2024. |
| Q7. Appendix A on the PWS has 36 buildings listed. Attachment 3 HVAC List Appendix (Worksheet Tabs Parts & Parts2) only has 35 buildings. Can you please provide the belt size & quantity, filter size & quantity for building 91007 located at 123 Howie Walter Road? | A7. There is an updated list to include adding additional information for 91007 and 91012 making new total of 37 buildings. | |
| Q8. Can filters be stocked onsite? | A8. No | |
| Q9. Can filters be thrown away onsite? | A9. Yes, Filters shoud be disposed in CE compound dumpster. Cardboard boxes in the recycle bin next to dumpster. | |
| Q10. Can personnel obtain badging to getting base? | A10. Once awarded, contractor should send personnel information to contracting so list can be sent to SFS for badges | |
| Q11. Is there any specific safety training that the government will require? | A11. I don’t know of any safety training required | |
| Q12. Will an updated list be provided to include the equipment referenced during the initial meeting this week that is not currently on the list provided in the rfp? | A12. There is an updated list to include adding additional information for 91007. | |
| Q13. Can the government provide a 2-week extension allow time for the government to provide an updated equipment and to update pricing for our quotes ? | The government is providing a one (1) week extension, with the new due date for proposals being Tuesday, July 16, 2024. | |
| Q14. 10. | Can you provide pictures of the equipment for the building that was not assessable during the site visit? | A14. There will be no pictures provided of equipment that was missed during site visit. |
| Q15. Can the government confirm if the July 9th, 2024 is the current due date (Page 1 of the solicitation shows due date of 28 June 2024 and page 44 states the quotes are due July 9, 2024) | The government is providing a one (1) week extension, with the new due date for proposals being Tuesday, July 16, 2024. | |
| Q16. If a repair/replacement is required, will the contractor need to perform the work? | A16. There will be no repairs or replacement under this contract. All repairs should be listed and turned into the CE Rep. | |
| Q17. If a repair/replacement is required, will the contractor need to provide a quote to the government before any work is done? | A17. There will be no repairs or replacement under this contract. | |
| Q18. Will the government provide an equitable adjustment to the awarded contract if there are upgrades, installations and/or replacements that increases the cost to perform the preventative maintenance? | A18. Yes | |
| Q19. Will there be other days and times allotted to survey all the HVAC equipment to be included in this agreement before the due date? If not please see item #2 below. | A19. No, only site survey was 25 June. | |
| Q20. Due to not being able to inspect all HVAC equipment to be covered under this agreement, will there be an inspection period at the beginning of the contract to potentially exclude equipment with pre-existing issues (ie faulty fan motors, compressors, etc.)? | A20. Contractor can provide a list of pre-existing issues to the CE Rep so repairs can be made. Equipment will not be excluded. | |
| Q21. The scope of work does not specify service calls outside of the preventive maintenance program. Are all service calls and emergency service calls to be covered under this agreement or are those to be bill as extras? | A21. There will be no service call outside of maintenance so labor and service calls should not be included in bid. | |
| Q22. Are minor parts and major parts (ie compressors, coils, etc.) to be covered under this agreement? | A22. No, this is only a Preventive Maintenance contract. | |
| Q23. What is the scope of work for the chillers that were added to the equipment list? For example, is oil analysis, eddy current testing, tube cleaning, etc. included? If so, can you please provide the previous reports to be reviewed in order to confirm viability of including in the agreement? | A23. Clean condesor coils. Clean heat exchangers on boilers. | |
| Q24. Is refrigerant covered under this agreement? | A24. There will be no purging, evacuation or changing of refrigerant. That will be removed from PWS. | |
| Q25. Will this agreement require a technician to be nested onsite? If so, will the customer provide onsite facility office/storage or will the contractor need to supply a temporary worksite trailer/connex? | A25. There is no onsite facility office or storage. | |
| Q26. Will there be multiple points of contact due to multiple buildings regarding service? | A26. The Representative of this contract will be the Primary POC | |
| Q27. Will the contractor need special clearance to access certain areas on base where covered HVAC equipment is located? Will the contractor only be allowed to access with sporadic/customized scheduling? | A27. There are no facilities listed that require special clearance |
File details come from the government source that posted it. Updated .