Attch_1_Bullet_Trap_SOW.pdf

STATEMENT OF WORK

FOR

BULLET TRAP SYSTEM INSPECTION, REPAIR SERVICES, AND LEAD REMOVAL

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, management, supervision, supplies, materials, equipment, tool transportation, and all other items necessary to perform inspections and repair services for the Total Containment Trap-4 Bullet Trap (TCT-4) system at Hurlburt Field, FL. The contractor shall also perform lead removal services. The Bullet Trap system consists of a 35 position firing range. All work shall be performed in accordance with commercial standards, local, state, and federal laws, instructions, and regulations.

1.1. Bullet Trap Maintenance. The contractor shall maintain the TCT-4 system in accordance with established professional standards and in accordance with the manufacturer’s operation and maintenance manuals (O&M). The bullet trap was manufactured by Action Target and is the Total Containment Trap-4 model.

1.1.1. The contractor shall perform a monthly inspection IAW the O&M inspection requirements and provide maintenance service required on all systems including but not limited to: legs, chamber components, Dust Collection Unit (DCU) ducting, boom components, TB1 plates and joints, end plates and joints, roof purlins, roof decking, and Screw Conveyor System

(SCS).

1.1.2. The contractor shall check and tighten bolts on trap as needed. Inspect and lubricate the SCS gearbox and motors, which includes greasing “grease zerks” and maintain proper oil level in gearboxes.

1.1.3. The contractor shall inspect, replace and service the DCU, filters, and air compressor as needed, as well as inspect and maintain all electrical wires and components.

1.1.4. The contractor shall replace and/or repair target stands, total 60 available, on the 35 position range. None of the target stands shall be inoperable for period of 30 or more days. No more than 10 stands can be removed at one time. The Authorized Government Representative (AGR) must sign a release form authorizing removal of stands from base and re-sign form once stands are returned.

1.1.5. The contractor shall replace all 6”x 6” and deflection wall sections of wood located at front/side of bullet traps as needed. This function shall be performed under the reimbursable parts CLIN.

1.1.6. The contractor shall perform minor corrosion control on the 35 position firing range during monthly inspections. Corrosion control shall be limited to top plate priming and touch-up paint where rust is present and lane number painting if numbering is illegible.

1.1.7. The contractor shall be responsible for the acquisition of all materials and supplies to perform work under this contract and will be reimbursed at cost for all parts acquired to perform repairs during PM Inspections. Parts over $5,000.00 require quotes from at least three independent sources of supply. All products procured by the contractor shall be provided at a fair and reasonable price. The contractor shall provide documentation of competition to the AGR prior to purchase major component replacements with the AGR prior to replacement.

1.2. Corrective Maintenance. The contractor shall perform all corrective maintenance on range positions which become unusable, including any adjustments, repairs, and replacement of hardware after coordinating with the AGR and receiving written approval for the repair.

Corrective maintenance is any work required to restore bullet trap systems to a serviceable condition. No range position shall remain unusable for a period of 30 or more days. The contractor shall immediately report any required adjustment or repair of bullet trap system hardware identified as corrective maintenance in writing to the AGR and designated Combat Arms POC (CAPOC). The contractor shall notify the 1 SOCONS Contracting Officer in writing any time a repair or replacement of any part, component, or item of any type covered under this contract, is anticipated if the contractor believes the damage was due to negligence of the Government.

1.3. Preventive Maintenance Inspection (PMI) Plan. The contractor shall develop, implement, and maintain a PMI plan that includes a schedule of all required inspections, tests, and services necessary to maintain all bullet trap systems functional which is IAW the OEM guidance. The contractor shall submit the PMI plan to the AGR for acceptance. The PMI plan shall include an estimated annual schedule of all preventive maintenance to be performed by the contractor for each bullet trap system. The contractor shall perform preventive maintenance in accordance with the approved PMI plan. If the contractor cannot perform preventive maintenance in accordance the PMI plan, the contractor shall immediately notify the AGR and provide alternate dates when preventive maintenance will be performed. The contractor shall submit an updated PMI plan to the contract administrator and AGR for acceptance when changes are made to the plan.

1.4. Lead Removal. The contractor shall remove all lead from the bullet trap in accordance with the guidelines in section 4.2 Lead Management of this statement of work (SOW). The contractor shall determine during their monthly inspection when the barrel exchange may be required given the level of material in the barrel during the inspection and through consultation with the CAPOC after notification of the anticipated usage schedule. The contractor shall schedule lead removal visits based on the monthly inspection. If the CAPOC or AGR notices a lead removal is required, the AGR will notify the contractor in writing electronically and the contractor shall complete the lead removal within one (1) day of receiving the notification.

1.5. Request. Upon request from the AGR or upon detection by the contractor and the notification of the issue is made to the AGR, the contractor is required to correct any issues affecting range conditions within 5 calendar days of notification. All work requests for services shall be documented and signed by the contractor, reflecting the status of each system before and after the work is completed.

1.6. Emergency Repairs. The contractor shall be responsible for emergency repairs.

Emergency repairs consist of repairs which will result in range closure. Emergency repairs may be due to damage caused by extreme weather, equipment malfunctions, or negligence. The contractor shall, upon notification of an emergency repair situation, provide the Government a written quote within 5 days of the notification with the parts and labor totals required to repair the situation. The quote shall include the lead time for receipt of parts and required time for the

Period of Performance to repair the range. The Government will determine if the price and PoP is fair and reasonable and provide the contractor written notification of the acceptance of the quote and PoP and authorize the contractor to begin the work.

1.7. Reports. The contactor shall maintain all records and provide a monthly report of all services performed to the AGR and 1 SOCONS. Records of each inspection shall be in sufficient detail to demonstrate the adequacy of the inspection and shall be received by the AGR within 2 business days of the inspection via electronic copy. The report shall identify the location, preventative maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of each firing position.

1.8. Qualifications. The contractor shall possess a minimum of two (2) years of experience maintaining bullet trap systems. The contractor shall provide proof of license and insurance to the Government upon request.

1.9. Contractor Access to Bullet Trap. The contractor shall coordinate routine maintenance schedule with Authorized Government Representative. The AGR will coordinate maintenance and inspections scheduling with CATM to prevent training conflicts.

1.10. Bullet Trap Systems Location. The Bullet Trap is located on the North West side of base on the CATM shooting range. The Government shall provide the contractor with a base map prior to contract start date.

2. GENERAL INFORMATION

2.1. Contractor Personnel.

2.1.1. Contract Manager. The contractor shall designate a contract manager who shall be responsible for the performance of work. The contract manager and or alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to the contract start date. The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate(s) shall be able to read, write, speak, and understand the English language.

2.1.2. Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. The contractor shall provide each employee with an identification badge which shall include the employee’s name, employee’s photograph, and contractor’s name. Identification shall be available prior to employment and shall be worn or attached to the outer garment at all times. The contractor shall not employ persons identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation or its population. Contractor personnel shall comply with all installation and facility safety and security regulations, as well as, the health, safety, and security provisions of the contract. Contractor personnel shall report security or safety problems to the Security Police or CO as appropriate.

2.2. Place of Performance. The contractor shall work at the Hurlburt Field CATM Range, buildings 90518.

2.3. Hours of Operations. Normal operation is Monday through Friday, 0730 to 1630, except for Federal holidays.

2.3.1. Base Gate Hours. The hours of operation for Hurlburt Field gates are subject to minor modifications. The Government will notify the contractor in advance, if possible, of any changes to the hours of the gates. The normal hours of gate operations are as follows.

a. Main Gate: 24 Hours a day, 7 days a week.

b. East Gate: 24 Hours a day, 7 days a week.

c. Sound Side Entry Gate: 24 Hours a day, 7 days a week

d. Commercial Vehicle Inspection Gate: Mon-Fri 0600-1800

2.4. Federal Holidays. The following is a list of Federal holidays observed by this installation:

New Year's Day, January 1 or the Friday preceding or Monday following

Martin Luther King's Birthday, 3rd Monday in January President's Day, 3rd Monday in February Memorial Day, last Monday in May Independence Day, July 4 or the Friday preceding or Monday following Labor Day, first Monday in September Columbus Day, 2nd Monday in October Veterans Day, November 11 or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, December 25 or the Friday preceding or Monday following

2.5. Installation Security Requirements.

2.5.1. Contractor Base Pass and Identification, Special Clearances, and Vehicle Passes.

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

2.5.1.1. The REAL ID Act of 2005 established minimum standards for the production and issuance of state-issued driver’s licenses and ID cards. Hurlburt Field will comply with the guidelines of the REAL ID Act as outlined in the Air Force Guidance Memorandum to AFMAN 31-113. State-issued driver’s licenses and ID cards from states not meeting the standards can no longer be used for accessing Federal facilities to include Air Force installations. As of 30 January 2017, the following states are non-compliant with the REAL ID driver’s license standards:

- Kentucky

- Maine

- Montana

- Pennsylvania

- South Carolina

2.5.1.2. For contractors accessing the base who possess non-compliant driver’s licenses, the following identification cards will be accepted:

- Valid U.S. Passport

- Valid Foreign Passport

- Valid Veterans Identification Card

- Valid Permanent Resident Card

- Valid Federal personal identification cards (Contractor ID)

2.5.1.3. All contractors performing on Hurlburt Field shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations and other requirements as stated herein. When reporting to the Visitor’s Center registration office, the authorized contractor individual(s) shall provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

2.5.1.4. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

2.5.1.5. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable.

2.5.1.6. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

2.5.1.7. Failure to comply with these requirements may result in withholding of final payment.

2.5.2. Contractor-owned Vehicle Searches. Contractor-owned vehicles are subject to 100% security search prior to installation access.

2.5.3. Traffic Regulations. Contractor personnel shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on Hurlburt Field.

2.5.4. Weapons, Firearms, and Ammunition. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within contractor-owned vehicles or privately owned vehicles while on Hurlburt Field.

2.5.5. Reporting Requirements. Contractor personnel shall immediately report any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information to an appropriate Government authority.

http://www.e-publishing.af.mil/search.asp?keyword=AFI+31-101&Go.x=8&Go.y=10 http://www.e-publishing.af.mil/pubfiles/af/31/afi31-501/afi31-501.pdf

2.6. Safety. Contractor personnel shall comply with all applicable laws and safety regulations.

Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Emergency Services. The Government will provide fire and police services. There are no emergency medical services available on base. The contractor shall dial 911 for emergency medical services.

4. HAZARDOUS WASTE

4.1. Hazardous Waste The contractor shall collect, handle, manage and transport recyclable material and hazardous waste from the bullet trap maintenance project in accordance with all state, federal, local and Hurlburt Field rules and regulations governing hazardous waste management. Upon award of the contract the contractor shall contact the Hurlburt Field hazardous waste program manager, Mr. Randy Trent, (850) 884-7923, (randy.trent@us.af.mil), to schedule government provided hazardous waste training.

4.2. Lead Management The contractor shall implement all measures necessary to prevent the release of lead fragments and lead dust to the ground, atmosphere and water. Contractor shall recycle all spent lead fragments and lead dust when possible and shall provide 1 SOCES/CEIE a bill-of-lading or manifest for each shipment transported off-site. Contractor shall select an EPA approved recycle facility and provide 1 SOCES/CEIE a copy of the facility EPA and state approved credentials and certificates prior to shipment. When recycling is not possible, the contractor shall collect, contain and turn-in all lead fragments, dust, filters, PPE and all lead contaminated debris generated during the duration of the contract. Contractor shall set up and manage a hazardous waste accumulation point for lead waste unless the waste can be turned in to hazardous waste storage facility on the same day it is generated. Contractor shall monitor in use lead collection drums to ensure they are not overfilled and shall remove drums from service when they are between ½ and ¾ full - this includes drums from the auger and filtration collection systems. All waste shall be placed in contractor provided UN approved containers – 55 gallon metal drums shall be used for lead fragments and lead dust. Contractor shall notify 1 SOCES/CEIE three weeks in advance if containers larger than 55 gallon drums will be needed for unexpected waste, i.e. roll-off dumpsters for lead contaminated railroad timbers, etc. Lead fragments and dust removed from the collection systems shall not be comingled with lead contaminated debris, PPE, filters, etc. Each waste drum or container shall be marked with the words “HAZARDOUS WASTE”, when placed in service, dated when full and turned in to the Hurlburt Field hazardous waste storage facility on the same day the container is filled.

Contractor shall notify hazardous waste personnel at least two days in advance if containers will be removed from service after normal duty hours or on weekends. Contractor shall transport waste to the storage facility located at 623 Red Horse Road – Bldg. 90523.

4.3. Corrosion Control/Paint Waste. The contractor shall set up and manage a hazardous waste accumulation point for waste paint, waste solvent and paint stripping residuals unless the waste can be turned in to hazardous waste storage facility on the same day it is generated.

When paint stripping is necessary - all chips, dust and other contaminants must be collected in a manner that prevents a release to the ground, air and water.

4.4. Solid Waste. The contractor shall make every attempt to reduce the generation of solid and hazardous waste to the maximum extent possible. The contractor shall utilize the Base Recycling Center (884- 7577) for any office paper, cardboard, plastic, or metal wastes related to a project whenever possible. Waste containers used for solid waste shall be kept covered and closed at all times and shall be leak-proof. Solid waste, including refuse and construction and demolition debris, shall not be stored within 200 feet of jurisdictional wetlands or water bodies in accordance with FDEP regulation 62-701.300. Vehicles used in transporting refuse shall be covered and enclosed to prevent spillage. Expense and cleanup of any spills on or off base are always the responsibility of the contractor.

4.5. Spill Prevention.

4.5.1. Spill Procedures. The contractor is required to familiarize their employees with spill procedures, and Safety Data Sheets for all materials used and/or stored at the project site. In the event of an oil, fuel or chemical spill, the contractor shall immediately notify the Hurlburt Field Fire Department by calling 911. The contractor shall also notify the AGR and Contracting Officer. The contractor shall provide a detailed, written spill report to the AGR within 24 hours describing the events of the release. Costs incurred from contractor related spills are the responsibility of the contractor. The contractor shall reimburse any government cost associated with spill response and clean-up.

4.5.2. Containment. The contractor shall provide and maintain spill containment equipment, sufficient in both type and quantity, at all sites involving the storage, use or handling of hazardous waste and hazardous materials. Equipment and materials must be adequate to contain any release and secondary containment must be in use as required.

4.5.3. Equipment. The contractor vehicle and heavy equipment maintenance (including oil changing, lubrication, and vehicle washing) is not authorized on base.

4.6. Hazardous Materials (HM) Inventory

4.6.1. List. The contractor shall submit to the AGR a complete hazardous material inventory list including manufacturer specific Safety Data Sheets (SDS, preferred electronic copy), part number/trade name, container size, estimated usage quantities, and any other supporting documentation for each HM used prior to contract start or introduction of that material onto Hurlburt Field. The AGR will provide a copy of the hazardous material inventory list to 1 SOCES/CEIE, HM Program Manager.

4.6.2. Usage. Upon completion the contractor shall provide actual usage quantities in writing to the AGR for submission to the HM Program Manager. All excess material and empty containers are the responsibility of the contractor and shall be removed accordingly at the end of the contract. Should contractor HM requirements change during the performance period, the Contractor shall immediately notify the AGR who will provide notification to the HM Program Manager.

4.6.3. Storage. Storage of Hazardous Materials: All HM shall be stored at Hurlburt Field with approval and coordination from the 1 SOCES/CEIE AGR, the base Fire Department (1 SOCES/CEF), and Wing Safety as coordinated through the AGR. The contractor shall observe HM storage practices in accordance with regulations, policies, plans and procedures employed by the base. HM storage shall be in a manner that limits exposure to rainfall and prevents releases to the environment.

4.6.4. Lead Paint/Asbestos Containing Material (ACM). The contractor is prohibited from using lead based paint or asbestos containing material, unless coordinated and approved by base Toxic Substance Program Manager, 1 SOCES/CEIE.

4.7. Air Emissions. No person shall cause, let, permit, suffer or allow the emissions of unconfined particulate matter rom any activity, including vehicular movement; transportation of materials; construction, alteration, demolition, or wrecking; or industrially related activities such as loading, unloading, storing or handling; without taking reasonable precautions to prevent such emissions. [62-296.320(4)(c)1, F.A.C.] Confine abrasive blasting when possible and enclose or cover conveyor systems. Use water-based paints and/or low volatile organic compound (VOC) surface coatings and adhesives where applicable; keep containers closed when not in use. The contractor shall provide SDS to 1 SOCES/CEIE prior to surface coating application to verify operations do not exceed Hurlburt Field air permit thresholds.