RFQ Attach 7 - Responses to RFIs.pdf

RFI #

Date

Recv'd Date Sent to

Customer/Technical Expert RFI Response

Date Answered

1 16-Jul-26 17-Jul-26 Question: Please confirm the small business set-aside subcontracting limitations

FAR 52.219-14 applies to this contract

7/17/2026

2 16-Jul-26 17-Jul-26 Question: Please provide the controlling bid-basis inventory by building, system type/model, system count, service frequency, fusible-link quantity, cylinder quantity, and applicable CLIN.

Provided in PWS 7/23/2026

16-Jul-26 17-Jul-26

Question: Please confirm that systems not included in the controlling bid-basis inventory are excluded from base and option pricing All systems for this contact are included. 7/23/2026

4 16-Jul-26 17-Jul-26 Question: Please confirm whether each non-commercial system is to be serviced annually or semi-annually. All systems will be serviced semi-annually. 7/23/2026

16-Jul-26 17-Jul-26

Question: Please confirm whether the Building 460 non-commercial Accurex system is included in the contract. Yes 7/23/2026

6 16-Jul-26 17-Jul-26

Question: Please confirm whether Accurex-specific certification, parts access, or manufacturer authorization is required for Building 460.

Yes 7/23/2026

7 16-Jul-26 17-Jul-26 Question: Please confirm whether offerors must submit initial quote pricing for CLIN X003 Fusible Link Replacement. Must submit price for all CLINs except X005 7/17/2026 8 16-Jul-26 17-Jul-26 Question: Please identify the evaluated unit of measure and evaluated quantity for CLIN X003. Unit=Each, Quantity =356 as stated in the RFQ. 7/17/2026

16-Jul-26 17-Jul-26

Question: Please identify the parts and consumables included in the FFP maintenance CLINs.

Subject: Government Response to RFI — CLIN Scope Clarifications

To clarify the boundaries of the scope of work and ensure accurate pricing, the deliverables for CLINs 0001 through 0007 are defined as follows:

CLIN 0001 & CLIN 0002 (Preventive Maintenance): Includes all standard semi-annual/annual maintenance. Missing discharge caps and battery replacements are fully covered under these baseline CLINs at no additional charge to the Government.

CLIN 0003 (Fusible Links): Dedicated strictly to the replacement of fusible links. No other parts or services shall be billed against this CLIN.

CLIN 0004 (Agent Cylinders): Dedicated strictly to the replacement and servicing of wet chemical agent cylinders.

CLIN 0005 (Comprehensive Reimbursable Parts): Establishes a separate, itemized pricing structure for all other system components required to maintain or restore systems to a fully operational status. Eligible parts include, but are not limited to: discharge nozzles, micro-switches, CO2 expellant/charging cartridges, wet chemical agent cylinders, piping, actuation devices, and detection linkages. Each part must be listed separately with its associated unit cost.

CLIN 0006 (Corrective Labor): Restricted strictly to supplemental corrective maintenance labor hours.

CLIN 0007 (Nitrogen Charging Cylinders): Restricted strictly to the replacement of nitrogen expellant charging cylinders.

7/23/2026

10 16-Jul-26 17-Jul-26 Question: Please confirm which cost components are allowable under CLIN X005 Reimbursable Parts.

Response: This CLIN encompasses all necessary fire suppression system replacement parts required to maintain, repair, or restore systems to fully operational status. Authorized parts include, but are not limited to: discharge nozzles, micro-switches, CO2 expellant/charging cartridges, wet chemical agent cylinders, piping, actuation devices, and detection linkages.

To ensure fiscal accountability, parts shall only be replaced when physically damaged, depleted, or required by safety codes (e.g., NFPA standards or manufacturer specifications). The contractor is authorized to bill the Government strictly for the specific parts utilized, and all invoices must be itemized to reflect actual parts replaced.

7/23/2026

16-Jul-26 17-Jul-26 Question: Please identify how CLINs X003, X005, X006, and X007 will be treated in the Initial Total Evaluated Price and Final Total

Evaluated Price.

See answer to RFI 41 & 42 as well as the revised RFQ. 7/17/2026

12 16-Jul-26 17-Jul-26 Question: Please identify the required proposal pricing basis for CLIN X006 Additional Labor Hours. Price per hour and total price based on a quantity of 8 hours. 7/17/2026

16-Jul-26 17-Jul-26

Question: Please identify the required procedure when an urgent deficiency, activation, impairment, or failed system condition cannot wait for the five-business-day T&M approval period.

1. Urgent Deficiencies and Impairment / Failed System Conditions:

Immediate Action: Upon identifying an urgent deficiency, system impairment, or failed system condition, the contractor shall immediately notify the designated Fire Department Escort.

Notification Chain: The Fire Department Escort will immediately notify the respective Facility Manager and the Fire Prevention Section.

Safety Protocol: The system shall be officially placed "Out of Service" (OOS) in accordance with base safety regulations until certified repairs are completed and the system is restored to fully operational status.

2. System Activations (Post-Discharge Restoration):

Responsibility & Funding: System restoration following a discharge/activation is the sole responsibility of the respective Facility Manager.

Funding Source: Repairs and recharge services resulting from a system activation shall be funded outside the scope of this contract utilizing unit funds or a Government Purchase Card (GPC). The contractor is not authorized to perform or bill for activation-related repairs under this baseline contract without separate, explicit authorization.

7/23/2026

14 16-Jul-26 17-Jul-26 Question: Please confirm which party is responsible for fire watch or temporary protection required during the T&M approval period. System will be tagged as out of service until appropriate reapairs can be made. 7/23/2026

16-Jul-26 17-Jul-26 Question: Please provide the most recent inspection reports, deficiency logs, service history, impairment notices, and known open deficiencies for the included systems.

Inspection results are not available. All systems are currently in service with no known impairments or deficiencies.

7/23/2026

16 16-Jul-26 17-Jul-26 Question: Please confirm that pre-existing deficiencies discovered during the first service cycle are excluded from the FFP maintenance CLINs.

All systems are in proper working order. 7/23/2026

17 16-Jul-26 17-Jul-26 Please provide the cylinder inventory, including size, type, location, system served, last hydrostatic test date, and next due date. This information is not available. 7/23/2026

18 16-Jul-26 17-Jul-26 Please confirm how hydrostatic testing will be handled if more than seven cylinders are due in a performance period.

Identify what cylinders need to be hydrostaitcally tested and bill accordingly. We used 7 per year as that was passed from the last contactor.

7/23/2026

19 16-Jul-26 17-Jul-26 Please provide the quantity, type, size, pressure/charge requirements, and locations of nitrogen cylinders subject to CLIN X007. Currently all systems are operational with no bottles overcharged. 7/23/2026 20 16-Jul-26 17-Jul-26 Please identify the criteria that require nitrogen cylinder replacement under CLIN X007. Bottles are are damaged or non-functional. 7/23/2026

Requests For Information (RFIs) - Fire Suppression Services FY26 - Scott AFB IL

16-Jul-26 17-Jul-26

Please identify the manufacturer certifications, licenses, and credentials required for each system type included in the contract.

All technicians performing services under this contract must possess and maintain the following active credentials throughout the entire period of performance:

State Licensing: A current State of Illinois Class 2K Fire Equipment Employee License (issued by the Office of the Illinois State Fire Marshal).

Manufacturer Certifications: Current, active certifications from the respective manufacturers for the following systems:

Ansul Authorized Restaurant Systems Technician (e.g., R-102 / Piranha)

Amerex Kitchen Fire Suppression Systems (e.g., KP Series)

Pyro-Chem Kitchen Fire Suppression Systems (e.g., Kitchen Knight II)

System Expertise: Demonstrated technical competency and working knowledge of Guardian III Residential Fire Suppression Systems.

Note: Copies of all valid licenses and manufacturer training cards must be submitted with the contractor's proposal for verification.

7/23/2026

22 16-Jul-26 17-Jul-26 Please confirm whether certifications held by a proposed specialty subcontractor satisfy the certification requirement when that subcontractor performs the certified work.

Yes 7/23/2026

16-Jul-26 17-Jul-26

Please provide the building contacts, normal service windows, kitchen operating restrictions, blackout dates, and any required off-shift service windows for each building.

The contractor shall allocate three (3) consecutive business days for each scheduled semi-annual service period.

Scheduling Process: Once the contractor identifies and proposes their target service dates (at least 14 days in advance of service start) to the Scott AFB Fire Prevention Office, the Fire Prevention team will coordinate building access and specific times with the respective facility managers.

Operational Window: All work must be scheduled and performed Monday through Friday, between the hours of 0700 and 1600.

Exclusions: No services shall be scheduled or performed on weekends, state holidays, or federal holidays.

7/23/2026

24 16-Jul-26 17-Jul-26 Please identify the expected calendar-day duration for LEADS checks, DBIDS/base passes, vehicle passes, contractor badges, required training, and temporary access credentials.

Follow the Contractor Access to Installation clause. Access times will vary based on the mission. 7/27/2026

16-Jul-26 17-Jul-26 Please confirm that delays caused by Government processing of access credentials are non-Contractor-caused delays. Contractors are to maintain proper access credentials throughout contract duration.

7/17/2026

16-Jul-26 17-Jul-26 Please identify which buildings, rooms, or systems in the PWS inventory are located in controlled or restricted areas.

One (1) of the designated facilities is located within a controlled/restricted area. To ensure secure and uninterrupted access:

Escort Provision: The Scott AFB Fire Prevention Office will coordinate all necessary security clearances and provide a cleared Government escort for the contractor's technicians while working inside this area.

Scheduling Lead Time: The contractor must coordinate the exact service date and time for this specific facility with the Fire Prevention representative during the initial 14-day scheduling window to ensure escort availability.

Compliance: Contractor personnel must comply with all base security and entry control point (ECP) directives while operating in the restricted area.

7/23/2026

16-Jul-26 17-Jul-26

Please provide the escort requirements, escort scheduling lead time, available escort hours, and AF Form 1199 or favorable-review requirements for controlled or restricted areas.

Escort duties for all on-site contract work shall be performed exclusively by a designated representative from the Scott AFB Fire Prevention Section.

Escort Availability: Escort support is available Monday through Friday, between the hours of 0700 and 1600.

Operational Constraint: All contract performance, inspections, and repairs must be scheduled and completed within this designated operational window. No after-hours or weekend escort support is authorized under this baseline contract.

7/23/2026

16-Jul-26 17-Jul-26 Please confirm how standby time or remobilization will be handled when Government escorts are unavailable or direct personnel to leave the area.

Governement escorts will always be available. 7/23/2026

16-Jul-26 17-Jul-26

Please identify the bid assumption for access restrictions caused by FPCON changes or other Government-directed security conditions.

The contractor must comply with all government-directed security requirements, including those resulting from changes in the Force Protection Condition (FPCON), at no additional cost to the government.

7/27/2026

16-Jul-26 17-Jul-26 Please identify which PWS security requirements apply to this fire suppression service contract. All of them. 7/23/2026

16-Jul-26 17-Jul-26

Please identify the Service Contract Labor Standards classification(s) expected for certified fire suppression technicians and CLIN X006 labor hours.

The government has provided the current Service Contract Act Wage Determination (WD). It is the responsibility of the contractor to map specific employees and job duties to the WD labor categories.

7/27/2026

16-Jul-26 17-Jul-26 Please confirm the controlling solicitation number for this procurement. FA440726QBM01

7/17/2026

16-Jul-26 17-Jul-26

Please confirm that Attachments 1 through 5 issued with the RFQ are the complete contract attachment set for this procurement. Confirmed

7/17/2026

16-Jul-26 17-Jul-26 Please confirm the correct attachment number for the Past Performance Information Sheet. RFQ Attch 3 - Past Performance Info Sheet.docx

7/17/2026

16-Jul-26 17-Jul-26

Please confirm whether past performance performed by a proposed specialty subcontractor or teaming partner will be evaluated when the submitted sheet identifies the performing company and role.

Confirmed

7/17/2026

16-Jul-26 17-Jul-26 Please provide the completed FAR 52.219-14 fill-in identifying the applicable limitations-on-subcontracting compliance period.

The clause in the RFQ has been completed and is filled out appropriately with the compliance period. See page 13-15 of RFQ Attachment 4. It says that "The Contractor shall comply with the limitations on subcontracting as follows: By the end of the base term of the contract and then by the end of each subsequent option period;"

7/17/2026

16-Jul-26 17-Jul-26 Please confirm whether work performed by a similarly situated first-tier specialty subcontractor counts toward compliance with FAR

52.219-14.

We will follow the definition of similarly situated entity found in RFO 52.219-14. 7/17/2026

38 16-Jul-26 17-Jul-26 Please confirm the service quantities and service frequencies that will apply during any six-month extension of services. It will be approximately half of the quantity used in OY4. 7/17/2026

16-Jul-26 17-Jul-26

Please identify the documentation required for Government acceptance and payment for each CLIN. You will follow the invoice and payment procedures outlined in the WAWF clause and solicitation. 7/17/2026

40 16-Jul-26 17-Jul-26 Please confirm whether completed service may be invoiced by building, visit, or CLIN as work is accepted.

Invoice by CLIN. Building # and visit should be documented as well on the invoice and with the COR and CO. 7/17/2026

16-Jul-26 17-Jul-26 Semi-Annual Inspection Schedule Alignment with Period of Performance: The RFQ states the Government intends for performance to begin immediately following award, with an anticipated Base Year Period of Performance of 1 August 2026 – 31 July 2027, while offers must remain valid through at least 1 October 2026. Given this timeline, please confirm when the first semi-annual inspection under CLIN 0001/0002 is required to be performed relative to the Base Year start date.

Offerors must remain valid through 1 October 2026. The first semi-annual inspection will need to be scheduled and performed as soon as possible after award, currently projected for 1 August.

7/17/2026

CLINs for which offerors need only provide a technical capability statement, with no pricing required. However, in the pricing tables, only CLIN 0005 is explicitly marked "Offerors shall not provide pricing under this CLIN." CLINs 0003 (Fusible Link Replacement) and 0007 (Nitrogen Cylinder Replacement) instead show open Unit Price/Total Price fields with stated quantities, consistent with firm-fixed-price CLINs. Please confirm whether offerors are expected to submit fixed unit pricing for CLINs 0003 and 0007, or whether these should be treated the same as CLIN 0005 (no offeror pricing, capability statement only).

See revised RFQ. We removed the section that started with "Note" at the end of page 2 that will hopefully clear this up. The T&M CLIN is X005 and the Labor Hour CLIN is X006.

7/17/2026

16-Jul-26 17-Jul-26 Total Evaluated Price (I-TEP) Roll-Up: Please confirm whether the "Total Cost" summary table (net of all CLINs per year) is intended to include or exclude CLINs 0003, and 0005 through 0007, given the above.

I-TEP will include all priced CLINs. X005 will be a fixed ceiling amount set by the government that will be added to all contractors total evaluated price. 7/17/2026

System/Facility Count Discrepancy: The RFQ overview states 26 wet chemical systems across 12 commercial cooking facilities and 17 Guardian III systems across 18 non-commercial facilities. The PWS building list totals 24 commercial systems across 12 facilities (consistent with CLIN 0001's stated "24 systems"). Attachment 2 (D&F) states 28 systems across 13 commercial facilities. Please confirm the correct system and facility counts for the base requirement.

PWS has been updated with appropriate quantities. 7/23/2026

16-Jul-26 17-Jul-26 Attachment 2 Fiscal Year Reference: The RFQ attachment list identifies Attachment 2 as "RFQ Attachment 2 – LH TM DF - FY25 Fire Suppression," while the remainder of the solicitation is designated FY26. Please confirm this D&F is the correct, currently applicable document for this solicitation, or is there an updated FY26 version?

Confirmed. D&F is the correct document 7/17/2026

16-Jul-26 17-Jul-26

Technical Proposal Page Limit and Certifications: Volume 2 (Technical Proposal) has a 10-page limit and is required to include personnel license/certification documentation. Please confirm whether copies of personnel certifications count toward the 10-page limit or may be submitted as a separate, uncounted attachment.

Personnel Certifications can be submitted as a separate, uncounted attachment.

7/27/2026

16-Jul-26 17-Jul-26 Request for Previous Inspection Reports: To assist in developing an accurate and well-informed quote, please provide copies of the most recent inspection and/or maintenance reports for the fire suppression systems covered under this requirement, if available. Previous inspection reports are not available. 7/23/2026

RFI Log