RFQ Attach 1 - Fire Suppression Performance Work Statement (PWS).pdf

PERFORMANCE WORK

STATEMENT (3.5.2026)

SERVICING OF BASE WET CHEMICAL FIRE EXTINGUISHING SYSTEMS

Description of Services (Non-Personal): The contractor shall provide all labor, equipment, materials, and transportation required to maintain the operational condition of forty-one (41) wet chemical fire extinguishing systems across twenty-nine (29) buildings. This encompasses twelve

(12) commercial cooking facilities (totaling 24 systems) and seventeen (17) non-commercial cooking facilities (totaling 17 systems). Required services include semi-annual and/or annual maintenance, hydrostatic testing of cylinders when required, replacement of fusible links, and the provision of essential replacement parts (i.e., nozzles, CO charging cylinders, micro switches, 9-volt batteries, and Guardian G303-B III Charged Cylinder Assemblies as needed). All work must comply with NFPA 17A, 2024 Edition. The contractor must be actively certified to perform maintenance on Ansul, Accurex, Pyro Chem, and Guardian III systems. Specifically, Guardian III Residential systems located in non-residential facilities shall be inspected, tested, and maintained annually.

Logistics and Deliverables: The Fire Department will provide the building list and contacts, and the Fire Prevention team will coordinate times and requirements with facility managers. The contractor must allocate three (3) consecutive days (Monday through Friday) to complete the service and submit these dates to the Fire Prevention office at least 14 days prior to the start of work. Any schedule deviations must be coordinated immediately through a Fire Prevention representative. Work shall only be performed between 0700 and 1600 hours; no work is permitted on federal holidays. Upon completion of work, the contractor shall provide Fire Prevention representatives with a detailed receipt. Additionally, a formal report detailing maintenance actions and system discrepancies must be provided to Fire Prevention personnel within 15 business days of the service date.

The facilities are:

Building Systems System type System Model Remarks 468 1 Commercial Pyro Chem 10 Fusible Links 1192 1 Commercial Ansul R-102 10 Fusible Links 1560 3 Commercial Ansul R-102 32 Fusible Links 1640 1 Commercial Ansul R-102 6 Fusible Links 1649 3 Commercial Ansul R-102 8 Fusible Links 1700 2 Commercial Ansul R-102 10 Fusible Links 1800 5 Commercial Ansul R-102 38 Fusible Links 1805 1 Commercial Pyro Chem 6 Fusible Links 1807 1 Commercial Ansul R-102 4 Fusible Links 1934 1 Commercial Ansul R-102 10 Fusible Links 1981 4 Commercial Ansul R-102 32 Fusible Links 4780 1 Commercial Pyro Chem 10 Fusible Links

57 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 60 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 382 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 460 1 Non-commercial Accurex Annual Inspection/Maintenance/Test 2 Fusible Links

504 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 513 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 514 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 516 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 528 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 543 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 549 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 1620 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 1961 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 3300 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 3901 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 4560 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test 5490 1 Non-commercial Guardian III Annual Inspection/Maintenance/Test

Coordination with Time and Material CLINs: The contractor shall obtain prior approval from the Contracting Officer (CO) before commencing work on and Time and Materials (T&M) Contract Line-Item Numbers (CLINs). To obtain approval, the contractor shall submit a detailed quote in writing to the CO and Customer (375 CES/Fire) for each T&M CLIN, including:

A detailed estimate of the costs, including:

- An estimated cost of parts and materials, including a description of the materials and their quantities

- An estimated cost of labor, including the number of labor hours, labor rates, and any associated costs (e.g., fringe benefits, overhead)

- An estimated cost of special equipment needed to complete the task, including any rental or leasing costs

- A not-to-exceed (NTE) amount for each T&M CLIN, which represents the maximum amount that the government will pay for the work The government will review and approve the quote within 5 business days of receipt. The contractor shall not begin work on the T&M CLINs until the quote has been approved by the CO and Customer.

The contractor shall ensure that all T&M work is accurately recorded and reported, and that the CO is informed of any changes or issues that may affect the scope, schedule, or cost of the work.

The contractor shall maintain detailed records of all T&M work and shall make these records available to the CO upon request.

Contractor Consent to Background Checks: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

Badges: The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Visitors Control Center upon expiration of pass and/or completion of contract.

Contractor Registration of Vehicles on Scott AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a persons need to be on Scott AFB.

Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in Scott Air Force Base Integrated Defense Plan 31-1. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

Property Protection: Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

Safeguarding Classified or Unclassified Information: The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

Non-Disclosure Agreements: To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

Privacy Act: Work on this project requires that personnel have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

Contractors Working in Controlled or Restricted Areas:

The unit requesting contract support will provide escort (s) for contractors at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW Scott Air Force Base Integrated Defense Plan 31-1, and command/local directives.

Access to Government Facilities with Controlled or Restricted Areas:

The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

Contractors Responsibilities while Working within Controlled or Restricted Areas:

Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199. The government, at any time, may revoke the AF Form 1199. The procedures for the issuance of an AF Form 1199 are contained in Scott Air Force Base Integrated Defense Plan 31-1. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in Scott Air Force Base Integrated Defense Plan 31-1.

Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable Review” prior to having access to a Controlled Area. The above information shall be submitted to 375 AMW/IP.

Clause Text Applicability and/or Additional PWS Language.

1. AT Level I Training. (The following provision/contract text is for contractor employees with an area of performance within an Air Force-controlled installation, facility, or area.) Coordinate with the installation ATO/ATPM to ensure Level I - AT Awareness Training is completed by all contractors within 30 days of requiring access, and annually thereafter. (T-3) Coordination for training should be done by the requiring unit after contract award.

2. Access and General Protection/Security Policy and Procedures. (This standard-language text is for contractor employees with an area of performance within an Air Force-controlled installation, facility, or area.) Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the Dixon Visitor Center or security office.

Contractor workforce must comply with all personal identification verification requirements as directed by DAFMAN 31-101v3 and the 375 AMW AT/IDP. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters.

2a. For contractors requiring common access cards (CACs). The vetting requirement for Active Duty, Civilian employee, and Contractor eligible CAC holder personnel includes a minimum Tier 1 or equivalent investigation. Fitness standards for these populations are listed in AFMAN 16-1405, Personnel Security Program Management.

2b. For contractors that do not require CACs but require access to a DOD facility or installation. The vetting requirement for, Civilian employee and Contractor eligible non-CAC

DoD credential holders includes a minimum Tier 1 or equivalent investigation. Fitness standards for these populations are listed in AFMAN 16-1405.

3. EAGLE EYES Training. (The following provision/contract text is for contractor employees with an area of performance within an Air Force-controlled installation, facility, or area.) Eagle Eyes. The Eagle Eyes program is a DAF AT initiative that enlists the eyes and ears of all DAF military, civilians, contractors, and dependents. The Eagle Eyes program is a reporting mechanism for the base community on how to report suspicious behavior or possible terrorist activity. Each installation shall outline procedures in the installation AT plan on how to receive and log suspicious activity reports and suspicious incident reports and to pass those reports expeditiously to their servicing Office of Special Investigations (OSI) detachment for appropriate action. (T-3) OSI provides threat data to the installation commander, the vice commander, and the DFC as appropriate to ensure an optimal common operating picture and an AT/Base Defense (BD) posture for the given installation’s area of responsibility (AOR) in accordance with Air Force Mission Directive (AFMD) 39, Air Force Office of Special Investigations (AFOSI) and Air Force Policy Directive (AFPD) 71-1, Criminal Investigations and Counterintelligence. This program implements the spirit and intent of DoDI 2000.26, DoD Use of the Federal Bureau of Investigation (FBI) eGuardian System.

4. * Unit Cyber Security Liaison. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government information system must be registered in the Air Forces myLearning online training website (https://lms-jets.cce.af.mil/moodle/) at commencement of services and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter.

5. *OPSEC Practitioner. For Contracts That Require an OPSEC Standing Operating Procedure/Plan. The contractor will develop an OPSEC standing operating procedure (SOP)/plan within 90 calendar days after the contract is awarded, to be reviewed and approved by the responsible Government OPSEC officer, according to AFI 10-701. This SOP/plan will include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor will identify an individual who will be an OPSEC coordinator. The contractor will ensure this individual has at least an active secret clearance AFI 10-701. Furthermore, AFI 10-701 states to reduce potential conflict of interest, prior to awarding a contract requiring a contractor to be an OPSEC Coordinator, consult the local contracting office to ensure there are no inherently governmental functions associated with the OPSEC Coordinator duties. Lastly, all OPSEC coordinators are required to complete all OPSEC training within 90 days of being appointed. All required training can be found in AFI 10-701 Chapter 4.

6. *OPSEC Practitioner. For Contracts That Require OPSEC Training. AFI 10-701 states Ensure contracting documents explicitly state the contractor’s OPSEC responsibilities and requirements to protect the critical information and indicators associated with the activity, operation or program being contracted. furthermore, AFI 10-701 also states DoD Contractors with OPSEC requirements within a contract must ensure employees receive OPSEC training as specified in the contract. Accomplishment of training must not exceed 90 days from initial assignment to a contract with OPSEC requirements. Access to mission critical information will not be allowed until OPSEC education has been completed and documented.

7. *Unit Cyber Security Liaison. For Information Assurance (IA)/Information Technology (IT) Training. All contractor employees and associated subcontractor employees must complete DOD information assurance awareness training before issuance of network access and annually thereafter. All contractor employees working in IA/IT functions must comply with DOD and Air Force training requirements in DODD 8570.01, DOD 8570.01-M, and AFMAN 17-1303 within 6 months after being employed.

8. *Unit Cyber Security Liaison. For Information Assurance (IA)/Information Technology

(IT) Certification. According to DOD 8570.01-M, contractor employees supporting IA/IT functions will be appropriately certified on contract award. The baseline certification as stipulated in DOD 8570.01-M must be completed on contract award.

9. *Unit Security Assistant. For Contracts That Require Handling or Access to Classified Information. The contractor will comply with DAFMAN 16-1404V1. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with The Security Agreement (DD Form 441), including DOD 5220.22- M and any revisions, notice of which has been provided to the contractor.

10. * NOTE: Units OPSEC Practitioner (OPSEC), Security Assistant (SA) and Cyber Security Liaison will review contract requirements (Statement of Work, Statement of Needs) and annotate the standard contract clauses as required. The Unit Representative for the contract will be the signing authority stating that the contract was reviewed by the unit subject matter experts.