Completed Questions Answers.pdf

Questions/Answers: Solicitation FA3047-12-R-0026--Full-Food Service, Lackland AFB, TX

Question 1:

Reference paragraph I.3.d.4. The contractor shall provide carryout service with contractor provided commercial carry-out boxes and containers. All meals leaving the flight kitchen will be in boxes or bags with the Air Force Food Service Logo attached. These boxes and bags are not listed on Technical Exhibit 5d. Will the contractor be reimbursed for them?

Answer 1:

Boxes and bags for flight meals have been added to Technical Exhibit 5d. Yes, the contractor will be reimbursed for them.

Question 2:

Reference paragraph I.3.h. Line 3, the contractor shall provide meals to order of 25 or less within 30 minutes of notification. Is the contractor to man the facility to be able to provide one box meal per minute or based on the 70 meals per day as identified in the PWS?

Answer 2:

The PWS has been changed to reflect, “The contractor shall provide meal orders of 15 or less within 30 minutes of notification. Large meal orders of 16 or more will be made available within one (1) hour of notification”. The contractor should “man the facility” based on what he/she believes is needed to meet the requirements in the PWS.

Question 3:

Reference PWS paragraph I.6.(a). All floors, except where carpeted and those in the kitchen/storeroom shall present a shined appearance. Does this include dishwashing rooms in

BMT, Serving Line areas and rest room?

Answer 3:

It does not. The PWS has been changed to read, “All floors with vinyl tiles shall present a shined appearance”.

Question 4:

Reference PWS paragraph I.8.c., line 3, who will provide mulch for all facilities and how often and who will provide landscape border material?

Answer 4:

The PWS has been changed to read, “The contractor shall ensure all plants/shrubs (within landscape borders) are neatly trimmed and free of weeds at the following dining facilities:

buildings 10175, 10810, and 124. The contractor will place mulch around plants once a year”.

The contractor shall be reimbursed for the mulch. This has been added to Technical Exhibit 5d.

Question 5:

Reference PWS paragraph I.9., to what degree is the contractor expected to repair LCD TVs and

Monitors?

Answer 5:

Paragraph I.9., of the PWS has been edited to clarify contractor responsibilities in this area. It now states, “The contractor shall trouble shoot and repair IT equipment (hardware only) to include fax machines, work stations, computer servers, printers, POS systems, pole displays, and hand-held inventory scanners. Contractor personnel shall determine if work orders to repair IT equipment should be called in to the 802d Force Support Squadron, 802d Communications

Squadron or Aloha Help Desk. Work orders shall be submitted by contractor personnel and follow up actions shall be taken to ensure equipment is repaired as soon as possible. The contractor shall arrange for the repair or replacement of property and parts, which are covered by warranty. The contractor shall install new IT equipment (hardware only) and return old equipment to the Food Service Equipment Custodian. The contractor shall only be responsible for trouble shooting menu boards (LCD TV/monitors) to ensure connectivity and electrical power. IT equipment will be cleaned regularly and be free of dust and grease”.

Question 6:

Reference PWS paragraph I.10.b. line 2, what kind of specialty jackets and gloves are being referred to and will the government reimburse the contractor for them.

Answer 6:

The PWS has been changed to read, “The contractor shall provide employee uniforms and nametags”.

Question 7:

Reference PWS paragraph III.1.(f), Materials. The Government Furnished items listed in

Technical Exhibit 5c. Will the government reimburse the contractor for these items? Will they be reimbursed under CLIN 0008, 1008, 2008, 3008?

Answer 7:

Yes, the contractor will be reimbursed for these items under CLIN 0008, 1008, 2008, and 3008.

Question 8:

Reference Equipment repair Walk in refrigerators/Freezers. Who is responsible for maintenance and repair of tile floors? Additionally who is responsible for having walls, threshold and ceiling manufactured and installed in these walk in refrigerators and freezers if required.

Answer 8:

The government is responsible for the repair of the tile floors. Installation / replacement of floors, walls, ceilings, and threshold of the walk-in refrigerator / freezer will be the responsibility of the government.

Question 9:

Reference Technical Exhibit 1 page 40 and 41, paragraph 4. Line 5. indicates that meals prepared after hours will be prepared in the Flight Kitchen bldg 1650 on Kelly USA. This facility is closed from 1800 hours until 0600 hours Monday thru Saturday. Where are the meals to be prepared when the facility is closed? How many times per week does this occur? Is the contractor responsible for delivering the meals to the hospital from the Flight Kitchen?

Answer 9:

The PWS has been changed to reflect that the contractor is expected to open the Flight Kitchen to prepare CASF meals when required outside of normal operating hours; this is estimated to occur 11 times per month. The contractor is not responsible for delivering the meals from the

Flight Kitchen; CASF personnel will pick up the meals.

Question 10:

Reference bldg. 5570. There is no deep fat fryers listed on the equipment list. As this is a full service facility will they be added so they can follow the same menu as DLI 1?

Answer 10:

Deep fat fryers will not be added to bldg 5570. Items listed on the DLI 1 (Amigo Inn) menus that require frying will be baked in this facility.

Question 11:

Reference paragraph I.8.c. Grounds Maintenance. Line 3 bldg 5570 can you provide a diagram of the area the contractor is responsible for. I.e. is it 50 feet from the entrance or from the overhang?

Answer 11:

The contractor is responsible for 50 feet from the back dock and a diagram is not available.

Question 12:

Reference Technical Exhibit 1 page 29 Mesquite Inn, Bldg 10175 does not show any hours of operation for the weekend, however Technical exhibit 2 shows work load estimates and there are

CLINS in the 1449 for weekends 0001AP, 1001AP, 2001AP, 3001AP. Which is correct?

Answer 12:

Tech Exhibit 1 (page 29) is correct. Corrections have been made to Tech Exhibit 2 to remove the work load estimates and CLINs.

Question 13:

We understand that the contractor will not be paid when a dining facility is closed reference paragraph I 12 (b) line 9. In the event a facility has to close (i.e. a BMT or full service) the personnel, anywhere from 500 to a 1000, could be sent to another facility. How will the contractor be reimbursed to cover the additional man hours used in the other facility to support the increase there? It takes considerably more personnel to support 1800 personnel than 900.

Answer 13:

In the event a facility is closed the contractor will be reimbursed through the Opening and

Closing of Facilities CLIN X006.

Question 14:

Reference Technical Exhibit 2 page 36, the work load data for bldg 10810 on the weekend appears to be low if bldg 10175 is closing on the weekends. Are the estimates provided correct has bldg 10175 been taken into consideration?

Answer 14:

Tech Exhibit 2, Work load data has been corrected in the PWS; the average headcount for bldg

10810 on the weekends is estimated at: breakfast = 201, lunch = 493 and dinner = 471.

Question 15:

Reference 1449 page 16 of 161 CLIN 0002AA shows 516 Days, should this be visits or something else. It also show from 1-260 meals and in Technical Exhibit 1 page 34 paragraph 1 show we serve from 1-150 meals . Also paragraph 2 indicates 1-150 meals, which is correct?

Answer 15:

Reference 1449 page 16 CLIN 0002AA shows 516 days, this has been changed to “516 deliveries”. Tech Exhibit 1 in the PWS paragraph 1 and 2 have been changed to reflect the number of meals required for CAST at: 1-125.

Question 16:

There are no extended hours identified for bldg 6582 DCF. Additionally there is a CLIN for bldg 6592 DCF but there are no hours of operation etc. in Technical Exhibit 1 or 2.

Answer 16:

CLINs for bldg 6582 for extended hours will be added to the 1449 (CLINs X003AF, AG, AH).

The CLINs for building 6592 has been deleted from the 1449.

Question 17:

Reference Technical Exhibit 2, page 39, paragraph 1. A driver will deliver meals from the Flight

Kitchen to one of two locations as determined in the concept briefing. Is the contractor’s only responsibility to just drop off the meals at the location? Is there any requirement for him/her to remain in the area after they have dropped off the meals?

Answer 17:

The PWS has been changed to include, “The contractor will be responsible for delivery, distributing and collecting payment from customers for the meals.

Question 18:

Reference 1449 CLIN 0013, 1013, 2013, 3013, (difference between cook 2 and cook 3) If the facility is closed, (Monday thru Saturday, 1800-0600 Closed) what purpose does this serve?

You are going to have to open up the facility and deliver meals.

Answer 18:

The purpose is for after hours meals for CASF on Sunday. The Flight Kitchen will not be required to deliver meals for the CASF mission. CLINs will be added to the 1449 to include after hour meals for CASF-non-delivery, Monday thru Saturday.

Question 19:

Section B, CLIN 0001AD, Building 9410 BMT. This building is not listed in Technical Exhibit

1, Technical Exhibit 2 or Technical Exhibit 5a. Is this an oversight in the CLIN or Technical

Exhibits?

Answer 19:

The operation of this facility is scheduled to move into bldg. 6582 (DCF #1) in February 2013.

Building 9410 has been removed from the 1449.

Question 20:

Section B, CLIN 0001AF, Building 6275 BMT. This building is not listed in the Technical

Exhibit 1, Technical Exhibit 2 or Technical Exhibit 5a. Is this an oversight in the CLIN or

Technical Exhibits?

Answer 20:

The operation of this facility is scheduled to move into building 6582 on 3 November 2012.

Building 6275 has been removed from the 1449.

Question 21:

Section B, CLIN 0001AZ, Building 6592 DCF2. This building is not listed in the Technical

Exhibit 1, Technical Exhibit 2 or Technical Exhibit 5a. Is this an oversight in the CLIN or

Technical Exhibits? This building is not due to come on line until FY14, do you still need the pricing for FY 12 and FY 13?

Answer 21:

Building 6592 (DCF #2) has been removed from the 1449. There is no set date for this facility to go operational.

Question 22:

Technical Exhibit 1, Mesquite Inn, Building 10175 shows only open for weekdays, but Section B

CLIN shows 0001AP for weekends and in Technical Exhibit 2 shows meal count for weekends.

Which is correct, open only weekdays or open weekdays and weekend?

Answer 22:

Building 10175 will open on weekdays only as shown in Technical Exhibit 1. The CLINs for weekend operation for bldg 10175 have been removed from the 1449.

Question 23:

Technical Exhibit 1, LTA Dining facility, building 124. Is there an increase or decrease in the meal count between winter and summer schedule?

Answer 23:

There is no change in the average workload estimate between winter and summer.

Question 24:

CLIN 0005. Is the CLIN for a single building or a double building?

Answer 24:

CLIN 0005 (Kitchen Patrol in BMT) has been removed from the 1449.

Question 25:

CLIN 0006AA. Does this CLIN apply to the full food service buildings and the BMT buildings?

Answer 25:

CLIN 0006AA applies to both, full-food service and the BMT facilities.

Question 26:

Is baking done in all building or are you using commercial products?

Answer 26:

Commercial products are used in all facilities.

Question 27:

All the computers and printers in the Project Manager office, are the Government or Contractor?

Answer 27:

The government provides the Project Manager with one computer and monitor, all other computer equipment in the Project Manager’s office belong to the contractor.

Question 28:

Will there be trade-offs made or is this strictly a low price, technically acceptable award?

Answer 28:

Refer to Solicitation FA3047-12-R-0026 Clause 52.212-2 starting on Pg 154.

Question 29:

We could not find any meal estimates for buildings 9410, 6275, and DCF#2. Can this information be provided?

Answer 29:

Building 6275 and building 9410 will not be operational during this contract. There is no firm date to open building 6592 (DCF #2) and it has been removed from the 1449.

Question 30:

CLINS 0001AY, building 6582, DCF #1, when will it be brought on line? Which BMT buildings will it replace?

Answer 30:

Building 6582 (DCF #1) will open 3 November 2012; it will replace building 6275 on that date and building 9410 in early February 2013.

Question 31:

CLINS 0001AZ, building 6592, DCF #2, when will it be brought on line? Which BMT buildings will it replace?

Answer 31:

At this time we don’t have a firm date to open building 6592 so it has been removed from the

1449.

Question 32:

What is meant by the term modified field feeding menu?

Answer 32:

A modified field-feeding menu consist of one main entrée, starch, vegetable, gravy/sauce, breads, tossed salad, specialty salad, yogurt, two fresh fruits, dessert and one specialty sandwich on the short order line. A typical lunch menu would be boneless roast turkey, mashed potatoes, herbed green beans, chicken turkey gravy, dinner rolls, assorted sliced breads, tossed salad, macaroni salad, assorted yogurt, sliced watermelon, bananas, assorted cookies and cannon ball sandwich on the short order line.

Question 33:

Is Lackland AFB currently using commercial pastries?

Answer 33:

Yes, all pastries are commercial.

Question 34:

Please confirm headcount in DCF buildings.

Answer 34:

The estimate is provided in the work load data in the PWS for building 6582 (DCF #1). Building

6592 has been removed from the 1449.

Question 35:

Please confirm the number of seats in the DCF buildings.

Answer 35:

The number of seats in building 6582 is 625-650.

Question 36:

Are trainee’s (diner’s) meal breaks staggered throughout the serving hours?

Answer 36:

No

Question 37:

Are manning charts required for all CLINS?

Answer 37:

Manning charts must be used for all CLINs requiring the use of hourly employees to perform tasks.

Question 38:

Technical Exhibit 1 shows Building 10175 CLOSED on SAT/SUN/HOLIDAYS; however, Attachment 4 CLIN 0001AP has Quantity of 114 Days. Please clarify if this Building is open on weekends/Holidays. If opened, please provide hours of operation, number of serving lines and number of cashiers.

Answer 38:

Technical Exhibit 1 is correct, building 10175 will not be open on weekends/holidays. The 1449 has been edited to remove CLINs 0001AP, 1001AP, 2001AP and 3001AP.

Question 39:

Please clarify CLIN 0002AA quantity of 516 days and clarify what the Combat Convoy requirements are as we cannot find this information in the scope of work.

Answer 39:

Reference 1449 page 16 CLIN 0002AA, “516 days”, has been corrected to show “516 deliveries”. Tech Exhibit 1 in the PWS paragraphs 1 and 2 on page 34 have been changed to reflect the number of meals required for field-feeding at: 1-125. The reference to Combat

Convoy has been changed to “field-feeding”.

Question 40:

Will the government consider adding a Phase-In CLIN in order to capture related costs?

Answer 40:

A Phase-In CLIN will not be added. Any costs associated should be submitted as a claim.

Question 41:

Is Volume II – Price Proposal the only volume that is required to be submitted in both a hard copy and on a disc?

Answer 41:

Yes

Question 42:

Please clarify, what is a safety shoe cover as required in PWS Paragraph 10.b.3?

Answer 42:

A safety shoe cover is a non-slip or anti-slip shoe cover worn on the outside of the shoe to prevent slipping.

Question 43:

Will the outgoing contractor be responsible for submitting the list of current employees one month before contract start, as required in PWS Section IV Paragraph 4(a)?

Answer 43:

Contract is intended to be awarded more than 30 days prior to the end of the current contract.

Awardee will be responsible for submitting a list of employees at least 1 month prior to the start of the new contract.

Question 44:

PWS Section IV Paragraph 6. states, “The number of hours for short range and long range openings and closures will be paid based on the actual hours used.” This seems to imply that services for Openings and Closings will be provided on a reimbursable basis. CLIN X006AA requires a price to be submitted for Opening and Closing of Facilities at a half-hour rate. Is the

CLIN pricing to be developed as a crew rate per half-hour, or a loaded average rate, which will then be paid for each half-hour actually used?

Answer 44:

The Contractor should propose based on what he/she believes is needed to meet the requirements of the PWS, at a rate that will be paid for each half-hour actually used.

Question 45:

Is the CLIN for Opening and Closing of Facilities to be priced for either an opening or a closing, or for both an opening and a closing?

Answer 45:

The CLIN for Opening and Closing of facilities is both opening and closing.

Question 46:

CLIN 0001AD is for Building 9410 BMT, but there is no Building 9410 identified is TE-1. Can the government please clarify this area?

Answer 46:

Building 9410 will not be operational for this contract and has been removed from the 1449.

Question 47:

CLIN 0001AF is for Building 6275 BMT, but there is no Building 6275 BMT identified in TE-1.

Can the government please clarify this area?

Answer 47:

Building 6275 will not be operational for this contract and has been removed from the 1449.

Question 48:

CLIN 0001AP is for Building 10175 Mesquite Inn – Weekend, but TE-1 lists the facility as closed on Saturday, Sunday and Holidays. Does this CLIN still need to be priced? If so, can we please be provided with meal hours to properly price these days?

Answer 48:

Technical Exhibit 1 is correct, building 10175 will not be open on weekends/holidays. The 1449 has been corrected.

Question 49:

CLIN 0001AZ is for Building 6592 DCF2, but there is no Building 6592 DCF2 identified in TE-

1. Can the government please clarify this area?

Answer 49:

Building 6592 (DCF #2) has been removed from the 1449. It will not be operational until FY14.

Question 50:

CLIN XXX2AA, Describes Combat Convoy 1-260 Meals, “Provide field-feeding at Camp Bullis for Breakfast & Dinner for students attending courses conducted away from dining facilities and for personnel participating in contingency operations in accordance with the performance work statement.” The unit in this CLIN is Days. We have been unable to find any detail that would help us cost this CLIN. At a minimum we would need to know the following to properly price this CLIN;

How far is this location/s?

Who provides the expendable products?

In which facility are these meals prepared?

Answer 50:

The 1449 has been edited to state “field-feeding” “1-125 meals”. The unit has been corrected to show “deliveries” vs. “days”.

The field-feeding site is located five (5) miles from the Defender Inn (bldg 5420).

The contractor is reimbursed for expendable supplies used for this CLIN.

All meals for this location will be prepared at the Defender Inn (Building 5420).

Question 51:

Who is responsible for the maintenance of the Electronic Menu Boards? If it is the contractor, what is the cost per year for that maintenance?

Answer 51:

Paragraph I.9 of the PWS has been edited to include, “The contractor shall only be responsible for trouble shooting menu boards (LCD TV/monitors) to ensure connectivity and adequate electrical power.

Question 52:

Paragraph I.3.d.2, states “The contractor shall set up and close down serving lines in accordance with the hours defined in Technical Exhibit 1 and with the Food Service Production Log.” The

Technical Exhibit is silent as to when serving lines are to be set up prior to the meal and how long after the meal to remove, or close down the serving lines. Could we get clarification on this issue?

Answer 52:

Paragraph I.3.d.2., has been edited to include the following, “Hot serving lines should be set up no more than 30 minutes prior to the start of the meal and cold serving lines should be set up no more than 60 minutes prior the start of the meal period. Serving lines may be closed once the scheduled meal period has ended”.

Question 53:

Paragraph I.3.d.5, states “The contractor shall follow the Air Force Golden Eagle Standards found at www.lacklandfss.com/dining_facilities.html.” There is reference in several areas to the

Air Force Food Service Corporate Gold Eagle Standard. To understand the requirements and to properly staff and cost this project using the Gold Eagle Standard as the baseline could we be provided a copy of the standard and others as stated in this paragraph? We have tried online and are unable to access the website.

Answer 53:

The items listed in paragraph I.3.d.5., of the PWS is available on CD to all interested parties only.

Question 54:

Paragraph I.3.e., states “Customers eating in BMT facilities, soldiers from Echo Company

(estimated at 200) attending language training at DLI when eating at Amigo Inn and customers eating at the Medical Readiness Training Dining Facility (Camp Bullis) will buss their own tables.” How does the contractor identify Echo Company when dining at the Amigo Inn?

Answer 54:

Echo Company soldiers are escorted by Army Drill Sergeants for all meals and eat in a reserved section of the Amigo Inn for their meals.

Question 55:

Paragraph I.6.e., states “The contractor shall replace all inoperative light bulbs and fluorescent tubes within 24 hours unless the lights are 10 feet or higher inside and outside the assigned facilities. The contractor must contact Civil Engineers (CE), initiate a work order, and document the contact to replace lights over 10 feet.” Is the contractor responsible to procure the bulbs? If so can we be provided with the types, estimated costs and estimated usage annually for each type?

http://www.lacklandfss.com/dining_facilities.html

Answer 55:

The contractor is responsible for procuring replacement lights, including those that are 10 feet or higher inside the facilities. The contractor is reimbursed for these items from the Expendable

Supplies in CLIN’s 0008, 1008, 2008 and 3008.

Question 56:

Paragraph I.8. states “The contractor shall clean and maintain the grounds up to 50 feet around each facility, listed in Technical Exhibit 5a.” Could we be provided with layout maps for each facility that shows the area of responsibility for the contractor in regards to grounds maintenance?

Answer 56:

Paragraph I.8 has been edited to read, “In the BMT facilities the contractor is responsible to clean from the back dock to the trash receptacles. The contractor shall clean and maintain the grounds up to 50 feet around each non-BMT facility, listed in Technical Exhibit 5a. Layout maps are not available.

Question 57:

Paragraph I.8.c., states “The contractor will place mulch around plants, when required, and repair/replace landscape borders, when needed.” Does the contractor provide the mulch and landscape border? If so, can we be provided with the types of mulch and border and estimated annual usage and cost?

Answer 57:

Paragraph I.8.c has been edited to read, “The contractor shall ensure all plants/shrubs (within landscape borders) are neatly trimmed and free of weeds at the following dining facilities:

buildings 10175, 10810, and 124. The contractor will place mulch around plants once a year”.

The contractor shall be reimbursed for the mulch; it has been added to Tech Exhibit 5d. The type of mulch is hardwood/cedar. Replacing the border is no longer in the PWS.

Question 58:

The contractor shall trouble shoot and repair IT equipment to include fax machines, menu boards

(LCD TV/monitors), work stations, computer servers, printers, POS systems, pole displays, and hand-held inventory scanners. Contractor personnel shall determine if work orders to repair IT equipment should be called in to the 802d Force Support Squadron or Aloha Help Desk. Work orders shall be submitted by contractor IT personnel and follow up actions shall be taken to ensure equipment is repaired as soon as possible.” There seems to be a conflict in this paragraph. The first sentence states the contractor will troubleshoot and repair IT equipment, and then in the next sentence it states contractor personnel shall determine if work orders to repair IT equipment should be called in to the 802 nd

Force Support Squadron or Aloha Help

Desk. Could we get a clarification on responsibilities in this area?

Answer 58:

Paragraph I.9 has been edited to clarify contractor responsibilities in this area. It now states, “The contractor shall trouble shoot and repair IT equipment (hardware only) to include fax machines, work stations, computer servers, printers, POS systems, pole displays, and hand-held inventory scanners. Contractor personnel shall determine if work orders to repair IT equipment should be called in to the 802d Force Support Squadron, 802d Communications Squadron or

Aloha Help Desk. Work orders shall be submitted by contractor personnel and follow up actions shall be taken to ensure equipment is repaired as soon as possible. The contractor shall arrange for the repair or replacement of property and parts, which are covered by warranty. The contractor shall install new IT equipment (hardware only) and return old equipment to the Food

Service Equipment Custodian. The contractor shall only be responsible for trouble shooting menu boards (LCD TV/monitors) to ensure connectivity and electrical power. IT equipment will be cleaned regularly and be free of dust and grease”.

Question 59:

We have several questions in relation to the Service Delivery Summary, in particular to the

Performance Thresholds. How does the government decide when an Objective is Defective?

What tool is used to measure for contractor defect? As an example in Performance Objective 1, the Performance Threshold states that this requirement is met when the contractor does not exceed seven (7) defects for all inspections in a month. Is this by facility or for the whole project? What guidance was used to set the standard for how many defects in a specific objective, and to set the standard for allowable defects?

Answer 59:

The Contracting Officer makes the determination when a Performance Objective is or isn’t met based on observations made by the COR during an official inspection of the facility. The

Performance objective is met when the contractor does not exceed the number of defects specified in the Performance Threshold. The Performance Threshold is based on the entire program, not one facility The Air Force Personnel Center (Food Service Directorate) provides guidance on establishing the Performance Threshold, but allows each Food Service program to determine how many defects are acceptable for each Performance Objective. The number of defects in each objective is set at the level required to provide the needed food service support for the training mission of Joint Base San Antonio-Lackland while still allowing the contractor to make a few errors in the performance of this contract.

Question 60:

Paragraph III.1.e.states: “The contractor shall provide maintenance on property to include repair of all government-furnished property and replacement of component parts, hood filters, water faucets, and air curtains.” Does this paragraph pertain only to equipment and not facilities? Is the contractor also responsible to maintain and repair real property such as refrigerators, freezers, etc?

Answer 60:

Paragraph III.1.e, applies to equipment only. Refrigerators and freezers are classified as equipment in this contract and the contractor will have the responsibility to maintain and repair them. However, installation/replacement of floors, walls, ceilings, and threshold of the walk-in refrigerator/freezer will be the responsibility of the government.

Question 61:

Paragraph III.1.h states “The contractor must replace government furnished materials identified in Technical Exhibit 5c when no longer serviceable; the government will retain ownership of all items replaced.” Are the items in TE 5c reimbursable? If not can we be provided with annual usages and costs for each of the items, by building listed in TE 5c so that this area can be properly priced?

Answer 61:

Yes, they are reimbursable under CLINs X008.

Question 62:

Paragraph IV.5.d.states “The contractor shall furnish flight meals to the Deployment Processing

Center, Passenger Terminal or to a government representative assigned to pick up the meals.”

To properly cost this area, could we be provided the number of occurrences and the approximate number of meals required for this task?

Answer 62:

Please refer to the Technical Exhibit 2, Work Load Estimate for “Flight Meal Delivery, Exercises, and Aggregate Missions”. Also, note paragraph IV.5.d and Tech Exhibit 2 of the

PWS have been edited to remove “the Deployment Processing Center (bldg 5275)”.

Question 63:

TE 1 lists the number of serving lines to be operated. Are these the minimum to be operated?

Does the contractor have the option to close or consolidate lines if the projected headcount does not warrant opening all lines?

Answer 63:

These are the minimum numbers of serving lines to be operated per meal period. The contractor does not have the option to close or consolidate lines.

Question 64:

TE 1 Live Oak Dining Facility states “The contractor’s role for the birthday meal is to order the food, decorate the facility, set the tables to include tablecloths, prepare the meal, provide table service, collect payments for meals, serve the selected items at the table, and clean after the event.” Who provides the special items needed for the birthday meal?

Answer 64:

If by “special items” you’re referring to balloons, decorations, table cloths, candles for the cake, then it’s the responsibility of the contractor, but the government reimburses the contractor for these supplies.

Question 65:

TE 1 Medical Field Training DFAC states “This DFAC serves a modified field-feeding menu. A short order menu item will be served in conjunction with the regular menu five (5) days per week for the lunch and dinner meals.” Can we be provided with a modified field-feeding menu and an example short order menu for this facility so we understand what level of work is necessary to staff this facility?

Answer 65:

A modified field-feeding menu consist of one main entrée, starch, vegetable, gravy/sauce, breads, tossed salad, specialty salad, yogurt, two fresh fruits, dessert and one specialty sandwich on the short order line. A typical lunch menu would be: boneless roast turkey, mashed potatoes, herbed green beans, chicken turkey gravy, dinner rolls, assorted sliced breads, tossed salad, macaroni salad, assorted yogurt, sliced watermelon, bananas, assorted cookies and cannon ball sandwich on the short order line.

Question 66:

TE 1 Camp Bullis Field Feeding Site states “The serving will take place in a tent; the contractor shall clean and sanitize all property used to prepare, transport, and serve the meals. This site serves a modified field feeding menu.” Is this facility now the same facility that was visited during the site visits and it is no longer in a tent?

Answer 66:

The field feeding site is now located in a classroom and has been changed in the PWS on page

34. It is the same classroom seen on the site visit.

Question 67:

Technical Exhibit 7, Food Service Attendants, does not specify when the 20 Basic Military

Trainees will report to their respective dining facilities. Will they be required to report when the contractor’s schedule dictates, or are they under other constraints? Do they all report at the same time or are they staggered throughout the day?

Answer 67:

Basic Military Trainees report at 0330 hours, Mon-Fri and 0430 hours weekends and holidays.

At the end of the day they must be released no later than 2030 hours. All trainees report at the same time.

Question 68:

Will there be any government provided vehicles, forklifts, etc for the contractor’s use? If not, what vehicle requirements does the contractor have?

Answer 68:

There are no government provided vehicles for the contractor’s use. The contractor is responsible for providing all vehicles required to complete all tasks specified in the PWS.

Question 69:

In the Collective Bargaining agreement we see that there are positions for First Cook/Baker and also First Cook/Baker Leader. Could we get an explanation as to why there is a position for a

First Cook/Baker Leader? Could we be provided job descriptions for both positions? Are there specific facilities that require the First Cook/Baker Leader? If so could those facilities be identified?

Answer 69:

No facility requires First Cook/Baker Leader, because all pastries are commercial.

Question 70:

Who is responsible for replacing materials damaged by Military Mess Attendants in the BMT dining facilities?

Answer 70:

The contractor will be reimbursed for all materials damaged by Military Mess Attendants in the

BMT dining facilities from the Expendable Supplies CLIN

Question 71:

Who will provide initial CFS training to contractor personnel? How long in duration will that training be?

Answer 71:

Initial CFS training will be accomplished when the Air Force launches the follow-on program that will replace CFS (unnamed at this time) sometime during this contract. The duration of the training will be set by AFPC and performed on site. AFPC does provide week-long classes designed to improve the Food Service professionals’ knowledge of the Air Force Food Service program. A couple of these classes touch on CFS principles. The classes are held in San

Antonio and are free to contract employees.

Question 72:

Are there stand alone CFS accounts and systems set up for Kelly, Lackland and Camp Bullis, or are they all tied to the Lackland system?

Answer 72:

Each dining facility and the flight kitchen operate as stand-alone accounts.

Question 73:

How many Force Protection Condition exercises requiring patron identification at entranceways are there per year? Can cashiers in BMT facilities do both duties?

Answer 73:

The number of Force Protection Condition (FPCON) exercises are set by the 502d Air Base

Wing commander and depend on training required and potential threats to the installation.

Contract employees do not check ID cards in the BMT facilities during FPCON exercises; this is done by military personnel prior to entering the facility.

Question 74:

In facilities other than BMT, is the contractor required to place an employee at the entryway to check identification?

Answer 74:

Contractors will be exempt from participation during exercises, unless mandated by the PWS to participate. This is according to HQ AETC/IG Inspection Simulations (SIMs) as of 30

September 2011.

Question 75:

Will more than one entryway be utilized in any facilities?

Answer 75:

Yes, both entrances for BMT facilities; all entrances for DCF #1; both entrances for buildings

124, 10175, 5570, 10810 and 7532; only one entrance for buildings 1650, 5420, and 6361.

Question 76:

On the provided staffing charts we see that there are salaried positions: manager, supervisor and work leader. We understand the manager position, but is the supervisor the same or equivalent to an Assistant Facility Manager?

Answer 76:

Yes, the supervisor is equivalent to an Assistant Dining Facility Manager.

Question 77:

We have recently been made aware of DFAS letter dated June 21, 2012, subject Contractors and the use of Over the Counter Application (OTCnet) Deposit Services. This letter appears to move the requirement of Contractor personnel making cash deposits to a government function.

Could we receive further clarification?

If the contractor is required to make cash deposits, this paragraph states that the contractor shall turn in funds daily. Should this be changed to read Monday-Friday or will weekend deposits be made at a designated after-hours depository?

Answer 77:

The exact details of this new requirement are still being worked with the 802 Comptrollers

Squadron. As we understand it, the contractor will use OTCnet to prepare deposits slips. The contractor will turn funds over to Government personnel (Contracting Officer Representative).

A Contracting Officer Representative will count the funds, approve the deposit slips in OTCnet and deposit the funds in the bank. Deposits will be made Mon-Fri. Funds collected Fri-Sun will be held in the facility and deposited on Monday.

Question 78:

Should the new insurance that goes into effect in October 2014 where companies have to provide insurance for all employees including management with no co-pay become part of this contract as it is currently the law. Will this mean that it should be included as part of our propasal for this solicitation?

Answer 78:

At this point, it remains unclear whether the Affordable Care Act will survive, and if so, in what form or to what extent depending on the election results.

The main mechanism for contractors to assert any price adjustment lies through the CBA or

DOL wage determination adjustment process which if the full law takes effect, means that the contractor can recover the vast majority of its costs through increase to the fringe benefits that it must pay under that adjustment to the CBA or wage determination. As for management personnel not subject to the CBA or wage determinations, whether to include projected increases as part of its indirect costs such as overhead and G&A becomes a matter of business judgment that the Government cannot become involved in.

Question 79:

Will pages used as section dividers and tabs be counted toward the total page limit?

Answer 79:

No, section dividers and tabs will not be counted toward the total page limit.