Attachment 3 - PWS GROUNDS Dated 12 August 2021.pdf

PERFORMANCE WORK STATEMENT (PWS)

GROUNDS MAINTENANCE

Columbus AFB Columbus Mississippi

Effective 12 August 2021

Attachment 3 - PWS GROUNDS Dated 12 August 2021

GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES 4

1.1. MAINTAIN IMPROVED GROUNDS

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

1.3. MAINTAIN UN-IMPROVED GROUNDS

1.4. MAINTAIN VEGETATIVE BEDS

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

1.6. RESERVED

1.7. SPECIAL REQUIREMENTS 12

2. SERVICES SUMMARY 14

2.1. QUALITY CONTROL. 15

2.2. QUALITY ASSURANCE. 16

2.3 PERFORMANCE ASSESSMENT 16

2.4. PERIODIC PROGRESS MEETINGS. 17

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 17

3.1. FACILITIES 17

3.2. UTILITIES 18

3.3. MATERIALS 18

3.4. SECURITY, FIRE, AND MEDICAL SERVICES 18

3.5. TELEPHONE 18

3.6. SOLID WASTE COLLECTION AND DISPOSAL. 18

4. GENERAL INFORMATION 18

4.1. MISSION 18

4.2. BACKGROUND 18

4.3. DAMAGE TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION 18

4.4. ENVIRONMENTAL REQUIREMENTS 19

4.5. PERMITS, LICENSES AND CERTIFICATIONS 22

4.6. HOURS OF OPERATION 22

4.7. BASE CLOSURES 23

4.8. SECURITY REQUIREMENTS 23

4.9. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY 23

4.10. SPECIAL QUALIFICATIONS 23

4.11. INTERFACES 23

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER’S REPRESENTATIVE (QUALITY

ASSURANCE PERSONNEL) 24

4.13. WORK APPROVALS 24

4.14. SAFETY REQUIREMENTS AND REPORTS 24

4.16. WEAPONS, FIREARMS, AND AMMUNITION 24

4.17. FREEDOM OF INFORMATION ACT PROGRAM (FOIA) 24

4.18. RECORDS MANAGEMENT AND ADMINISTRATIVE SUPPORT. 25

5. ADDENDUM - CONTRACTOR LABOR HOURS REPORTING 25

6. COMBATING TRAFFICKING IN PERSONS 25

7. INVOICING/PAYMENT AND RECEIPT/ACCEPTANCE 26

8. SMOKING IN AETC FACILITIES 26

9. INHERENTLY GOVERNMENTAL FUNCTIONS 26

APPENDIX A – GROUNDS WORKLOAD ESTIMATES: 27

APPENDIX B – AREA MAPS OR SITE PLANS “MAP TABLE OF CONTENTS: 30

APPENDIX C – DATA REQUIREMENTS 31

APPENDIX D – DEFINITIONS AND ABBREVIATIONS 32

APPENDIX E - RESERVED 35

APPENDIX F - RESERVED 36

1. DESCRIPTION OF SERVICES. The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Columbus Air Force Base (CAFB) and Shuqualak Auxiliary Airfield, MS in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The Contractor’s performance will be based on the Contracting Officer (CO) and Contracting Officer’s Representative’s (COR) evaluations and on the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the Contractor’s discretion to determine the frequencies to attain the levels of service at the best value. The evaluation of results will be based on COR performance assessment and customer complaints.

Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws as well as commercial standards. The Growing Season at Columbus AFB is considered to be 1 March through 31 October.

NOTE: Wherever the term “grass” is used in this document it shall be interpreted to mean grasses, weeds, and other vegetation. The term includes all parts of the plants.

1.1. MAINTAIN IMPROVED GROUNDS. Improved grounds are identified in Appendices A and B. Improved grounds are Areas that require more frequent maintenance such as cantonment areas, parade grounds, drill fields, schools, athletic areas, and living areas. These areas shall be all inclusive unless otherwise separated in bid schedule.

1.1.1. Mow. The Contractor shall mow all improved grounds to look well-manicured with a neat and professional appearance at all times. Shall maintain grass and vegetation in lawns between two (2) and four (4) inches (including seed heads) in height, uniform in appearance, free of skips, gaps, rutting, or scalping. Shall pick up debris and litter prior to mowing any area. Shall remove or mulch grass clippings, when clumps or rows of clippings remain after mowing, before leaving work area.

1.1.1.1. Athletic Areas. These are improved areas that include baseball diamonds, running tracks, soccer fields, and tennis courts. Contractor shall maintain the growth of grass height in these areas between two (2) and four (4) inches. The Contractor’s equipment shall not come in contact with the running track. The Contractor shall establish a separate fertilizer application program for Athletic Areas according to paragraph 1.1.7., Fertilization.

1.1.1.2. Playgrounds. These are specialized types of improved areas and do not include grassed areas. They include play boxes with slides and gymnasium type equipment for children. The Contractor shall eliminate weeds and debris in all playground areas. Contractor shall remove grass, weeds, leaves and unwanted debris from areas containing fall zone bedding to maintain a neat appearance. Fall zone bedding shall be replenished with mulch by the Contractor as needed.

Playgrounds are identified in Appendix B, Map 06 of 16.

1.1.1.3. Petroleum-Oil Lubricants (POL) Area. Grounds contained inside fence area at POL Operations will be considered improved grounds. This area is a specialized type of improved grounds. Within the POL yard there are numerous stands of pipe that are configured above ground to provide petroleum, oil, and lubricants to and from the airfield. This area requires increased use of hand-held equipment similar to weed-eater type equipment. Chemical trimming may be used in accordance with 1.1.3.1. This is also a controlled access area.

1.1.1.4. Enhanced Areas. These are the improved areas most likely to receive customer complaints. These areas include the points of entry to CAFB and the areas that are visited most frequently by Distinguished Visitors (DVs). Areas are identified in Appendix B, Map 8 of 16.

1.1.1.5. Temporary Living Facilities (TLFs). The Contractor shall perform all necessary grounds maintenance within the boundaries of a unit to meet the performance standards for improved areas. A unit is defined as a single address (one-half of a duplex building). The unit boundary is either 50 feet (+/- 10 feet) from the house or half-way between the house and the adjacent houses (whichever is shorter) and extends to the centerline of the street at the front of house and to the perimeter fence at the back of the house. Grounds maintenance for these units shall include, but is not limited to, mowing, edging, servicing planter beds, and tree maintenance.

Tree maintenance shall also include the removal of any low-level branches from trees within the boundaries of the yard for that unit as directed by the COR. A low branch is defined as one that is within eight (8) feet of ground level or within three (3) feet of the unit roofline. The Contractor shall also remove or mulch all yard debris from the areas within the boundaries of each unit.

Fenced in back yards shall be maintained unless there is a pet or person currently in the fenced-in area. This includes, but is not limited to: leaves, litter, pine needles, pine cones, sweet gum balls, grass clippings, animal waste, etc. Note that this requirement includes the curb and street areas extending to the centerline of the street as well as patios, porches, carports, landings, etc.

1.1.2. Edge. Contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within improved grounds during mowing or when vegetation extends onto hard surface by more than 2 inches. Grass and vegetation height shall match surrounding area vegetation height. Grass and/or other vegetation shall be cut back no more than half (1/2) inch from the surface being edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trim. Contractor shall trim grass and vegetation around trees, shrubs, buildings, planter beds, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing or when height exceeds four (4) inches. Shall remove or mulch grass clippings, when visible after trimming, before leaving work area.

TOWNSEND, BETTY J GS-12 USAF AETC 14 CONS/PKP

If the contractor has the option to use chemical trimming, then use “may” but if is mandatory that he uses chemical trimming use “shall.”

CARTER, BRIAN K GS-09 USAF AETC 14 CES/CEOES

Contractor has the option of chemical trimming or weed eat the area.

1.1.3.1. Chemical Trimming. The Contractor may substitute chemical trimming with contact herbicides for mechanical trimming except when used around sprinkler heads, trees, shrubs, hedges, and other vegetation. When chemical trimming is used, the vegetation shall not be eradicated beyond six (6) inches from the obstruction. Unless approved by the COR, Chemical trimming does not apply to Plant Growth regulators. All herbicides must be EPA registered and applied by a certified applicator in accordance with DoDI 4150.7, “DoD Pest Management Program.” The Contractor shall obtain approval from the Government prior to application.

1.1.3.2. Weed Control. The Contractor shall limit weed control to noxious or invasive weeds. Weed control is defined as the process of controlling or eliminating unwanted plant material. The Contractor shall control weeds in improved areas. Any herbicides used shall be applied in strict compliance with the manufacturer’s label instructions and in accordance with CAFB’s Integrated Pest Management Program. The Contractor shall repair/ replace any grassed areas, trees, shrubs, flowers, or bushes that have been damaged by improper spraying procedures.

1.1.3.3. Plant Growth Regulators (OPTIONAL). The Contractor may elect to use plant growth regulators to reduce the amount of work required to maintain the standards specified in this PWS. Plant growth regulators retard vegetation growth and are typically applied with weed control chemicals to kill faster growing vegetation (e.g., Bahia grass) to encourage slower growing vegetation (e.g., Bermuda grass) to become the dominant species in areas to be mowed. If used, the Contractor must apply the chemical in strict compliance with the manufacturer’s label instructions and in accordance with CAFB’s Integrated Pest Management Program. The Contractor shall repair/replace any grassed areas, trees, shrubs, flowers, or bushes that have been damaged by improper spraying. The Contractor shall meet with the Base Pest Management Coordinator to ensure the DoD Measure of Merits for the Pounds of Active Ingredients has not been breached before any chemical procedures take place.

1.1.3.3.1. Plant Growth Regulators shall only be used after soil testing is complete and has determined that areas to be treated have adequate growth conditions to support desirable vegetation.

1.1.4. RESERVED

1.1.5. Remove Debris/Police Grounds. Debris removal and grounds policing shall be limited to operational, safety, Anti-Terrorism/Force Protection (AT/FP), drainage problems, and lawn disease prevention. Contractor shall perform general debris and litter patrol in all areas maintained by the Contractor. Shall gather, remove, and dispose of debris and litter (tree limbs, dry brush, leaves, food wrappers, plastic bottles, cans, etc.) in accordance with base solid waste and recycling procedures. This duty will be performed as needed.

1.1.5.1. RESERVED.

1113346228C Highlight

1.1.6. Leaf Removal/Mulch. Shall limit leaf removal/mulch to operational, safety, AT/FP, drainage problems, and lawn disease prevention. Shall remove or mulch large quantities of leaves to maintain a neat and professional appearance after receiving direction from the COR. Leaf removal to be included natural debris (i.e., Tree limbs and dry brush), and man-made debris. The COR will notify the Contractor when each of the leaf removals specified in Appendix A will be conducted. Leaf removal/mulching shall be completed within two (2) days upon issuance of direction for this special requirement.

1.1.7. Fertilization. The fertilization program is only required on the Athletic Fields. The Contractor shall have a pH adjustment and fertilizer application program. The Contractor shall perform a laboratory test of the soil in Athletic Fields and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass, and season. The Government does not provide soil data and the Contractor shall be responsible for the associated costs. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

The Contractor shall submit a fertilization plan to the COR for approval prior to any application.

1.1.7.1. Aeration/Core Cultivation. Contractor shall aerate Athletic Fields in accordance with standard industry practices to reduce soil compaction, control thatch, and help water and fertilizer move into the root zone.

1.1.8. RESERVED

1.1.9. RESERVED

1.1.10. Prune Shrubs, Hedges and Other Plants. Contractor shall prune shrubs, hedges, and other vegetation to prevent infrastructure damage, pest infestation, and to comply with AT/FP standards. Shall prune/trim shrubs and other plants to maintain their natural growth characteristics and enhance the beauty and health of the plant. Shall maintain hedges to their natural, mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed three

(3) inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc., shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the Government.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS. Semi-improved grounds are identified in Appendices A and B. THE CONTRACTOR SHALL:

1.2.1. Mow. Maintain vegetation height between four (4) and ten (10) inches (including seed heads) in all semi-improved grounds areas. Pricing for all items listed under paragraph 1.2 shall be all inclusive unless otherwise separated in bid schedule.

1.2.1.1. Specialized Types of Semi-Improved Grounds

1.2.1.1.1. Airfield. This is a specialized type of semi-improved area. This area includes three (3) runways, numerous taxiways, Runway Control Stations (RCSs), runway lighting, overruns, radar sites, wind socks, navigational lighting, alert areas, glide scope lighting, and other above-ground obstacles associated with aircraft industry. The area begins five (5) feet from the outside of the runway lights and is parallel to the edges of runways and taxiways. This area also includes a twenty (20) foot circumference around distance markers on CAFB. There is also one (1) runway and two (2) RCSs located at Shuqualak Auxiliary Field. Airfield operations are conducted in conjunction with Base Operations, which controls all ground traffic on the airfield.

1.2.1.1.1.2. Equipment. Remove equipment from the airfield area at the end of each day. Further, do not place or park equipment within one-hundred-fifty (150) feet of runways and fifty (50) feet of taxiways during the workday.

1.2.1.1.1.3. Vegetation. Vegetation shall be maintained in accordance with Bird Aircraft Strike Hazard (BASH) standards. This includes maintaining a uniform grass height between seven (7) and fourteen (14) inches. The Contractor should note that small patches may be allowed to grow beyond fourteen (14) inches to prevent significant damage and hazards caused by mowing when ground is wet with advisement of the COR, Wing Safety, and the United States Department of Agriculture. The visual glide slope indicators shall be completely free of vegetation obstruction, including grass seed heads, at all times. Chemical trimming is permissible to maintain this standard around the glide slope indicators.

1.2.1.1.1.4. Foreign Object (FO), Debris, and Litter removal. The Contractor shall remove from airfield pavements any FO resulting from grounds maintenance operations. The Contractor shall remove and dispose of mowing debris (e.g., grass clippings) and litter before the close of the business day; however, debris and litter within one-hundred (100) feet of any airfield pavement shall be removed during mowing operations. The Contractor may mulch clippings provided that clippings are not visible after mowing is complete.

1.2.1.1.1.5. Aircraft Emergencies. The Contractor shall clear the runway area for emergency recovery of aircraft within fifteen (15) minutes of notice from Airfield Management. After termination of the emergency, Airfield Management will give the Contractor approval to resume work. If a recall of vehicles is required due to an emergency and radio contact cannot be obtained, the control tower will attempt to get the vehicles attention by flashing the Runway Lights. If the edge lights begin flashing the individual(s) must exit the runway immediately then contact the tower for further instruction.

1.2.1.1.1.6. Wet Areas. The Contractor should be careful when using riding mowers in low-lying areas that are soft after significant rain. The Contractor may use other means (e.g., flotation tires, smaller equipment, push mowers, hand-powered tools, weed eaters) to accomplish the requirements in the PWS. The Contractor shall be responsible for repairing any ruts or damage caused by contract equipment at no additional cost to the Government. Map of wet areas is included in Appendix B, Maps 11 and 15 of 16.

1.2.1.2. Combinations of Improved and Semi-Improved Areas

1.2.1.2.1. Restricted Areas/Munitions Storage. This is a secure area (i.e., gated/fenced) and entered only after a request for specific employee entry has been signed by the COR, to include both improved and semi- improved areas. This area includes ammo bunkers, which are large domes in the earth, and buildings that are used to house the instruments and supplies for this area.

Grounds within fifty (50) feet of the ammo bunkers and around buildings shall be maintained according to the performance standards for improved areas (reference paragraph 1.1). The Contractor shall maintain all other grounds within this area so that the grass height is between four

(4) and ten (10) inches and, therefore, does not create a fire hazard. The Contractor shall maintain the vegetation cover on the steep sloped bunkers of the ammo bunkers (Facilities 1820, 1822, 1824, and 1826) so that the height is between four (4) and seven (7) inches and in a way that does not cause erosion to occur. At the top of the sloped ammo bunkers the area near the vents shall be maintained at the improved standard of two (2) through four (4) inches and extend out to five

(5) feet around the vents to serve as a fire break. This area shall be cleared of all grass clippings and any other debris. If the Contractor’s efforts cause damage or erosion to the ammo bunkers, then timely repairs shall be accomplished by the Contractor at no additional cost to the Government. Repairs shall result in a situation at least equal to the original condition.

1.2.1.2.2. Perimeter Fence Area. This is located adjacent to both improved and semi-improved areas and is defined as the area inside CAFB and Shuqualak Auxiliary Field within ten (10) feet of the perimeter fence (where applicable) and all of the fencing around the perimeter of both locations. NEW REQUIREMENT: The Contractor shall be responsible for the initial clearing (within FY22) of 3 feet above the top of the Perimeter Fence (Columbus only) along with keeping the area maintained throughout the life of the contract. The Contractor shall maintain identified fenced areas, which include the radiological and perimeter fence areas, so that the fence is free from all vegetation growth and shall trim any vegetation (e.g., trees, shrubs, and vines) that encroaches through the fence. The Contractor shall also maintain a five (5) foot wide area adjacent to the POL fence identified in Appendix B, Map 2 of 16, free from vegetation. If it is determined by the Contractor that providing this clearance may be detrimental to the health of a shrub or tree, the Contractor shall contact the COR for his/her determination. The government will then contact the land owner for permission before any further action is taken. When fenced areas are adjacent to improved areas, then they shall be maintained according to the mowing standards for improved areas; otherwise, they shall be maintained according to the mowing standards for semi-improved areas. If approved chemicals are used to treat and prevent vegetation growth, the Contractor shall not exceed six (6) inches on ground areas at the base of the fence. Contractor shall be responsible for any damage that is incurred to property on either side of maintained fences, to include the fence itself.

1.2.2. Trim. Trim grass and vegetation around trees, shrubs, buildings, fences, vegetative/planter beds, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed and temporary

TOWNSEND, BETTY J GS-12 USAF AETC 14 CONS/PKP

Where does the closed parenthesis go?

CARTER, BRIAN K GS-09 USAF AETC 14 CES/CEOES

Complete

1113346228C Highlight obstacles/objects on grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing or when vegetation exceeds ten (10) inches.

1.2.2.1. RESERVED

1.2.3. Mow Bird Aircraft Strike Hazard (BASH). Maintain grass and vegetation height between seven (7) and fourteen (14) inches in BASH areas as shown in Appendices A and B. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.3.1. Airfield Coordination. Coordinate all activities on the airfield by contacting Airfield Management. Work shall be accomplished only after Airfield Management has approved the requested dates/times.

1.2.3.2. Flightline Driver’s Training. The Contractor’s employees shall complete training prior to operating vehicles or mowers on the flightline. The Government will provide training to drivers who require flightline access at no cost to the Contractor on an as-needed basis. All employees working on airfield grounds shall have an AF Form 483, Certificate of Competency (flightline driver’s license), with them at all times. Contractor vehicles shall have a valid privately owned vehicle (POV) pass issued by Airfield Management prior to operating on the flightline. No equipment shall be left unattended while working in these areas. Ensure all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.2.3.3. Airfield Tower Communications. The Contractor shall maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The Contractor shall maintain contact with the control tower when operating on or within one-hundred-fifty (150) feet of the runway. The Contractor shall respond immediately to all directions from airfield personnel. The Contractor shall provide all communication equipment required for this contract. The Government will provide the transceiver frequency to the Contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The Contractor shall be responsible for any changes to radio types that the base makes in the course of this contract, e.g., frequency changes.

1.2.3.4. Airfield Fixed Objects. The Contractor shall cut a ten (10) foot wide path between four inches and six inches in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects in accordance with improved grounds standards. Grass or vegetation shall not extend over the edge of the paved areas by more than two (2) inches. All areas shall be trimmed concurrent with mowing or when height exceeds six (6) inches. Mulch or remove clippings when visible after trimming before leaving work area.

1.3. MAINTAIN UN-IMPROVED GROUNDS. The Contractor shall maintain un-improved grounds as identified in Appendices A and B. Maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The Contractor shall maintain un-improved grounds twice per year to a height not to exceed fourteen (14) inches excluding seed heads.

1.3.1. Fire Lanes. The Contractor shall maintain a thirty (30) foot wide fire lane at both CAFB and the Shuqualak Auxiliary. This area should be mowed two (2) times a year, once in May and once in October.

1.4. MAINTAIN VEGETATIVE BEDS, INERT BEDS AND RELATED AREAS. The Contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendices A and B to present a neat and professional appearance. Maintenance activities may include, but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.4.1. Planter/Flower Beds. These areas are specialized types of improved areas. These areas include shrubs, hedges, ground cover, and flowers. These areas are generally mulched with wood chips or shredded bark and are of varying sizes. Mulch should be uniform and even with the height of the border. Maintenance shall include, but is not limited to: weeding, edging, and trimming in and around planter beds, replacing dead plants, turning mulch, and trimming trees, shrubs, and hedges. Planter beds shall be free of weeds. Vegetation shall not extend past one inch (1”) over any boundary or border. COR will have the final determination on the removal of questionable objects. The Contractor shall replace any plants damaged by the Contractor. The Government will provide any other plants if required. The Contractor shall repair/replace any mulch or landscape surfaces damaged by the removal of undesirable vegetation to at least the original condition.

1.5. MAINTAIN SURFACE DRAINAGE DITCHES. The Contractor shall maintain surface drainage ditches to be free of shrubs, trees, and trash for continuous flow of water. Maintenance activities shall be based on requirement to keep the ditches free-flowing and not be based upon level of grounds maintenance of the adjacent grounds. Drainage ditches require special attention to prevent erosion. To address environmental concerns, vertical banks of ditches shall be maintained to standard primarily using boom mowers. Weed-eaters, push mowers, and similar equipment may be used around fixed obstacles. Limit spray retardant/herbicide to ONLY riprap and horizontal areas of ditches. The bottom of ditch lines are considered horizontal.

Retardant/herbicide shall only be used after approval from COR and 14 CES Entomology.

Drainage ditches to be maintained are identified in Appendix B, Maps 11 and 15 of 16.

1.5.1. Drainage Ditches in Bash Areas. Ditches shall be clear and obstacle free. The vegetation height within the ditches shall be maintained to a maximum of fourteen (14) inches, with it being ideal to have no vegetation within the waterline of ditches to hinder drainage. To address environmental concerns, ditches shall be maintained to standard using procedures outlined in paragraph 1.5. Vegetation shall be removed as often as necessary to maintain flow and discourage use by birds.

1.6. RESERVED

1.7. SPECIAL REQUIREMENTS

1.7.1. Trees. The Contractor shall limit pruning or trimming trees, removal of trees and/or stumps to safety or AT/FP emergencies only. The Contractor shall identify to COR all trees that require pruning or trimming for safety or health reasons. Prune or trim trees previously identified after receiving direction from the CO or COR. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute (ANSI) A300 Part 1 industry standards.

Shall remove or cutback branches that conflict with normal traffic or safety. Minimum safety clearances are: fourteen (14) feet over streets, twelve (12) feet over driveways, eight (8) feet over walk areas, four (4) feet over buildings, and one (1) foot from buildings. Shall remove trees that pose threats to structures or buildings. Topping and de-horning are not permitted. Do not trim and/or prune trees that touch or hang over energized utility poles or power lines. Shall notify COR if trees need to be trimmed from around power lines. The COR will notify appropriate base agency. Remove all debris generated from trimming or pruning operations. This service is issued by direction of the CO or COR and must be completed within five (5) workdays from notification, unless otherwise directed by the CO or COR.

1.7.1.1. RESERVED

1.7.1.2. Tree Standards. Perform all tree work in accordance with contract specifications and the ANSI A300 tree care standards, latest edition, unless otherwise directed by the CO or COR.

1.7.1.2.1. ANSI A300 - Standard Practices for Tree Care Operations:

ANSI A300 – Standard Practices for Tree Care Operations including referenced Combined Federal Regulations ANSI A300 (Part 1) –Pruning ANSI A300 (Part 3) – Supplemental Support Systems ANSI Z60.1 – American Standard for Nursery Stock ANSI Z133.1 – Safety Requirements

1.7.1.3. Emergency Spot Pruning/Trimming. The Contractor shall complete an emergency spot pruning/trimming within one (1) workday from the time the Contractor receives notification.

Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.7.1.4. Tree, Shrub, and Stump Removal. The Contractor shall limit removal of trees and/or stumps to safety or AT/FP emergencies only. Tree, shrub, and stump removal shall only be accomplished after direction by the CO or COR. Perform stump and perimeter root removal by cutting and grinding all growth to a minimum of eight (8) inches below grade, and removing all debris. Stumps shall be ground within five (5) days after approval of dig permit. Stump-grinding debris shall be removed and the hole filled with topsoil to match existing grade the same day grinding is performed. Trees identified for removal shall be considered within the following categories based on their diameter: Large, Medium, Small and Sapling. The diameter of the tree shall be determined by measuring four and one-half (4.5) feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: N/A Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the date directed to perform the work.

Small Trees: Diameter 3” to less than 24”, remove within 10 work days from the date directed to perform the work.

Saplings: N/A

1.7.1.5. RESERVED

1.7.2. RESERVED

1.7.3. RESERVED

1.7.4. RESERVED

1.7.5. RESERVED

2. SERVICES SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service for each requirement. The SS and the Contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Table 1

Performance Objective PWS Para

Performance Threshold

Method of Assessment

S-1 Maintain Improved Grounds

a. Mow

b. Edge

c. Trim

d. Leaf Removal

e. Prune Shrubs

1.1, inclusive

Satisfactory: 5 defects Unsatisfactory: 6 or more

Periodic surveillance, Valid customer complaint

SS-2

Maintain Semi- Improved Grounds

a. Mow Non-Airfield semi-improved areas

b. Trim Non-Airfield semi-improved areas

1.2, inclusive

Satisfactory: 4 defects Unsatisfactory: 5 or more

Periodic surveillance, Valid customer complaint

SS-3

Maintain Airfield Grounds

a. Mow Airfield semi-improved areas

b. Trim Airfield semi-improved areas

c. Mow/Trim Runway/ Taxiway Edge Lights, Signs, and Structures

1.2, inclusive

Satisfactory: 2 defects Unsatisfactory: 3 or more

Periodic surveillance, Valid customer complaint

Performance Objective PWS Para

Performance Threshold

Method of Assessment

SS-4

Maintain Un-Improved Grounds

1.3, inclusive

Satisfactory: 1 defect Unsatisfactory: 2 or more

100% Inspection

SS-5

Maintain Vegetative Beds, Inert Beds and Related Areas

1.4 Satisfactory: 3 defects

Unsatisfactory: 4 or more

Periodic surveillance, Valid customer complaint

SS-6

Debris, Trash and Litter Policing

1.1, inclusive

Satisfactory: 3 defects Unsatisfactory: 4 or more

Periodic surveillance, Valid customer complaint

SS-7

Tree Pruning

1.7, inclusive

Satisfactory: 3 defects Unsatisfactory: 4 or more

Periodic surveillance, Valid customer complaint

SS-8

Quality Control Contractor’s Quality Control Plan (incorporated into contract after award).

2.1 Satisfactory: 3 defects

Unsatisfactory: 4 or more

Periodic surveillance, Valid customer complaint

SS-9

Data Requirements

Appendix C

Satisfactory: 1 defect Unsatisfactory: 2 or more

Monthly review of Contractor-submitted reports

2.1. QUALITY CONTROL. The Contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, ANSI, and local Extension Offices of the Federal Cooperative Extension Service. The Contractor shall include the inspection system requirements of the FAR 52.246-4, Inspection of Services-Fixed-Price, in this document. Shall develop a plan and implement procedures to identify, prevent, and ensure non-performance and repeat of defective service does not occur. A written QCP shall be submitted to the CO for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship and continual process improvement, and for correcting deficiencies as required.

2.1.1. Grounds Maintenance Plan. The Contractor shall prepare an annual grounds maintenance plan. The plan shall describe how and when the tasks listed in Services Summary shall be accomplished. A typed copy of the plan shall be made available to the COR for acceptance within ten (10) business days of the contract start date and the beginning of each fiscal year thereafter.

The Contractor shall include its intended use of all chemical agents within this plan and shall specify what weed control methods (i.e., non-selective systemic herbicide use, selective systemic herbicide use, pre-emergent herbicide use, and/or mechanical weed control using shovels, hoes, etc.) shall be implemented. It shall also include the mowing schedule for the airfield areas, which must be approved by the Base Operations manager. The Contractor shall submit updated plans as needed during the year to the COR.

2.1.2. Annual Inspection Schedules. The Contractor shall submit an annual inspection schedule to the COR within ten (10) business days of the contract start date and the beginning of each fiscal year thereafter. This schedule shall detail when the Contractor will be inspecting QCP items during each month.

2.2. QUALITY ASSURANCE. The Government will inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR will inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the Contractor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the CO or the COR will initiate either a Corrective Action Report (CAR) or a Contract Discrepancy Report (CDR). The Contractor shall respond to the COR IAW instructions provided.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Assessments. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic assessments will be conducted and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result will be recorded, and the Contractor shall re-perform the service after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SS for any of these Performance Objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the Performance Threshold as outlined in the SS of these Performance Objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.3.1.2. 100% Inspection. This method requires the COR to inspect the service each time it occurs. Results will be annotated on the inspection schedule. Any and all deficiencies will be documented and the Contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract amount.

2.4. PERIODIC PROGRESS MEETINGS. The CO, Functional Services Manager (FSM), COR, or other Government personnel as deemed appropriate, and the Contractor shall meet as necessary to discuss the Contractor’s performance. The following issues shall be discussed:

opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each Performance Objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide insight into any identified adverse trends and corrective actions. COR will provide Contractor a copy of the agenda of discussion items, as developed by the CO, at least three (3) workdays prior to the meeting. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

2.4.1. Periodic progress meetings will be scheduled on an as-needed basis.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES. The Government will provide the facilities identified below for Contractor use in support of the requirements of this contract. The facilities are provided “as is.” The Contractor shall obtain approval via a Civil Engineer Work Request, AF Form 332, with CO or COR coordination prior to making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The Contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this contract, or upon such reallocations or relocations, return facilities to the Government in the same condition as received, fair wear and tear and approved modifications.

3.1.1. Floor Space. Approximately 1,920 square feet of floor space are provided in Building 370.

The facility is located on map: See Appendix B, Map 16 of 16.

3.1.2. Exterior Space. Approximately 19,000 square feet of exterior space are provided within the CE yard behind facility 366 along with a fuel storage area located in the aggregate yard. The facility is located on map: See Appendix B, Map 16 of 16. Exterior space adequate for a tractor, bush hog and fuel storage tank is available at Shuqualak Auxiliary Field.

3.2. UTILITIES. The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component, or connect any Contractor property, equipment or system without prior CO review and approval. The Contractor shall practice energy conservation in the Government-provided facilities.

3.3. MATERIALS. The Government will provide the following materials: Mulch, Top Soil, and Wood Chips used for planter bed, tree maintenance and playground maintenance as covered by the scope of this PWS.

3.4. SECURITY, FIRE, AND MEDICAL SERVICES. The Government will provide police and fire protection. In the event of a medical emergency, Contractor shall call “911” and request to be transferred to “Columbus AFB 911”. Base Fire Department will respond and contact off base ambulance service for transporting an injured employee to a local hospital.

3.5. TELEPHONE. The Government will provide one (1) telephone line in the Government provided facility for Contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on Government phones.

3.6. SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The Contractor shall adhere to all CAFB recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The COR will identify these specific dumpsters for yard/tree waste and help locate CAFB recycling procedures.

4. GENERAL INFORMATION

4.1. MISSION

The overall Civil Engineer mission at CAFB and Shuqualak Auxiliary Field is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2. BACKGROUND.

CAFB holds a pilot graduation once every three (3) weeks throughout the year. It should be assumed that a DV would be in attendance at each graduation; therefore, special attention shall be placed on the appearance of the base prior to each graduation. The COR will notify the Contractor of the graduation dates.

4.3. DAMAGE TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION.

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.” NOTE: MOWERS SHALL

AVOID RUBBERIZED AREAS WHEN CROSSING PATHS ON THE BLAZE FIT

TRAIL. MOWERS WILL ONLY CROSS THE BLAZE FIT TRAIL ON NON-RUBBERIZED

CROSSING AREAS.

4.4. ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.4.1. Hazardous Materials. The Contractor shall receive prior approval before bringing any hazardous materials on base. The Contractor shall submit his request for hazardous materials to the CO or COR in accordance with installation’s procedures. The COR will assist the Contractor with the procedures. If a material is denied, an approved substitute may be recommended; however, the Contractor shall retain responsibility for finding an acceptable substitute. The Contractor shall follow all federal, state, and local laws and regulations in the transport, storage, use, and disposal of hazardous materials they use. The Contractor shall take appropriate actions in accordance with base procedures to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1. Spill Control. The Contractor shall maintain spill control material on hand at all times sufficient to contain a worst-case spill, both volume and hazard level.

4.4.1.2. The Contractor shall be responsible for compliance with all federal, state, and local environmental laws and requirements.

4.4.1.3. CAFB is subject to Federal, state, and local inspections to maintain compliance with environmental and safety protection laws. An inspection by the Environmental Protection Agency (EPA) or Mississippi Department of Environmental Quality (MDEQ), or any other environmental or safety enforcement agency may include questioning and inspection of Contractor personnel, sites and processes. If environmental or safety enforcement agencies come to inspect the installation, Contractors shall complete and provide documentation as requested by the COR. This documentation may include verification of any training required by federal, state, or local regulations.

4.4.1.4. If a Notice of Violation (NOV) is issued to the Government or Contractor due to the Contractor’s error or omission, the Contractor shall be held liable for damages to include fines, penalties, and/or corrective actions imposed by federal, state, or local agencies.

4.4.1.5. Environmental Management System (EMS)

4.4.1.5.1. The Contractor shall submit EMS information, including program plan and required training documentation, to the CAFB EMS Manager upon request.

4.4.1.5.2. If the Contractor chooses not to be included as part of the base’s program, then the Contractor shall implement an EMS for the work to be performed under this PWS that complies with International Organization for Standardization (ISO) 14001, Standards for Environmental Management Systems, and includes the following elements: scope/ policy, planning, implementation and operation, checking and corrective action, and management review. However, certification of the Contractor’s EMS is not required. The Contractor shall ensure that significant impacts to the environment are mitigated, minimized, or monitored.

4.4.1.5.3. The QCP shall show how established objectives and targets will be met to mitigate/minimize any significant environmental impacts for Contractor-operated facilities/processes. This may require the Contractor to provide additional equipment and/or manpower. For example, Contractor personnel may be assigned to the EMS Implementation Team or Cross-Functional Team.

4.4.1.5.4. The Contractor shall ensure all employees receive initial EMS awareness training within 90 days of employment. In addition, employees whose work has a significant impact on the environment (e.g., those who will apply chemicals) shall receive specialized training within 30 days of assignment. All training must be documented and maintained for the duration of the contract. Contract employees may be included in the base’s EMS training program, if requested.

The EMS training is conducted on an as-needed basis. However, the Contractor shall maintain all training records.

4.4.1.6. Environmental Spills. If the Contractor spills or releases any substance listed in 40 Code of Federal Regulation (CFR) Part 302, Designation, Reportable Quantities, and Notification, into the environment, the Contractor shall immediately report the incident to the Installation Management Flight (14 CES/CEI) in accordance with local procedures and notify the COR. The Contractor shall be liable for containment and environmental cleanup of the spill or release of such substance(s). The Contractor shall furnish containers for hazardous waste in accordance with Sections 500-819 of 49 CFR 178, Specifications for Packagings. All transfers of hazardous waste shall be conducted by the Contractor under the direction of and processed through the Installation Management Flight. If the Contractor is unable to begin cleanup within 15 minutes of the spill, the Government reserves the right to begin the cleanup, continue cleanup efforts/actions until the Contractor can properly take over. All cost incurred by the Government until the Contractor is capable of taking control, as determined by the CO, shall be the responsibility of the Contractor.

The Contractor shall ensure equipment, material, and personnel who are trained for spill recovery are available to meet response time and cleanup requirements. The Contractor, at his own expense, shall remove and properly dispose of contaminated soil, replacing it with uncontaminated topsoil and restoring the grounds to their original condition. The Contractor shall not dispose of contaminated soil, hazardous materials or wastes on CAFB and is responsible for providing 14 CES/CEIE with documentation for any such waste shipped off base.

4.4.2. Herbicides. All herbicides shall be approved prior to use by the installation. The Contractor shall submit proposed list of herbicides, with intended uses, and Material Data Safety Sheet for each herbicide in accordance with installation procedures. The COR will assist Contractor with the submission.