Chrisite Projector Installation Questions and Answers Amendment 02 16 Sep 26.pdf

What is the Model of the GFE Christie Projector being installed and weight?

DWU760A-iS Black (TAA), 1DLP, Solid State, WU 1920X1200, 7,150lms ISO, 30lb

How old is the AV systems the projectors are being integrated with?

4 years old

Are the existing projector mounts compatible with the new Christie projectors or will new mounts be available as GFE? If so, please provide the existing mount make/model, if available.

yes they are compatible

If an existing mount is found to be incompatible, damaged, or otherwise unusable, will replacement hardware be Government-furnished or handled as an additional requirement?

yes, the replacment will be Government furnished if mount is found to be incompatible, damaged, or otherwise unusable.

Can you provide the existing Panasonic projector model and projected weight and any significant AV equipment differences by room?

Panasonic PTRW-330U

Please confirm what existing cabling and signal equipment will be reused (e.g., HDMI, HDBaseT, extenders, switchers).

Exsisiting cabling and signal equipment is encouraged to be and can be reused.

Will the Government be providing all associated cables, connectors, and mounting hardware to ensure operational readiness with the new projectors upon completion?

Exsisiting cabling and signal equipment is encouraged to be and can be reused; addititonal cabling and new connectors can be used if vendor wishes, but will be provided by the contractor.

Please provide the existing Crestron processor model(s) for the classrooms so the required programming changes can be evaluated.

Crestron DMPS-300-C

Are the Crestron systems/programming standardized across the classrooms, or are there room-specific configurations?

The programming is standardized across the classrooms.

Will METC provide the contractor with the complete, uncompiled Crestron source code for every affected classroom/system at the beginning of the project?

We will provide 95% of all uncompiled source code at the beginning of the project.

Are the Crestron systems and programming substantially standardized across the approximately 100 classrooms, or should the contractor anticipate different configurations and code bases between classrooms?

There are not 100 classrooms that will be changed (roughly 60 rooms). Some rooms have two projectors and 2 room have three projectors. There are 3 different configuration of rooms

Are all required Christie accessories included as GFE, including lenses, power cables, mounting adapters/plates, and any other hardware required for installation?

All Christies are new, still in the box and they all have the accessories to include lenses.

What is the anticipated contract award/start date, and how many calendar days will the contractor have to complete installation, programming, testing, and acceptance of all approximately 100 projectors?

The anticipated award/start date will be before 30 September.

In accordance with the SOW paragraph 4, the contractor will have 180 calendar days to complete the installation of all projectors.

Can the government provide system drawings for the rooms that will undergo projector replacements?

we can provide basic block diagrams for the room configurations in question.

Please specify which rooms have uncompiled code available and which rooms do not.

the rooms with 3 projectors do not have uncompiled code.

Please specify if all turnover drawings are available for redline projector add-ons or if the expectation is for all drawings to be recreated.

No drawings required; code created for the project is required.

The current CLIN structure only allows for removal pricing (0001) and GFE installation (0002). If required, please specify where contractors will be able to charge for any misc. Cables, connectors, and mounting hardware required.

If at the time the contractor inspects the AV system prior to the installation of the new equipement and finds the system not working due to faulty cables or connectors, the government will either provide the contractor with new cables and mounts or have government personnel replace the faulty cables or connectors themselves. If there are any special circumstances after award that the governemnt cannot fix Contracting will review and decide how to proceed if additional cost are occured.

Christie Projector Installation Questions and Answers

Will trash facilities be provided onsite for contractors to depose of trash/debris?

Dumpsters and recycle containers are avaialbale at least one to two block from work site

The SOW mentions "Any walls that are worked upon will be repaired with patch and paint if necessary" Please clarify if contractors are expected to provide patching/painting with projector installs. If so, please provide all relative paint color codes for the spaces.

No patching or painitng should be necessary for this project unless the contractor at their own fault causes damage to a wall.

SOW Section 2 - Description of Services, calls out potential night/weekend work to complete installation. Please specify if this is required for the entire installation period, as night/weekend work may incur different labor rates. A working class schedule over the 180 day PoP may help contractors propose a tighter tentative work plan and priced accurately.

This is not required for the entire period but may be authorized for some classrooms due to scheduling. Please note this is a firm fixed priced requirement. Therefore pricing will not be re-negoitated after award to include additional rates for outside normal business hours.

21 Are clearances required for technicians onsite?

base access is required for every contractor employee a base pass will be provided for all before installation begins.

What is the warranty of workmanship period expected of the contractor completing the installation?

Standard Commercial warranties include a one year warranty covering the work being completed by the contractor.

Is each classroom separate (one codebase), or is everything linked together in one codebase?

EACH classroom is seperate with its desiganted codebase; no rooms are linked together.

Can the existing projectors be safely accessed using a ladder, or would a lift or other access equipment be required? No room would require more than an 8-foot ladder?

No lift required. Each projector can be accessed using 6 to 8 ft ladder.

What is the approximate installation height of the existing projectors?

Approximate instllation height varies 7 to 9 ft.

To clarify, if an issue with the existing AV system is identified during the initial room verification, prior to the start of the replacement work, will the Government AV team be responsible for resolving the issue before the contractor begins work?

The Government AV Team will resolve any issue found during intital room testing before any new install begins

It was mentioned during the site walk that the existing Crestron code will be provided for each of the 100 projectors. Will this include the archived project files for both the SIMPL Windows and VT Pro-e programming? Will the Government identify which source-code file or configuration applies to each Appendix B room? Which Appendix B rooms, if any, do not have corresponding uncompiled source code?

The Government can provide all aspects of the current code (uncompiled code) used in previous builds. This code can be used as the basis or template for the code to be used for this project. But contractors should assume and price for new could to be created as is written in the SOW; see Projects section for more clarification

How many Government personnel will be available onsite to support this project?

One AV tech per day worked ; for monitoring, Q & A, and minor assistance for resolution, access or the unknown

If multiple contractor teams are working onsite simultaneously, will a government representative be assigned to each team?

There will be only one awarded purchase order. The government will not be making multiple awards on this requirement. If after award the single vendor chooses to assign multiple teams, all teams will share one government POC who carry a government mobile device for contact.

All new projectors will use the existing mounting hardware, and no rooms will require moving the projector mounting system?

True. All rooms will utilize the current mounting brackets already in place

Will you provide a limited space 8’X8’X9’ secure area where we can lockup a few projectors and our ladders and a few tools at the end of each work session?

Non-Dimension specific, but we have a secure space for a few ladders, tools and projectors to be stored daily

32 Passes will be for 180 days for each person.

Passes will be provided to each person on the contractors team for the full length of the period of performance which is currently set as 180 days.

Will the Government make the 7:00 PM–7:00 AM work window available for all Appendix B rooms? Will the Government also make any Appendix B rooms available during normal duty hours? If so, which rooms or what proportion of the work? Will the Government make weekend work windows available?

If so, what hours?

The METC Project Manager who will be the METC POC will work with the vendor to schedule classrooms for work.

Will the Government provide the room-release sequence and schedule before installation begins?

How much advance notice will the contractor receive of room availability or schedule changes? Are there known classroom blackout periods, training schedules, examinations, or other access restrictions that offerors should account for when developing the project schedule?

The METC Project Manager who will be the METC POC will work with the vendor to schedule classrooms for work. The main break for the campus is Student Exodus which is from 19 December to 08 January.

Will each room be cleared of movable furniture, instructional equipment and other obstructions before it is released for installation?

The government will remove any equipment or furniture in the way of installation in any of the rooms.

Are there any known pre-existing deficiencies affecting the audiovisual or control systems in any Appendix B room? If so, please identify the affected room, system and known deficiency.

No known deficiences for any appendix B room.

Please clarify the formal packaging and debris-disposal procedure that the contractor will be required to follow.

Cardboard will be placed in the cage located outside near the dumpsters. However no cardboard will be placed in the dumpsters. Only acceptable trash. The SOW has been updated to clarify this process.

Does the Government maintain room-level audiovisual system inventories, drawings or configuration records for the Appendix B rooms? If so, will the Government provide the available records identifying the existing Crestron equipment, receiver configuration, cabling, podiums and projector layout for each room?

METC has general block diagrams and equipment configuration that may be shared to contractor awarded.

Will the Government inspect and accept completed classrooms/projector installations incrementally as work progresses, or will final acceptance occur after completion of all 100 installations?

The government can and will inspect the work as it is being completed, however the government cannot accept incremental payments. The final invoice shall be submitted for acceptance once all of the work is completed.

Please confirm whether the contractor's responsibility to achieve 100% operational status is limited to functionality directly associated with the removal of the existing Panasonic projectors and installation/integration of the Government-furnished Christie projectors. If unrelated pre-existing AV/IT deficiencies are identified, how should those deficiencies be documented and addressed?

Yes the contractor will be responsible to achieve 100% operational status after the installation of the Christie projectors. However it is also the contractors responsibility to confirm if there is anything faulty with the AV prior to the removal of the panasonic system. If it is found that the cables, connectors, monitors need to be replaced before installing the new projectors, the government will complete the work.

Does METC have an established testing/acceptance checklist or commissioning standard that will be used to determine successful completion of each projector installation? If so, can this documentation be provided to offerors?

There is no offfical checklist for testing and acceptance. The AV techs on site will perform a full functions and opearational check as each install is complete. It should function as it did before the install was started .

Will the contractor be permitted to utilize multiple installation crews simultaneously across different buildings/classrooms, subject to coordination with the GPOC?

Yes, through prior cordination with the onsite tech, multiple installation crews may work simultaneously in different designated areas.

Does the Government require the removed Panasonic projectors to be labeled, inventoried, or otherwise tracked by originating building/classroom prior to delivery to the METC IT warehouse?

No. We just expect an even number count of removed projectors per installed, throughout the day.

In addition to uncompiled Crestron source code, applicable drawings, and warranty documentation identified in the SOW, are there any additional required closeout documents or deliverables that offerors should account for in their technical approach and pricing?

No there should be no additional closeout documents required not already accounted for and listed in the SOW.

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