Attachment 2 SOW METC Christie Campus-Wide Projector Install.pdf

CUI

STATEMENT OF WORK

Medical and Education Training Campus (METC) METC Christie Campus-Wide Projector

Install, Joint Base San Antonio (JBSA) – Fort Sam Houston, TX 78234

August 05, 2026

1. PURPOSE: This Statement of Work (SOW) is in support of the METC Christie Campus-Wide Projector Installation on JBSA- Fort Sam Houston, TX. The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and non-personal services necessary to assemble, and install a quantity of 100 government furnished equipment (Christie brand projectors). The goal of this service acquisition is to bring the METC AV equipment and Information Technology systems into 100 percent operational status.

2. DESCRIPTION OF SERVICES: This task will involve the vendor uninstalling the current old/dated Panasonic projectors and installing new Christie projectors, which are already on hand and in METC’s inventory (GFE). The installation shall utilize the current cable and mounts already in place, as no additional cable runs are required. Subsequent programming will be necessary to ensure the new Christie projectors communicate and function correctly with the current system.

This request would also include the ability for vendors to work nights/weekends to complete installation of media equipment. Specifically, the replacement of approximately 100 projectors within identified classrooms (Appendix B) Vendors will uninstall the old projectors and move them to the METC IT warehouse, address:

2202 Commissary Rd.

Building 4188, Bay D, Office 4 Fort Sam Houston, TX 78234

Vendors will unbox, install, mount, align and test the new projectors to ensure proper viewing, functionality, and integration into the system. The contractor will discard all trash and debris from unboxing and installation.

Existing code is on hand, but new code may need to be written. A Crestron Programmer with 5 plus years of experience is required to complete this upgrade (no exceptions). Any code created must be uncompiled and along with any drawings are required to be turned over to the METC AV Team upon completion of the installation.

a. The submitted solution (within the SOW) shall provide a complete assessment of the current

AV/IT System to re-establish to 100% operational status.

b. Bill of Materials (BOM) shall include all associated parts/hardware and software/upgrades needed to bring the METC Campus-Wide Audio & Visual (A/V) and IT systems to its full operational status. The Engineering Solution and the BOM shall be reviewed and approved by

Government Project Managers prior to any procurement and installation actions.

c. Any walls that are worked upon will be repaired with patch and paint if necessary.

d. In support of this requirement, contractor shall install identified GFE equipment.

3. Delivery and Installation Locations:

Building 895 (MIF-2) 3038 William Hardy Road Joint Base San Antonio Fort Sam Houston, Texas, 78234

Building 899 (MIF-1) 3038 William Hardy Road Joint Base San Antonio Fort Sam Houston, Texas, 78234

Building 1356 (MIF-3) 3480 Garden Avenue Joint Base San Antonio Fort Sam Houston, Texas, 78234

Building 1374 (MIF 7) 3025 Harney Path Road Joint Base San Antonio Fort Sam Houston, Texas, 78234.

4. DELIVERY PERIOD - The Government requires completion of the requested AV systems installation no later than (180) calendar days after receipt of contract award. Contractors may propose an alternate Delivery and Installation schedule date; however, they must fully support this change. See Appendix B.

5. STORAGE OF MATERIALS. On-site storage of project material is limited and requires coordination with the Government Point of Contact (GPOC) a minimum of Five (5) business days prior to requested storage date.

6. PROJECT DOCUMENTATION. The Contractor shall provide all documentation as required and identified in the required deliverables section and solicitation for Government review.

7. GENERAL INFORMATION

7.1 GOVERNMENT POINT OF CONTACT (GPOC): The government will appoint a primary and/or alternate GPOC for management of the day-to-day activities of this contract. The identity of this representative shall be provided to the Contractor after contract award.

7.2 EMPLOYEE CONDUCT:

7.2.1 Contractor employees shall keep interactions with the military/DoD civilians, other contractors, and volunteers at a professional level.

7.2.2 The Contracting Officer will restrict the performance on this contract by any individual identified as a potential threat to the health, safety, security, general well-being, or operational mission of Joint Base San Antonio (JBSA).

7.2.3 The contractor shall not use Government facilities or other Government property for personal use or other business not related to this contract.

7.2.4 Contractor shall not respond to any media inquiries nor provide interviews, comments, or any other responses to the media regarding any subject related to this contract. All inquiries or complaints from the media or other sources shall be immediately relayed to the GPOC.

7.2.5 The contractor shall ensure that its employees conduct themselves in a professional manner while on the installation and refrain from disruptive, offensive, or otherwise improper behavior that undermines order and discipline. The CO may direct the contractor to remove from the performance of this contract on this installation any contractor engaging in such misconduct.

7.3 HOLIDAYS OBSERVED. The Government recognizes the 11 Federal Holidays below and Contractor performance is not required on these days. See below Table and Notes for further information:

DATE HOLIDAY

New Year's Day January 1

Martin Luther King Jr's Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans' Day November 11

Thanksgiving Day 4th Thursday in November

Christmas Day December 25

Note 1: Should the official holiday fall on Saturday then the observed holiday is the previous Friday. Should the official holiday fall on Sunday then the observed holiday is the following Monday.

Note 2: Training Holidays: Installation commands have historically granted military personnel (enlisted and officers) training holidays (i.e., Friday after Thanksgiving) in addition to the ten federal holidays listed above. Training holidays are not considered a day of excused absence for contractor employees.

Note 3: Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander: services under this contract have been determined not to be essential for performance during crisis.

7.4 SMOKING IN AF FACILITIES. Contractors are advised that the Air Force has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Free Living, outlines the procedures used by the commander to control smoking in our facilities.

Contractors and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas.

7.5 JOINT BASE SAN ANTONIO (JBSA) TRAFFIC CODE. All applicable Traffic Codes will be enforced and applied to all personnel operating vehicles on a JBSA installation. The governing instruction for all Traffic Codes is AFI 31-218(I) and AFMAN 31-116. The Contractor shall ensure that all employees operating company vehicles on base have a proper and current license as required by the base and Texas law. They shall also comply with all base and local traffic regulations. Contractor vehicles shall have all proper accessories, tie-downs, signage, and operating lights when operating on a military base. Contractors shall have current and adequate liability insurance on all vehicles as required by Texas law.

7.6 CELL PHONE USAGE. Contractors are advised that DoD Instruction (DoDI) 6055.04 prohibits cellular telephone usage when approaching, entering, or exiting any installation gate. Cell phone usage by drivers on installations is prohibited in moving vehicles unless used with a hands-free device. The installation Security Forces Squadron (SFS) is strictly enforcing this regulation.

Those found in violation of this regulation are subject to be ticketed.

7.7 BASE FIRE PREVENTION PROGRAM. The contractor will be required to comply with the applicable Fire Prevention Program, for JBSA military installations. The applicable directive is AFI 91-203.

7.8 HOURS OF OPERATION. Normal working hours are between 8:00 am and 5:00 pm Monday through Friday, excluding government holidays. For the purposes of this project, hours for work are requested to be extended to nights and weekends. Any other approval of working outside of previously approved working hours will require prior coordination and authorization from the GPOC with coordination with the Contracting Officer prior to performing work.

7.9 EMPLOYEES. Contractor personnel shall be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that show the company name and employee name. Clothing shall be easily distinguished from military uniforms. In addition, the Contractor shall provide a work force possessing the skills, knowledge, and training to perform the services of this contract. Personnel performing work under this work statement shall remain employees of the Contractor and will not be considered employees of the Government.

8. INSPECTION AND ACCEPTANCE

The Government will periodically evaluate the contractor’s performance by appointing a GPOC to monitor performance to ensure services and equipment are received. The GPOC will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's equipment installation. The GPOC shall measure, examine, and test to gauge one or more characteristics of project product or service and compare these with specified requirements to determine conformity of project deliverables. The GPOC shall prepare and submit a list of items that must be corrected or completed prior to acceptance. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections. Likewise, the government may decrease the number of quality control inspections if performance dictates.

9. SECURITY REQUIREMENTS

9.1 At this time, no security requirements have been identified as work under this contract is UNCLASSIFIED. The contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance of this contract.

9.2 INSTALLATION ACCESS. Criminal History Check will be conducted on all prime/sub-contractors requiring base access. The contractor shall provide the GPOC a current list of employees needing access within Five (5) working days after receiving award or Notice of Award.

The list shall include an employee’s name, date of birth, social security number, state driver’s license/state ID number and state of issue. Notifications of contractor additions and deletions shall be provided with the same information listed above and within Five (5) working days. Within Ten

(10) business days after receipt of the list the GPOC will notify the contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed the duration of the contract. The Contractor shall return all issued installation badges and passes when the contract is completed or when a contractor employee no longer requires access to the installation.

10. FREEDOM OF INFORMATION. The contractor shall not respond to any Freedom of Information Act request or release any information in response to a Freedom of Information request. Any request for information received by the contractor under the Freedom of Information Act will be referred to the CO.

11. PHYSICAL SECURITY. The contractor shall comply with Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property utilized or accessed in the performance of this contract. At the close of each work period, the contractor shall coordinate with the government representative to validate the worksite is secure.

12. WEAPONS, FIREARMS, AND AMMUNITION. Contractors are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor- owned vehicle or privately-owned vehicle while on JBSA military installations.

13. REPORTING REQUIREMENTS. The contractor shall comply with AFI 71-101, Volume 1, Criminal Investigations Program (Chapter 2, paragraph 2.7) and Volume-2, Protective Service Matters, (Paragraph 1.2). Contractors shall report to the Security Forces any information or circumstances which may pose a threat to DoD or contractor, resources, or DoD information.

14. SAFETY. The contractor shall establish and maintain a comprehensive safety program that is designed to prevent mishaps involving contractors and Government personnel, facilities, and equipment.

The contractor shall provide a plan to the government within five (5) days upon formal request. The contractor shall comply with all safety regulations and guidance to include 29 CFR 1910. The Government may issue an order to the contractor to stop all or part of the work until all safety violations are corrected. The contractor shall notify the government representative immediately of any safety violations, personnel, and vehicle accidents.

15. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER:

The services required under this SOW are not designated as mission essential.

16. PROJECT MANAGEMENT. The Contractor shall identify a primary and an alternate point of contact (POC) for all contract matters. The primary POC shall be the project supervisor. This individual holds the responsibility of accurate contract delivery. The POC shall coordinate and direct all Contractor resources for project success.

17. SITE MAINTENANCE. Work areas shall be maintained in a neat, clean, safe condition and all trash, debris, and garbage, which the Contractor generates, shall be placed in appropriate trash containers, and removed by the contractor upon completion daily. Contractors shall not utilize government dumpsters for disposal of this debris.

18. CONTRACTOR QUALIFICATIONS. The Contractor shall provide qualified, trained, and certified personnel (to include Crestron System Programmers) as required (in the Statement of Work) to perform installation services as determined by federal, state, and local laws and regulations.

19. CONFLICT OF INTEREST. The Contractor shall not employ any employee of the

Government or the Department of Defense, either military or civilian if such employment would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of Defense.

20. BASE CLOSURES. Work scheduled not accomplished because of base closure due to weather, exercises, actual alert, Headquarters directed Health Protection Condition (HPCON) or Government shutdown will be accomplished as soon as possible after reopening the base.

21. LAWS. The contractor shall comply with all local, state and federal laws and regulations that control any work performed. The contractor shall comply with and keep informed of any changes to these laws and regulations throughout the period of the contract. The contractor is a recognized professional and is expected to be knowledgeable of all laws and regulations pertaining to this SOW.

22. CONTRACTOR LIABILITY. The Contractor is not considered an agent of the government, therefore, during the performance of this contract services, the contractor will be liable and will hold harmless the government against all actions or claims for damages to persons and property due to the fault, negligence, wrongful act, or wrongful omission of the contractor or his agents.

The government will not be responsible in any way for damage to the contractor's supplies, materials, equipment, or to personal property because of fire, theft, accident, natural disaster, or other events.

The Contractor is liable for all damages to government real property, when it has been determined by competent authorities that damages were due to Contractor personnel or Sub-Contractors negligence.

23. SECURITY, FIRE, AND MEDICAL SERVICES. The Government will provide police and fire protection services to the Contractor. Contractors shall dial 911 advising them of the installation and location for Emergency Force Protection or Fire Response. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. The Contractor may be required to prepare necessary documentation and reimburse the Government for the cost of emergency medical treatment. All Contractor injuries will be promptly reported to the CO thru the government representative.

24. KEY PERSONNEL. The Contractor shall provide telephone numbers and email addresses (within 5 days after award) that the CO/GPOC will use to communicate with the Project Manager and/or Alternate Project Manager at any time. The project manager or alternate shall be available to conduct overall management coordination and furnish liaison with the GPOC. The Project Manager shall be the point of contact with the GPOC and shall have the authority to act or make decisions for the Contractor on all matters pertaining to this contract.

25. INTERFACES. The Contractor shall not interfere with regularly scheduled work, classes, and instruction or training activities in the performance of contract requirements. The contractor shall coordinate all repair operations to include shutdown of equipment with the GPOC prior to actions that would cause disruptions.

If a Government employee directs the Contractor to stop work, the Contractor shall immediately contact the CO via the GPOC and report the incident, to include the name of the Government personnel involved, date, time, and location.

26. COMMERCIAL WARRANTY: The Contractor agrees that any supplies/equipment or services furnished under this contract shall be covered by the most favorable commercial warranties. The printed terms and conditions of such warranties will be provided to the Government with the delivery of any supplies/equipment or services covered. If system equipment fails to perform to standard within the warranty period, the contractor shall correct any deficiencies within 5 business days of notification. Any defects in material from installation shall be repaired and damaged products that cannot be satisfactorily repaired shall be replaced. Any repaired items shall not detract from the original designed appearance or functionality of the equipment installed. This work shall be at no additional cost to the government.

27. DISPUTE PROCESS. Any grievance by the Contractor should be brought to the attention of the contracting officer.

28. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will provide facilities, workspace, power, and network connectivity (as required). The Contractor may utilize these electrical utilities and restrooms facilities as needed. The Contractor shall use good judgment in the conservation of government utilities. The Contractor shall also adhere to and enforce prevailing energy conservation practices.

29. APPENDICES

A. Acronyms B. Projector Install Locations.

APPENDIX A

ACRONYMS

ACRONYM DESCRIPTION

ADLS Advanced Distributed Learning System AF Air Force AFI Air Force Instruction AFMAN Air Force Manual AFRDS Air Force Records Disposition Schedule AT Antiterrorism Bldg. Building CAD Computer Aided Design CBT Computer Based Training CFR Code of Federal Regulation CO Contracting Officer DEERS Defense Enrollment Eligibility Reporting System DLADS Defense Logistics Agency Disposition Services DRMO Defense Reutilization and Marketing Office DMRTI Defense Medical Readiness Training Institute DOD Department of Defense GPOC Government Point of Contact HCB Hospital Corpsman Basic IDS Intrusion Detection System IPT JBSA Integrated Project Team-Joint Base San Antonio LAN Local Area Network METC Medical Education and Training Campus MIF Medical Instruction Facility NFPA National Fire Protection Association NIPRNet Non-Secure Internet Protocol Router Network OSHA Occupational Safety and Health Act OEM Original Equipment Manufacturer PACS Personnel Access Control System POC Point of Contact POE Power Over Ethernet POTS Plain Old Telephone System PDF Portable Document Format PM Project Manager SMF Single Mode Fiber QC Quality Control UFC Unified Facilities Criteria

APPENDIX B

CHRISTIE PROJECTOR INSTALL LOCATIONS

MIF-1 BLDG 899 MIF-2 BLDG 895 MIF-3 BLDG 1356

MIF-7 BLDG

103 1 108 1 119 1 W1-104 2 104 2 111 1 120 1 2 110 1 114A 1 123 1 111 1 114B 1 142 2 112 1 115 1 168 1 113 1 119 2 174 1 114 1 129 1 320 2 120 1 131 1 321 2 203 1 133 1 322 2 204 1 136 1 324 2 205 1 204 1 326 2 207 1 212 2 329 2 208 1 304 1 330 2 209 1 305A 1 331 2 210 1 309 1 23 211 1 311A 1 213 1 311B 1 214 1 317A 1 215 1 317B 1 216 1 319A 1 218 1 319B 1 220 1 409 1 221 1 418 1 222 1 420 1 223 1 423 1 224 1 27 226 1 304 1 307 1 314 1 316 1 319 1 321 1 323 1 324 1 326 1 328 1 330 1 405 1

406 1 409 2

412C 3 416 1 417 1