SOW - Boilers - B1377 JBSA FSH - 3 Sep 2025.pdf

STATEMENT OF WORK

BOILER REPLACEMENT & INSTALLATION

BUILDING 1377, JBSA-FORT SAM HOUSTON

Date: 3 September 2025

1.0 INTRODUCTION

This Statement of Work (SOW) outlines the requirements for the removal and replacement of existing boilers and associated components within Building 1377 at JBSA-Fort Sam Houston, TX. This project encompasses two distinct boiler replacement tasks: one involving Raypak boilers and the other involving an AERCO boiler. The aim is to restore reliable heating to the administration office, dormitories, and other sections of the facility.

2.0 BACKGROUND

Building 1377, located at 3586 Womack Rd, JBSA-Fort Sam Houston, houses a central plant heating system. The existing boilers have reached the end of their service life. The boilers provide conditioned heat to various sections of the facility including the administration office and surrounding dormitories, which are occupied year-round. Reliable and consistent heating is essential. The boilers were at the end of their life cycle and have since been removed.

3.0 SCOPE OF WORK

The Contractor shall provide all labor, materials, equipment, tools, supervision, and transportation necessary for the complete and satisfactory execution of all work described herein.

All work shall be performed in accordance with applicable federal, state, and local regulations, as well as industry best practices and manufacturer specifications. All workmanship shall follow 502D Civil Engineering Group (502 CEG) safety policies and Lock Out Tag Out procedures and meet the quality standards determined by the Project Manager (PM).

The project consists of two primary tasks:

• Task 1: Raypak Boiler Replacement

• Task 2: AERCO Boiler Replacement

Each task is detailed separately below.

3.1 TASK 1: RAYPAK BOILER REPLACEMENT (X2)

The Contractor shall be responsible for the following activities related to the Raypak boiler replacements:

3.1.1 Removal and Disposal:

• Remove the existing expansion tank, chemical feeder, and exhaust vent pipe.

• The removed items shall become the property of the Contractor and shall be disposed of at an off-base city or state-approved disposal site in accordance with all applicable regulations.

3.1.2 Installation:

• Furnish and install two (2) new Raypak Model H9-2069B boilers, including all necessary components and accessories, in accordance with manufacturer specifications. Specific requirements include:

• Delta Limited Model

• 2,070,000 BTU /HR

• Energy Type: Gas

• Voltage: 120VAC

• Max Water Flow: 132 GPM

• Heat exchanger compatible with the new system

• 60 PSI Pressure Relief Valve

• Dry well assembly

• Front mounted pump

• 4 stage digital controller

• Install a new vertical expansion tank, chemical feeder, and chemical distribution system.

The components must be compatible with the existing boiler system design, components, and piping.

• Retrofit any vent exhaust piping, fittings, or pipe to seamlessly integrate with the current heating pipe system. All new piping will have fiber glass insulation with PVC jacket.

The contractor is responsible for all the cutting, patching and restoration of affected areas necessary to complete the replacement of the vent exhaust, matching the adjacent surfaces in finish color.

• Retrofit piping and any necessary electrical power connections.

3.1.3 System Treatment and Preparation:

• Passivate heating loops with appropriate chemical treatment prior to boiler startup.

3.1.4 Testing and Startup:

• Test the equipment electronically and mechanically to ensure it is fully operational and meets manufacturer specifications.

• Adjust the boiler components to meet the design requirements of the newly installed boilers.

3.2 TASK 2: AERCO BOILER REPLACEMENT

The Contractor shall be responsible for the following activities related to the AERCO boiler replacement:

3.2.1 Removal and Disposal:

• Remove the existing AERCO boiler (Mfg. AERCO Model# Benchmark 3000 S/N G-20- 0950 3,000,000 BTU/ HR output/hr.).

• The removed boiler shall become the property of the Contractor and shall be disposed of at an off-base city or state-approved disposal site in accordance with all applicable regulations.

3.2.2 Installation:

• Furnish and install one (1) new AERCO boiler with associated controls. The new boiler and components must be compatible with the existing boiler design, components, and piping and is compatible with existing configuration.

• Retrofit any vent exhaust piping, fittings, or pipe to seamlessly integrate with the current heating pipe system.

• Retrofit piping and any necessary electrical power connections.

• Insulate all new piping.

3.2.3 System Treatment and Preparation:

• Passivate heating loops with appropriate chemical treatment prior to boiler startup.

3.2.4 Testing and Startup:

• Test the equipment electronically and mechanically to ensure it is fully operational and meets manufacturer specifications.

• Adjust the boiler components to meet the design requirements of the newly installed boiler.

3.3 COMMON REQUIREMENTS (APPLICABLE TO BOTH TASKS)

The following requirements apply to both the Raypak and AERCO boiler replacement tasks:

• Certification: The Contractor shall be a certified Raypak and AERCO boiler technician and installer, as applicable. Proof of current and valid certification must be submitted with the quote and remain valid throughout the project. All subcontracted personnel must meet the same certification requirements for the boiler they are working on.

• ASHRAE Compliance: All work shall be conducted in compliance with the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standard 90.1.

• Turnkey Installation: This is a turnkey installation and start-up. The contract shall result in a fully operational system for each boiler.

• No Government Furnished Items: 502 CE shall not provide any materials, tools, or equipment.

• Warranty: All equipment provided shall be new and unused. Equipment shall be fully compatible with the existing system. The contractor shall guarantee all materials and workmanship for a period of one year from the date of project completion and shall within that period correct all defects in materials/workmanship within 24 hours of being notified. Correction of all defects under this warranty shall be at the expense of the contractor. All paperwork for equipment that is warranty for more than a year will be turned into the 502 CES PM.

4.0 PROJECT LOCATION

3586 Womack Rd, Building 1377, JBSA Fort Sam Houston.

• Raypak boilers and components are located within the west mechanical room.

• AERCO boiler and components are located within the east mechanical room.

5.0 PERIOD OF PERFORMANCE

The contractor shall complete all work within 30 calendar days of Award, unless otherwise extended by the Contracting Officer. A ten-day notice before work begins is necessary for coordination with the building's manager. This timeline does not account for the purchase and delivery of the equipment.

6.0 HOURS OF WORK

Normal duty hours are from 7:00 AM to 5:00 PM, Monday through Friday, except on Federal holidays. The contractor shall coordinate work with 502 CES Project Manager Representative.

FEDERAL HOLIDAYS OBSERVED.

• New Year’s Day, January 1st

• Dr Martin Luther King, Jr. Day, 3rd Monday in January

• President’s Day, 3rd Monday in February

• Memorial Day, Last Monday in May

• Juneteenth Day, June 19th

• Independence Day, July 4th

• Labor Day, 1st Monday in September

• Columbus Day, 2nd Monday in October

• Veterans Day, November 11th

• Thanksgiving Day, 4th Thursday in November

• Christmas Day, December 25th

7.0 PROJECT SCHEDULE PLAN

The contractor shall send a progress schedule and mobilize plan of start date and completion date within 7 days after award.

8.0 INSPECTION AND ACCEPTANCE

A representative from 502 CES will conduct daily inspections of work progress. A final inspection of completed work will be conducted by the project manager, contractor, and designated 502 CES personnel. All discrepancies identified during inspections shall be corrected prior to final payment.

9.0 SUBMITTALS

All submittals must be approved by 502 CES Project Manager. Safety Data Sheets (SDS) for all hazardous chemicals intended for use on site, including water treatment chemicals, sealants, and lubricants, must be submitted to the government for review and approval prior to mobilization.

10.0 PROJECT POINT OF CONTACT

PM Leonardo Garcia, Cell Phone: 210-376-9747 or Victor Zamora 210-419-9423.

11.0 SAFETY

All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 (1910.146 and 1910.147) and 29 CFR 1926, and Air Force Occupational Safety & Health (AFOSH) standards including 91-25. The Contractor shall also ensure that all work is performed in accordance with project identified national standards, military manuals, instructions, pamphlets, standards, and handbooks, and with the edition in effect on the date of this solicitation of the Corps of Engineers (COE) Safety Manual 385-1-1. Digging Permit: AF 103 If required, the contractor will submit a digging permit to FSH every Monday at 0900 Bldg. 4197. Hot Permit: If required, submit request to the fire department at least 3 days before welding begins.

12.0 OUTAGES

If required, need 30 days' notice for all outages. The Contractor shall make every effort to complete all elements of the project without electrical outages. Any electrical outages shall be coordinated and scheduled with Civil Engineering. Electrical outage forms shall be completed by the Contractor with coordination and may take up to three weeks for Government coordination dependent on location. All surveys and inspections shall be coordinated with the Government

POC.

13.0 CONSTRUCTION LAY DOWN

If required, must turn in JBSA sitting request work sheet.

14.0 SITE MAINTENANCE

The Contractor shall protect adjacent property, buildings, and their contents from dust, dirt, or other materials. Work areas shall be maintained in a neat, clean, and safe condition and shall, at a minimum, be cleaned at the end of each shift. All streets and roadways in/or adjacent to the site shall always remain free of project-generated trash and debris.

15.0 GOVERNMENT FURNISHED SERVICES

The government will provide utilities (water and electricity) and emergency, fire, and security police response. In addition, the Government shall provide access to the mechanical room and existing infrastructure; however, no materials, tools, or equipment shall be furnished by the Government.

16.0 POLICE PROTECTION

The 802nd Security Forces Squadron shall provide security and law enforcement response and services to the contractor.

17.0 FIRE PROTECTION

The JBSA Fort Sam Fire Departments shall provide initial responses, EMS, and fire protection services to the Contractor.

18.0 TRAFFIC REGULATIONS

Contractor employees shall comply with all base traffic regulations and are subject to random vehicle speed control checks. Contractor's personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action.

The use of cell phones, except hands-free phones, is prohibited while driving on military installations in San Antonio, TX.

19.0 SECURITY REQUIREMENTS.

20.0 Contractor shall be subject to a background check through the 502d Security Forces Squadron to gain access to the Government installation and shall comply with DAFFARS Clause 5352.242-9000, “Contractor access to Air Force Installations” and all on-base traffic laws.

21.0 DAILY CLEANING

The Contractor shall always keep the site free from debris and shall perform daily cleaning of all areas. The Contractor shall collect all trash, debris, refuse, garbage, etc., that is generated and place it in appropriate containers with lids or approved covers on a periodic basis. The materials shall be hauled from the site by appropriate means daily, unless otherwise approved by the designated Planning Technician. Disposal shall be outside the limits of Government property.

Disposal shall be by sanitary landfill or other approved methods and shall conform to all local, state, and federal guidelines, criteria, and regulations. Upon completion of the work, the Contractor shall leave the work site and storage area(s) in a clean, neat, and workmanlike condition satisfactory to the Structural Shop Supervisor.

END STATEMENT OF WORK