Amended RFQ - FA301625Q01880002.pdf

REQUEST FOR QUOTE

BRAND NAME – RAYPAK And AERCO Boilers at Building 1377

Joint Base San Antonio (JBSA) - Fort Sam Houston, Texas

(The quote shall be effective 60 days after submission)

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued. The solicitation number is FA301625Q0188 and is issued as a Request for Quote (RFQ). This solicitation incorporates provisions and clauses those in effect through Federal Acquisition Circular 2025-05, effective 08/07/2025, DFARS change notice 01/17/2025 and DAFFARS Change 10/16/2024.

This purchase is being solicited as 100% Small Business set-aside. The NAICS code is 332410 and the size standard is 750 Employees.

Site Visit: Site Visit is scheduled for Wednesday, 27 August 2025 at 10:00 AM, on JBSA- Fort Sam Houston. See below for site visit details.

Questions: all questions must be submitted in writing to both POC’s no later than Thursday, 28 August 2025 at 10:00 AM CDT. Responses to questions will be posted on SAM.gov. Questions submitted after this date/time will not be considered.

Response DUE Date: respond to this RFQ by emailing your quote to both Charles Woyome at charles.woyome.2@us.af.mil and Emily Rodriguez at emily.rodriguez.8@us.af.mil no later than , September 2025, :00 C T, to be considered timely.

Place of Performance: Building 1377, JBSA – Fort Sam Houston.

Please provide Contractor information below:

All quotes must be FOB Destination

Payment Terms: NET 30

Company Name: Cage Code:

POC: Telephone #

E-Mail Address: Tax ID#:

Warranty Information:

The Government utilizes Wide Area Workflow (WAWF) for electronic invoicing, receipt and acceptance. Payment is only made through WAWF. Does your company have the capacity to invoice electronically through WAWF? (Yes/No):

Emily Rodriguez charles.woyome.2@us.af.mil Emily Rodriguez charles.woyome.2@us.af.mil Emily Rodriguez , September 2025, :00 C T, A. FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services. The following addendum applies to the provision:

Quote Submittal:

(1) The quoter shall provide a quote for the requirements below.

(2) By responding to this RFQ, the quoter accepts all terms and conditions contained herein.

(3) Late Quotes/Responses: In accordance with FAR 52.212-1(f).

(4) Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs."

(b) Submission of offers:

i. Quotes must meet the Technical Criteria as detailed in Section B.

(c) Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time is specified in an amendment to the solicitation.”

(d) Product Samples is deleted in its entirety

(e) Multiple Offers is deleted in its entirety

(f) Late submissions, modifications, revisions, and withdrawals of offers. The paragraph is tailored as follows: “Contractor shall comply with the time and date specified in this solicitation.”

(g) Contract award is deleted in its entirety

(h) Multiple Awards is deleted in its entirety

(i) Availability of requirements documents cited in the solicitation. Paragraph deleted in its entirety.

(j) Unique entity identifier. Paragraph deleted in its entirety.

(k) [Reserved]

(l) Debriefing. Paragraph deleted in its entirety.

(5) The Government reserves the right to cancel this solicitation, either before or after the closing date.

In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

B. FAR 52.212-2—Evaluation Commercial Products and Commercial Services. The following addendum applies to the provision.

(1) 502d CONS/JBKAA will issue a purchase order to the responsible quoter whose quote will be the most advantageous to the Government. The following shall be used to evaluate quotes: The technically acceptable lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that are contained in (b) Submission of offers, of this RFQ.

(2) The Government will rank all quotes based on an initial assessment of offeror’s total evaluated prices. If the Government receives 3 or fewer initial quotes, all quotes will be evaluated for Technical

Acceptability. If the Government receives more than 3 initial quotes, the Government will only select the 3 lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if in the Government’s best interest. If additional quotes are evaluated for technical acceptability they will be selected in the order of price. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

Acceptable: Quote clearly meets the minimum requirements of the solicitation.

Unacceptable: Quote does not meet the minimum requirements of the solicitation.

Technical. The Government will evaluate the quotes for technical acceptability, assigning ratings as described above. The failure of a quote to meet the Brand Name items will result in a technically unacceptable rating and be precluded for the award.

Technical Factor 1 – Offeror shall provide the Brand Name Raypak and AERCO items/products as stated in the Statement of Work and provided Justification and Approval. The brand name items will be considered Technically Acceptable. Any items quoted other than the exact brand name items (EQUIVALENT items) will be considered Technically Unacceptable. The contractor must include the following: (a) MFG name, (b) Part Number, (c) illustrations/specifications, and/or (d) literature or description.

The standard has been met when: The offeror has clearly quoted for the exact Brand Name Raypak and AERCO items/products items and has provided the following: (a) MFG name, (b) Part Number,

(c) illustrations/specifications, and/or (d) literature or description.

Technical Factor 2 – Delivery & Installation Plan. Offeror shall provide a clear delivery timeframe for all requested Brand Name Raypak and AERCO items/products and a detailed installation schedule.

This schedule must include:

Key Milestones & Task Durations: A clear timeline showing project progression.

Technical Approach: A detailed plan for completing the replacement, referencing the Statement of Work.

The standard has been met when: The offeror provides a delivery timeframe for the requested Raypak and AERCO items/products, and an installation schedule clearly outlining:

Key Milestones & Task Durations: A clear timeline showing project progression.

Technical Approach: A detailed plan for completing the replacement, referencing the Statement of Work.

This demonstrates a comprehensive understanding of the installation requirements outlined in the Statement of Work.

Price Evaluation. The Government will then conduct a price evaluation of the lowest priced technically acceptable quote to determine that the quoted price is fair and reasonable.

C. Interchanges. It is the Government’s intent to award without interchanges. The Government may consider, throughout the evaluation, the “correction potential” of any quotes to this RFQ. The judgement of such “correctional potential” is within the sole discretion of the Government and may be held with all, some, or none of the Quoters. The Government may determine one or a few Quoters have the highest potential to provide the best value to the Government. The Government may conduct interchanges with those Quoters that, at the discretion of the Contracting Officer, have the highest potential to represent the best value. Resolution of minor or clerical issues would not constitute interchanges and the Government reserves the right to award without the opportunity to revise quotes.

C. Basis for Award. 502d CONS/JBKAA will award a purchase order resulting from this RFQ to the responsible quoter whose quote conforming to the RFQ will be most advantageous to the Government.

D. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

E. Site Visit - ALL Contractors must check in with 502 CES & 502 CONS personnel at the Walters Visitor Control Center for accountability. From there, Contractors will follow Government personnel to site location. The Government WILL NOT provide transportation to travel between the sites.

Base Access - A Site Visit is scheduled for Wednesday, 27 August 2025 at 10:00 AM CDT. The meeting place will be the JBSA Fort Sam Houston AFB Walters Gate Visitor Center located at 892 Hood St, San Antonio, TX 78208. Please arrive at least 1-hour PRIOR to sign in and retrieve your pass at the Visitor Center due to potential wait times. Interested parties are required to have a valid Driver's License, vehicle registration and insurance readily available while on JBSA Fort Sam Houston.

Interested parties shall send a request to Emily Rodriguez at emily.rodriguez.8@us.af.mil and Charles Woyome at charles.woyome.2@us.af.mil NO LATER THAN Thursday, 21 August 2025, at 12 PM CDT. It is the interested party's responsibility to ensure their request has been received. This information will be used to obtain base access passes and safeguard IAW procedures outlined in the Privacy Act of 1974 and DoD 5400.11R. The request should include the following information:

Name(s) of the individual who will be in attendance (Last Name, First Name, MI) Date of Birth (DD/MMM/YY) Country of Birth ID Type (State or Federal issued Identification (ID) Number, to include Country of Issue and State of Issue (Driver's License, State Identification, or U.S. Passport ID Number)) Company Representing Phone Number

Note: Please inform the above POC's if company representative(s) have access to Air Force installations and do not require coordinated base access. Contractors who already have base access do not need to provide required information but are required to notify CO & CA via email of planned attendance and check in at the Visitors Center.