SOW - Leibert AHUs_Condensers B.1062_4 Sep 2025.pdf

STATEMENT OF WORK

Remove and Replace Two (2) Brand Name Leibert Systems

Joint Base San Antonio (JBSA) Fort Sam Houston (FSH), TX

4 September 2025

PROJECT SCOPE. The Contractor shall furnish all supervision, labor, transportation, materials, tools, incidentals, equipment, and quality assurance to remove two (2) 30-TON (360,000 BTU cooling capacity) Liebert Air Handler Units and two (2) Liebert Condenser Units, and to replace the existing two (2) 30-TON (360,000 BTU cooling capacity) Liebert Air Handler Units (Model:

VH380AUCAEI) as well as the two (2) existing Liebert Condenser Units (Model #: CDF510-Y) located at Bldg. 1062 at JBSA FSH (Joint Base San Antonio - Fort Sam Houston). This project includes, but is not limited to, providing and installing two (2) 30-TON Liebert Air Handler Units [VS105AUC1009EMS] and two (2) Liebert Condenser units [MCM160E8YDS0OB]. The scope also encompasses the safe disconnection of the existing units, including proper evacuation and handling of refrigerant according to all applicable regulations, as well as the removal and legal disposal of the two (2) existing Liebert Air Handler Units (Model: VH380AUCAEI) and the two

(2) Liebert Condenser Units (Model #: CDF510-Y). Furthermore, this project includes electrical disconnecting and reconnection of units to the existing electrical system, pressure testing of new line sets to ensure no leaks, startup and commissioning of the new units, and verification that new units are operating according to manufacturer’s specifications and contract documents.

PROJECT DESCRIPTION. The requirements of this project are not limited to the following:

The facility will be occupied while the work required by this contract is performed. The contractor shall provide all lifting equipment for parts and personnel, specialty tools, qualified technicians to include barriers and signs to prevent unauthorized personnel from entering the work area while the Contractor is performing the work required under this requirement.

SCOPE OF WORK.

a) Contractor work shall include all materials, labor, personnel, with factory-trained technicians who specialize in HVAC, refrigeration, and electronic systems to include equipment, tools, and anything else as necessary to complete a fully functioning system according to manufacturer specifications and industry best practices.

b) Contractor shall lock out tag out electrical power box that supports power to the current system and any other component needed to existing unit at B1062 FSH in accordance with OSHA standards. Lockout/Tagout procedures must be documented and followed.

c) Contractor will have to provide their own crane and submit a detailed lift plan to the CE Project Manager for proper coordination and approval prior to removing and installing the new system. The lift plan must include safety measures, crane specifications, and rigging details.

d) Contractor shall Install 2 Liebert Air Handler Units and 2 Liebert Condenser Units and proper condensate drains, electrical connections (including proper grounding) Contractor will need to field-supply and install their own disconnect in accordance with manufacture specifications, and controls. Contractor can utilize current direct expansion piping service lines as long as new units match existing line sets (Hot Gas Line 1-3/8; Liquid Line 7/8).

All work must be performed in accordance with the manufacturer’s specifications and applicable codes

e) The contractor shall complete unit Startup. Ensure Leibert AHUs and Leibert Condensers are fully operational according to Leibert’s manufactures specifications and provide a Startup Testing report.

f) The contractor shall provide and install a surge protector to match the amperage of the new system.

g) Contractor shall provide and install a heat trace heater and electrical power service to power up heat trace heater with the new Liebert systems, ensuring freeze protection of condensate lines and other vulnerable components.

h) Contractor shall haul old, Leibert AHUs and Condensers off base IAW all applicable City, State and Federal disposal regulations. All refrigerant recovery and handling shall be performed in strict accordance with EPA regulations (40 CFR Part 82, Subpart F) under Section 608 of the Clean Air Act.

i) The contractor shall perform a leak detection test with the CE Project Manager present prior to insulating new piping. The leak detection test must be performed using an approved method and documented.

j) Once leak detection is complete Contractor shall insulate new piping and existing pipe where penetration connection was added.

k) Contractor will perform a final walkthrough with CE Project Manager and CE HVAC to verify proper operations. The walkthrough will include a complete system demonstration and review of all documentation.

l) The contractor shall provide as-built drawings of all installed systems, including piping diagrams, electrical schematics, and control system configurations.

GENERAL. The project will be coordinated with the contractor by the CE Project Manager or Contracting Officer, at minimum, 48 hours before the actual work is to commence to minimize mission impact or deficiencies that may occur during the normal work week, Monday through Friday 7:00 a.m. to 5:00 p.m. The contractor must provide a detailed project schedule and regular progress updates.

GOVERNMENT FURNISHED SERVICES. The government will provide utilities (water and electricity) and emergency, fire, and security police response. The Government will also provide access to the building and designated work areas.

TRASH REMOVAL. All trash, debris and parts that were replaced by the contractor shall be removed from the job site and will be disposed of by the contractor. Use of Government-leased dumpsters is prohibited. The contractor must always maintain a clean and organized work site.

INSPECTION/REPORT. The contractor shall examine air conditioning units and surrounding adjacent surfaces for maintenance and report any pre-existing conditions that may adversely affect operation of the units to the Government Representative prior to commencing work.

QUALITY ASSURANCE. The contractor shall be responsible for quality control of all tasks accomplished during the performance of the work. A Government Representative will periodically evaluate the contractor’s performance to ensure the work complies with the requirements outlined in this SOW.

WARRANTY. The contractor shall provide a one (1) year material and labor warranty commencing after the completion of the work, to include but not limited to, a deterioration of defective workmanship or product at no additional cost to the Government as long as a pre-existing condition within the units did not cause material failure. All warranty information, including contact information for the warranty service, shall be provided to the Government POC upon final inspection and acceptance of the project.

TRAFFIC REGULATIONS. Contractor employees shall comply with all base traffic regulations and are subject to random vehicle speed control checks. Contractor’s personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on military installations in San Antonio, TX.

HAZARDOUS AND/OR TOXIC MATERIALS. A hazardous material (HAZMAT) is one that poses a risk to the health and safety of the public, and/or the environment if not properly controlled during the handling, storage, manufacture, processing, packaging, use, disposal, or transportation.

Hazardous materials may be elements or compounds, and can be found as gases, solids, liquids, or a hazardous material (HAZMAT) is one that poses a risk to the health and safety of the public, and/or the environment. Hazardous chemicals are defined under Sec. 1910.1200 (c) of Title 29 of the Code of Federal Regulation. The contractor shall identify and report HAZMAT usage to the HAZMAT Pharmacy according to local procedures. All HAZMAT brought to the job site shall require the contractor to fill out an AF Form 3952 for each item for submission to the Hazardous Material Pharmacy. Additionally, the contractor is required to submit Material Safety Data Sheets (MSDS) as directed by the clause entitled Hazardous Material Identification and Material Safety Data (FAR 52.223-3).

SITE CONDITIONS. The Contractor shall furnish and maintain adequate barricades, and warning signs, at the job site. The contractor shall clean up debris daily. The contractor is responsible for protecting existing building finishes and equipment from damage during the project.

CODES AND REGULATIONS: All work shall be accomplished in accordance with Contract Specifications, applicable Uniform Building Codes, Air Force Base Regulations, OSHA requirements, and the manufacturer's installation instructions.

HOURS OF WORK. Normal duty hours are from 0700 - 5:00 PM, Monday through Friday, except on federal holidays (if any during the work week). The contractor shall coordinate the work with the 502d CES Project Manager. Any work outside of normal duty hours must be approved in advance by the Government POC.

FEDERAL HOLIDAYS OBSERVED.

• New Year’s Day, January 1st

• Dr Martin Luther King, Jr. Day, 3rd Monday in January

• President’s Day, 3rd Monday in February

• Memorial Day, Last Monday in May

• Juneteenth Day, June 19th

• Independence Day, July 4th

• Labor Day, 1st Monday in September

• Columbus Day, 2nd Monday in October

• Veterans Day, November 11th

• Thanksgiving Day, 4th Thursday in November

• Christmas Day, December 25th

PLACE OF PERFORMANCE. Project Site: 4098 Bivouac Rd, Fort Sam Houston Texas, 78234

PERIOD OF PERFORMANCE. At least a 5-day notice of project commencement is necessary for government coordination. The period of performance will include shipping and receiving material.

CLEAN-UP. At the end of each working day, the Contractor shall clean up the work site by removing all debris. Clean-up of the work site shall include the repair area(s), stage area(s), parking and eating area(s) and any other area(s), affected by the repair process. Any dirt or mud tracked on any base Street, parking area, sidewalk, patio, driveway, or building shall be cleaned daily. A final cleaning of the entire work area is required upon completion of the project.

CONTRACTOR FURNISHED ITEMS. All required tools, parts, materials, and supplies shall be supplied by the contractor and should be on hand before beginning work. This includes providing all necessary personal protective equipment (PPE) for workers.

SECURITY REQUIREMENTS. Contractor shall be subject to a background check through the 502d Security Forces Squadron to gain access to the Government installation and shall comply with DAFFARS Clause 5352.242-9000, “Contractor access to Air Force Installations” and all on-base traffic laws.

KEY PERSONNEL. The Government POC will be identified after award and will monitor all technical aspects of the contract. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the 502d CES Project Manager and Contracting Officer within three (3) days after award.

SUBMITTALS/DELIVERABLES.

1. Standard Lift Plan

2. Warranty Information

3. Model submittal with proper specification

4. As-built drawings of all installed systems, including piping diagrams, electrical schematics, and control system configurations.

5. Operation and Maintenance Manuals

6. Start-Up Testing Report

7. Leak Detection Test Documentation