Amended RFQ - FA301625Q01830002.pdf

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is FA301625Q0183 and is issued as a Request for Quote (RFQ). This solicitation incorporates provisions and clauses are those in effect through Federal Acquisition Regulation Circular Number 2025-05, DFARS change 01/17/2025 and DAFFARS Change 10/16/2024.

This requirement is for the purchase of Two (2) Brand Name Leibert HVAC Systems with services incidental for the removal of existing systems and installation of the new systems at Joint Base San Antonio (JBSA) Fort Sam Houston (FSH), TX Bldg.1062.

This purchase is being solicited as a full and open competition.

The NAICS code is 333415 -Air- Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing with a size standard of 1,250 employees. PSC is 4130 -Refrigeration and Air Conditioning Components.

RFQ Submission: Please respond to this RFQ by emailing your response to: ALEXIS GARCIA (alexis.garcia.14@us.af.mil) and EMILY RODRIGUEZ (emily.rodriguez.8@us.af.mil) no later than Thursday, 2025 at 10:00 am CST to be considered timely.

Questions/Concerns: All questions/concerns must be submitted in writing by email no later than day, 2025 at 10: 00 am CST. Responses to questions will be posted by the

Government on the SAM.gov, contracting opportunities website as received. Questions submitted after this date/time will not be considered.

Please provide the information below:

ALL quotes shall be FOB Destination Payment Terms: NET 30 Company Name: UEI #:

Cage Code:

POC: Telephone #:

Email Address: Tax ID #:

Warranty Information:

GSA Schedule:

The Government utilizes Wide Area Workflow (WAWF) for electronic invoicing, receipt and acceptance.

Does your company have the capacity to invoice electronically through WAWF? YES NO

FAR 52.212-1- Instructions to Offerors -Commercial Items are incorporated by reference:

Notice to Offeror(s)/Supplier (s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The following addendum applies to the provision:

Submission of offers: The paragraph is tailored as follows:

By responding to this RFQ, the quoter accepts all terms and conditions contained herein.

Submit signed and dated offers to the POC’s specified in this solicitation at or before the exact time specified in this RFQ.

(3) Offers shall include a description of the items being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. The contractor must include the following: (a) MFG name, (b) Part Number, (c) illustrations/specifications, and/or (d) literature or description.

(e) Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.”

(f) Product Samples. Paragraph deleted in its entirety.

(g) Multiple Offers. Paragraph deleted in its entirety.

(h) Late submissions, modifications, revisions, and withdrawals of offers. The paragraph is tailored as follows: (1) Contractor shall comply with the time and date specified in this solicitation.

(i) Contract award. Paragraph deleted in its entirety.

(j) Multiple Awards. Paragraph deleted in its entirety.

(k) Availability of requirements documents cited in the solicitation. Paragraph deleted in its Entirety.

(l) Unique entity identifier. Paragraph deleted in its entirety.

(m) [Reserved].

(n) Debriefing. Paragraph deleted in its entirety.

FAR 52.212-2-Evaluation Commercial Products and Commercial Services.

The following addendum applies to the provision:

502d CONS/JBKAA will issue a purchase order to the responsible quoter whose quote will be the most advantageous to the Government. For this procurement, the Best Value determination will be made based on the Lowest Priced, Technically Acceptable (LPTA) process. Technical Acceptability will be determined by an evaluation of the quoted requirements that meet the Brand Name Items listed.

The following process will be followed: The Government will rank all quotes based on an initial assessment of the offeror’s total evaluated price (TEP). If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three

(3) quotes are received, the Government will evaluate the three (3) lowest ranked quotes for technical acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest. If additional quotes are evaluated for technical acceptability, they will be evaluated in terms of price. The award will be given to the vendor responsible whose quote is the lowest evaluated price among technically acceptable quotes.

The technical evaluation team will evaluate the factors identified below. For the quote to be technically acceptable, the technical factor must be rated as acceptable. The failure of an Offeror to meet any or all technical criteria will result in a technically unacceptable rating and be ineligible for an award. The technical factors will receive one of the ratings listed below:

Acceptable: Quote clearly meets the minimum requirements of the solicitation.

Unacceptable: Quote does not meet the minimum requirements of solicitation.

(a) Technical. The Government will evaluate the quotes for technical acceptability, assigning ratings as described above. The failure of a quote to meet the Brand Name items will result in a technically unacceptable rating and be precluded for the award.

Technical Factor 1 – Offeror shall provide the Brand Name Leibert HVAC items/products as stated in the Statement of Work and provided Justification and Approval. The brand name items will be considered Technically Acceptable. Any items quoted other than the exact brand name items (EQUIVALENT items) will be considered Technically Unacceptable.

The contractor must include the following: (a) MFG name, (b) Part Number, (c) illustrations/specifications, and/or (d) literature or description.

The standard has been met when: The offeror has clearly quoted for the exact Leibert brand name items and has provided the following: (a) MFG name, (b) Part Number, (c) illustrations/specifications, and/or (d) literature or description.

To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/ portaVpublic/SAM/ and provide mandatory information.

C. Interchanges. It is the Government’s intent to award without interchanges. The Government may consider, throughout the evaluation, the “correction potential” of any quotes to this RFQ. The judgement of such “correctional potential” is within the sole discretion of the Government and may be held with all, some, or none of the Quoters. The Government may determine one or a few Quoters have the highest potential to provide the best value to the Government. The Government may conduct interchanges with those Quoters that, at the discretion of the Contracting Officer, have the highest potential to represent the best value. Resolution of minor or clerical issues would not constitute interchanges and the Government reserves the right to award without the opportunity to revise quotes.

D. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations).

(b) Price Evaluation. The Government will then conduct a price evaluation of the lowest priced technically acceptable quote to determine that the quoted price is fair and reasonable.