FA3016-16-R-0072-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modif ication it to:

1. Correct RFP Attachment 1, Contract Price List. Service No.1, All garments f itted by tailor, w as omitted from the original attachment on the

1st Option (12 Months) CLIN 1001. This amendment has corrected that error and added Service No. 1 to the subject attachment. (See Attachment)

2. Amend FAR 52.212-1, Instruction to Offerors -- Commercial Items, Para. 5.1.2. Format, add TAB 3 and Tab 4.

3. Add RFP Attachment 4 Financial Information Questionnaire

4. Add RFP Attachment 5 Contractor Responsibility Questionnaire

POC: Contract Administrator - Melody Taylor (210)652-8881, melody.taylor@us.af.mil

1. CONTRACT ID CODE PAGE OF PAGES

S 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Sep-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA3016-16-R-0072

X 9B. DATED (SEE ITEM 11)

23-Sep-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Sep-2016

CODE

502D CONTRACTING SQUADRON

395 B STREET WEST, SUITE 2, BLDG 224

JBSA RANDOLPH TX 78150-4525

FA3016 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA3016-16-R-0072

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

FAR 52.212-1 ADDENDUM

ADDENDUM TO FAR 52.212-1 Instruction to Offerors – Commercial Items

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS (ITO) -- COMMERCIAL ITEMS (OCT 2015)

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE

Addendum to 52.212-1(b), Submission of Offers. This paragraph is hereby tailored as follows:

1.0 General Instructions. The subject acquisition is being competed under FAR 13.5 Simplified

Procedures for Certain Commercial Items, utilizing the Lowest Price Technically Acceptable (LPTA) procedures. This section provides general guidance for preparing proposals, as well as specific instructions on format and content of the proposal. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. By submitting a proposal, Offerors are representing and affirming that their firm will perform all requirements specified in this solicitation. To assure timely and equitable evaluation of proposals, Offerors shall follow all instructions contained herein; compliance with all requirements specified in this solicitation is mandatory. The Offeror’s proposal must include all data, information, certifications and affirmations requested. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Failure to comply will all instructions contained in this solicitation may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 Information Regarding Submission Requirements. The 502d Contracting Squadron Contract Specialist for this requirement is Ms. Melody Taylor, (210) 652-8881; email: melody.taylor@us.af.mil. The 502d Contracting

Squadron Contracting Officer for this requirement is Mr. Radames Gandia (210) 652-8879; email:

radames.gandia@us.af.mil.

All proposals submitted in response to this solicitation shall be in English, and shall be mailed or hand-delivered;

faxed or emailed proposals will not be considered. To be considered, the complete proposal must be received no later than 2:00 PM Central Time, on Thursday, 27 October 2016. Offerors shall deliver all proposals to 502

CONS/JBKCA, 395 B Street West, Suite 2, Building No. 224, Joint Base San Antonio-Randolph, TX 78150, ATTN: Melody Taylor.

In addition, the following information is required on the address label of the proposal:

(i) Request for Proposal Number FA3016-16-R-0072

(ii) "To be delivered unopened to the Contracting Officer/ Specialist"

(iii) Number of boxes if multiple boxes are sent (e.g. Box 1 of 3)

Offerors are cautioned that JBSA-Randolph has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN

HAND-CARRYING PROPOSALS. Offerors planning to hand-carry proposals are responsible for allowing sufficient time to obtain a visitor pass and arrive at the location PRIOR to the time specified for receipt. Offerors shall take all necessary precautions to mitigate the potential that the Government may experience delays in postal service to JBSA-Randolph. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

The cutoff date/time for questions regarding this solicitation is 2:00 PM Central Standard Time on Wednesday, 12

October 2016 . All questions shall be submitted in writing or by e-mail to melody.taylor@us.af.mil and radames.gandia@us.af.mil; no other means of communicating questions will be accepted for this solicitation.

Questions submitted after this date will not be considered.

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

3.0. Pre-Proposal Conference/Site Visit. Offerors are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance to the extent that the information is reasonably obtainable. In no event shall failure to attend the site visit relieve the offeror from the responsibility of properly estimating the cost of successfully performing the work and that in no event shall not attending the site visit constitute grounds for a claim after contract award.

(a) A pre-proposal conference and site visit will be conducted on 05 October 2016. Only one site visit shall be conducted. The itinerary and locations for the conference/site visit are as follows:

• 05 October 2016, 8:30 A.M. Visitor Reception Center (Pass & ID) Parking Lot

Interested Contractors Meet Gateway East, Bldg. 2292 (210) 671-6173

JBSA Lackland, TX

• 05 October 2016, 09:00 A.M. 502d Logistics Readiness Squadron

Pre-proposal Conference begins 1550 Wurtsmith, STE 4

JBSA Lackland, TX 78236

(b) Offerors who plan to attend should contact Melody Taylor, Contract Specialist, at (210) 652-8881 or by e-mail to melody.taylor@us.af.mil no later than 03 October 2015, 4:00 P.M. Central Time (CT).

(c) Questions should be submitted by e-mail to melody.taylor@us.af.mil and jose.farias@us.af.mil or delivered via

U.S. postal mail service or other delivery service provider to the address listed in block 9 of the SF 1449 of the solicitation. All correspondence should reference the solicitation number. All questions shall be submitted three (3) calendar days prior to the site visit. Questions pertaining to the solicitation or during the site visit shall also be submitted in writing and cite the specific page, section and paragraph number of the solicitation. Questions should include sufficient detail to enable the government to respond without requesting further clarification. We will post minutes and questions/answers from the site visit on the website https://www.fbo.gov.

(d) Remarks and explanations or answers to questions provided at the conference shall not qualify the terms of the solicitation and specifications. Unless the solicitation is amended in writing, it shall remain unchanged. Answers will be compiled and posted on the website https://www.fbo.gov. FAR 52.237-1 – Site Visit (Apr 1984) is applicable.

4.0. Proposal Preparation, Number of Copies and Format Instructions. This section provides general guidance for preparing proposals in regards to the format and content of the proposal. Offerors are required to meet all solicitation requirements, including terms, conditions, representations and certifications, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to this solicitation’s terms and conditions and provide complete accompanying rationale.

4.1 Number of Copies. Offerors shall provide one (1) original and at least three (3) hard copies and one (1) CD of their complete proposal.

4.2 Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed proposal submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal but will be retained in the 502d Contracting Squadron contract file. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. Two pages may be printed back-to-back on one sheet of paper. However, this will be considered two (2) pages for the purpose of page count. The maximum number of pages for each proposal shall be no more than:

Volume I -- Administrative & Pricing Information – No page limitation

Volume II -- Technical Information – No more than forty (40) pages, single spaced total (Note: Any pages beyond the 40 pages will be removed and not evaluated).

4.3 Text. Text type should be easily readable such as Times New Roman or Arial, and approximately 10 - 12-point font with at least single spacing. Illustrations and tables shall be no smaller than Times New Romans or Arial approximately 10 point.

4.4 Binding and Labeling. Each proposal shall consist of two (2) separate and distinct Volumes:

Volume I -- Administrative & Pricing Information

Volume II -- Technical Information.

Each Volume of the proposal shall be separately bound in its own three-ring, loose leaf binder permitting the

Volume to lie flat when open. Staples shall not be used. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated on a stand-alone basis. Cross-referencing between Volumes is not permitted;

cross-referencing within the same proposal Volume is permitted. Information required for proposal evaluation which is not found in its designated Volume will be assumed to have been omitted from the proposal. Elaborate format and binding are neither necessary nor desirable. The cover and spine of each Volume will clearly identify the Offeror's name, volume number, Request for Proposal (RFP) number, "RFP No. FA3016-16-R-0072", RFP title, "JBSA-Lackland Alteration and Fitting Services", and copy number, e.g., “Copy 1 of 4, 2 of 4,etc.” The original for each proposal will be clearly identified on the cover and the spine. All Volumes shall allow for easy removal and replacement of pages. Replacement pages in response to evaluation notices (if any), shall be colored stock with lines in the margin designating the change and the change highlighted.

4.5 Electronic Copies. All proposals will be submitted in hard copy; electronic copy shall be CD as per Paragraph

4.1 of this addendum

4.6 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important.

Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the stated requirement(s). The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s proposal.

5.0 Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, Offerors must follow all instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so. Do not merely reiterate the objectives or reformulate the requirements specified in this solicitation.

5.1 Volume I – Administration & Pricing Information. Each Offeror shall submit an Administration & Pricing

Information Volume (Volume I) within its proposal IAW the format below. Offerors shall submit their signed proposal, to include signed copies of any issued amendments; the signatory shall possess sufficient authorities to bind the Offeror to all obligations, commitments, promises, certifications, pricing and delivery schedules offered in the proposal. The Offeror shall complete all contract/provision fill-ins as applicable. The "original" shall be clearly marked under separate cover.

5.1.1 Instructions. The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists offerors may be required to submit other-than-certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price of the proposal.

5.1.2 Format.

Cover Page. The cover page shall clearly identify the Offeror’s full name/title, mailing address, and phone number, and include the following information: solicitation date, solicitation number (Request for Proposal No.

FA3016-16-R-0072 solicitation title (Joint Base San Antonio-Lackland Alteration and Fitting Services); and number of hard copies provided.

Offerors shall include the following statement within the body of the cover page: “The Contractor agrees to furnish and deliver all items and/or services set forth or otherwise identified within the Performance Work

Statement (PWS) and this proposal, and to meet all specified requirements.”

The cover page shall be signed by an individual legally authorized to bind the Offeror; in doing so, the

Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued.

Tab 1: Representations and Certifications. Offerors shall complete all necessary fill-ins, certifications, and provisions. Offerors shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management

(SAM) website at https://www.sam.gov. Offerors who have not completed the annual representations and certifications electronically shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with their proposal.

Tab 2: Pricing Information. Offerors shall review the entire Schedule of Supplies/Services in this Request for

Proposal (RFP) and submit under Tab 2 of Volume I of their proposal both a unit price and extended amount price for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN), rounded up to two decimal places.

The extended amount price must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror’s own approach and the Government’s Performance Work Statement (PWS) requirements as set forth herein. Offerors who change the quantities stated in the solicitation shall render the proposal ineligible for award. The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs, associated General and Administrative (G&A) costs, profit and/or fees should be included in the unit price for each Firm Fixed Price (FFP) Contract Line Item

Number (CLIN) listed in the RFP Schedule of Supplies/Services. Wages will be subject to SCA/CBA increases over the contract life.

RFP Attachment 1 is the Contract Price Lists. Attachment 1 is an Excel document with three worksheets titled: Base Year CLIN 0001, 1st Option Year CLIN 1001 and 2nd Option Year CLIN 2001. Each worksheet list the 23 alteration services that will be performed under the LOTS for CLINs 0001, 1001, 2001. There are 12 LOTS in each Period of Performance. The Quantities for each service are estimated for a full year of performance; each period of performance may vary in estimated quantities and must be calculated separately, on the corresponding worksheet. The offeror will individually price each service to establish the “Service Total Amount” for that service. The “Service Total Amount” is established by taking the “Service Unit Price” and multiplying it by the “Service Quantity”. The “Estimate Amount (12

LOTS)” will be established by adding the sum of all 23 “Service Total Amount” together. “UNIT PRICE

(Each LOT)” will be established by taking “Estimate Amount (12 LOTS)” divided by 12.

The offeror shall use the information from Attachment 1 to complete the BID SCHEDULE. UNIT PRICE on Attachment 1 will equal to the UNIT PRICE on the BID SCHEDULE. The “Estimate Amount (12

LOTS)” on Attachment 1 will equal to ESTIMATED AMOUNT on the BID SCHEDULE. All units must be rounded to two (2) decimal points. Conflicting information may result in rejection of proposal.

Tab 3: Financial Disclosure Release Statement. Provide a release statement authorizing the Government to request information from current financial institutions or lenders must be submitted on official letterhead. In addition to this authorization, the offeror should include the financial institution or lender’s address, and a point of contact including email and phone number to be contacted with the authorization on the attached Offeror’s

Financial Information Questionnaire. Return the completed (top portion only) of the Financial Information

Questionnaire. (Attachment 4 of RFP) This information will not be used for evaluation purposes; this information will be used for determination of responsibility IAW FAR 9.105. (ADDED 29 September

2016)

Tab 4: Contractor Responsibility Questionnaire. Complete the Contractor Responsibility Questionnaire shall be completed in its entirety. (Attachment 5 of RFP) This information will not be used for evaluation purposes; this information will be used for determination of responsibility IAW FAR 9.105. (ADDED 29

September 2016)

5.2 Volume II -- Technical Information.

5.2.1 Format. Each Offeror shall submit a Technical Information Volume (Volume II) within its proposal IAW the format below. Offerors are cautioned that the Government will only use data provided in Volume II of their proposal in the technical evaluation. All the requirements specified in this solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical sub factor. The responses will be evaluated against Addendum to FAR 52.212-2, Evaluation Factors.

Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide, as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

(A) Sub Factor # 1 – Quality Control Plan

Standard: The Offeror shall provide a Quality Control Plan (QCP) with a complete written system for identifying and correcting deficiencies to include measurable metrics to identify deficiencies and the steps to be taken to correct them; as well as protocols to reduce/eliminate repeated occurrences. The written plan shall specifically addresses contract requirements and at a minimum, provide the following:

i. Plan to manage daily work volume fluctuations as described in the PWS to ensure completion of all required services by the identified completion time.

ii. Description of processes used to proactively mitigate or prevent quality control deficiencies.

iii. Description of processes used for Contractor identification of non-conforming services should instances occur, and proposed corrective actions to ensure services provided conform to the requirements of the solicitation.

iv. Identify metrics to track performance objectives identified in the Performance Requirements

Summary, to include same-day correction, and provide a measure of corrective actions taken to the

COR monthly.

v. Plan to ensure AFI 36-2903 is available to employees for ready access as well as how the offeror will document training of all personnel.

vi. Plan to promote safety at every level of the organization to include accident/incident prevention and general employee safety. Provide a comprehensive plan that also incorporates wing, base, squadron and location level actions. Plan should also recognize implementation of OSHA compliance safety actions associated with the activities performed in the area as well as safe handling/maintenance of machinery and material.

vii. Plan to protect, preserve, and establish accountability controls over Government facility space, furniture, automated data processing equipment (ADPE), keys, and combination locks provided to the Contractor for use in performance of contract requirements.

viii. Plan that, at a minimum, provides a comprehensive system of internal controls to manage (account for, control, preserve and protect, Government Furnished Property (GFP) in its possession. The system shall be adequate to satisfy all requirements of FAR clause 52.245-1, Government Property.

(B) Sub Factor # 2 -- Continuation of Essential Contractor Services Plan:

Standard:The Offeror shall provide a plan that, illustrates the ability to maintain essential contract requirements/ contractor services as required by DFARS Provision 252.237-7024, DFARS Clause 252.237-7023 and PWS paragraph 1.4.2.2 in case of local or national emergency, to include but not limited to base access, unexpected loss of personnel and at a minimum, includes:

i. Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

ii. The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

iii. The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

iv. Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

v. The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

Addendum to 52.212-1(c), Period for Acceptance of Offers. This paragraph is hereby tailored as follows: The

Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

Addendum to 52.212-1(d), Product Samples. This paragraph is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award. The following sentence is added: “If the Contracting Officer determines discussions are to be conducted, a competitive range will be established.”

(End of Addendum)

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

Amendment 01

1. RFP Atch 1, Contract Price List, Service No. 1 from Worksheet 1st Option (12 Months) CLIN 1001 was omitted on original solicitation. Amendment was done to correct the omission.

2. FAR 52.212-1, Instructions to Offerors – Commercial Items, Para 5.1.2, Format, was amended to include

Tab 3 Financial Information Questionnaire and Tab 4 Contractor Responsibility Questionnaire.

3. RFP Attachment 4 Financial Information Questionnaire was added.

4. RFP Attachment 5 Contractor Responsibility Questionnaire was added.

(End of Summary of Changes)