Attachment_2_-_Draft_Section_L.pdf

FA3002-16-R-0023, Battlefield Airman Military Freefall

Attachment 2

Section L, Instructions, Conditions, and Notices to Offerors

Section L – Instructions, Conditions and Notices to Offerors

SECTION L

L. PROPOSAL PREPERATION INSTRUCTIONS

L.1. GENERAL INFORMATION

L.1.1. To assure timely and equitable evaluation of proposals, Offeror(s) must follow the instructions contained herein. Offeror(s) are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of four (4) separate volumes; Volume I/Factor I – Price Proposal, Volume II/Factor II – Technical Proposal, Volume

III/Factor III – Past Performance Information, and Volume IV/Factor IV – Small Business

Participation.

L. 1.2. IAW FAR Subpart 4.803(a)(10), the Government will retain one copy of all proposals.

All additional copies of proposals will be destroyed by the Government after contract award.

L.1.3. Submission of offers. Submit signed and dated offers to the office identified in paragraph

L.2.2. below at or before the exact date and time specified in this solicitation.

L.1.4. The Procurement Contracting Officer (PCO) and Contract Specialist (CS) are the sole points of contact for this acquisition. Offerors are responsible for ensuring receipt of any communication by the designated officials. Verification of receipt of communications can be done via email or telephone. Questions and written requests for clarification shall be done via email only. Points of contact (POCs) are:

Ms. Jaclyn Rodriguez (PCO) Ms.Tina WatsonTarver (CS)

E-mail: jaclyn.rodriguez@us.af.mil E-mail: tina.watsontarver.1@us.af.mil

Telephone: 210-652-4259 Telephone: 210-652-1358

L.1.5. Minimum Proposal Acceptance Period. The term “acceptance period,” as used in this provision, means the time period available to the Government to award a contract from the date specified in this solicitation for receipt of proposals.

L.1.5.1. The Government requires a minimum acceptance period of 150 calendar days from solicitation due date stated in paragraph L.1.5.2. below.

L.1.5.2. In the space provided on the front page, block 12, of the SF 33 the contractor shall insert the number of days (not less than the 150 days specified above) the proposal is valid.

Offerors may specify a longer acceptance period than the Government's minimum requirement.

mailto:jaclyn.rodriguez@us.af.mil mailto:tina.watsontarver.1@us.af.mil

L.1.6. Exceptions to Terms and Conditions. Offerors are required to meet all solicitation requirements as defined in Section L of the RFP. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exceptions to the solicitation terms and conditions, to include a complete rationale supporting the exception that fully explains potential impacts on the performance, schedule, price, and specific requirements of the solicitation.

L.1.7. Potential Errors. If an Offeror believes requirements in these instructions contain an error, omission, or are unsound or ambiguous, the Offeror shall immediately notify the PCO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions in accordance with FAR 52.215-1(f)(4).

L.1.8. Proposals must be submitted in both electronic and paper format as specified in L.2.2.

Organization/Distribution/Number of Copies/Page Limits. In case of conflict between paper and electronic proposal copies, the paper version will take precedence. Telegraphic or facsimile offers will not be accepted. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, the name of the Offeror, and the Offeror’s POC name, address and phone number.

L.1.9. Offerors are cautioned that JBSA-Randolph has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass to gain entrance. SOME

DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors are responsible for allowing sufficient time to obtain a visitor pass and deliver the proposal

PRIOR to the time specified for receipt. Contact the POCs in paragraph L.1.4 with questions regarding base entry. Late proposals will be processed IAW FAR 52.215-1(c)(3) “Submission, modification, revision, and withdrawal of proposals” and FAR 15.208 “Submission, Modification, Revision, and Withdrawal of Proposals”.

L.2. SPECIFIC INSTRUCTIONS: Organization/Distribution/Number of Copies/Page

Limits

L.2.1. The proposal shall consist of four separate volumes. The Offeror shall organize the proposal as set forth in the Proposal Organization table below. The titles, contents of the volumes, page limits and number of copies shall be as follows:

Table L.2.1. Proposal Organization

Volume/Factor Title Hard Copies CD/DVD Page Limit Due Date

I Price Original + 1 2 Unlimited See Block 9 of SF 33

II Technical Original + 5 per subfactor

2 100* See Block 9 of SF 33

III Past Performance Original + 2 2 58** See Block 9 of SF 33

IV Small Business Subcontracting Participation

Original + 3 2 25 See Block 9 of SF 33

* Page count exclusions referenced in L.2.4.3.

** Subcontractor Letter of Consent and Client Authorization Letters do not count towards the page count.

One proposal shall be marked "Original" and all others shall be marked as "Copy." Narrative documentation shall be submitted in Microsoft Word (version Office 2010 or higher).

L.2.2. Mail or hand deliver required hard copies and electronic copies on CD or DVD of each volume to the following:

Ms. Jaclyn Rodriguez

Ms.Tina WatsonTarver

338 SCONS/PKD

2021 First St. West

JBSA-Randolph TX 78150-4302

L.2.3. Binding and Labeling. All hard copy (other than the Original) proposal volumes shall be submitted in separate three-ring binders. The unbound, Original proposal shall include a standard (3 inch spaced) two-hole punch applied to the top center of each page when viewed in portrait orientation (for Government filing) printed double sided head to foot. Volumes I, II, III and IV shall not be submitted together within the same binding. Additionally, each subfactor under the Technical Volume II/Factor II shall be in separate binders. Designate on the volume cover which proposal package contains the original, executed copy of the RFP. Include with each proposal cover letter or proposal cover page: name, office phone and fax number (and, if applicable, cell phone number), and e-mail address for the proposal point of contact. Clearly mark as to whether it is the original or copy, volume number, title, solicitation identification, and the Offeror’s name. Be sure to apply all appropriate markings including those prescribed IAW

FAR 52.215-1(e), "Restriction on Disclosure and Use of Data,” and FAR 3.104-4, “Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.”

L.2.4. Page Format Restrictions and Limitations.

L.2.4.1. Page Format. Pages shall be 8.5 x 11 inches, not including foldouts used for charts, tables, or diagrams. Pages shall be typed. Except for the reproduced sections of the solicitation document, typing shall be single space, 12 font size, and Times New Roman font style. Smaller font size may be used in tables, drawings, charts, graphs, and diagrams, but shall not be less than 10 font size, Times New Roman. Margins on all four edges of each sheet shall be at least one inch. Proprietary statements, security markings, and page numbers may fall within the defined margin area. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notices (ENs), if issued, as well as to the initial proposal.

L.2.4.2. Page Limitations. Compliance with page count limits shall be verified via the hardcopy. Page limitations shall be placed on responses to ENs. The specified page limits for

EN responses will be identified in the letters when forwarding the ENs to the Offeror(s). Any supporting documentation that is in response to an EN, not to include change pages, will not be subject to page limitations.

L.2.4.3. Pages Counted. Pages exceeding the page limitations in this Section L, will not be read or evaluated, instead, such additional pages will be destroyed. Each page shall be counted except the following: the Quality Control Plan, transmittal letter, cover pages, tab-divider pages, title pages, table of contents, lists of tables and drawings, glossary of acronyms, cross-reference matrix, position qualifications or staffing/manpower matrix, signed letters of agreement from suppliers/vendors/agencies summarizing buy/use/lease agreements, blank pages and exceptions to the solicitation. Double-sided printed sheets will be counted as 2 pages.

L.2.4.4. Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L.2.4.5. Foldouts. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size.

Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the font shall be no smaller than 10 font size, Times New Roman.

L.2.5. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

L.2.5.1. Requirements of the RFP (including CLINs); Performance Work Statement

(PWS) and Government standards and regulations pertaining to the PWS.

L.2.5.2. Evaluation Factors for Award in Section M of this RFP.

L.2.5.3. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this Section L will not be read or evaluated, and will be destroyed as soon as practicable.

L.3. SPECIFIC INSTRUCTIONS: Volume I/Factor I – Price Submission

L.3.1. Volume I/Factor I – Organization. The Price volume shall be organized according to the following general outline:

a) Table of Contents

b) Summary Page

c) Glossary/Acronym Abbreviation List

d) Price Data (Section B on SF33)

e) Pricing Model (Attachment 4, Pricing Model of RFP)

f) Subcontracting Information

g) Statement of Compliance with applicable SCA WD(s) and CBA(s)

h) Responsibility Determination Supporting Documentation

i) Teaming Arrangement(s) and/or Letters of Intent

j) Contracting/Other

L.3.2. General Instructions. The Price proposal shall be prepared according to these instructions and will be evaluated IAW the evaluation criteria in Section M of this RFP for the Price Factor.

Compliance with these requirements is mandatory and failure to comply may render the proposal unawardable. The CD/DVD shall include all Microsoft Excel files with all cell formulas viewable. The Government anticipates an award being made June 2017.

L.3.3. Price Reasonableness. The source selection will be conducted with the expectation of adequate price competition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time during this competition the PCO determines that adequate price competition no longer exists or that price reasonableness cannot be determined, Offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the PCO to determine price reasonableness. The proposed prices shall be based on the Offeror’s own technical approach submitted in the Technical Proposal (Volume II/Factor II) and the Government’s PWS requirements. Unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Offers should be sufficiently detailed to demonstrate reasonableness and balance.

L.3.4. The Offeror must complete the following and include in Volume I/Factor I – Price.

L.3.4.1. Table of Contents. The table of contents should provide a list of titles for the contents of the price volume organized in the order in which they appear.

L.3.4.2. Summary Page. The summary page shall provide an overview of the overall pricing that clearly demonstrates the total price of the proposal for the aggregate of all FFP

CLINs described in paragraph L.3.4.4. for mobilization and all subsequent years. Offerors must ensure the Best Estimated Quantity (BEQ) amounts are utilized for the BA MFF Training classes, CLIN 0001.

L.3.4.3. Glossary/Acronym Abbreviation List. Provide a glossary for a list of terms or abbreviations with accompanying definitions, if necessary, in order to explain or define difficult or unusual words, terms and expressions.

L.3.4.4. Price Data. The Offeror shall propose and insert a whole unit price, with no decimal places, for each Firm Fixed Price (FFP) CLIN of the 5-year Ordering Period (including mobilization) in the Price Model attached to this solicitation. The total extended amount for the

FFP CLINs must equal, to the dollar, the unit price multiplied by the quantity of units. The sum total of all FFP CLINs, including mobilization, and the 5-year Ordering Period, will form the

Offeror’s Total Evaluated Price (TEP).

L.3.4.4.1. For CLIN 0001, BA MFF Training Classes, enter the unit price for each Exhibit Line Item Number (ELIN) that correlates with the number of students. The amount on the bolded line that represents the BEQ will automatically populate the CLIN 0001 amount in the Price Model.

L.3.4.4.2. CLIN 0002, GFP Replacement, and CLIN 0003, Travel, have been intentionally left out of the Price Model as these CLINs will be direct reimbursable and do not require pricing.

L.3.4.4.3. All ELIN amounts for CLIN 0001, will be evaluated to determine that the pricing is fair and reasonable IAW FAR 15.404, however, the BEQ will be evaluated and used for determining the TEP. The ELINs represent the variations in student training that may occur during the life of the contract. The class size ranges will vary as follows: ELIN 0101 represents 1 – 9 students; ELIN 0102 represents 10 – 13 students, which is also the BEQ; ELIN

0103 represents 14 – 16 students; ELIN 0104 represents 17 – 20 students; ELIN 0105 represents

21 – 24 students; ELIN 0106 represents 25 – 30 students. These ELINs apply only to the BA

MFF Training Classes CLIN 0001. Each year of the contract will have ELINs for the purpose of pre-priced ordering. All ELINs must be filled out for every year. Failure to complete all ELINs will render an offeror’s proposal ineligible for award.

L.3.4.4.4. Data beyond that required by paragraph L.3.4. shall not be submitted, unless it is essential to document or support the Offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the Price volume (Volume I/Factor I). Under no circumstances shall this data and documentation be included elsewhere in the proposal.

L.3.5. Pricing Model. The Offeror shall complete the electronic Pricing Model attached to the

RFP at Attachment 4, IAW the instructions contained in this Section L and the Pricing Model.

Ensure that the hard copies of the Pricing Model are included in the proposal along with the electronic version on the DVD/CDs. The Pricing Model will be incorporated into the resulting contract.

L.3.6. Subcontracting. In addition to the required Subcontracting Information required in

Volume IV below, Prime offerors shall submit a listing of the proposed subcontractors showing the following for each subcontractor:

1) A description of the effort

2) Type of contractual arrangement, and

3) Total subcontract price

4) Prime’s determination for subcontractor prices fair and reasonable.

Subcontractors who will perform more than 20% of the work shall submit (in a sealed package, if desired) their separately-priced proposal to the prime contractor for inclusion in the Price

Proposal in the same level of detail as required by the prime contractor.

L.3.7. Statement of Compliance with applicable Service Contract Act Wage Determination(s) and Collective Bargaining Agreement(s)*. The contractor shall submit the correct Wage

Determination(s) (WD) based on location(s) of training, as part of their price proposal. The WD information shall include the specific labor categories utilized in the proposal. WD information can be found at http://www.wdol.gov. Upon determination of the place(s) of performance, the

PCO will obtain the WD(s) for the location(s) proposed and ensure that the correct WD(s) were used for the proposal. In the event that the proposal does not include a required WD or CBA the proposal may be ineligible for award.

a. Offeror shall provide a Statement of Compliance with the Service Contract Labor

Standards (SCLS). The Offeror shall provide a statement acknowledging:

i. Compliance with the requirements of the SCLS WD(s);

ii. The prices proposed for labor covered by the SCLS WD(s) were formulated in consideration of the rates specified in the document as required for covered contractor personnel; and

iii. The proposed wage and benefit rates covered by the SCLS WD are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)).

* Note: If a Collective Bargaining Agreement (CBA) is applicable, offerors shall conform with FAR 22.1008-2 Successorship with Incumbent Contractor Collective Bargaining

Agreement.

L.3.8. Responsibility Determination Supporting Documentation. To assist in determining contractor responsibility IAW FAR Part 9.104, the Offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length.

L.3.8.1. Offerors shall address their fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of invoice payments.

L.3.8.2. Offerors must provide complete financial statements for one fiscal year, and year-to-date financial information through the last quarter available. The year-end financial statements must be certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization.

L.3.8.3. If the Offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the Offeror plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit that may be available must be identified and must be based upon the inclusion of this contract effort. Evidence of http://www.wdol.gov/ external funding must be provided in the form of a dated letter from the external source.

Documentation to support the amounts must also be included.

L.3.8.4. IAW FAR 9.104-5, the Offeror is required to comply with the submission regarding FAR 52.209-5, Certification Regarding Responsibility Matters found in Section K of this RFP. Since the Government reserves the right to award without discussions IAW FAR

52.215-1(f)(4), the Government may request that an Offeror submit additional information so a responsibility determination can be made.

L.3.8.5. This request for additional information will not be construed as communications or discussions with an Offeror as defined by FAR 15.306. Failure to certify the required responsibility matters outlined in Section K, may render the offeror’s proposal ineligible for award.

L.3.9. Teaming Arrangements and/or Letters Of Intent. If a teaming arrangement is contemplated, provide complete, verifiable information as to the arrangement, including any previous teaming endeavors on previous teaming arrangements with same partner. Submit information relative to the formation, organization and operation of the business unit.

Information shall include cost and revenue sharing agreements and any other information which describes the business arrangement.

L.3.10. Contracting/Other

L.3.10.1. Completion of blocks 13, 14 (Offeror may sign and date each Standard Form

(SF) 30 acknowledging receipt of each amendment to the solicitation), 15, 16, 17 and 18 and signature and date for blocks 17 and 18 of the Standard Form (SF) 33. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

L.3.10.2. Offerors must complete all necessary clause fill-ins in Sections I through K.

Ensure compliance with RFP requirements if using the annual representations and certifications electronically via the System for Award Management website at https://sam.gov. However, clauses 52.204-8, Annual Representations and Certifications, and 52.209-7, Information

Regarding Responsibility Matters are not in the SAM system and the fill-ins must be accomplished in the RFP.

L.3.10.3. Submit a letter, signed at the vice-president level or equivalent or higher, that identifies the individual(s) with the authority to obligate or otherwise bind your company to the resulting contract and, if necessary, future contract modifications. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal. Also, identify those individuals authorized to negotiate with the

Government. In addition, provide the name, title, and telephone number of the CEO, Division

President, and/or Vice President.

https://sam.gov/

L.3.10.4. Provide company/division's name, street address, county and facility code;

CAGE code; DUNS code; TIN; and size of business (large or small). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

L.3.10.5. Organization. The above information shall be provided for the prime and all subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

L.3.10.6. Rounding. All dollar amounts provided shall be rounded to the nearest dollar.

L.3.10.7. Exceptions to Terms and Conditions. The Offerors shall list any exceptions to, or deviations from, any of the clauses or requirements to the RFP along with the justification.

L.3.10.8. Environmental Impact Analysis Process (EIAP) information. Offerors must include a Statement of Assurance certifying that proposed locations to be used to conduct specified activities do not present unique environmental circumstances identified in 32 CFR§

989, Appendix B, A2.2, to include the following:

a) There is no potential to degrade already marginal or poor environmental conditions or impact areas not already significantly modified from their natural condition.

b) There is no use of hazardous or toxic substances that may come in contact with the surrounding environment.

c) There is no occurrence or the presence of threatened or endangered species, archaeological resources, NHPA eligible properties, or other environmentally protected resources.

d) There is no adversely affected areas of critical environmental concern, such as prime or unique agricultural lands, wetlands, coastal zones, wilderness areas, floodplains, or wild and scenic river areas.

e) There is no circumstance that cause disproportionately high and adverse human health or environmental effects on minority populations, low-income populations or children.

f) This requirement does not necessitate new construction of facilities solely as a result of the contracted activity. This does not include modification, renovation, and updating of existing facilities.

L.4. SPECIFIC INSTRUCTIONS: Volume II/Factor II – Technical Submission

L.4.1. The Technical Volume shall be specific and complete. Your responses will be evaluated against the technical evaluation criteria defined in Section M, Evaluation Factors for Award.

Using the instructions provided below, your technical proposal must provide a detailed approach to accomplish/satisfy all subfactors. All requirements specified in the solicitation are mandatory.

By your proposal submission, you are representing that your firm will perform all the requirements specified in the PWS. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the

PWS.

L.4.2. Technical Volume II/Factor II. In the Technical Volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each Technical subfactor. PWS references provided are for reference and may not constitute every section of the PWS, or its appendices, in which a subfactor may be applicable.

L.4.3. Volume Organization. The Technical Volume II/Factor II shall be organized according to the following general outline:

a) Table of Contents

b) Executive Summary

c) List of Tables and Drawings

d) Glossary/Acronym Abbreviation List

e) Cross Reference Matrix (If applicable)

f) Subfactor 1 - Mobilization

g) Subfactor 2 - Staffing

h) Subfactor 3 - Security

i) Subfactor 4 - Integrated Operations

L.4.4. Technical Risk. Throughout the Offeror’s responses to the Technical Subfactors 1 through 4, the Offeror should explain the Technical Risk associated with those aspects of its proposal it considers to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, unsafe conditions for students or the likelihood of unsuccessful contract performance. The Offeror shall classify each risk IAW the Section M Technical Risk Rating table. The Offeror shall provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance.

The Offeror shall describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of contract requirements. The Offeror shall propose risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. The Offeror should identify and classify any new risks introduced by such risk mitigation.

L.4.5. Site Visits. If site visits are conducted during the evaluation phase, offerors will be informed in advance of the time and date the site visit will occur.

L.4.6. Subfactor 1: Mobilization. The Offeror shall describe a mobilization strategy that will lead to full performance. The mobilization plan shall include contractor developed milestones with detailed plans that demonstrate how the Offeror plans to begin training students four months after contract award.

L.4.6.1. The Offeror shall include in the mobilization a contractor developed milestones/timeline and details of when and how all the plans and publications listed in

Appendix A-3 will be acquired/developed within the mobilization timeframe.

L.4.6.2. The Offeror shall provide a timeline and methodology that details when and how the process of recruiting, hiring, training, replacing and certifying/re-certifying required personnel will be completed within the mobilization timeframe.

L.4.6.3. The Offeror shall describe when and how primary and auxiliary airfields/Drop

Zones/Airspace will be acquired/developed within the mobilization timeline. The Offeror must include in their airfield and Drop Zone descriptions (or surveys if already surveyed) a list of all agencies that must approve/coordinate on the Offeror’s airfield operation plans as described IAW paragraph 2.9.7. of the PWS.

L.4.6.4. The Offeror shall provide a plan of when and how flight/airdrop training areas and routes will be acquired/developed to support the requirements in the PWS within the mobilization timeline.

L.4.6.5. The Offeror shall provide a detailed timeline and the methodology of how aircraft, facilities, equipment, fuel and supplies will be acquired/modified and ready for use within the mobilization timeframe.

L.4.6.6. The Offeror shall provide a timeline and proposed dates that they will be ready for a USSOCOM review and certification of the course, IAW PWS paragraph 1.3.1.

Mobilization.

L.4.7. Subfactor 2: Staffing. The Offeror shall describe the methods and policies that will be used to sustain a work force that will perform the requirements in the PWS.

L.4.7.1. The Offeror shall provide staffing, training, and retention plans for all personnel needed to meet the PWS requirements. Include with the plans a detailed organizational chart that covers all manpower positions and identifies key personnel positions (Program Manager, Chief

Pilot, Chief of Maintenance, Lead Rigger, Logistics Lead, Chief MFF Instructor, and any other position(s) the offeror deems key). The Offeror shall describe the proposed level of experience, background, skill levels and training of key personnel and associated labor category for the personnel.

L.4.7.2. The Offeror shall describe a plan for back-filling personnel on leave or unforeseen short/long term absences, and provide a plan to back up “one deep” positions. The plan shall also describe any cross utilization of employees. The Offeror shall describe the number of instructors proposed for student production (from minimum to maximum) as required by the PWS and PWS Appendix A-1.

L.4.7.3. Support/Interface with Organizational Structure. The Offeror shall define interface with home office or corporate headquarters for such aspects as management, technical, and financial support.

L.4.7.4. Quality Control Plan. The Offeror shall provide a Quality Control Plan that describes how they will ensure that the contract requirements are met while maintaining safety.

The plan must describe inspector and/or superintendent assignment controls and clearly demonstrate that quality is the contractor’s (not the Government’s) responsibility. Address the proposed skill levels, experience and training of the quality control personnel in relation to the required work disciplines.

L.4.7.4.1. Describe number of tasks planned per inspector, frequency, and a plan, including tools and methods, for identifying and documenting performance problems concerning subcontractors and/or in-house personnel.

L.4.7.4.2. Provide a plan that describes timely response and resolution of routine, urgent, and emergency discrepancy notices.

L.4.7.4.3. Describe how interface with Government Contracting Officer

Representatives (COR) and Military Liaison Officer (MLO) will be accomplished. Define on-site contractor and sub-contractor (if used) staff’s responsibilities for timely response to notifications of Quality Assurance (QA) discrepancies.

L.4.7.4.4. Provide an example(s) that demonstrates past experience with developing and implementing successful quality control and/or inspection procedures for operations similar to those described in this RFP.

L.4.8. Subfactor 3: Security. All references for sections L and M governing security can be found in PWS Appendix A-3 and A-7 as well as accessed through separate secured packages attached to the RFP posted for BA MFF on Federal Business Opportunities (FBO) www.fbo.gov.

The security plan will be rated acceptable or unacceptable.

L.4.9. Subfactor 4: Integrated Operations. The offeror shall describe how all of the elements of this subfactor, when combined, provide an overall best value to the Government.

L.4.9.1. MFF Training. The Offeror shall describe how the mass and flight briefings/debriefings, training room activities, academics, ground training, and the MFF training detailed in the syllabuses and PWS will be conducted at the best estimated quantity level. The

Offeror shall demonstrate the measures that will be utilized to increase from minimum class size to maximum student load and how their plans will meet the requirements defined in PWS, Appendix A-1 and A-3 governing documents (e.g. AFI 11-410 and USSOCOM Manual 350-3).

Include in the description a workflow/process chart that details how required academic, simulation, wind tunnel, ground, and MFF training requirements will be integrated to fulfill the requirements of the syllabuses.

http://www.fbo.gov/

L.4.9.2. Airfields and Drop Zone Operations. The offeror shall describe their approach and processes involved in securing, and operating their aircraft and parachuting operations in the proposed training areas.

L.4.9.2.1. Training Areas and Routes. The Offeror shall describe proposed MFF training areas, airspace, routes, flight hazards and terrain as required in a Drop Zone Survey.

The Offeror shall submit their strategy/concept of operations for MFF training areas and routes.

The Offeror shall identify all agencies that must be coordinated with to develop the proposed flying areas and routes and any known issues that may restrict development of the areas and routes. If not already surveyed by DoD the offeror shall provide all data required to conduct and coordinate survey of the proposed training area.

L.4.9.2.2. The Offeror shall submit US Government historical weather data for the location(s) proposed, averaged over a 5 year period as part of their proposal. The weather package must include weather phenomena that may affect the Offeror’s ability to conduct MFF training; e.g., cloud ceiling and visibility (percentage or number of days better than 5000’

AGL/3NM as it compares to the proposed master schedule, as described in the PWS paragraph

2.9.7.), wind (% less than maximum MFF training limits described in AFI 13-217 for proposed

MFF flight periods), thunderstorm and hurricane occurrence (% of time or # days/year flying would be affected), snow accumulation (% or number of days of appreciable snow accumulation), freezing temperatures (% or number of days temp below freezing), etc. to support their solution for providing sufficient training days to meet production requirements.

L.4.9.2.3. The Offeror shall describe the airfield’s operating procedures that will be used in training students IAW PWS and Federal Aviation Regulations; capacity of the airfield to accommodate training; general condition of the airfield; airfield environment; objects on and/or around the airfield; any other current tenants that can be expected to compete for capacity; flight support facilities, services, and equipment (such as tower, RAPCON, navigation aids, runway/taxiway lighting, fuel contractors, crash & rescue, dining facilities, security patrols, lodging etc.); existing airfields’ construction plans, refurbishments, and/or traffic growth that could impact student production; and a plan to mitigate the impact of these projects on the MFF program. The Offeror shall submit their strategy/concept of operations for the airfields they intend to use and completed letter(s) of agreement from the appropriate airfield/Drop Zone agency/owner for airfields not owned by the Offeror.

L.4.9.2.4. Emergency Support Services. The Offeror shall describe what emergency response services (fire, ambulance, and crash and rescue) are currently available at the airfields of intended use. The Offeror’s plan shall describe the emergency response assets and the number of personnel on the airfields available to respond to fires, aircraft accidents, and accidental injury to personnel and students. If ambulance service is not available on the airfields, detail where an ambulance would come from and how long it would take to get to the proposed training facilities. If emergency response services are not normally available at the airfields of intended use, the Offeror shall describe the plan to provide these services at the airfields.

L.4.9.2.5. FCC Assigned Frequencies. The offeror shall describe any approved frequencies allocated or authorized for air to ground operational use as described in paragraph

2.35.6. of the PWS.

L.4.9.2.6. Controlled Cryptographic Item Security. The offeror shall describe their facility and personnel ability to handle, store and use the controlled cryptographic items

(CCI) provided by the Government as described in PWS paragraphs 2.28., 2.32., 2.35.6., PO-10, Appendix A-2, Appendix A-3 and Appendix A-7.

L.4.9.3. Management Plan. The Offeror shall provide the concept of a comprehensive schedule of all operations. The concept shall include describing in detail a daily schedule that accommodates performance the best estimated quantity and at maximum student load. The schedule must show every ground, flight and jump operations, maintenance actions (including aircraft launch, recovery, refueling, regeneration, inspections, scheduled maintenance, etc.)

academic courses, ground training, required transportation, etc.

L.4.9.3.1. The Offeror shall provide a concept of operations and outline of all plans and programs. (e.g., transportation, FOD, flying and ground safety, mid-air collision avoidance, FCIF, noise abatement, etc.)

L.4.9.3.2. The Offeror shall provide the concept for weekly, monthly, and annual schedules that include, in general terms, the operations mentioned above, as well as class flow (student reporting and departures), holidays, weather days, etc.

L.4.9.3.3. The Offeror shall describe a plan that anticipates and addresses short term fluctuations in student load, long term operations at maximum student load, and “get-well” options when class graduation dates may not be met.

L.4.9.3.4. The Offeror shall describe previous experience with scheduling operations that demonstrate the Offerors ability to accomplish PWS requirements.

L.4.9.4. Aircraft Description and Maintenance

L.4.9.4.1. Aircraft Description. The Offeror shall describe in detail the aircraft proposed for MFF. The Offeror shall ensure that proposed aircraft meet the PWS requirements at paragraph 2.15. The Offeror shall provide aircraft performance overview, number of O2 and

Equipment rigged students supported per airframe used in the course. The Offeror shall explain why those aircraft were chosen and explain any additional information the Offeror deems pertinent to the aircraft’s performance and suitability for MFF program. Additional information could include documentation of aircraft capabilities that exceed PWS requirements, an outstanding reliability and safety record, excellent handling characteristics, ease of performing maintenance, engine performance and safety history, manufacturer support, etc.

L.4.9.4.2. Aircraft Maintenance. The Offeror shall provide a plan that describes the proposed maintenance plan required to maintain CARB certification. The plan shall detail the Offeror’s daily expectations for each aircraft while taking into consideration the training syllabus, and how aircraft maintenance will impact the training mission.

L.4.9.4.3. The Offeror shall provide complete rationale for the proposed fleet size (to include spare aircraft) to meet PWS requirements. The fleet must be of sufficient size to fly the daily sortie count, including seasonal fluctuations (if necessary), and allow for normal scheduled maintenance, required inspections, and occasional unplanned maintenance.

L.4.9.4.4. Spare Aircraft. The Offeror shall describe how spare aircraft will be used and how the Offeror plans to accomplish scheduled aircraft inspections and unscheduled maintenance while maintaining the required daily sortie count.

L.4.9.5. Training Facilities and Equipment. The Offeror shall describe the number and size of packing areas/rooms, classrooms and the equipment anticipated for the projected student load. The Offeror shall describe how the student will be separated from civilian students, if necessary, in order to create a MFF training environment, IAW PWS paragraph 1.3. Standards.

This plan shall include the training equipment necessary to present the courseware.

L.4.9.5.1. Facilities and Equipment. The Offeror shall describe all facilities and equipment (to include vehicles) required for performance.

L.4.9.5.1. General Facilities and Equipment Maintenance and Appearance. The

Offeror shall describe how all training and other associated facilities and equipment will meet best commercial practices for the following: maintenance, repair, cleanliness, safety, hygiene, health and climate control.

L.4.9.5.1. GFP Accountability. The Offeror shall describe their planned methodology and facilities that will ensure accountability and maintenance of the GFP. Offeror shall describe their repair and replacement plan for GFP items. Plans should include costs and estimated schedule for repair.

L.4.9.5.1. Training materials. The Offeror shall describe their planned methodology to address any material needs beyond the GFP provided. Training aids and materials are referenced in PWS paragraph 2. MFF Scope of Work/Requirements.

L.4.9.6. Lodging and Food Service

L.4.9.6.1. Lodging. The Offeror shall describe their planned methodology and facilities to house students while they attend BA MFF training, including the amenities anticipated for each student, and individual climate control (PWS paragraph 2.12., and Appendix

A-5). The Offeror shall describe how proposed lodging will meet commercial standards.

Describe the method to accept arriving students and to handle departing students.

L.4.9.6.2. Food Service. The Offeror shall describe their planned methodology and facilities for student dining. As a minimum, the plan shall describe a method to feed students during the training day, and for the duration of their presence in the course, including access to a sufficient hydration and nutrition during the training and non-training days. Describe weekend meal service and how it may differ from normal weekday meal service. The plan shall describe how the students will be provided with a variety of well-balanced, nutritious meals sufficient in quantities and calories to meet the Battle Field Airmen nutritional performance needs. (as described in PWS paragraph 2.13. MMF Food Service). The plan shall provide varying nutritious meals from day to day, and flexible hours that will allow all students time to eat breakfast, lunch and dinner that accommodates transport between training locations.

L.4.9.6.3. Fitness Capability. The Offeror shall describe their methodology to provide access to fitness facilities and capabilities (PWS 2.9.12.).

L.5. SPECIFIC INSTRUCTIONS: Volume III/Factor III – Past Performance Submission

L.5.1. General. Each Offeror shall submit a Past Performance Volume with its proposal. The

Past Performance volume shall be prepared IAW all instructions contained within this Section L.

Each Offeror’s proposal will be evaluated IAW the evaluation criteria in Section M.

L.5.1.1. Volume Organization. Volume III/Factor III - Past Performance shall contain and be organized according to the following general outline:

a) Table of Contents

b) Summary Page

c) Specific Content

d) Past Performance Information Sheets

e) Organizational Structure Change History

f) Past Performance Questionnaires (PPQ)

g) Subcontractor Letters of Consent/Client Authorization Letters

L.5.1.2. Summary Page. Describe the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner. State the percentage of work to be performed by each subcontractor, teaming partner, and/or joint venture partner. Past Performance Information is required for the Offeror and all subcontractors, teaming partners, and/or joint venture partners that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance. The Summary Page(s) shall not exceed five (5) pages.

L.5.1.3. Specific Content. Offerors are required to identify what aspects of the past performance references are deemed relevant to the proposed effort and to explain how they relate to their proposal. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. For example, submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems.

L.5.1.4. Past Performance Information Sheet (PPIS). The Offeror shall complete and submit, Past Performance Information (PPI) in accordance with the format contained in

Attachment 9, for not more than eight (8) contracts/efforts total (including major subcontractors, teaming partners, joint venture partners) that you consider recent and relevant to this acquisition, demonstrating your ability to perform the proposed effort.

L.5.1.4.1. Recency. Recency is defined as performance that occurred within the last five (5) years of the date this solicitation was issued that included at least six (6) months of performance.

L.5.1.4.2. Relevancy. Relevancy is further defined in Section M. The

Government acknowledges that given the scope, magnitude and complexity of the BA MFF requirement, Offerors may not be able to submit single contracts that can fully encompass all areas of the requirement. Offerors are encouraged to submit any combination of contracts or programs that Offerors would like to submit as relevant to demonstrate their quality of performance in the Primary Evaluation Areas identified in Section M 4.2.2. Each contract or effort submitted must be limited to six (6) pages. The combination of all PPIS, to include specific content, shall not exceed a total of 48 pages (eight (8) contracts/efforts multiplied by six

(6) pages each). Submit original plus five (5) printed copies.

L.5.1.4.3. The Government may also consider the past performance of affiliated companies or operating divisions within the parent company or joint ventures of the parent company, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when it is reasonable to attribute the experience of the past efforts to the proposed effort and when the proposal clearly demonstrates the resources (e.g.

financial resources, overall oversight and management, or other resources) of the parent or affiliated division will meaningfully affect performance of the instant acquisition. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner.

L.5.1.5. Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. To facilitate the relevancy determination, include a "roadmap" describing any such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts which the Government receives from other sources. Organizational

Structure will not be included in the past performance page count. This section shall not exceed five (5) pages.

L.5.1.6. Past Performance Questionnaires (PPQ). The Government will evaluate the quality and extent of Offeror’s performance deemed recent and relevant to the requirements of this RFP. The Government will use information submitted by the Offeror and other sources such as other Federal Government offices and commercial sources to assess performance. Offeror shall send the Past Performance Questionnaire to references on no more than five (5) contracts identified in their PPISs (Attachment 8). The responsibility to send out the PPQs and ensure receipt by the Government rests solely with the Offeror. Completed PPQs shall be sent by the reference directly to the Government POC identified in the PPQ form. It is highly recommended that Section 1 of the PPQ be pre-filled by the Offeror prior to sending to the respondent. Once submitted, the information contained therein shall be considered source selection sensitive. The

PPQs will not be included in the page count.

L.5.1.7. Subcontractor Letters of Consent/Client Authorization Letters. Subcontractor

Letters of Consent - Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Proposals must include a

Subcontractor Consent Letter (Attachment 7) executed by each subcontractor, teaming partner, and/or joint venture partner, that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

L.5.1.7.1. Client Authorization Letters - If applicable, Offerors must also include Client Authorization Letters (Attachment 6) for each identified effort performed for a commercial customer, authorizing release to the Government of…