P-Plan_Revision_1_for_Implementation_of_PAD_12-03_-_Vol_2 1 .pdf

Headquarters United States Air Force

(HQ USAF)

Programming Plan (P-Plan) Revision 1 for Implementation of Enterprise-Wide Civil Engineer Transformation (PAD 12-03), Volume 2

7 January 2014

Headquarters United States Air Force

Washington, D.C.

P-Plan for Implementation of Enterprise-Wide Civil Engineer Transformation

TABLE OF CONTENTS

APPENDIX I – BASE LEVEL FLIGHT TASKS (BLFT)

1.0 ACTIVITY MANAGEMENT PLAN (AMP) AND SUB-AMP MANAGER BASE LEVEL

FLIGHT TASKS

1.1. AMP Manager Duties

1.2. Sub-AMP Manager Duties

2.0. INSTALLATION MANAGEMENT FLIGHT (CEI) BASE LEVEL FLIGHT TASKS

2.1. Sub-AMP Management Duties

2.2. Installation Management Flight Leadership and Supervision Functions

2.3. Asset Accountability Element

2.4. Housing Management Element

2.5. Environmental Element

3.0. ENGINEERING FLIGHT (CEN) BASE LEVEL FLIGHT TASKS

3.1. Sub-AMP Management Duties

3.2. Engineering Flight Leadership and Supervision Functions

3.3. Portfolio Optimization Element

3.4. Project Management Element

4.0. OPERATIONS FLIGHT (CEO) BASE LEVEL FLIGHT TASKS

4.1. Sub-AMP Manager Duties

4.2. Operations Flight Leadership and Supervision Functions

4.3. Heavy Repair Element

4.4. Facility Systems Element

4.5. Infrastructure Systems Element

4.6. Operations Engineering Element

AMP & Sub-AMP Manager

Appendix I

Base Level Flight Tasks

APPENDIX I – BASE LEVEL FLIGHT TASKS (BLFT)

1.0 ACTIVITY MANAGEMENT PLAN (AMP) AND SUB-AMP MANAGER BASE LEVEL

FLIGHT TASKS

1.1. AMP Manager Duties

1.1.1. Ultimate responsibility for a portfolio of systems at the installation level

1.1.2. Assigns, gives direction to, and enforces deliverables from sub-AMP managers for each applicable sub-AMP

1.1.3. Ensures appropriate members from across the squadron and installation are assigned to and actively participate in AMP working groups

1.1.4. Chairs quarterly Facilities AMP working group to integrate and synchronize any sub-AMP working group efforts

1.1.5. Manages the planning aspect of an activity and integrates the sub-activity requirements and priorities into the AMP to assess the activity, identify requirements, and effectively plan, program, budget, and execute resources necessary for optimal life-cycle operation of the activity using risk based approach

1.1.6. Facilitates integration of AMP plans, requirements, and priorities into the base activity management plan (BAMP) and base comprehensive asset management plan (BCAMP)

1.1.7. Assists in defining/prioritizing projects within the respective activity, and identifying and working to resolve issues

1.1.8. Manages the life-cycle performance and condition of all component inventory management metrics in assigned built and natural (B&N) infrastructure

1.1.9. When fielded, reviews and validates built assets facility condition index (FCI) and life-cycle requirements generated by sustainment management system (SMS) (e.g., NexGen IT, BUILDER). As required, initiates inspection and root cause analysis protocols to update compliance inspections (CI) to reflect actual conditions

1.1.10. Based on inspection protocols (to be developed), supports inspections (at a frequency to be determined but likely based on mission dependency index [MDI]) for non-preventive maintenance (PM) condition assessments and ensures related data is entered into the (SMS, NexGen IT, BUILDER) for metric development. Inspection is defined as the “data gathering” and the inspection role is shared by the PM provider and the major command (MAJCOM)/Air Force Civil Engineer Center (AFCEC) inspection authority.

Assessment is defined as the analysis of the data to ensure it accurately reflects the condition of the asset

1.1.11. Works with PM manager (operations flight), sub-AMP managers (operations flight), and engineer flight to ensure inspection protocols are completed and that condition assessment data in the built asset inventory are updated as a result of PM inspection results

1.1.12. Functionally responsible to ensure the inventory of B&N assets reflects a sufficient level of detail to manage building/component condition

1.1.13. Evaluates whether the repair or replacement recommendations from SMS (e.g., NexGen IT, BUILDER) are valid by using their knowledge of built assets and its related data

1.1.14. Ensures that Interim Work Information Management System (IWIMS) or SMS (e.g., NexGen IT, BUILDER) reflects an accurate asset inventory for assigned systems and that the built asset-real property installed equipment (RPIE) relationships are established

1.1.15. Combines requirements to identify requirements in Automated Civil Engineer System (ACES) (or SMS, NexGen IT, BUILDER) for execution planning and strategic investment planning

1.1.16. Ensures all AMP required IWIMS/ACES/SMS/NexGen IT data entry requirements and standards are met

1.1.17. Performs analysis using the FCI, remaining service life (RSL), MDI, PM/corrective maintenance, and defined condition standards and other factors (non-condition based) to identify requirements that need sustainment, restoration and modernization funding

1.1.18. Performs work planning to include development of the maintenance execution plan (MEP), maintenance action plan (MAP), and the long range maintenance plan (LRMP) based on available funds and budgetary constraints. This involves grouping requirements into projects and developing a detailed, fundable cost, and work estimate for projects on the MEP and MAP working with other branches in the field operating agency

(FOA)

1.1.19. Facilitates compliance with asset management processes related to B&N asset management; conducts/supports staff assistance visits (SAV)/inspections and compliance visits

1.1.20. Monitors and reviews Air Force Common Output Level Standards (AF COLS) and supporting civil engineer (CE) key performance indicator (KPI) targets and measures

1.1.21. Tracks and evaluates goals, metrics, and trends ensuring the activity meets or exceeds all KPIs to deliver optimal service

1.1.22. Ensures that squadron staff are provided with asset management training opportunities

1.1.23. Conducts regular quality assurance (QA) reviews of a percentage of condition based management data in SMS (e.g., NexGen IT, BUILDER) to ensure compliance with processes and procedures

1.1.24. Develops and maintains a process to conduct a quarterly cross-squadron/flight/element/shop AMP working group meetings

1.1.25. Ensures all over-arching systems or process problems for sub-AMPs are well defined and assigned an office of primary responsibility (OPR) and suspense

1.2. Sub-AMP Manager Duties

1.2.1. The following sub-AMP managers will reside at the base with duties as described below:

1.2.1.1. Airfield Pavements sub-AMP and Pavements sub-AMP

1.2.1.2. Electrical sub-AMP

1.2.1.3. Potable/Non-Potable Water sub-AMP and Wastewater/Stormwater sub-

AMP

1.2.1.4. Electrical sub-AMP/Facility Interior Utility Systems sub-AMP

1.2.1.5. Mechanical/Heating, Ventilation, and Air Conditioning (HVAC) Systems and Facilities Interior Utility Systems sub-AMP

1.2.1.6. Facility Structures & Finishes sub-AMP/investment plan

1.2.2. Ensures appropriate members from across the squadron and installation are assigned to and actively participate in the sub-AMP working groups

1.2.3. Ensures sub-AMP working groups are convened at least quarterly

1.2.4. Maintains accountability of entire asset inventory

1.2.5. Implements higher headquarters (HHQ) standards for real property (RP) accounting and linear segmentation to define all sub-AMP assets

1.2.6. Coordinates mission priorities for each asset through local leadership

1.2.7. Develops and maintains a process to ensure all physical feature, cost accounting, asset performance, and life-cycle programming data is accurately associated with those specific assets

1.2.8. Performs annual review of applicable IWIMS/ACES/SMS/NexGen IT database information to maintain accurate inventory within assigned sub- AMP assets. Ensures accurate capitalization of all sub-AMP assets upon receipt of required documentation

1.2.9. Performs semi-annual review of asset inventory with respect to (WRT) performance data (e.g., failures, service calls, man-hour/material costs, energy use) to detect any abnormalities WRT expected life-cycle performance

1.2.10. Evaluates and diagnoses the root cause of the abnormalities

1.2.11. Determines the magnitude and impact of the abnormalities on factors such as energy use, system reliability, mission risk, and plant operations costs

1.2.12. Defines the scope and cost alternatives for solutions/requirements to remedy root cause of abnormality to mitigate risk and maximize return on investment (ROI). Aligns requirement to proper execution method (e.g., PM, in-service work plan [IWP], AMP)

1.2.13. Coordinates facility condition inspection visits (e.g., sustainable infrastructure assessments [SIA]) and makes available appropriate RP data from assessments to real property office (RPO)

1.2.14. Uses subject matter expertise to inform policy recommendations and make decisions/recommendations on how to correct deficiencies/issues

1.2.15. Benchmarks sub-activity with industry/government agencies, continuously improves the processes, changes playbooks, and incorporates best practices

1.2.16. Aligns/deconflicts requirements and execution across all of the squadron’s execution methods (e.g., IWP, indefinite delivery indefinite quantity [IDIQ], simplified acquisition of base engineer requirements [SABER], AMP)

1.2.17. Tracks and evaluates goals, metrics, and trends

1.2.18. Ensures requirements are developed using a balanced risk management approach and prepares sub-activity requirements and priorities

1.2.19. Participates and advocates for sub-activity during AMP and comprehensive asset management plan (CAMP) build

1.2.20. Finds opportunities to maximize funds (e.g., strategic sourcing) and ROI

1.2.21. Leads sub-AMP working groups in AMP development

1.2.22. Reports to the AMP manager to ensure that all sub-AMP investments are coordinated with HHQ programming authorities and programmed into the AMP/investment plan

1.2.23. Coordinates with AMP manager to ensure all issues for sub-AMP are logged in the administrative file (A-File)/NexGen IT for inclusion in HHQ AMP reviews

Installation Management Flight (CEI)

2.0. INSTALLATION MANAGEMENT FLIGHT (CEI) BASE LEVEL FLIGHT TASKS

2.1. Sub-AMP Management Duties

2.1.1. Environmental Quality (EQ) sub-AMP

2.1.2. Environmental Restoration sub-AMP

2.1.3. Hazardous Waste (HazWaste) sub-AMP

2.1.4. Renewable Energy (RE) Transactions/Leased Space sub-AMP

2.1.5. Accompanied Housing sub-AMP

2.1.6. Unaccompanied Housing sub-AMP

2.1.7. Facility Space sub-AMP

2.2. Installation Management Flight Leadership and Supervision Functions

2.2.1. Ensures flight-wide adherence to squadron safety program

2.2.2. Ensures flight-wide adherence to squadron training program

2.2.3. Ensures effective flight-wide resource management

2.2.4. Coordinates flight execution and reporting of prime base engineer emergency force (Prime BEEF) requirements to include equipment, training, etc.

2.2.5. Coordinates with Readiness and Emergency Management flight (CEX) to prepare, deploy, and redeploy flight personnel and equipment

Asset Accountability Element (CEIA)

2.3. Asset Accountability Element

2.3.1. RP

2.3.1.1. Coordinates support agreements

2.3.1.1.1. Reviews and coordinates agreements

2.3.1.1.2. Verifies/updates space use

2.3.1.1.3. Compiles CE updates and forwards changes to agreement

2.3.1.1.4. Maintain copies for CE-specific support agreements

2.3.1.2. Implements and manages RP inventory/acceptance requirements

2.3.1.2.1. Prepares annual inventory plan

2.3.1.2.2. Obtains facility data

2.3.1.2.3. Schedules/performs inventory

2.3.1.2.4. Inventories required RP and coordinates with sub-AMP and AMP managers to ensure accurate, standardized inventory data is captured in ACES and SMS

2.3.1.2.5. Reconciles differences

2.3.1.2.6. Updates and maintains ACES-RP

2.3.1.2.7. Performs property reconciliations

2.3.1.3. Manages excess facilities or land

2.3.1.3.1. Identifies excess facility or land (space requirements) in conjunction with installation development plan (IDP)

2.3.1.3.2. Screens for McKinney Act (continental United States [CONUS] only)

2.3.1.3.3. Obtains facility board and/or HHQ approval/external agencies

2.3.1.3.4. Prepares disposal package

2.3.1.3.5. Reviews and coordinates action

2.3.1.3.6. Monitors completion of action

2.3.1.3.7. Updates data file

2.3.1.3.8. Manages and transfers facility records (AF Form 300, removal from ACES-RP)

2.3.1.4. Manages real estate outgrant program

2.3.1.4.1. Reviews business case analysis (BCA) and concept use for opportunity studies for enhanced use leases (EUL) in conjunction with IDP

2.3.1.4.2. Reviews and coordinates mission impacts/surveys/fair market value

2.3.1.4.3. Enters outgrant/disposal revenue into RP revenue log

2.3.1.4.4. Creates space-use agreements (e.g., license)

2.3.1.5. Evaluates EUL or standard outgrant opportunities

2.3.1.6. Initiates request for environmental documentation for RE actions

2.3.1.7. Obtains appraisal

2.3.1.8. Obtains legal review

2.3.1.9. Validates and identifies space requirements

2.3.1.10. Presents to facility board for approval

2.3.1.11. Prepares, negotiates, and coordinates/staffs outgrant

2.3.1.12. Updates data file records

2.3.1.13. Accomplishes annual CI

2.3.1.14. Terminates outgrants and terminates space-use agreements (e.g., license)

2.3.1.15. Monitors receipt of outgrant fair market value funds

2.3.1.16. Creates outgrant/disposal instrument payment schedule

2.3.1.17. Manages and transfers facility records

2.3.1.18. Manages real estate acquisition program (fee and ingrant)

2.3.1.18.1. Performs site review

2.3.1.18.2. Provides data for programming document

2.3.1.18.3. Obtains facility board and headquarters (HQ) approval and congressional notification/approval if applicable

2.3.1.18.4. Ensures real estate operations and maintenance (O&M) budget requirements are provided

2.3.1.18.5. Initiates requests for environmental documentation

2.3.1.18.6. Requests appraisal/planning reports/surveys

2.3.1.18.7. Negotiates with landowner/community representatives

2.3.1.18.8. Prepares acquisition proposal/moratorium waivers/concept approvals

2.3.1.18.9. Determines and drafts acquisition ingrant instrument

2.3.1.18.10. Prepares and staffs instrument package for execution

2.3.1.18.11. Coordinates issues with legal office

2.3.1.18.12. Prepares renewal package and staffs for proper approval

2.3.1.18.13. Conducts CIs (verify space use)

2.3.1.18.14. Manages and transfers facility records (DD Form 1354, facility candidates)

2.3.1.19. Manages space utilization

2.3.1.19.1. Classifies and quantifies space by category (e.g., office, admin, housing, fitness center) and maintains data in SUMS/S- File(Space-File)/NexGen IT

2.3.1.19.2. Monitors space usage for reimbursable customers, based on space utilization. Maintains history and assesses space utilization

2.3.1.19.3. Tracks space use efficiency and cost in accordance with (IAW) with existing policy and guidance

2.3.1.19.4. Identifies where space is being used incorrectly (e.g., a lab used as an office)

2.3.1.19.5. Compares space utilization to established standards by space category

2.3.1.19.6. Tracks history of who occupied space and when

2.3.1.19.7. Allocates space for workgroups, personnel, and departments

2.3.1.19.8. Screens for available space

2.3.1.19.9. Updates Automated Civil Engineering System – Real Property (ACES-RP) and S-File/NexGen IT

2.3.1.19.10. Records and monitors history of space use change for conversion construction work classification

2.3.1.19.11. Presents all functional conversion requests to installation real estate working group and installation facility board for approval

2.3.1.19.12. Determines/documents if functional conversion occurs after space utilization changes are made

2.3.1.19.13. Prepares/hosts real estate working group (facility board/space accountability responsibilities)

2.3.1.19.14. Provides space use information in energy conservation opportunity (ECO) or sustainable infrastructure assessments (SIA) plans

2.3.1.20. Performs specific outside continental United States (OCONUS) host nation actions

2.3.1.20.1. Administers agreements with host nations

2.3.1.20.2. Provides ingrant support for mission requirements

2.3.1.20.3. Negotiates RP issues with host nations (disposals and residual value)

2.3.1.21. Provides RP technical expertise and information

2.3.1.21.1. Researches, analyzes, and provides statistical data on RP

2.3.1.21.2. Conducts other data calls

2.3.1.21.3. Seeks resolution for land encroachment issues

2.3.1.21.4. Prepares quarterly Housing and Urban Development (HUD) checklist

2.3.1.21.5. Conducts property damages inspections

2.3.1.21.6. Conducts boundary comprehensive survey/inspections

2.3.1.21.7. Participates in Readiness and Environmental Protection Initiative (REPI) proposals

2.3.1.22. Provides RP technical expertise and information

2.3.1.23. Responds to HHQ inquiries

2.3.1.24. Special projects, data gathering

2.3.1.25. Responds to General Services Agency (GSA) inquires and surveys excess facilities

2.3.1.26. Secures caretaker facilities and provide access to said facilities to base officials

2.3.2. Resources

2.3.2.1. Customer Appropriations

2.3.2.1.1. Inputs all appropriation data/account codes and other pertinent customer information into system, for each customer in ACES or its designated replacement system

2.3.2.1.2. Coordinates on all installation and tenant unit projects/purchase requests affecting RP records to ensure they are correctly coded to capture updates to RP records

2.3.2.1.3. Ensures valid work order established for work done under purchase request

2.3.2.1.4. Monitors conjunctive funding projects, identifies project completion, and coordinates companion funding requests with financial management (FM) MAJCOM resources and AFCEC as needed/where appropriate

2.3.2.2. Manages real estate outgrant and disposal revenue programs

2.3.2.2.1. Receives outgrant/disposal instrument and creates voucher

2.3.2.2.2. Receives outgrant/disposal proceeds, reconciles with voucher, and executes funds as prescribed

2.3.2.2.3. Verifies receipt of K1/K2 (disposal/lease revenue) funding with RP

2.3.2.3. Attends/prepares for financial working group (FWG) and financial management board (FMB)

2.3.2.3.1. Identifies agenda topics/reviews agenda

2.3.2.3.2. Reviews associated slides

2.3.2.3.3. Prepares data for presentation to FWG/FMB

2.3.2.3.4. Advises base civil engineer (BCE)/Deputy BCE and installation management flight chief of FWG actions and potential impact on CE organization strategic plans and programs

2.3.2.3.5. Presents to FWG members factors affecting CE budget execution and impact of unfunded requirements

2.3.2.3.6. Collaborates with FWG members to prioritize requirements and financial courses of action

2.3.2.3.7. Assesses and advises FWG members of requirements and processes related to facilities such as collateral equipment

2.3.2.3.8. Pre-briefs BCE/Deputy BCE and installation management flight chief in preparation for FMB

2.3.2.4. Formulates financial/execution plan

2.3.2.4.1. Receives financial/execution plan call

2.3.2.4.1.1. Receives, reviews, validates, and consolidates requirement by program element (PE) (O&M) and/or budget project account code/subproject and working capital funds (WCF) to detailed program level

2.3.2.4.2. Formulates and transmits call for requirements to the flights

2.3.2.4.3. Receives requirements for O&M, environmental, and other fund sources execution plans

2.3.2.4.4. Prepares and forecasts reimbursement authority requirement by tenant organization

2.3.2.4.5. Analyzes and recommends funded and unfunded priority for presentation to BCE/deputy BCE and installation management flight chief, FWG, FMB, and HHQ as appropriate

2.3.2.4.6. Validates, narrates, and coordinates unfunded requirement input or exhibits to include mission impact statement for all fund sources

2.3.2.4.7. Finalizes input in prescribed format

2.3.2.4.8. Prepares justification for presentation and defense of execution (spend) plan for approval by the FMB

2.3.2.4.9. Prepares obligation forecast spend plan for forecasting quarterly phasing

2.3.2.4.10. Disseminates call for investment equipment (APPN 3080) to flights; coordinates and provides clarifying guidance to CE flights

2.3.2.4.11. Prepares 3080 unfunded requirements list and advocates and defends to Resources, FWG, and FMB

2.3.2.4.12. Ensures economic analysis has been accomplished and is on file in Resources for 3080 buy approval

2.3.2.4.13. Analyzes and recommends funding priorities to BCE, based upon execution plan bogey

2.3.2.4.14. Finalizes input in prescribed format

2.3.2.4.15. Defends requirements throughout the wing (WG) corporate process. Responds to inquiries and provides additional justification as needed during the MAJCOM corporate process

2.3.2.4.16. Develops military family housing (MFH) financial plan formulation package for distribution to MFH and all applicable flights

2.3.2.4.17. Receives, reviews, and consolidates requirement by budget program activity codes (BPAC)

2.3.2.4.18. Prepares and forecasts reimbursement requirement

2.3.2.4.19. Analyzes and recommends priority for housing requirements to the BCE

2.3.2.4.20. Finalizes input for entire MFH financial planning in prescribed format

2.3.2.4.21. Prepares obligation and outlay forecast plan for quarterly phasing of MFH funds

2.3.2.5. Defends family housing master plan (FHMP) requirements using family housing analysis checkbook tool (FHACT II). Builds installation’s MFH program objective memorandum (POM) using FHACT II

2.3.2.5.1. Reviews, reconciles, and validates MFH program requirement cost data across budget and out-years future years defense program (FYDP) as provided by asset managers. The requirements are determined by the appropriate program manager in the installation management flight, and are reviewed, reconciled, and validated by the appropriate resource/budget analyst. Program/asset managers may need to utilize the resource analyst as reach-back support to review prior year obligations and expenditures in order to develop future requirements

2.3.2.6. Performs appropriation and PE budget execution

2.3.2.6.1. Receives initial distribution

2.3.2.6.2. Reviews, analyzes, and reprioritizes requirement

2.3.2.6.3. Briefs/recommends initial distribution to the commander and flight chiefs based on analysis

2.3.2.6.4. Recommends fund realignment as required and allocates initial distribution

2.3.2.6.5. Loads funding by program element code (PEC), element of expense investment code (EEIC), BPACs, responsibility code (RC)/cost code, project fund manager records (PFMR), and organization code as applicable, using applicable systems (e.g., FM suites, base supply)

2.3.2.6.6. Loads targets in Civil Engineer Material Acquisition System

(CEMAS)

2.3.2.6.7. Phases quarterly authority by PE and EEIC

2.3.2.6.8. Revises unfunded requirement IAW funds availability and based on BCE guidance, relative priorities, and executability

2.3.2.6.9. Builds budget execution report (unfunded requirements)

2.3.2.6.10. Prepares for and attends FWG and FMB meeting to brief status of funds and defend unfunded requirement

2.3.2.6.11. Monitors/briefs status of centrally issued funds from AFCEC and responds to inquiries, as needed

2.3.2.6.12. Prepares for and attends commander's update

2.3.2.6.13. Researches fiscal directives and analyzes financial data to assist BCE in functional decision making processes

2.3.2.6.14. Reviews, validates, and submits funds availability for:

2.3.2.6.14.1. Temporary duty (TDY) travel authorizations and vouchers

2.3.2.6.14.2. Purchase requests

2.3.2.6.14.3. Military interdepartmental purchase requests (MIPRs) and project orders

2.3.2.6.14.4. Obligation authorities

2.3.2.6.14.5. Miscellaneous obligation reimbursement document (MORD) and all other funding requests

2.3.2.6.15. Ensures that each obligation document complies with appropriation law relative to the bona fide need and severability/non-severability

2.3.2.6.16. Ensures appropriate PE and RC/cost code is used in civilian payroll system for appropriate cost reporting

2.3.2.6.16.1. Applies accounting classification to overtime request

2.3.2.6.16.2. Tracks overtime pay by flight

2.3.2.6.16.3. Provides overtime status to BCE on a monthly basis

2.3.2.6.16.4. Codes all personnel to correct cost center by comparing civilian personnel report (1092) to ACES personnel and readiness database

2.3.2.6.17. Reviews all TDY authorizations and vouchers to ensure compliance with joint travel regulations (JTR)/joint federal travel regulations (JFTR). Advises personnel on legalities of expenditures. Ensures traveler receives all legal entitlements

2.3.2.6.18. Establishes fiscal year-end close-out procedures to include milestones

2.3.2.6.18.1. Requests, prepares, and prioritizes year-end funding list for BCE approval

2.3.2.6.18.2. Participates in squadron, wing, and AFCEC close out meetings

2.3.2.6.18.3. Ensures all BCE items are executable at end of year (EOY)

2.3.2.6.18.4. Meets all Resources, MAJCOM, and AFCEC suspenses for close out

2.3.2.6.18.5. Reconciles CEMAS obligations and commitments with funding documents in accounting and finance

2.3.2.6.19. Utilizes integrated accounts payable system to extract contract information for MORDs

2.3.2.6.20. Utilizes central contractor registration (CCR) to view electronic funds transfer (EFT) information for vendors

2.3.2.6.21. Utilizes Commander’s Resource Integration System (CRIS) to extract financial data and monitor the accuracy of commitments and obligations and to flag execution issues for flight/squadron leadership, installation comptroller squadron (CPTS)/Defense Finance and Accounting Services System (DFAS), accounting liaison office (ALO) and/or base contracting attention

2.3.2.6.22. Monitors and audits daily financial activity to include reviewing and validating supply and equipment transactions from CEMAS

2.3.2.6.23. Performs monthly reconciliation and audit of government purchase cards (GPC) and GPC checking accounts

2.3.2.6.23.1. Ensures all transactions are input into IWIMS

2.3.2.6.23.2. Prepares AF Form 4009’s for GPC purchases. Monitors posting of AF Form 4009 amendments by FMA to ensure all funds are posted correctly. Monitors purchases on GPC to ensure purchases are valid and legal

2.3.2.6.24. Monitors DFAS transactions daily to ensure invoices paid correctly and obligations/de-obligations properly recorded. Prepares and executes appropriate documentation to affect corrections

2.3.2.6.25. Monitors obligations and payment of contracts/utilities using electronic file room (EFR)/electronic document access (EDA)

2.3.2.6.26. Processes and monitors electronic invoices for payment in wide area workflow (WAWF). Includes checking the system to ensure receiving reports are available

2.3.2.6.27. OCONUS - captures living quarter allowance (LQA) from non-appropriated funds (NAF) & Army and Air Force Exchange Service (AAFES) in family housing reimbursement program

2.3.2.6.28. OCONUS - tracks host nation’s utility burden-share refund to ensure accurate utility reporting and reimbursements. Creates accurate estimates for total obligation authority (TOA), reimbursement, and host nation’s burden-share. Develops estimate for Air Force share of utility expense (total less reimbursements and burden-share)

2.3.2.6.29. Reviews open commitments and unpaid obligations and validates/purges as part of CPTS directed triennial review

2.3.2.6.30. UK only - manages and executes United States Air Force in Europe (USAFE) IMT 100 form processes with defense estate

2.3.2.6.31. Prepares and monitors prior year funds requests in Obligation Adjustment Reporting System (OARS)

2.3.2.6.31.1. Inputs and reviews OARS requests, makes any necessary changes, and forwards to higher level for review and approval

2.3.2.6.31.2. Submits all required documentation (e.g., statement of work [SOW], DD Form 1391) to Resources

2.3.2.6.32. Answers inquiries from MAJCOM, Resources, and AFCEC regarding the OARS request during processing. Monitors movement of request in OARS system for final approval and reports status to BCE once a week

2.3.2.6.33. Once OARS is approved, submits funding document in Automated Business Services System (ABSS)

2.3.2.7. Performs appropriation and PE budget execution

2.3.2.7.1. Responds to inquiry for information or policy. IAW Air Force and Department of Defense (DOD) policy, provides information and assistance to internal and external customers

2.3.2.8. Administers Defense Travel System (DTS)

2.3.2.8.1. Performs budgetary control over DTS

2.3.2.8.2. Designates at least one DTS representative per flight

2.3.2.8.3. Ensures squadron users’ government travel card (GTC) info is properly entered into DTS

2.3.2.8.4. Establishes internal policies for management of GTC in squadron

2.3.2.8.5. Checks budget labels

2.3.2.9. Maintains ABSS database (RC/cost code, PE, emergency and special program [ESP] codes, BPAC) for automated obligation document processing. Develops electronic document flows. Trains squadron personnel on electronic document processing

2.3.2.9.1. Creates or receives ABSS funding document

2.3.2.9.2. Sends to appropriate flight chief for review

2.3.2.9.3. Sends to appropriate funds managers for complete line of accounting (LOA) and work order information

2.3.2.9.4. Resource advisor (RA) coordinates or approves

2.3.2.9.5. BCE approves if RA is coordinator

2.3.2.9.6. When funding document reaches Resources, ensures certification has correct LOA and work order

2.3.2.9.7. Tracks commitment until obligated

2.3.2.9.8. Submits request for CPTS to de-commit unobligated balance

2.3.2.9.9. Submits planning funding documents for the next fiscal year and follows same steps above, at EOY

2.3.2.9.10. Creates unfunded funding documents for EOY fallout dollars, at

EOY

2.3.2.9.11. Acts as installation’s module manager for ABSS program. Builds ABSS flow, type authorization maintenance, authorization list maintenance, accounting line list of values (LOV) maintenance (e.g., RC/cost code, PEC, sub-activity group [SAG], EEIC, BPAC).

Adds/modifies/deletes items from table, as needed

2.3.2.10. Performs cost report (IWIMS) and productivity analysis

2.3.2.10.1. Receives request for purchase

2.3.2.10.2. Maintains purchase requests

2.3.2.10.3. Prepares and maintains work order/task data as applicable

2.3.2.10.4. Opens work order master record for contract and utility work order/task

2.3.2.10.4.1. Closes work orders/work tasks in IWIMS/NexGen IT when work completed

2.3.2.10.4.2. Updates data file

2.3.2.10.4.3. Reconciles with accounting and finance

2.3.2.10.5. Files copy of source document as required

2.3.2.10.6. Reviews all work orders/work tasks created by CE and updates data elements

2.3.2.10.6.1. Ensures all work orders have the correct account code, refund/reimbursement indicator, work class, general officer home (GOH) indicator (if applicable), shop record, estimate, RP capitalization indicator (if applicable), and customer code

2.3.2.10.7. Develops/audits schedule of reimbursement and refund report and monitors transactions for accuracy

2.3.2.10.8. Monitors BCE material transaction list

2.3.2.10.9. Monitors BCE integrated transaction list

2.3.2.10.9.1. Compares with accounting and finance BCE extract list to ensure all transactions are on the integrated list

2.3.2.10.9.2. Ensures all sequences have been processed

2.3.2.10.9.3. Clears rejects

2.3.2.10.9.4. Ensures costs have been paid to the correct LOA and work order

2.3.2.10.9.5. Initiates corrective action with DFAS

2.3.2.10.10. Researches and performs complete validation of entire open document listing (ODL) to include all prior years and provides detailed justification for any changes or updates required

2.3.2.10.11. Reviews defense fuel automated system enterprise server match with CRIS. Pulls historical consumption and obligation data from purple hub as required

2.3.2.10.12. Monitors and schedules material distribution interface (P2T) each month so that the costs are properly reflected in the accounting system and captured in the right cost center, EEIC, and PEC

2.3.2.10.13. Ensures receiving reports are prepared using WAWF program.

Helps troubleshoot if the vendor is not receiving the payment promptly

2.3.2.10.14. OCONUS - monitors host nation’s local national labor burden-share. If a local national labor burden-share shortage exists, applies fare share percent to other DOD agencies at installation when computing shop rate labor reimbursement. Ensures accurate and appropriate shop rate labor to earn reimbursements from other DOD tenant units. Calculates local national labor rate taking into account the latest host nation burden-sharing

2.3.2.11. Manages reimbursement program

2.3.2.11.1. Reviews support agreements and memoranda of agreement (MOA)/memoranda of understanding (MOU) for potential reimbursements

2.3.2.11.2. Establishes MORDs

2.3.2.11.3. Determines individual reimbursements and requests MIPRs from reimbursable customers

2.3.2.11.4. Prepares estimates of anticipated reimbursements

monthly/quarterly for DFAS and updates MORDs

2.3.2.11.5. Transfers cost from main work order to reimbursable work order when appropriate

2.3.2.11.6. Runs schedule of refunds/reimbursements before end of each month to correct errors

2.3.2.11.7. Validates with customer as appropriate

2.3.2.11.8. Runs schedule of refunds/reimbursements

2.3.2.11.9. Extracts data into DFAS specified format for posting

2.3.2.11.10. Reviews CRIS for accuracy of posting and payments. Ensures reimbursable authority is credited back to CE program

2.3.2.11.11. Calculates fire and security police reimbursements for privatized housing

2.3.2.12. Receives utility estimate and bill from operations flight and forwards to DFAS through Resources

2.3.2.12.1. Reviews and works with utility engineer to develop rates

2.3.2.12.2. Receives adjusted utility rate supporting documentation and updates unit cost of utilities

2.3.2.13. Submits economic impact statement data to Resources as required

2.3.2.14. Develops and maintains IWIMS/ACES data files

2.3.2.14.1. Develops new shop rate as required

2.3.2.14.1.1. Determines personnel assigned by cost center

2.3.2.14.1.2. Calculates annual pay

2.3.2.14.1.3. Calculates the direct man-hours

2.3.2.14.1.4. Calculates annual vehicle cost

2.3.2.14.1.5. Calculates the incremental direct cost

2.3.2.14.1.6. Calculates civilian benefits

2.3.2.14.1.7. Estimates annual indirect material cost

2.3.2.14.2. Validates and adjusts shop rates as required

2.3.2.14.2.1. Updates annual civilian pay costs

2.3.2.14.2.2. Calculates and updates annual vehicle cost

2.3.2.14.3. Validates cumulative cost account file

2.3.2.14.4. Reviews and validates facility cost file

2.3.2.14.5. Reviews and updates the shop working logistics file

2.3.2.14.5.1. Adds new shops/cost centers, as needed

2.3.2.14.6. Maintains customer file

2.3.2.14.7. Maintains GOH file

2.3.2.14.8. Provides data to Resources for appropriated fund support to morale, welfare, recreation, and services activities

2.3.2.14.9. Reviews and updates the monthly cost account report

2.3.2.14.9.1. Updates work unit quantity by account code in the cost account

2.3.2.14.10. Responds to inquiries and attends/participates as needed in work order review panel meetings

2.3.2.15. Manages commander’s internal controls program

2.3.2.15.1. Creates inventory of assessable units

2.3.2.15.2. Collects data from assessable units

2.3.2.15.3. Prepares squadron statement of assurance

2.3.2.15.4. Prepares report for commander’s review/signature

2.3.2.16. Provides resource management and cost center manager training

2.3.2.17. Provides to housing management all requirements for GOH cost reporting, as required

2.3.3. Force Management

2.3.3.1. Acts as BCE focal point for all manpower and personnel issues

2.3.3.1.1. Monitors and updates unit manning document (UMD) changes

2.3.3.1.2. Develops and processes authorization change requests and organizational change requests

2.3.3.1.3. Processes requests for personnel action (RPA)

2.3.3.1.4. Conducts manpower utilization studies

2.3.3.1.5. Monitors CE authorizations affected by A-76 studies and provides data, as required

2.3.3.1.6. Coordinates with WG manpower office on manpower standard reapplication, as required

2.3.3.1.7. Maintains ACES personnel database. Assigns all new employees a position number and work center, removes employees when they permanent change of station (PCS), separate, retire, etc.

2.3.3.1.8. Acts as personnel liaison between management and civilian personnel

2.3.3.1.9. Serves as the squadron point of contact (POC) for all questions relating to manning levels, number of personnel authorized, number of personnel assigned, and all UMD-related questions

2.3.3.1.10. Provides latest Air Force manpower standards to flight

2.3.3.1.11. Reviews requests for standard position descriptions and submits to personnel for fill action

2.3.3.1.12. Follows up on personnel actions with Air Force Personnel Center

(AFPC)

2.3.3.1.13. Pulls reports from AFPC databases

2.3.3.1.14. Determines status of actions based on personnel codes

2.3.3.1.15. Manages individual mobilization augmentee (IMA) program as designated by squadron commander

2.3.3.1.16. Attends human resources executive board committee meetings

2.3.3.2. Updates and monitors personnel file in ACES program

2.3.3.3. Functions as audit focal point

2.3.3.4. Acts as the squadron historian

2.3.3.5. Maintains unit personnel management roster and listing. Previous responsibility of the Computer System Squadron (CSS). Requests review by the Air Force Manpower Agency (AFMA) during management review studies for additional staffing and advises commander on status of vacancies

2.3.3.6. In-processes/out-processes personnel

2.3.3.6.1. Initiates all RPA’s for hiring actions, awards, details, retirements, position reviews, etc.

2.3.3.6.2. Initiates all authorization charge requests (ACR) for making changes to the UMD

2.3.3.6.3. Tracks all over-hire employees by stop and start dates

2.3.4. Supports CE Legacy and NexGen IT Systems

2.3.4.1. Performs Systems Administration for ACES, IWIMS, and Air Force Energy Reporting System (AFERS) etc.

2.3.4.1.1. Appointed by BCE as system administrator and system authorization access request (SAAR) POC for the unit

2.3.4.1.2. Files and maintains yearly updates for all collected DD Form 2875s for unit for SAAR compliance

2.3.4.1.3. Requests and maintains CE ACES/IWIMS user accounts

2.3.4.1.4. Sets-up and maintains CE ACES/IWIMS user permissions

2.3.4.1.5. Maintains CE automated information systems (AIS) servers as required

2.3.4.1.6. Installs CE ACES/IWIMS client software on client desktop computers

2.3.4.1.7. Assist with troubleshooting CE AIS user problems and/or open trouble calls to respective CE AIS help desks tracking the calls through problem resolution

2.3.4.1.8. Creates, maintains, and assists users with development of CE AIS reports and queries

2.3.4.1.9. Performs required information technology (IT) system administrator maintenance functions such as processing end-of-session and interface programs/procedures supporting IWIMS

2.3.4.1.10. Provide hands-on training on the revised business processes, how to execute those processes and how to navigate and utilize the system

2.3.4.1.11. Attends all base communications squadron mandatory Functional System Administrators (FSA)/ Computer Systems Administrator (CSA) meetings and completes FSA/CSA training as required

2.3.4.1.12. Ensure time compliance network orders (TCNO) are implemented within the mandatory timeframe and complies with the vulnerability and incident reporting procedures IAW AFI 33-138, Enterprise Network Operations Notification and Tracking

2.3.4.1.13. Ensures system compliance with Air Force Systems Security Instruction (AFSSI 8520, Identification and Authentication) for Public Key Infrastructure (PKI) and Common Access Card (CAC) enabled/compliance

2.3.4.1.14. Processes all required actions in communications tasking orders issued by the base communications squadron IA office

2.3.4.2. Performs Systems Administration for NexGen IT etc.

2.3.4.2.1. Appointed by BCE as system administrator and system authorization access request (SAAR) POC for the unit

2.3.4.2.2. Files and maintains yearly updates for all collected DD Form 2875s for unit for SAAR compliance

2.3.4.2.3. Requests and maintains NexGen IT Organizational Hierarchy’s

2.3.4.2.4. Assist with set-up and maintenance NexGen IT Customer, CE Employee Record, and work group management

2.3.4.2.5. Assist with troubleshooting user NexGen IT problems and/or open trouble calls to respective NexGen IT reach back center tracking the calls through problem resolution

2.3.4.2.6. Creates, maintains, and assists users with development of end-user reports, queries, data mining and repository functions

2.3.4.2.7. Provide hands-on training on the revised business processes, how to execute those processes and how to navigate and maximize the utilization of the system

2.3.4.2.8. Attends all base communications squadron mandatory FSA/CSA meetings and completes FSA/CSA training as required

2.3.4.2.9. Participates in IT PMO informational meetings to keep abreast of the latest news, events, and information about CE NexGen IT

2.3.4.2.10. Ensure TCNO are implemented within the mandatory timeframe and complies with the vulnerability and incident reporting procedures IAW AFI 33-138, Enterprise Network Operations Notification and Tracking

2.3.4.2.11. Processes all required actions in communications tasking orders issued by the base communications squadron Information Assurance (IA) office

2.3.4.3. Provides IT security

2.3.4.3.1. Provides computer security (COMPUSEC) compliance IAW AFI 33-200, IA Management, as commander appointed information systems security officers (ISSO)

2.3.4.3.2. Manages the information assurance awareness program (IAAP) and ensures all personnel complete required annual training

2.3.4.3.3. Processes all required actions in communications tasking orders issued by the base communications squadron IA office

2.3.4.3.4. Ensures TCNO are implemented within the mandatory timeframe and complies with the vulnerability and incident reporting procedures outlined in AFI 33-138, Enterprise Network Operations Notification and Tracking

2.3.4.3.5. Ensures compliance with Air Force Systems Security Instruction (AFSSI) 8520, Identification and Authentication

2.3.4.3.6. Ensures virus protection and security patches are properly installed

2.3.4.3.7. Performs scans of desktop computers and report incidents as required

2.3.4.3.8. Establishes and maintains ISSO continuity book using base communications squadron IA office-prescribed checklist

2.3.4.3.9. As commander appointed communications security (COMSEC) responsible officers, provides COMSEC IAW AFI 33-201 Volume (Vol) 2

2.3.4.3.10. Ensures all COMSEC materials are properly safeguarded, inventoried, and COMSEC material users are properly trained

2.3.4.3.11. Establishes and maintains COMSEC continuity book using base communications squadron IA office prescribed checklist

2.3.4.3.12. Works with the base communications squadron IA office to determine if any IT equipment, systems, or facilities have emissions security (EMSEC) requirements, IAW AFI 33-201 Vol 1, Communications Security

2.3.4.3.13. Applies required EMSEC countermeasures and/or processes EMSEC waivers, and notifies the base communications squadron IA office when completed

2.3.4.3.14. Periodically requests an inspection from the base communications squadron IA office to reassess EMSEC requirements

2.3.4.3.15. Establishes and maintains EMSEC continuity book using base communications squadron IA office prescribed checklist

2.3.4.4. Provides web page management and content services

2.3.4.4.1. As commander-appointed web page maintainers, provides web and content services IAW AFI 33-129, Transmission of Information via the Internet

2.3.4.4.2. Creates and maintains organizational web pages, intranet pages, and Air Force portal pages

2.3.4.4.3. Trains subordinate organizational web page maintainers and Air Force portal content managers to create and maintain their respective organizational content

2.3.4.4.4. Ensures all organizational web pages and Air Force portal pages are accessible to individuals with disabilities (Title 42, United

States Code [USC], section 508, Rehabilitation Act of 1998) IAW AFI 33-393, Electronic and Information Technology Accessible to Individuals with Disabilities, Section 508

2.3.4.4.5. Assists users with establishing Air Force portal communities of practice (CoP)

2.3.4.4.6. Trains users how to use the Air Force portal CoP so they can manage their content, as required

2.3.4.5. Manages IT acquisition & assets

2.3.4.5.1. Researches technical solutions and processes IT requirements document (AF Form 3215) with base communications squadron (if required)

2.3.4.5.2. Prepares, maintains, and budgets for consolidated squadron IT technical refresh plan (hardware and software) and other IT supplies/services as needed (e.g., LAN cabling, printer toner, storage media, mobile phone/personal digital assistant [PDA] service, audio visual [AV] equipment)

2.3.4.5.3. Procures IT requirements via purchase request (Form 9, MIPR, or GPC) ensuring coordination with CE financial managers to ensure funds availability and the base contracting office to ensure appropriate contracts are utilized (such as AFWay)

2.3.4.5.4. Promptly processes all receiving reports for purchased IT (using

WAWF)

2.3.4.5.5. Ensures all IT assets covered under warranty or maintenance contract are properly called in for service

2.3.4.5.6. As commander-appointed automated data processing (ADPE) equipment custodians (EC), provides IT hardware asset management IAW AFI 33-112, Information Technology Hardware Asset Management, and base level communications squadron equipment control officer directives

2.3.4.5.7. Conducts annual inventory using hand scanners and provides results to commander for approval

2.3.4.5.8. Ensures all accountable assets have bar code labels attached

2.3.4.5.9. Ensures all found on base (FOB) assets are documented

2.3.4.5.10. Signs for purchased equipment when orders arrive at the base

CEO

2.3.4.5.11. Prepares all excess assets for reuse, transfer, or disposal

2.3.4.5.12. Reports all lost or stolen items to commanders for initiation of a report of survey (ROS)

2.3.4.5.13. Issues ADPE to users on a temporary basis via hand receipt

2.3.4.5.14. Establishes and maintains ADPE EC continuity book using base communications squadron equipment control officer prescribed checklist

2.3.4.5.15. Manages COTS software licenses IAW AFI 33-114, Software Management

2.3.4.5.16. Maintains COTS software license inventory and stores evidence of all licenses in a secure location

2.3.4.5.17. Disposes of old versions of COTS software according to licensing agreements

2.3.4.5.18. Audits all COTS software on servers and desktop computers annually to ensure there are no illegal or unauthorized copies installed

2.3.4.6. Provides AV support

2.3.4.6.1. Maintains AV equipment inventory (e.g., projectors, portable screens)

2.3.4.6.2. Checks out AV equipment (via hand receipt) to other flights

2.3.4.6.3. Trains users how to setup/operate the equipment

Housing Management Element (CEIH)

2.4. Housing Management Element

2.4.1. Housing program and administration

2.4.1.1. Prepares, coordinates, and sends for publication AFI supplements (includes key and essential and designated housing requirements)

2.4.1.2. Monitors statutory and minor alteration limitations to ensure compliance

2.4.1.3. Prepares and coordinates MFH occupancy and utilization data report

2.4.1.4. Identifies, develops, justifies, and executes housing (unaccompanied housing, family housing, and privatized housing), O&M budgets which include local drayage/storage and U-Fix-It program

2.4.1.5. Manages and procures authorized items using the GPC

2.4.1.6. Supports housing requirements and market analysis (HRMA), housing community plan (HCP), and other Air Force-approved programming documents

2.4.1.7. Prepares, processes, coordinates, and manages leased housing with appropriate agencies

2.4.1.8. Integrates and advocates for funding, monitors planning and programming, and manages programs to replace, improve, operate, maintain, repair, and lease housing

2.4.1.9. Performs annual family housing distribution study for government-owned, -controlled, and -leased housing

2.4.1.10. Determines requirements, prepares required documentation, and processes service contracts; performs QA for service contracts

2.4.1.11. Receives weekly updates and takes appropriate actions on housing maintenance and furnishings management contracts to include identification of additional requirements

2.4.1.12. Receives financial updates on housing maintenance and furnishings management contract to include funds obligation status and recommendation for de-obligation of funds

2.4.1.13. Conducts resident/customer surveys for assistance and maintenance services

2.4.1.14. Coordinates inter-service MOAs and/or MOUs

2.4.1.15. Participates and provides support for audits, studies, and master planning efforts for all housing programs including unaccompanied housing

2.4.1.16. Fully discloses environmental hazards to housing residents and refers potential safety and health issues to appropriate installation agencies;

distributes information about environmental hazards identified by the BCE

2.4.1.17. Responds to all resident complaints, mediates and documents resolution, and conducts follow-up

2.4.1.18. Identifies formal training requirements for housing staff and provides in-house training for local policies/procedures

2.4.1.19. Performs supervisory responsibilities, to include but not limited to feedback sessions, annual appraisals, employee recognition programs, and mentoring

2.4.1.20. Joint bases - provides oversight, support, and coordination for separate housing management offices (HMO) and develop guidance to implement Air Force policy (aka satellite office)

2.4.1.21. Manages file plan in IAW AFIs/guidelines

2.4.1.22. Receives, responds, researches, and provides information to telephone and email inquiries

2.4.1.23. Maintains electronic records; prepares and coordinates records for disposition

2.4.2. Manages commander's interest program

2.4.2.1. Develops, coordinates, and briefs commander update issues (program advocacy)

2.4.2.2. Participates in Air…