AAFES_Approved_Agreement_9_Jun_04.pdf

I. A(;HEE\IEi\T "l,:'\IBER

SUPPORT AGREEMENT

14. EXPIRATION DATE:12. SUPERSEDED AGREE NO.

i(1fthis replacesanotheragreement)

FBJ 029-032] 3-0004 FB3029-92059-004

5. SIWI'L YI'\G ACTIVITY

a NAMEA'\D ADDRESS

7J st Flying Training Wing 246 Brown Parkway

Suite 8

Vance Air Force Base OK 73705--5005

TELl.:i FA\ EMAIL SUPPLIER POC

Kathryn A. BurgeVoice: DSN 448-7578

DSN 448-6294Fax:

E-mail: kathy.burge@vance.af.mil b MAJOR COMMAND

Air Education and Training Command

,3. EFFECTIVE DATE:

Indefinite -t

09/06/04

6. RECEIVING ACTIVITY

a. NAME AND ADDRESS

Army and Air Force Exchange Service (AAFES)

AAFES/SYE

242 Field Street

I Yance AFB

I

OK 73705--5000

TELE / FAX / EMAIL:

Voice: DSN 448-7366

Fax:

RECEIVER POC

E-mail:

I

lb. MAJOR COMMAND i Army and Air Force Exchange Service (AAFES)

7. SliPPOIH PROVIDED BY SUPPLIER

. -- . --n. ~--

3 SUPPORT (Specify what. ~~~'!.'!.:",here,.!:!nd hO}}'much~ lb. BA~IS FOR REIMBURSEMENT .c. ESTIMATED REIMBURSEMENT

9. RECEIVING COMPONENT

Ib DATESIGNED I

a. r

'OMPTR

OLL

R SIG T

URE: - '-'

Ib' DAT

E SIGNED

I~ JI~' .:(jJl (2)1.' '. I/~Y' j~--- l I ARJV. .~~~~£_H~!~~r-"--,Gt.1

c. APPROVING AUTHOIUTY

!(J) Typed Name I Peter Elaiho Facilities Specialist f4) Signature

JUN0 9 2004I

SUPPORT REQUJREMENTS ATTACHED: x --- - -- .-.---.--". .- - n__- -

8. SI'PPLYI'\C CO'VI~oi\'~i\'~--~-

3.COMMl}~~LERS~~1J~ MICHAEL D. WILSON, Maj, USAF

C.APPROV1NG AUTHORJTY

(i) Typed Name

MICHAEL W. CALLAN, Col, USAF

(2) Organization -' 1(3) Telephone Number

I DSN 448-7101

Wing Commander

(.:j) Signature (5) Date Signed

~c... ~

Total Est Reimbursement $756.00

Total Est Non- Reimbursement: $55,926.99

(2) Organization :(3) Telephone Number

I iAAFES-RE-F

(5) Date Signed

'()5jo51o~

10. TERMINA TIONi(Complete only when agreement is terminated prior to scheduled expiration date.)

;;-API;ROYING-;;:UT-HOiUr'Y-SiGNATURE --rb. DATE SIGNED I~ API>ROVJI~G AUTI-IO'RlTY SIGNATURE

DD FORM I] 44. MAY 1999 (Automated Versiol1-SAMS 6.2) nlb.DA TESIGNED'i

II. GEN ERAL PROVISIONS (Complete blank spaces and add additional general provisions as appropriate: e.g., exceptions to printed provisiom', IIddilio/lo!/Jarlies to this agrecmcnt. hilling, and rcimburscmcnt instmctinns.)

a. The receiving components will provide the supplying component projections of requested support. (Significant changes in the receiving component's support requirements should he submilled to the supplying component in a manner that will permit timely modification of resource requirements.)

b. It is the responsibility of the supplying component to bring any required or requested change in support to the attention of

AAFES/SVE

prior to changing or cancell ing support.

c. The component providing reimbursable support in this agreement will submit statements of costs to:

!~AF'ES/SVE, 24~: Field Street, Vance AFB OK 73705-5000

d. All rates expressing the unit of services provided in this agreement are based on current rates which may be subject to change for uncontrollable reasons, such as legislation, DoD directives, and commercial utility rate increases. The receiver will be notified immediately of such rate changes that must be passed through to the support receivers.

e. This agreement may be cancelled at any time by mutual consent ofthe parties concerned. This agreement may also be cancelled by either party upon giving at least 180 days written notice to the other party.

f. In case of mobilization or other emergency, this agreement will remain hl force only within supplier's capabilities. YES

See attached continuation of general provisions.

---I ~_c'--"'=+ ' ' "'---' '---" '

ADDITIONAL GENERAL PROVISIONS ATTACHED: [X I..- ...-.--.-.

12. SPECIFIC PROVISIONS (As approriate: e.g., location and size of occupiedfacilites, unique supplier and receiver responsibilities, conditions, requirements, quality standards. and critierafor measurement/reimbursement of unique requirements.)

Attachments:

Executive Summary General Provisions Specific Provisions Funding Annex

ADDITIONAL SPECIFIC PROVISIONS ATTACHED: '-~X,

DJ) FORM 1144, MAY ]999 (Automated Versiol1-SAMS6.2)

Executive Summary

FB3029-03213-0004

Supplicr:

Aorcemcnt Numberb

7] st Flying Training Wing

MA.JCOM

Support Category

AllDIO VISUAL

COMM

COMMON INFRA

COMMUN REL

DISASTER

i::NTOMOLOGY

ENVIR COMPLY

FACIL CONSTR

FIRE

HEALTH

MAIL SVCS

POLICE

REFUSE

SIWETY

IITI LlTI ES

WICATI-IER

Air Education and Training Command

Title

Receiver

MAJCOM

Army and Air Force Exchange Service

(AAFES)

Army and Air Force Exchange Service

(AAFES)

Reimbursable Estimated Non- Rei mbursable

Estimated Reimbursement

Audio and Visual Information Services

Communication Services

Common Use Facility Construction, Operations, Maintenance, and Repair

Community Relations

Disaster Preparedness

Entomology Services

Environmental Compliance

Facility Construction and Major Repair Fire Protection

Health Services

Mail Service

Police Services

Refuse Collection and Disposal

Safety Utilities

Weather Services

Yes

Grand Total:

No $0.00

No

$756.00

$0.00

No $0.00

$0.00

$0.00

$0.00

$0.00

No

No

No

No

No $0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

No

No

No

No

No

No

No

$756.00

$0.00

$24,628.00

$324.40

$0.00

$0.00

$131.00

$0.00

$201.40

$30,642.19

$55,926.99

GENERAL PROVISIONS

(Continued from DD Form 1144, Block 11)

g. Authority: This agreement has been prepared in accordance with the following directives. None of the terms or provisions are intended to conflict with or supersede directives from higher headquarters.

(1) DaDI 4000.19, Interservice and IntragovernmentalSupport

(2) AFPD 25-2, Support Agreements

(3) AFI 25-201, Support Agreements Procedures

(4) AFPD 65-6, Budget

(5) AFI 65-601, USAF Budget Policies and Procedures

h. Facilities: The receiver will utilize Building 415 for the purpose of operating the main exchange, clothing sales, shoppette, class six, optical, and barber/beauty shops. The service station will operate from Building 522. The supplier shall maintain overall administrative control of supplier-owned facilities, including those jointly and exclusively used by the receiver.

i. SUlliJOrt and Services:

(1) Services and materials provided by the supplier, and activities of the receiver within the supplier's physical boundaries, shall be subject to all applicable directives, policies and procedures. Supplier services provided to the receiver under the specific provisions of this agreement will be provided within the physical boundaries of Vance

AFB, OK.

(2) Responsibility of administrative and logistical services and support not specifically stated in the agreement will remain with the receiver.

j. Reimbursement Procedures: The supplier's ComptrollerFlight will prepare a monthly statement of reimbursable costs incurred by the receiver on Standard Form 1080.

The statement will be prepared and sent as soon as possible but not later than 30 days after the end of the month. It will be sent to the manager of the Base Exchange for certification that services were provided. After certification, the manager will forward the bill to HQ AAFES for payment.

k. This agreement has been reviewed by the supplier's Civil Engineering Department to ensure all envirnnmental cnncerns arc addr~ e s~e C ific provisions. A conformit y determination statement.H;.+is not req uired.L.- ~ Director, Civil Engineering

1. This agreement has been reviewed by the Manpower and Organization Office to determine if there will be a manpower impact to provide support. Additional manpower -tEHis not required.-anpower and Organization

m. This agreement has been reviewed for legal sufficiency and liability assessment.

Staff Judge Advocate

Agreement No. FB3029-03213-0004

Specific Provisions Attachment

AUDIO VISUAL Audio and Visual Information Services

Includes still photography, graphics, micrographics, and presentation services. Also, includes film, video and audio media services.

Supplier Will:

Within capabilities, provide graphics and presentation aid services.

Receiver Will:

Notify supplier ofrequirements and special requests.

COMM Communication Services

Includes dedicated communications services and telephone equipment. May also include leasing of communication equipment, lines, and special cOlmnunications-electronicsequipment services.

Supplier Will: Receiver Will:

I. Provide basic equipment for official I. Reimbursethe base for telephone service at telephone service. This is one Class A (DSN a rate of $14.00 per month for data circuits and access) telephone for the main exchange and each station (excluding one Class A telephone one for the clothing sales area. for main exchange and one for the clothing sales area) and $3.50 per month for each extension offthe main stations.

2. Provide additional base telephone service on a reimbursable basis when approved by base officials.

3. Provide access to leased and cOlmnercial telephone service through the base cable system.

2. Reimburse the base for instalIation and relocations of telephones and data circuits at the current rate the applicable telephone company charge for outside wiring (cable plant) and $35.00 per hour with a one hour minimum per work request for inside wiring performed by the base technician.

3. Acquire commercial/lease service ITomthe applicable telephone company including equipment instalIations and relocations.----------

COMMON INFRA Common Use Facility Construction, Operations, Maintenance, and Repair

IIlcludesconstruction, alteration, operation, maintenance, and repair of common use inITastructure(e.g., roads, grounds, surfaced areas, structures, real property and installed equipment). Also includes common benefit signs, energy consumption, snow removal, street cleaning, and instalIationbeautification projects.

Supplier Will: Receiver Will:

1. Provide all nonnal maintenance and repair of Notify supplier of requirements and be real propeliy including buildings and portions responsible for costs incurred in repairs caused thereof, installed equipment, and surfaced areas by overt acts or negligence by its personnel.

used by the receiver.

Agreement No. FB3029-03213-0004 Page 2 of 4

2. Provide ice and snow removal within capabilities from parking lots adjacent to the

__S~cilities occupied by the receiver.

COMMUN REL Community Relations

Includes public relations activities, charity fund raising events, and installation open house programs.

Supplier Will: Receiver Will:

Include the receiver in public relations activities Comply with supplier's policies and procedures.

when appropriate (charity fund raising events, open house, etc.).

DISASTER Disaster Preparedness

Includes operation of disaster preparedness programs and related services, equipment, and facility suppOli for emergencies and wartime operations.

Supplier Will:

Include the receiver's personnel and the facilities occupied by the receiver in its disaster preparedness planning and pr~~r_an~~._-

Receiver Will:

Comply with supplier's policies and procedures.

ENTOMOLOGY Entomology Services

Includes abatement and control measures directed against insects, rodents,weeds, fungi, and other animals or plants that are determined to be undesirable in buildings, equipment,supplies, and on grounds.

Supplier Will: Receiver Will:

Provide all abatement control measures directed Notify supplier of requirements.

against insects, rodents, and other animals that are determined to be undesirable.

ENVIR COMPLY Environmental Compliance

Includes recycling and resource recovery programs, pollution prevention, environmental compliance, and programs aimed at management and control of hazardous materials --does not include clean-up and disposal of hazardous materia]s.

Supplier Will:

Include the receiver (specifically the Base Service Station) in the base recycling and resource recovery programs, pollution prevention, environmental compliance, and programs aimed at management and control of hazardous materials.

Receiver Will:

Complywith supplier's environmental regulationsand policies.

FACIL CONSTR Facility Construction and Major Repair

Includes minor construction, alterations, additions, and major repairs required to modernize, replace, expand or restore real property. Also, includes related planning and design.

Agreement No. FB3029-03213-0004 Page 3 of 4

Supplier Will:

Perform minor construction, alterations, additions, and major repairs to modernize, replace, expand, or restore the real property occupied by the receiver (to include planning and des~n). ,,---,,--,---,,--'-' ~~'--

FIRE Fire Protection

Receiver Will:

Notify supplier of requirements.

Includes all normal services related to fire protection and fighting operations, alert service, and rescue operations. Also, includes inspections for fire hazards, servicing of pOItable extinguishers, and related training programs.

Supplier Will:

Provide fire protection for the facility occupied by the receiver as afforded the remainder of the base and accomplish necessary fire inspections, fireJJrevention measures, and training.

HEALTH Health Services

Receiver Will:

Complywith supplier's policies and procedures concerning fire safety.

Includes administration of health care program, inpatient and outpatient medical and dental treatment, and other related medical SUPPOItand professional services. Also, includes veterinary SUPPOIt.

Supplier Will: Receiver Will:

Provide emergency first aid and transportation Reimburse as necessary (per run) for emergency

- _t~!~~learest hospital, if necessary. transportation services.

Includes collecting, accepting, sorting, routing, and delivery of official and personal mail on DoD installations and in DoD owned or DoD-leased facilities.

Supplier Will:

Collect, SOlt,route, and deliver official mail for the A~~E~ facility.

POLICE

MAIL SVCS Mail Service

Receiver Will:

Comply with supplier's policies and procedures.

Police Services

Includes maintaining law and order (e.g., enforcement oftraffic laws, accident investigation, and criminal investigations), traffic management,vehicle decals, and parking pass services. Also, includes operation of confinement and detention facilities, and related services.

Supplier Will: Receiver Will:

I. Provide security surveillance of areas and 1. Comply with supplier's policies and buildings used by the receiver as afforded the procedures related to security.

remainder of base facilities.

2. Provide vehicle registration for privately-owned vehicles of personnel assigned or detailed to the receiver.

REFUSE Refuse Collection and Disposal

Includes collection and disposal of trash and waste materials.

2. Notify supplier of requirements.

Agreement No. FB3029-03213-0004 Page 4 of 4

Supplier Will: Receiver Will:

Include the facilities occupied by the receiver in Reimbursethe supplier for refuse collection and their refuse collection and dispos_alprogram disposal services. ------

SAFETY Safety

Includes operation of safety programs, educational support, and promotionalefforts.

Supplier Will: Receiver Will:

Provide annual facility inspections and assist Complywith supplier's directives.

the tenant on other safety matters upon request.

UTILITIES Utilities

Includes water, sewage, electricity, natural gas, and fuel oil services.

distribution of steam, chilled water, and compressed air.

Supplier Will:

Provide utilities for the spaces occupied by the receiver. This will include sewage disposal, electricity, water, and gas. Usage will be determined by meter readings where meters exist.

Also, includes central generation and

Receiver Will:

Practiceenergy conservation when possible.

WEATHER Weather Services

Includes advising and providing timely notification of weather conditionsthat would affect plmmed activities.

Supplier Will: Receiver Will:

Include the receiver in severe weather Developown procedures to notify employees notification procedures. and customers of severe weather conditions.

J

Agreements Reimbursements Report Agreement Number FB3029-03213-0004

Supplier: 7] st Flying Training Wing

/VIAJCOM: Air Education and Training Command Effective Date: 9 June 2004

Rcceiver: Army and Air Force Exchange Service (AAFES) Review Date: 9 June 2005 /VIAJCO/VI: Army and Air Force Exchange Service (AAFES)

Support Category Basis for Per Unit Prior Unit Estimated Reimbursement Cost FY Cost Factor Reimbursement

AUDIO VISUAL

No $0.00

COMM

Manhour Cost for $35.00 No 12 $420.00 Installation and Relocation

Number of Circuits $14.00 No 24 $336.00

COMMON INFR

Actual Cost $24,628.00 Yes 0 $0.00

COMMUN REL

No $0.00

DISASTER

No $0.00

ENTOMOLOGY

Actual Cost $324.40 Yes 0 $0.00

ENVIR COMPL

Cost of Fines, Permits, and $0.00 No 0 $0.00 Fees

FAC1LCONSTR

Actual Cost $0.00 No 0 $0.00

FIRE

Services $131.00 Yes 0 $0.00 Received/Contract Costs

HEALTH

Actual Cost $0.00 No 0 $0.00

MAIL SVCS

No $0.00

POLICE

Agreements Reimbursements Report Agreement Number

7\ sl FlyingTraining Wing

FB3029-03213-0004

Su pplier:

IV!AJCO IVI: A ir Education and Training Command Effective Date:

Rcceiver: Armyand Air Force ExchangeService (AAFES)

JVIAJCOM: Army and Air Force ExchangeService (AAFES) Review Date:

9 June 2004

9 June 2005

Support Category Basis for Reimbursement

Unit Factor

Per Unit Cost

Prior FY Cost

Estimated Reimbursement

No $0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$756.00

REFUSE

Services $201.40 Yes 0 Received/ContractCosts

SAFETY

No

UTILITIES

Electric Meter Reading $0.03 No 798300 (per kwh)

Gas Meter Reading (per $6.89 No 420.92

MCF)

Water Meter Reading(per $4.54 No 255.2

KGAL)

WEATHER

No

Grand Total: