03_Vance_BOS__Solicitation_(3_Nov_14).pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Be America’s Best…War-Winning Capabilities, on Time, on Cost

UNCLASSIFIED

UNCLASSIFIED

FA3002-13-R-0011

Vance AFB

Base Operations Support (BOS)

Solicitation

Ms. Mariel Cortezano

338 SCONS/PKC

13 Nov 14

UNCLASSIFIED

UNCLASSIFIED

UNCLASSIFIED

ACQUISITION APPROACH

Performance Based Service Acquisition Small Business Set-Aside

Solicitation will result in a single Firm-Fixed-Price Contract Period of Performance

Base period plus Four (4) one-year option periods Basis for Award: Lowest Price Technically Acceptable The Government intends to Award without

Discussions

UNCLASSIFIED

UNCLASSIFIED

COMMUNICATIONS

The Procuring Contracting Officer (PCO) is the only person authorized to contact offerors

Please submit questions as soon as possible to the

PCO

Offerors are strongly advised to thoroughly examine their proposals for accuracy, full documentation, clear explanations and compliance with all requirements of the RFP prior to submission to the PCO by the due date

Presenter Presentation Notes

Notes:

Please cc Mariel Cortezano to all correspondence with the PCO.

Offerors are reminded to carefully review their compliance status before submitting their proposals. Ensure that any teaming arrangements or subcontractor agreements with large businesses will not result in the loss of the prime contractor’s small business status. Misrepresentation or false certification can lead to criminal liability and adverse administrative actions. Please consult the Small Business Administration for further guidance on eligibility requirements.

UNCLASSIFIED

PROPOSAL MILESTONES

Actual / Estimated Date

Action

06 Nov 2014 Solicitation Issued 13 Nov 2014 Pre-Proposal Conference/Site Visit

04 Dec 2014 Past Performance Information Due

22 Dec 2014 Proposal Due 27 Jul 2015 Contract Award 01 Oct 2015 Mobilization Start 01 Dec 2015 Performance Start

UNCLASSIFIED

UNCLASSIFIED

PROPOSAL PREPARATION

Organized by Sections IAW RFP L.2.1.

Carefully provide all Tables, Charts and other Information required by RFP Paragraphs L.1. through L.3.5.

Volume I: Price Proposal - no page limit Volume II: Technical Proposal - 150 page limit (manpower matrices excluded) Volume III: Past Performance Information – 42 page limit (based on section content) Volume IV: Other Contracting Considerations - no page limit

UNCLASSIFIED

UNCLASSIFIED

PRICING

CONSIDERATIONS

Pricing Information Submit Section B in electronic and paper format

Compliance with the SCA and CBA Service Contract Act (SCA) of 1965, as amended Collective Bargaining Agreement (CBA)

Incumbent and Subcontractor have each negotiated a CBA with the International Association of Machinists and Aerospace Workers (IAMAW), American Federation of Labor and Congress of Industrial Organizations (AFL-CIO) District Lodge 171 and its Local Lodge 898

Note: SCA Wage Determination (WD) and CBA are provided as RFP Attachments 2 and 3

UNCLASSIFIED

UNCLASSIFIED

SECTION B

Note: (X) = (X)001, Base Year / Option Year CLIN

CLIN Description CLIN Type X001 O&M (Sustainment) FFP

X002 Electrical Distribution System FFP

X003 Water Distribution System FFP

X004 Gas Distribution System FFP

X005 Engineering (Sustainment) FFP

X006 Operations Management FFP

X007 Water (Chilled Water) FFP

X008 Sewer/Waste Water System FFP

X009 Energy & Utility Management FFP

X010 Pest Control (Entomology) FFP

X011 Grounds FFP

X012 Pavement Clearance FFP

UNCLASSIFIED

UNCLASSIFIED

SECTION B

Note: (X) = (X)001, Base Year / Option Year CLIN

CLIN Description CLIN Type X013 Custodial Services FFP

X014 ISWM FFP

X015 IGI&S (GEOBASE) FFP

X016 Installation Engineering Mgmt FFP

X017 Real Estate/Real Property FFP

X018 Fire Emergency Services Mgmt FFP

X019 Fire Emergency Services Operations FFP

X020 Kegelman AAF FFP

X021 Fire Prevention FFP

X022 Family Housing Management FFP

X023 Reserved TBD

X024 Furnishing Mgmt Office (FMO) FFP

UNCLASSIFIED

UNCLASSIFIED

SECTION B

CLIN Description CLIN Type X025 Environmental FFP

X026 Reserved TBD

X027 CE Financial Mgmt Resources FFP

X028 Supply – INFO CLIN N/A

X029 Asset Mgmt Program FFP

X030 Individual Protective Equipment FFP

X031 Individual Equipment Function FFP

X032 Customer Support FFP

X033 Computer /Systems Operations Pgm FFP

X034 Comm & IT – INFO CLIN N/A

X035 Base-wide Comm & IT Services FFP

X036 Contractor Desktop Support for 71 OG and FOS

FFP

Note: (X) = (X)001, Base Year / Option Year CLIN

UNCLASSIFIED

UNCLASSIFIED

SECTION B

CLIN Description CLIN Type X037 CE Computer Sys Admin Support FFP

X038 Visual Information Services FFP

X039 Publishing Management FFP

X040 Transportation – INFO CLIN N/A

X041 Cargo Transportation FFP

X042 Passenger Processing & Transportation FFP

X043 Vehicle Mgmt & MX Support FFP

X044 Community Services FFP

X045 Library FFP

X046 Fitness Center FFP

X047 Outdoor Rec FFP

X048 Child & Youth Programs FFP

Note: (X) = (X)001, Base Year / Option Year CLIN

UNCLASSIFIED

UNCLASSIFIED

SECTION B

Note: (X) = (X)001, Base Year / Option Year CLIN

CLIN Description CLIN Type X049 Child Dev Center & Family Child Care FFP

X050 Youth Center FFP

X051 Teen Program FFP

X052 Purchasing FFP

X053 Travel/Per Diem COST

X054 Local Purchase COST

X055 Over and Above Wing Non-recurring Svcs COST

X056 Weekend/Holiday Flying Support COST

X057 Over and Above CE COST

0058 Mobilization FFP

UNCLASSIFIED

UNCLASSIFIED

TECHNICAL

CONSIDERATIONS

Technical Requirements

Technical Subfactors Subfactor 1: Technical Approach Subfactor 2: Mobilization Approach Subfactor 3: Program Management and Staffing Approach Subfactor 4: Performance Management/Quality Control

Approach

UNCLASSIFIED

UNCLASSIFIED

PAST PERFORMANCE

CONSIDERATIONS

Past Performance Information Past Performance Summary Past Performance Report Past Performance Information Sheets Organizational Structure Change History Past Performance Questionnaires Subcontractor Consent & Client Authorization Letters

Presenter Presentation Notes Notes:

Past Performance Questionnaires will be sent out by the Government to the contract POCs. Please ensure to provide the POCs current information.

If submitting a Government and Commercial contracts for Past Performance, both Subcontractor Consent Letter and Client Authorization Letters are required.

UNCLASSIFIED

UNCLASSIFIED

OTHER

CONSIDERATIONS

Contract Forms

SF 33

Letter appointing person to bind company Fill-in clauses, Sections I through K, SAM, TIN Responsibility Determination Exceptions to Government’s Terms and Conditions

Government retains the right to require strict compliance with the terms and conditions

Acceptance Period Minimum 240 days (or longer as specified by Offeror)

Presenter Presentation Notes Responsibility Determination explain how you plan to maintain adequate financial resources for a contract of this magnitude and length explain fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments submission of financial statements for one fiscal year and year-to-date financial information through the last quarter available evidence of internal working/operation capital, if used or financial support from other sources

Added RFP Attachment 16: Workforce Demographic Information provided by the Incumbent

Ensure SAM registration is current.

Ensure your business is registered under NAICS 561210

UNCLASSIFIED

UNCLASSIFIED

PROPOSAL SUBMISSION

Volumes Volume I: Price Proposal Volume II: Technical Proposal Volume III: Past Performance Information Volume IV: Other Contracting Considerations

Acceptance Period, Block 12 240 calendar days minimum

Proposal Instructions Section L, Instructions to Offerors/General Information Proposal Organization Chart

UNCLASSIFIED

UNCLASSIFIED

DUE DATES

Base Entry (JBSA-Randolph, TX) Visitor Control Procedures Anticipate Delay

RFP Paragraph L.2.2. Submission of Offers:

Past Performance Information (Volume III)

Due 04 Dec 14, 3:00 p.m.

Central Standard Time (CST)

Proposal Volumes I, II and IV

Due 22 Dec 14, 3:00 p.m. CST

UNCLASSIFIED

UNCLASSIFIED

PROCURING

CONTRACTING OFFICER

Ms. Gloria M. Marshall Contracting Officer

Address: 338 SCONS/PKC 2021 First Street West JBSA Randolph, TX 78150

Email: gloria.marshall@us.af.mil Phone: 210-652-7998

DSN: 487-7998

Fax: 210-652-8938

UNCLASSIFIED

UNCLASSIFIED

SOURCE SELECTION

ACTIVITIES

For the purpose of efficiency the PCO may limit the number of proposals in the competitive range to an efficient number that will permit an efficient competition for this LPTA source selection

Discussions will be conducted only with those offerors determined to be in the competitive range Meaningful discussions to avoid multiple proposal revisions The government will not conduct successive rounds of discussions to give offerors opportunities to strengthen weak proposals

UNCLASSIFIED

UNCLASSIFIED

SOURCE SELECTION

ACTIVITIES

Final Proposal Revisions Changes or exceptions in the Final Proposal Revision are subject to evaluation and may render the Offeror’s proposal be determined unacceptable and ineligible for award.

The Government may reject unrealistic offers

Questions?