Attachment_5_-_Section_L_-_Instructions,_Conditions,_and_Notices_to_Offerors.pdf

Multiple Award Contract For Small Purchase Orders 11 June 2019 Hanscom Air Force Base, MA Section L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

SECTION TABLE OF CONTENTS

1.0 GENERAL INFORMATION

1.1 OVERVIEW OF SOURCE SELECTION APPROACH

1.2 GENERAL DESCRIPTION OF WORK

1.3 COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

1.4 OFFEROR'S QUESTIONS AND COMMENTS

1.5 PROPOSAL EXPENSES AND PRE‐CONTRACT COSTS

1.6 SITE VISIT

1.7 ACCURACY IN PROPOSALS

1.8 PROPOSAL SUBMITTALS

1.9 PROPOSAL FORMAT

1.10 DEVIATIONS AND EXCEPTIONS

2.0 PROPOSAL INSTRUCTIONS

2.1 TAB A – PRO FORMA REQUIREMENTS

2.2 TAB B – FACTOR 1 PAST PERFORMANCE RELEVANCY

2.3 TAB C – FACTOR 2 PAST PERFORMANCE CONFIDENCE

2.4 TAB D – FACTOR 3 GEOGRAPHIC PROXIMITY

2.5 TAB E – FACTOR 4 PRICE

ATTACHMENTS

1 – COMPANY SPECIALIZED EXPERIENCE CONSTRUCTION OR PRIME CONTRACTOR

2 – PAST PERFORMANCE QUESTIONNAIRE

1.0 GENERAL INFORMATION

To assure timely and equitable evaluation of qualifications and proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

1.1 OVERVIEW OF SOURCE SELECTION APPROACH

This solicitation is being conducted in accordance with FAR 13 – Simplified Acquisition Procedures.

Interested firms (referred to as “Offerors”) will submit technical and priced proposals as instructed herein, demonstrating their capability to successfully execute general construction task/delivery orders resulting from the award of the IDIQ. The Government will evaluate the cost and non‐cost factors in accordance with the criteria described herein and will select no more than ten (10) of the most highly qualified Offerors to be awarded an IDIQ.

Offerors will not be participating in a sealed bid procurement process under this acquisition method.

Issuance of this Request for Proposal does not constitute an award commitment on the part of the

Government.

1.2 GENERAL DESCRIPTION OF WORK

This multiple‐award IDIQ is for a range of general construction efforts below the simplified acquisition threshold located on Hanscom AFB and its supported New England locations. Exterior general construction efforts include but are not limited to tree removal, fence repair and/or replacement, repair to recreational vehicle sites, flagpole replacement, door replacement, painting exterior, and exterior patio repairs. Interior construction efforts include, but are not limited to, carpet replacement, ceiling tile replacements, chimney repairs, painting, installing handicap access, and door alarms. The project requirements are provided in Section J Attachment 1 – Statement of Work. Responses shall be based on the scope of work identified in the Statement of Work and Section M evaluation criteria.

1.3 COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation and amendments are available by INTERNET ACCESS ONLY. All solicitation documents will be posted through the Federal Business Opportunities (FBO) website at:

http://www.fbo.gov

Solicitation number: FA2835‐19‐R‐A039

It shall be the contractor’s responsibility to check the websites for any amendments. The Offeror shall submit in the proposal all requested information specified in this solicitation. There will be no public opening of the proposals received as a result of this solicitation.

Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

1.4 OFFEROR'S QUESTIONS AND COMMENTS

All contractual matters, questions and or comments relative to these documents should be submitted no later than 14 calendar days prior to the proposal due dates, in order that they may be given consideration or actions taken prior to receipt of offers. Submit all questions or comments to:

Nijha London cc: Joshua Davis Contract Specialist Contracting Officer

AFLCMC/PZI AFLCMC/PZI

nijha.london@us.af.mil joshua.davis.50@us.af.mil

1.5 PROPOSAL EXPENSES AND PRE‐CONTRACT COSTS

This Request for Proposal (RFP) does not commit the Government to pay any costs incurred in the preparation and submission of a proposal.

1.6 SITE VISIT

The Government intends to hold a site visit for the first delivery order solicitation. The site visit will be held on Monday, July 8, 2019 at 10:00 AM EST. Participants will meet at Hanscom Visitor Center no later than 09:30 AM. The Offeror must submit in writing, via e‐mail, the firm’s name, address, point of contact, telephone number, and number of personnel planning to attend to the following no later than three (3) calendar days prior to the site visit. The Offeror must include the full name (Last Name, First

Name, Middle Initial) and date of birth for all personnel attending. Submit personnel information to:

Nijha London cc: Joshua Davis Contracts Manager Contracting Officer

AFLCMC/PZI AFLCMC/PZI

nijha.london@us.af.mil joshua.davis.50@us.af.mil

1.7 ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

1.8 PROPOSAL SUBMITTALS

Proposals shall be received by AFLCMC/PZI no later than the time and date specified in Block 13 of the

Standard Form 1442. The submittal method for proposals is electronic either directly to the contract specialist and the Contracting Officer or via AMRDEC SAFE ONLY (no mailed proposals). AMRDEC SAFE web site: https://safe.amrdec.army.mil/safe

The following email address(es) must be entered for notification of proposal receipt and download availability:

nijha.london@us.af.mil joshua.davis.50@us.af.mil

1.8.1 The AMRDEC “Description of Files” shall be marked:

“Solicitation Number: FA2835‐19‐R‐A039”

1.9 PROPOSAL FORMAT

Proposals shall be submitted in accordance with the following format.

Proposal materials shall be submitted in PDF file format using Adobe Acrobat software. Proposals shall be tabbed and labeled in a manner to afford easy identification from a Table of Contents. Each page shall be identified with the appropriate page number centered at the bottom of the page.

A cover sheet identifying the Offeror (name, address, point of contact), project description, and solicitation number shall be provided. The second sheet shall be a Table of Contents. Offers that violate these rules unnecessarily delay the evaluation process and may be rejected by the government after the initial evaluation without receiving any further consideration.

Proposal Information Materials: 8 ½” x 11” format, unless another paper size is specifically authorized elsewhere in this section for a particular submission, using 10 point or larger font.

Drawing sheets: Use 22”x34” for full‐size drawings for the proposal. Half‐size sheets are also acceptable.

Proposals shall contain the entire proposal in .pdf format using Adobe Acrobat software to print to a

.pdf file; do NOT scan the document(s) into a .pdf file. The text portion of the complete proposal shall be contained as a single .pdf file.

Sections of the proposal shall be bookmarked (linked to the index). The proposals will be appropriately organized using the tabs specified in the respective charts below. The SF 1442 may be scanned and shall be *Optical Character Recognition (OCR) compatible. All text must be legible and easily read.

Submit the SF 1442, completed and signed by a person authorized by the offeror. A page is defined as text or information on one side of the paper.

*OCR is a common method of digitizing printed texts so that they can be electronically searched, stored more compactly, displayed on‐line, and used in machine processes such as machine translation, text‐to‐ speech, key data extraction and text mining.

Each Volume of the proposal shall be identified by the Solicitation Number (FA2835‐19‐R‐A039), Multiple‐Award Contract for Small Purchase Orders, name, address, and telephone number of the

Offeror, and the volume in bold letters.

1.10 DEVIATIONS AND EXCEPTIONS

Deviations and exceptions to the terms and conditions of the solicitation in either the technical or price proposal are neither encouraged nor desired. Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined

“unacceptable” and thus ineligible for award. Should the Offeror have any questions related to specific terms and conditions, these must be resolved prior to submission of the offer. Notwithstanding the above, if deviations and exceptions are included with the offer, the Offeror shall list and describe in detail the deviations and/or exceptions on the first page of each Tab. All deviations and exceptions shall be fully supported with the Offeror’s rationale and shall fully explain the impact, if any, on the performance and/or specific requirement of the RFP. The Offeror shall clearly describe on the Proposal

Cover Sheet submitted with the Price Proposal any exception to the contractual and/or technical terms and include the monetary impact on the solicitation with the price proposal. This information will not be evaluated separately but may impact the evaluation of other factors. Deviations from the minimum standard of quality required by the RFP shall not be accepted unless identified by the offeror’s proposal and specifically approved by the Contracting Officer in writing. If unapproved, the Contractor must provide the RFP requirements without additional cost to the Government. If approved, the accepted deviation will take precedence as a provision of the solicitation.

2.0 PROPOSAL INSTRUCTIONS

Proposal shall be organized and tabbed as shown in the chart below:

Location Factor Number ‐ Description

Tab A Pro Forma Requirements

Tab B Factor 1 ‐ Past Performance Relevancy

Tab C Factor 2 ‐ Past Performance Confidence

Tab D Factor 3 – Geographic Proximity

Tab E Factor 4 – Price

2.1 TAB A – PRO FORMA REQUIREMENTS

2.1.1 Pro Forma Requirements to be provided consist of the following:

1) The offeror will submit a cover letter containing:

a. Solicitation number

b. Name, address, email, and telephone and fax numbers of the offeror

c. Names, title, email, and telephone and fax numbers of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this RFP

d. Name, title and signature of the person authorized to sign the proposal

e. A statement specifying agreement with all terms, conditions, and provisions included in the

RFP

f. CAGE Codes for the offeror

g. Explicit statement of the length of the proposal's validity

2) Acknowledgement of all amendments to the RFP in accordance with the instructions on the Standard

Form 30 (amendment form).

3) The completed Section K of the Standard Form 1442 RFP (Representations and Certifications), and

Entity Record from System for Award Management (SAM).

4) A list of present commitments, including the dollar value thereof, and name of the organization under which the work is being performed. Include names and telephone numbers of personnel within each organization who are familiar with the prospective contractor’s performance.

5) Identify if this proposal is being submitted as a HUBZone entity.

2.2 TAB B – FACTOR 1 – PAST PERFORMANCE RELEVANCY

2.2.1 The Offeror shall demonstrate recent, relevant experience on a range of general construction projects, using Construction – Specialized Experience form – (Attachment 1). Offerors may identify state and local government and private contracts that are similar to the Government’s requirements as outlined in Section J Attachment 1 – Statement of Work. Submit projects that are currently underway or completed and turned over no longer than five (5) years preceding the date of this solicitation. If any firm has multiple functions or divisions, limit the project examples to those performed by the division or unit submitting the offer or by the team member. The prime contractor shall each submit at least three

(3) projects but no more than Five (5) projects.

2.2.2 The Offeror may provide a supplemental narrative (not project lists), not to exceed two pages, explaining how any corporate experience that is not directly related to the specific projects above is applicable to this project and how the Government will benefit. The offeror should describe any previous teaming experience between current team members, if not described in the Specialized

Experience forms. The above information is limited to projects that are underway or that have been completed and turned over no longer than the past five (5) years preceding the date of this solicitation.

2.3 TAB C – FACTOR 2 – PAST PERFORMANCE CONFIDENCE

2.3.1 For each of the projects submitted under Factor 1, to ensure the Air Force has all relevant past performance information, the offeror shall submit copies of Federal/DoD/Navy/Army performance reviews that are likely already in the agency’s databases or likely within the agency’s arm’s reach, i.e.

Contractor’s copy of CPARS evaluations.

2.3.2 For each project under Factor 1 that does not have a CPARS evaluation, offerors shall provide a

Past Performance Questionnaire form PPQ‐0 (Attachment 2) to a representative of the owner that can provide the owner’ s opinion of the offeror’ s past performance for the project. The Past Performance

Questionnaire (Form PPQ‐0) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1. Ensure correct phone numbers and email addresses are provided for the client point of contact. Offerors should organize all Past Performance Information based on the Factor 1 Projects, which normally have project titles and are numbered sequentially, so that reviewers can match the owner’ s opinion with the corresponding Factor 1 Project. There is no page limit for this factor.

2.3.3 Form PPQ‐0 shall be utilized and offerors shall submit the PPQ with their proposal submission to the Contracting Office designated proposal submission location. The contract specialist or Contracting

Officer will not require the PPQ to be sent directly from the client. The offeror may submit the completed PPQ‐0. Completed Past Performance Questionnaires should be submitted with your proposal. Offerors should follow‐up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’ s point of contact, Nijha London via email nijha.london@us.af.mil prior to proposal closing date.

If you have questions regarding the attached questionnaire, or require assistance, please contact the

Contract Specialist identified in section 1.4.

2.3.4 While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror.

2.3.5 The offeror is responsible for ensuring that the completed questionnaires are submitted by the closing date. The Government may contact and interview the owner’s representative on the Past

Performance questionnaires, and reserves the right to interview other individuals acting for the owner’s representative, if the owner’s representative is not available.

2.3.6 The Government will evaluate the responses from the customers from which Past Performance

Questionnaires have been received. The Government may contact and interview points of contact on the Past Performance Questionnaires. The Government reserves the right to interview other individuals acting for the listed references, if the listed reference is not available. In addition to the above, the

Government may review any other sources of information for evaluating past performance.

2.3.7 Past performance information may be obtained from any other sources available to the

Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract

Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency.

2.3.8 The Government may contact references provided as part of Factor 1 – Past Performance

Relevancy, for information regarding the Offeror’s past performance on the project and for the purposes of assessing and verifying the scope of the work performed. Offerors should provide accurate, current, and complete contact information for references provided in the project descriptions.

2.3.9 The Government reserves the right to verify the experience record of cited projects or other recent projects not submitted by reviewing the Past Performance Information Retrieval System (PPIRS), or other Government appraisal systems or to interview owner or references. The Government may check any or all cited references to verify supplied information. An Offeror will be afforded the opportunity to reply to or explain adverse performance information to which the Offeror has not previously had an opportunity to address.

2.4 TAB C – FACTOR 3 – GEOGRAPHIC PROXIMITY

2.5 TAB C – FACTOR 4– PRICE

2.5.1 The Offeror shall complete and submit a Firm Fixed Price proposal for the work identified in

Attachment 7 – Task Order Statement of Work. The Offeror shall submit the lump sum pricing by completing Attachment 8 – Task Order Bid Schedule.

2.5.2 In addition to this factor being part of the overall Government evaluation to determine which

Offerors will be selected to receive an ID/IQ award, the Government retains the right to use the proposed price to award the initial task order/delivery order. The initial task order/delivery order will be awarded to the Offeror selected for an ID/IQ award with the lowest proposed price. Failure to perform the initial task order/delivery order at the price proposed may result in the awardee being removed from the multiple‐award ID/IQ pool of awarded vendors.

Multiple Award Contract For Small Purchase Orders Section L Hanscom Air Force Base, Ma Attachment 1

COMPANY SPECIALIZED EXPERIENCE ‐ CONSTRUCTION OR PRIME CONTRACTOR

Provide the following information to show examples of general construction projects your company completed within the last five years indicating experience with projects of similar type and scope. Use one form per project.

(a) Type of Facility Represented

(b) Your Firm’s Name

(c) Name of Project and Contract Number

(d) Location of Project

(e) Project Contract Type

(f) Owner

(g) General Scope of Construction Project (address how this relates to this solicitation)

(h) Your Role (Prime or Subcontractor) and Work Your Company Self‐Performed (also include any proposed team members that were directly involved in this project, including work performed, roles and responsibilities)

(i) Provide a list of the management team and their responsibility at a minimum include Project

Manager, Quality Control Representative, and Construction Superintendent

(j) Construction Cost

(k) Extent and Type of Work You Subcontracted Out

(l) Dates of Construction: (Start Date – End Date) Format DD MMM YYYY

(m) Your Performance Evaluation by Owner, if known

(n) Were You Terminated or Assessed Liquidated Damages? (If either is “Yes”, attach an

Explanation)

(o) Owner’s Point of Contact for Reference (Name and Company)

(p) Current Telephone Number of Reference POC

Hanscom Air Force Base, Ma Attachment 2

PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: __ Prime Contractor __ Sub Contractor __ Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: __ Firm Fixed Price __ Cost Reimbursement __ Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work __ High __ Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: AFLCMC/PZI REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO AFLCMC/PZI.

PLEASE CONTACT THE OFFEROR FOR AFLCMC/PZI POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY

AND ALL INFORMATION ON THIS FORM.

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E S U N

b) Ability to meet quality standards specified for technical performance E S U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E S U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E S U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E S U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E S U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E S U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

d) Overall customer satisfaction E S U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

b) Ability to hire, apply, and retain a qualified workforce to this effort E S U N

c) Government Property Control E S U N

d) Knowledge/expertise demonstrated by contractor personnel E S U N

e) Utilization of Small Business concerns E S U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E S U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E S U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E S U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E S U N

b) Compliance with contractual terms/provisions (explain if specific issues) E S U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E S U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

DEFINITIONS USED IN ADJECTIVAL RATINGS

E – Excellent: The contractor performance exceeded the expectations and requirements for the effort

S – Satisfactory: The contractor met the expectations and requirements for the effort

U – Unsatisfactory: The contractor failed to meet expectations and requirements for the effort

N – Neutral: The contractor was not required to perform the task