MXRD 09-0071 Complete Specifications.pdf

TECHNICAL SPECIFICATIONS

FOR

PROJECT NO. MXRD 09-0071

REPAIR HVAC

BUILDING 1548 FITNESS CENTER

AT

HANSCOM AFB, BEDFORD, MA

Prepared by

DEWBERRY, INC.

Architects/Engineers 280 Summer Street

Boston, Massachusetts 02210

Date: 27 July, 2012

Repair HVAC for BLDG 1548 – Fitness Center Hanscom AFB, Bedford, MA

MXRD 09-0071

27 July 2012

TOC-1

TECHNICAL SPECIFICATIONS

REPAIR HVAC

BUILDING 1548 FITNESS CENTER

PROJECT NO. MXRD 09-0071

AT

Hanscom AFB, Bedford, MA.

27 July, 2012

HANSCOM APPROVAL:

User:

Fire Department:

Security Forces:

Safety:

Communications/Telephone:

Communications/LAN:

Bioenvironmental:

Government Environment:

Government Representative:

ARCHITECTURAL STRUCTURAL MECHANICAL ELECTRICAL

DEPARTMENT OF THE AIR FORCE

HANSCOM AFB, MA

TOC-2

TABLE OF CONTENTS

SECTION TITLE PAGES

01000 GENERAL REQUIREMENTS 8

01002 SCHEDULE OF SUBMITTALS 1

01030 DELIVERY ORDER 2

01035 CONTRACT MODIFICATION PROCEDURES 2

01040 PROJECT COORDINATION 8

01090 DEFINITIONS & STANDARDS 8

01200 PROJECT MEETINGS 4

01290 PAYMENT PROCEDURES 6

01290 ATTACH. #1/ ATTACH. #2 AF FORM 3064/ AF FORM 3065 3

01300 SUBMITTALS 9

01300 ATTACH. #1 SUBMITTAL LOG 2

01310 SCHEDULES & REPORTS 4

01330 SUBMITTAL PROCEDURES 10

01340 SPECIAL CLAUSES 4

01440 CONTRACTOR QUALITY CONTROL (CQC) 10

01500 TEMPORARY FACILITIES AND CONTROLS 7

01524 CONSTRUCTION WASTE MANAGEMENT 6

01525 SAFETY REQUIREMENTS 28

01540 PROTECTION OF PERSONS & PROPERTY 1

01593 SECURITY REGULATIONS 4

01500 TEMPORARY FACILITIES 8

01524 CONSTRUCTION WASTE MANAGEMENT 6

01600 MATERIALS AND EQUIPMENT 4

01630 SUBSTITUTIONS 5

TOC-3

01700 PROJECT CLOSEOUT 7

01710 CLEANING 1

01731 CUTTING AND PATCHING 6

01732 SELECTIVE DEMOLITION 8

01780 WARRANTIES 3

05 21 19 OPEN WEB STEEL JOIST FRAMING 6

05 50 13 MISCELLANEOUS METAL FABRICATIONS 12

07 22 00 ROOF AND DECK INSULATION 12

07 53 23 ETHYLENE-PROPYLENE-DIENE-MONOMER ROOFING 18

07 60 00 FLASHING AND SHEET METAL 8

07 84 00 FIRE STOPPING 6

07 92 00 JOINT SEALANTS 10

09 51 00 ACOUSTICAL CEILINGS 8

09 65 00 RESILIENT FLOORING 8

09 90 00 PAINTS & COATINGS 26

09 96 00 HIGH-PERFORMANCE COATINGS 10

13 48 00 SEISMIC PROTECTION FOR MECH. EQUIPMENT 4

23 00 00 AIR SUPPLY, DISTRIBUTION, VENT. & EXHAUST 18

23 03 00 BASIC MECHANICAL MATERIALS & METHODS 6

23 05 93 TESTING, ADJUSTING, & BALANCING FOR HVAC 22

23 07 00 THERMAL INSULATION FOR MECH. SYSTEMS 18

23 08 00 COMMISSIONING OF HVAC SYSTEMS 19

23 09 23 BACnet DIRECT DIGITAL CONTROL SYSTEMS 28

23 11 25 FACILITY GAS PIPING 10

23 74 33 PACKAGED, OUTDOOR, HEATING & COOLING A.C. 10

TOC-4

23 83 00 ELECTRIC SPACE HEATING EQUIPMENT 4

26 00 00 BASIC ELECTRICAL MATERIALS & METHODS 6

26 05 00 COMMON WORK RESULTS FOR ELECTRICAL 12

**END OF TABLE OF CONTENTS**

REPAIR HVAC FITNESS CENTER, BUILDING 1548 MXRD 09-0071

HANSCOM AFB, MASSACHUSETTS

GENERAL REQUIREMENTS 01000 - 1

SECTION 01000 - GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 SCOPE OF WORK

A. The work under this contract consists of furnishing all labor, materials, equipment, and travel and performing all operations required to repair HVAC systems in Fitness Center, bldg 1548 in strict accordance with the Technical Specifications and Drawings.

B. The Scope of the project includes: All work for the upgrade of the HVAC system in Fitness Center, bldg 1548.

1.2 LOCATION

A. The site of the work is at the following base locations:

1. Bldg 1548, Hanscom AFB, MA

2. For local regulation determination(if applicable) this project is located in Lincoln, MA

1.3 PRINCIPAL ITEMS OF WORK

A. Work to be performed includes, but is not necessarily limited to the following items:

1. The work required shall include furnishing all labor, skill, supervision, tools, equipment and ma-terials and performing all operations necessary for the properly completed contract work as shown on the Drawings, as mentioned in these specifications, as indicated in this SOW and as evidently required, to the complete satisfaction of The Government’s representative.

2. This project includes the replacement of the roof top make-up recovery air conditioning unit, RTU-10, serving the locker rooms for the Fitness Center building 1548 with two independent 100% outside air heat recovery units, one for each locker room, and modification of existing ductwork as indicated on the drawings.

3. Remove existing air conditioning heat recovery air conditioning unit RTU-10 serving the Fitness center locker rooms

4. Remove section of roof equipment screen.

5. Provide two roof top heat recovery outdoor package air conditioning units, one for each locker room. The air conditioning units to provide heating, cooling and ventilation of the space served.

One air conditioning unit shall be located in at the same location of existing unit complete with new roof curb and the other unit shall be located on the roof adjacent to the existing roof top air conditioning unit, RTU-10. Each package roof top unit shall be provided with supply and exhaust fan with individual variable frequency drives (VFD’s), 100% outside air, DX cooling coils, con-densing unit, gas heating furnace, enthalpy heat recovery wheel, filters, BACNET DDC controls with communication bus for interface with the existing Johnson Controls Metasys system.

6. Remove existing ductwork as indicated on the drawings and modify distribution as indicated.

Connect supply and return ductwork from the new roof top units to the existing air distribution system.

GENERAL REQUIREMENTS 01000 - 2

7. Provide extension ductwork on the roof top air conditioning units above the adjacent high roof.

8. Provide extension to the existing equipment roof screen to include both roof top air conditioning unit.

9. Provide new roof curbs, roof penetrations, modification to the existing roof structural steel for the support of the two roof top air conditioning units.

10. Provide gas piping to each roof-top air conditioning unit.

11. Provide balancing for air systems.

12. Provide electrical power to AHU.

13. Provide DDC Controls; integrate controls with the Base Johnson Controls Metasys Facility Man-agement system.

14. Interface the new duct smoke detectors to the existing Symplex addressable fire alarm system.

B. ELECTRIC AND COMMUNICATIONS CONDUITS

1. Installing, repairing and replacing existing electric and communication distribution systems to include conduit, conduit banks, vault manholes, electric switch manholes and plastic conduit dividers associated with failed or outdated components located in roadways, walks, parking and landscape areas. Work does not include installing power lines, communications lines, fiber optic lines or any work on the connections of these systems.

C. MISCELLANEOUS

1. Remove existing carpet tiles in the locker rooms and replace with Vinyl composite tiles.

2. Remove and replace ceiling tiles as required for the installation of the new ductwork.

3. Other miscellaneous work items including but not limited to: cutting and patching, and incidental painting.

4. The principal items of work listed will in no way limit the responsibility of the Contractor to perform all items of construction specified in the Statement of Work, on the Drawings or in the Technical Specifications.

D. ROOFING

1. Removing section of roofing as needed for the installation of the new roof top air conditioning units and equipment screen

2. Repair existing systems as required by the new construction.

E. The principal items of work listed will in no way limit the responsibility of the Contractor to perform all items of construction specified on the Drawings or in the Technical Specifications.

1.4 TRAFFIC AND COORDINATION OF WORK:

A. The Contractor shall coordinate all phases of work with the Government Representative. A detailed time schedule shall be submitted within five (5) calendar days after receipt of a written Notice to Proceed. This project will be phased and areas adjacent to designated phased work areas will be occupied throughout the project schedule. It is the intent of this contract for all work to be performed in an orderly manner with minimum disturbance and inconvenience to

GENERAL REQUIREMENTS 01000 - 3

building occupants, vehicular and pedestrian traffic. Access for fire protection shall be maintained at all times. The Contractor shall coordinate and provide interior dust and noise control as well as traffic control for any temporary altered patterns; no assistance from Security Police will be provided.

B. Within five (5) calendar days of each Delivery Order Notice to Proceed, the Contractor shall submit a schedule of anticipated requirements for road closures or traffic impacts. This includes full road closures, partial road closures, and impacts to parking areas. This schedule shall be separate from any other construction schedule otherwise required. Each request shall have listed:

1. Anticipated date;

2. Approximate duration;

3. List of roads, facilities, and parking areas affected;

4. Reason for the shutdown (work to be accomplished during the shutdown);

5. Traffic Control Plan.

C. Twenty one (21) calendar days prior to each required shutdown, the Contractor shall make a spe-cific request for the road closure or traffic impact. This request shall include the information listed above, plus requested time and duration of the shutdown.

D. No traffic impacts will be permitted at the Hartwell or Vandenberg gates during peak traffic times.

1. Peak AM Traffic: 0700 to 0830

2. Peak PM Traffic: 1530 to 1700

1.5 SITE CONDITIONS:

The Contractor shall be responsible for all surveys in connection with the work. Any differing site conditions shall be immediately reported to the Government Representative.

1.6 WORKING HOURS:

A. The normal working hours for industrial/administrative areas shall be an eight (8) hour, or less, period between the hours of 7:30 AM and 4:15 PM excluding Saturday, Sunday and Federal holidays. Work in housing areas shall not commence before 8:30 AM and will terminate by 4:30 PM. If the Contractor intends to work other than the normal hours, he must submit his written request 72 hours in advance for the approval of the Government Representative. No weekend or holiday work will be approved in housing areas except on an emergency case by case basis.

GENERAL REQUIREMENTS 01000 - 4

B. Contractor shall coordinate utility outages 21 days prior to scheduled outage with the BCE and the user. Contractor shall make every effort to accommodate user’s mission operation within utility outages and testing.

1.7 PROTECTION OF WORK SITE:

A. The Contractor shall be responsible for protection of his work and existing Government property.

Any items of Government property damaged by the Contractor's operations shall be repaired or replaced at the Contractor's expense.

1.8 CLEANUP:

A. The Contractor shall remove all waste materials and other debris daily. There will be no waste accumulation at work sites. Waste and debris shall be removed off base in accordance with Federal, State, and local regulations and in a manner to prevent spillage on street or adjacent areas.

1.9 UTILITIES:

A. All utilities required for this contract shall be available to the Contractor at point of source and in the vicinity of the work area. The Contractor shall provide all labor and materials for the connection and disconnection of utilities.

B. Within one week of each Delivery Order notice to proceed, the Contractor shall submit a schedule of anticipated requirements for impacted air handler shutdowns. This schedule shall be separate from any other construction schedule otherwise required. Each shutdown shall have listed:

1. Anticipated date.

2. Approximate duration.

3. List of buildings (or parts of buildings) affected.

4. Reason for the shutdown (work to be accomplished during the shutdown).

a. Three weeks prior to each required shutdown, the Contractor shall make a specific request for the shutdown. This request shall include the information listed above, plus requested time of the shutdown.

b. Major utility shutdowns which would disrupt any building's occupants for an extended period shall be scheduled for a weekend or after the facility's normal hours of operation whenever possible.

1.10 BURNING:

A. Burning of material and debris is not permitted.

1.11 SAFETY

GENERAL REQUIREMENTS 01000 - 5

A. The Contractor shall comply with all current provisions of the Occupational Safety and Health Administration (OSHA) regulations and guidelines.

B. The contractor shall comply with Reference Federal Acquisition Regulation (FAR) Clause 52.236-13, Accident Prevention and Engineer Manual (EM) 385-l-l and its changes are no longer available as part of this solicitation/contract but rather is available at http://www.hq.usace.army.mil (select Safety and Occupational Health).Consequently, the Contractor shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this solicitation.

1.12 CONTRACTOR STORAGE AREA:

A. The Contractor shall be allowed to store materials on base in an area designated and approved by the Government Representative. If a trailer is used, it must be clearly marked with the company name and phone number.

B. The Contractor shall store materials only in locations designated or approved by the Government Representative. Open paint cans, drop cloths, rags, and similar items will be removed and stored at the end of each workday. All materials which might constitute a fire or safety hazard shall be placed in metal containers or removed at the end of each workday. The Contractor shall comply with all applicable Federal, State and local laws and regulations regarding storage of hazardous materials and waste.

1.13 PHASING OF CONSTRUCTION WORK:

A. One locker room shall remain operational at all times.

B. Work at the project site may commence immediately after the Contractor receives the Notice to Proceed.

C. All material submittals are to be submitted to the Government Representative as specified in Sec-tion 01002, SCHEDULE OF SUBMITTALS.

D. Where required, the Contractor shall coordinate access to the interior of a building with the Gov-ernment Representative and User. At no time shall the Contractor enter any room outside of the project area without specific approval from the Government Representative.

E. The Contractor shall conduct his work to minimize disruption to the occupants of other portions of the base.

F. PROPOSED PHASING

PHASE 1-WOMENS LOCKER ROOM NEW AIR CONDITIONING SYSTEM

(PERFORMANCE PERIOD 58 DAYS)

The men’s locker room shall be operational at all times during this phase

PHASE 1A- Disconnect Women’s locker room air conditioning system

• Remove section of acoustical ceiling tiles in men’s locker room to access the supply and return/exhaust duct serving the ladies locker room. Locker and floors shall be protected with heavy duty polyethylene sheets.

GENERAL REQUIREMENTS 01000 - 6

• Cut and cap existing supply and exhaust duct serving the ladies locker room above the ceiling of the men’s locker room.

• Rebalance existing RTU-10 at 2500 cfm. Provide additional dampers and/or sheaves and belts to achieve the new air rate.

• Demolish section of ductwork serving the ladies locker room above the ceiling of men’s locker room and penetrating the wall isolating the two locker rooms.

• Fill in the 8 inch block wall openings for the removed ducts and seal.

• Reinstall section of acoustical ceiling tile in men’s locker room.

• Cleanup any debris and maintain the men’s locker room.

• All this work shall be accomplished at night during the unoccupied cycle- 8:00 pm to

5:00 am.

• Performance period-5 days

PHASE1B –Demolish ductwork and ceilings in the women’s locker room and install new structural steel to support the new roof top air conditioning unit RTU-10A

• Demolish acoustical ceiling tiles and grid in the women’s locker room, DV locker room, and corridor.

• Remove ductwork as indicated

• Install the new structural steel in the women’s locker room.

• This work can be performed during normal working hours. Performance period- 10 days

PHASE1C- Install new roof top air conditioning unit RTU-10A including electrical and gas service

• Install new curb for RTU-10A.

• Install new air conditioning unit RTU-10A

• Run new conduit and wiring from the electrical panel to RTU-10A.

• Connect gas line above the ceiling of the men’s locker room and extend to RTU-10A.

• All the work in areas outside the women’s locker room shall be accomplished at night during the un-occupied cycle.

• Install new ductwork and diffusers and registers

• Install new controls.

• Install new ceiling.

• Balance the air distribution system and RTU-10A

• Commission new air conditioning unit RTU-10A and controls

• This work can be performed during normal working hours. Performance period- 35 days.

PHASE1D – Install new flooring

• This work can be accomplished during normal work hours- 8:00 AM to 5:00 PM

• Remove and store existing lockers.

• Strip and remove existing carpet floor.

• Install new vinyl flooring.

• Re-install lockers.

• Performance period- 8 days

PHASE 2- MEN’S LOCKER ROOM NEW AIR CONDITIONING SYSTEM

(PERFORMANCE PERIOD 48 DAYS)

GENERAL REQUIREMENTS 01000 - 7

• The women’s locker room shall be operational at all times during this phase.

PHASE 2A– Demolish ductwork and ceilings in the women’s locker room and install new structural steel to support the new roof top air conditioning unit RTU-10

• Demolish existing roof top unit RTU-10

• Demolish acoustical ceiling tiles and grid in the men’s locker room, and corridor.

• Remove ductwork as indicated

• Install the new structural steel in the men’s locker room.

• This work can be performed during normal working hours-8:00 AM to 5:00 PM.

• Performance period- 10 days

PHASE 2B- Install new roof top air conditioning unit RTU-10 including electrical and gas service

• Install new curb for RTU-10.

• Install new air conditioning unit RTU-10

• Run new wiring from the electrical panel to RTU-10.

• Connect gas line above the ceiling of the men’s locker room and extend to RTU-10

• All the work in areas outside the men’s locker room shall be accomplished at night dur-ing the un-occupied cycle.

• Install new ductwork and diffusers and registers

• Install new controls.

• Install new ceiling.

• Balance the air distribution system and RTU -10

• Commission new air conditioning unit RTU-10 and controls.

• Performance period- 30 days

PHASE 2C –Install new flooring

• This work can be accomplished during normal work hours- 8:AM to 5:00 PM.

• Remove and store existing lockers.

• Strip and remove existing carpet floor.

• Install new vinyl flooring.

• Re-install lockers.

• Performance period- 8 days

COMMON PHASE- Work on the roof

• Duct on roof

• Roof pads

• Roof railing

• Performance period incidental to other phases.

1.14 COORDINATION:

A. Installation Sequencing:

GENERAL REQUIREMENTS 01000 - 8

1. Notify Government Representative’s immediately of unsatisfactory conditions which hinder or restrict correct installation of next stage or adjacent work.

2. Any work requiring subsequent removal or replacement due to unsatisfactory or defective workmanship or materials shall be done by the Contractor at no expense to the Government.

B. Contract Document Review:

1. Contractor shall review all drawings and specifications and immediately report all errors, discrepancies, and/or omissions discovered to the Government Representative, in writing.

2. Design Intent:

a. Purpose of drawings is to graphically depict characteristics and extent of project.

b. Specifications included as part of Project Manual, are provided to state material type, function, and source of materials.

c. Reference standards are used in specifications to describe, by inference, specific materials and may include recommended methods of installation or application based on industry standards.

1.15 BARRIERS:

A. Provide as required:

1. To prevent public entry to construction areas.

2. To protect facilities and adjacent properties from damage from demolition operations.

1.16 PROTECTION OF INSTALLED WORK:

A. Provide temporary protection and control vehicle and foot traffic in immediate area.

B. Provide a Construction Site Plan for On-site material stocks and dumpster locations, etc.

Locations shall be coordinated with the Government Representative's representative prior to starting any Work under a delivery order.

1.17 REMOVAL:

A. Remove temporary materials, equipment, services, and construction before substantial completion inspection.

B. Clean and repair damage caused by installation or use of temporary facilities.

C. Restore existing facilities used during construction to specified or original conditions.

1.18 FINAL CLEANING:

A. Remove grease, mastic, adhesives, dust, dirt, stains, fingerprints, labels, and other foreign materials from sight-exposed interior and exterior surfaces.

B. Broom clean exterior paved surfaces and rake clean other surfaces of grounds.

GENERAL REQUIREMENTS 01000 - 9

C. Before final completion, conduct inspection of sight exposed interior and exterior surfaces and all work areas to verify entire work area is clean.

D. Restore the areas used by the Contractor for the storage of equipment or material, or other use to the original or better condition. Gravel used to traverse grassed areas must be removed and the area restored to its original condition, including top soil and seeding as necessary.

2 PRODUCTS

2.1 Buy American Act - Construction Materials - Contract Clauses 52.225-11, 52.225-12 and 52.225- 13 are applicable to this task order. As such, the requirements in paragraph (b) (2) of 52.225-11 apply to all

3 EXECUTION (NOT USED)

END OF SECTION

Hanscom AFB, Massachusetts

SCHEDULE OF SUBMITTALS 01002 - 1

SECTION 01002 – SCHEDULE OF SUBMITTALS

PART 1 - GENERAL

1.1 SUMMARY:

A. The information of this section is for summary of submittal requirements only and is not all-inclusive. Specified requirements are as indicated in the individual technical specification sections and in Section 01300 "Submittals," Section 01310 "Schedules and Reports" and Section 01330 "Submittal Procedures."

PART 2 - MATERIALS

1.2 See Section 01300 SUBMITTALS and all relevant technical Sections.

PART 3 - EXECUTION

1.3 SUBMITTAL TIME FRAMES:

A. The Contractor shall submit a schedule of submittals using a Submittal Log no later than five

(5) calendar days after award of the contract, before making any submittals and prior to the commencement of construction. See Section 01300 SUBMITTALS and Section 01310

SCHEDULES AND REPORTS.

B. Submittal Log shall be submitted within thirty (30) calendar days of contract award. Contractor shall identify all the submittals required by contract specifications and requirements and include in the submittal log. Construction may be initiated on only those specific work items that have had all relevant submittals reviewed and approved by the Government Representative.

Submittals shall be reviewed by the Government Representative as described in Section 01300 SUBMITTALS and Section 01310 SCHEDULES AND REPORTS.

CONTRACT MODIFICATION PROCEDURES 01035 - 1

SECTION 01035- CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

B. Related Sections include the following:

1. Division 1 Section "Substitutions" for administrative procedures for handling requests for substitutions made after Contract award.

1.3 MINOR CHANGES IN THE WORK

A. The Government Representative will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: The Contracting Officer will issue a detailed description of proposed changes in the proposed revised Statement of Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by the Government Representative are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within 14 days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. Any activity that is added or changed by contract modification or used to justify claimed time shall be identified

CONTRACT MODIFICATION PROCEDURES 01035 - 2

by a mod or claim code that changed the activity. Activities shall not belong to more than one modification or claim item. The modification or claim number of each activity shall be identified by the Mod or Claim Number. Whenever possible, changes shall be added to the schedule by adding new activities. Existing activities shall not normally be changed to reflect modifications.

c. Indicate milestone date for required Change Order approval needed to maintain proposed updated schedule.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

a. Indicate milestone date for required Change Order approval needed to maintain proposed updated schedule.

5. Comply with requirements in Division 1 Section "Products" if the proposed change requires substitution of one product or system for product or system specified.

1.5 CHANGE ORDER PROCEDURES

A. Upon the Government's approval of a Proposed Request, the Government Representative will issue a Change Order to the Contractor for signature indicating their acceptance of the associated terms and conditions.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Government Representative may issue a Construction Change Directive. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

CONTRACT MODIFICATION PROCEDURES 01035 - 3

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PROJECT COORDINATION 01040 - 1

SECTION 01040 - PROJECT COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. The information of this section is for summary of submittal requirements only and not inclusive.

Specified requirements are as indicated in the referenced technical specification sections.

1.2 DESCRIPTION OF WORK

A. This section specifies general administrative procedures and performance required, including but not limited to the following:

1. Coordination and meetings.

2. Administrative/supervisory personnel.

3. Surveys and records or reports.

4. Limitations for use of site.

5. Special reports.

6. Trades people and workmanship standards.

7. Inspections test and reports.

8. Overtime work, suspension of work.

9. General installation provisions.

10. Cutting and patching.

11. Cleaning and protection.

12. Environmental protection.

1.3 COORDINATION AND MEETINGS

A. General: Prepare and distribute to each entity performing work at project site, a written memorandum of instructions on required coordination activities, including required notices, reports and attendance meetings. Prepare similar memorandum for separate contractors where interfacing of work is required.

B. Coordination drawings: Refer to clause “Shop Drawings, Coordination Drawings, and Schedules,” of “Contract Clauses,” for general requirements.

1. Work by Separate Entities: Where work by separate entities requires off-site fabrication of products and materials which must be accurately interfaced and closely intermeshed to produce required results, prepare coordination drawings to indicate how work shown on separate shop drawings will be interfaced, intermeshed, and sequenced for installation.

Comply with submittal requirements of “Submittals” section.

2. Sleeves and Inserts: Before any sleeves or inserts are set or any mechanical or electrical equipment or foundations or other work is installed, the contractor shall prepare and submit for approval by the Government Representative composite coordination drawings for all equipment rooms, spaces and other areas in which work of two or more trades or subcontractors is to be installed and in which the probability of interface exists, as determined by either the contractor or the Government Representative or designated

PROJECT COORDINATION 01040 - 2

representative. Drawings shall show work of all trades covered, shall be drawn to a scale no smaller than ½” = 1’-0”, and shall clearly illustrate in both plan and elevation that all work can be installed without interference.

3. Work installed without prior approval: Work installed prior to approval of coordination drawings shall be at the Contractor’s risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government Representative or designated representative will decide which work shall be relocated regardless of which was installed first.

C. Coordination of Trades: Coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided and within limits indicated the maximum practical space for operation, repair, removal, and testing of equipment is provided. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to minimize the space affected. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices.

D. Preconstruction Meeting: The Government Representative will conduct a meeting to discuss administrative procedures with the contractor which will be scheduled to occur between the Contract Award and Notice to Proceed. See Division 1 Section, “Safety Requirements” for requirements of preconstruction safety meeting.

E. Weekly Coordination Meeting: In addition to specific preinstallation meetings and coordination meetings for each major element of work, and regular project meetings for other purposes (as indicated elsewhere in the contract documents), weekly or as required by the Government Representative, schedule general project coordination meetings at regular scheduled times which are convenient for everyone involved. Request representation at each meeting by every entity currently involved in coordination or planning for work of the entire project. Conduct meetings in a manner which will resolve coordination problems. Record results of meetings and distribute meeting minutes to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

1.4 ADMINISTRATIVE/SUPERVISORY PERSONNEL

A. General: In addition to a General Superintendent and other administrative and supervisory personnel required for performance of the work, provide specific coordinating personnel as specified herein.

B. Environmental Control Officer: The Contractor shall designate an “Environmental Control Officer” whose duties shall include responsibility for enforcing the environmental protection provisions of these specifications including safety and health; the requirements of the Occupational Safety and Health Act; and other applicable Federal, state and local standards. As outlined in the applicable sections of this specification, submit for approval by the Government Representative the proposed traffic flow plan, security plan, program for temporary structures, housecleaning plan, erosion control plan, demolition program, and safety and health plan. After approval of the Government Representative, the implementation and enforcement of these programs shall become the responsibility of the Environmental Control Officer. Any changes in the programs must be requested by the Contractor’s Environmental Control Officer for written concurrence by the Government Representative.

PROJECT COORDINATION 01040 - 3

C. Energy Conservation Officer: The Contractor shall designate an “Energy Conservation Officer” whose duties shall consist of developing and implementing a program for minimizing the use of energy on the site. He/she shall develop an energy conservation plan, which is subject to approval of the Government Representative or designated representative. The Contractor may designate the same person, or different persons, as the “Environmental Control Officer” and “Energy Conservation Officer”.

D. Project Coordinator: Provide a full time Project Coordinator, who is experienced in administration and supervision of building construction including mechanical and electrical work, and who is hereby authorized to act as the general coordinator of interfaces between units of work. For purpose of this provision, “interface” is defined to include the scheduling and sequencing of work, sharing of access to work spaces, installations, protection of each trades work, cutting and patching, tolerances, cleaning, selections for compatibility, preparation of coordination drawings, inspections, test, and temporary facilities and services.

E. Submittal of Staff Names, Duties: Within 15 days of the Notice to Proceed, submit a listing of Contractor’s principal staff assignments and consultants, naming persons and listing their address and telephone numbers.

1.5 LIMITATIONS FOR USE OF SITE

A. General: In addition to site utilization limitations and requirements shown on the drawings, and indicated by other contract documents, administer allocation of available space equitably among entities needing access and space so as to produce the best overall efficiency in performance of total project work. Schedule deliveries so as to minimize space and time requirements for storage of materials and equipment on site.

B. Use of Equipment by Government: See "General Conditions."

C. Vacation of Premises: The Government will occupy the adjacent premises during the performance of work under the contract. Spaces beyond the limit of work shall be considered occupied.

D. Parking Facilities: Except as noted or specified, there will be parking available at the site during normal working hours. The Contractor shall confirm arrangements for vehicle parking with the Government Representative. Parking for Contractor vehicles will be permitted, when prior arrangements are made, in a general area as designated by Government Representative, not in reserved parking spaces.

E. Loading Dock Facilities: Confirm availability of loading dock and staging facilities with the Government Representative or designated representative.

F. Materials on Site: Materials and equipment that are removed and not reused or salvaged under this contract shall be disposed of as required by applicable law and statues, unless otherwise noted or specified.

G. Storage or Sale of Equipment on Site: Storage or sale of excess salvageable material on the site is not permitted. Remove from site.

PROJECT COORDINATION 01040 - 4

1.6 SPECIAL REPORTS

A. General: Except as otherwise indicated, submit special reports to the Government Representative within one day of occurrence requiring special report, with copy to others affected by occurrence.

B. Reporting Accidents: Refer to Division 1 Section “Safety Requirements.”

C. Reporting Unusual Events: When an event of unusual and significant nature occurs at the site (examples: visit by news media; extraordinary weather phenomenon), prepare and submit a special report listing chain of events, persons participating, response by Contractor’s personnel, evaluation of results or effects, and similar pertinent information. When such events are known or predictable in advance, advise the Government Representative in advance at the earliest possible date.

1.7 TRADESPERSONS AND WORKMANSHIP STANDARDS

A. General: Initiate and maintain procedures to ensure that persons performing work at the site are skilled and knowledgeable in methods of craftsmanship needed to produce required quality levels for workmanship in completed work. Remove and replace work which does not comply with workmanship standards as specified and as recognized in the construction industry for applications indicated. Remove and replace other work damaged or deteriorated by faulty workmanship or its replacement.

B. Availability of Tradespersons: At each progress or coordination meeting, review availability of tradespersons and projected needs to accomplish work as scheduled. Require each entity employing personnel to report on events which might affect the progress of work. Where possible, consider alternatives and take actions to avoid disputes and delays.

1.8 INSPECTIONS, TEST AND REPORTS

A. General: Required inspection and testing services are intended to assist in determination of probable compliances of work with requirements, but do not relieve Contractor of responsibilities for those compliances, or for general fulfillment of requirements of contract documents. Specified inspections and test are not intended to limit Contractor’s quality control program. Afford reasonable access to agencies performing test and inspections.

B. Qualification of Testing Agencies: Except as otherwise indicated and except where manufacturer’s testing facilities are indicated as acceptable, engage independent testing laboratories specialized in required services and acceptable to the Government Representative.

C. Reports: Refer to Division 1 Section “Schedules and Reports” and "Contractor Quality Control."

PROJECT COORDINATION 01040 - 5

1.9 ENVIRONMENTAL PROTECTION

A. The work of this section consist of furnishing all labor, materials and equipment and performing all work required for the prevention of environmental pollution during and as a result of construction operations under this contract. Environmental pollution is defined as the presence of chemical, physical or biological elements or agents which can adversely affect human health or welfare, or unfavorably alter ecological balances of importance to human kind. The control of environmental pollution requires consideration of air, water and land.

1.10 APPLICABLE REGULATIONS

A. In order to prevent, and to provide for abatement and control of any environmental pollution arising from construction activities, The Contractor and their subcontractors in the performance of this contract, shall comply with all applicable Federal, State and local laws and regulations concerning environmental pollution control and abatement.

1.11 NOTIFICATIONS

A. The Government Representative will notify the Contractor in writing of any non-compliance with foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or the authorized representative at the site of work, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Government Representative or designated appointee may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of any claim for extension of time or for excess cost or damage by the Contractor.

1.12 SUBCONTRACTORS

A. Compliance of the provisions of this section by subcontractors will be the responsibility of the Contractor.

1.13 IMPLEMENTATION

A. Prior to commencement of the work the Contractor shall submit in writing for approval, proposals for implementing this section for environmental pollution control. The Contractor shall meet with representatives of the Government Representative to develop a mutual understanding relative to compliance with the provisions and administration of the environmental pollution control program.

PART 2 - MATERIALS (Not Used)

PROJECT COORDINATION 01040 - 6

PART 3 – EXECUTION

3.1 GENERAL INSTALLATION PROVISIONS

A. Pre-Installation Conferences: Where preinstallation conferences are specified in technical sections, well in advance of installation meet at project site with installers and representatives of manufacturers and fabricators who are involved in or affected by unit of work, and its coordination or integration with other work which has preceded or will follow. Advice the Government Representative of scheduled meeting dates. At each meeting review progress of other work and preparations for particular work under consideration, including requirements of contract documents, options, related change orders, purchases, deliveries, shop drawings, product data; quality control samples, possible conflicts, compatibility problems, time schedules, weather limitations, temporary facilities, space and access limitations, structural limitations, governing regulations, safety, inspection and testing requirements, required performance results, recording requirements, and protection. The Contractor shall record significant discussions of each conference, record agreements and disagreements, along with the final plan of action. Distribute record of meeting promptly, but no later than five working days of initial meeting, to everyone concerned.

1. Do not proceed with the work if associated preinstallation conference cannot be concluded successfully. Instigate actions to resolve impediments to performance of the work, and reconvene conference at earliest date feasible.

B. Installer’s Inspection of Conditions: Require installer of each major unit of work to inspect substrate to receive work, and conditions under which work will be performed, and to report (in writing to the Contractor) unsatisfactory conditions. Do not proceed with the work until unsatisfactory conditions have been corrected in a manner acceptable to the installer.

C. Manufacturer’s Instructions: Where installations include manufactured products, comply with manufacturer’s applicable instructions and recommendations for installation, to extent that these are more explicit or more stringent than requirements indicated in the contract documents.

D. Inspect each item of materials or equipment immediately prior to installation, and reject damaged and defective items.

E. Install work during conditions of temperature, humidity, exposure, forecasted weather, and status of project completion which will ensure best possible results for each unit of work, in coordination with entire work. Isolate each unit of work from non-compatible work, as required to prevent deterioration.

F. Coordinate enclosure (closing-in) of work with required inspections and test, so as to minimize necessity of uncovering work for that purpose.

G. Mounting Heights: Where mounting heights are not indicated, mount individual units of work at industry recognized standard mounting heights for applications indicated. Refer questionable mounting height choices to the Government Representative or designated appointee for final decision.

PROJECT COORDINATION 01040 - 7

3.2 CUTTING AND PATCHING

A. General: Do not cut-and-patch structural work in a manner resulting in reduction of load-carrying capacity or load/deflection ratio; submit proposed cutting and patching to the Government Representative for structural approval before proceeding. Do not cut-and-patch operational elements and safety related components in a manner resulting in reduction of capacities to perform in a manner intended or resulting in decreased operation of life, increased maintenance, or decreased safety.

B. Engage original Fabricator/Installer to perform cutting-and-patching of structural work, operational/safety related components, and visually exposed work; or if not available, engage only recognize experts; employ only proven methods.

C. Materials: Except as otherwise indicated or approved by the Government Representative, provide materials for cutting-and-patching which will result in equal or better work than being cut-and-patched; in terms of performance characteristics and including visual effect where applicable. Use materials identical to original materials where feasible and where recognized that satisfactory results can be produced.

D. Temporary Support and Protection: Provide adequate temporary support for work to be cut, to prevent failure. Do not endanger other work. Provide adequate protection of other work during cutting and patching, to prevent damage; and provide protection of the work from adverse weather exposure.

E. Cut work by methods least likely to damage work to be retained and adjacent work.

F. Patch with methods which are durable and as invisible as possible. Comply with specified tolerances for the work.

G. Restore exposed finishes of patched areas; and, where necessary extend finish restoration onto retained work adjoining, in a manner which will eliminate evidence of patching. Where patch occurs in a painted surface, extend paint coats over entire unbroken surface containing patch.

3.3 CLEANING AND PROTECTION

A. General: During handling and installation of work at project site clean and protect work in progress and adjoining work on a basis of perpetual maintenance. Apply suitable protective covering on newly installed work where reasonably required to ensure prevention of damage or deterioration; otherwise, clean and perform maintenance on newly installed work as frequently as necessary through remainder of construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

B. Limiting Exposures of Work: To extent possible through reasonable control and protection methods, supervise performance of work in a manner and by means which will ensure that none of the work, whether completed or in progress, will be subjected to harmful, dangerous, damaging, or otherwise deleterious exposures during construction period. Such exposures include (where applicable, but not by way of limitation) static loading, dynamic loading, humidity, air contamination or pollution, water, ice, solvents, chemicals, light, radiation, puncture, abrasion, heavy traffic, soiling, bacteria, insect infestation, combustion, electrical current, high speed operation, improper lubrication, unusual wear, misuse, incompatible

PROJECT COORDINATION 01040 - 8

interface, destructive testing, misalignment, excessive weathering, unprotected storage, improper shipping/handling, theft and vandalism.

3.4 ENVIRONMENTAL PROTECTION

A. Solid, Liquid and Gaseous Contaminants: Contractor shall be responsible for the proper disposal of all solid, liquid, and gaseous contaminants in accordance with all local codes and regulations, together with the following requirements:

B. Discharge gaseous contaminants so that they will be sufficiently diluted with fresh air to reduce the toxicity to an acceptable level.

C. Liquid contaminants shall be contained in approved vessels for disposal at approved sites.

D. Disposal of Refuse: Remove refuse resulting from construction operations from the site. The site shall be cleaned daily. Rubbish must be stored in covered containers or removed from the site each night.

E. Trucking: Load all trucks leaving the site with earthen materials or loose debris in a manner that will prevent dropping of materials on streets. Fasten suitable tarpaulins over the load before they enter surrounding paved streets. Trucking materials over paved streets to the site shall be similarly loaded and covered. The Contractor shall conform to all local regulations regarding load limitations and use.

F. Construction Site Maintenance: Store all supplies and equipment on the project site so as to preclude mechanical and climatic damage. Maintain site in a neat and orderly manner. The Contractor shall be responsible for maintaining the temporary structures and construction enclosure in good repair and visually pleasant condition. The Contractor shall provide adequate security to prevent the presence of unauthorized persons on the site, and to keep gates or doors secured when not in actual use to insure the integrity of the barrier as well as the property security.

G. Noise Control: Comply with applicable state and local laws, ordinances, and regulations relative to noise control.

3.5 ENERGY CONSERVATION

A. The plan developed by the Energy Conservation Officer and approved by the Government Representative shall be adhered to in the execution of the work. Post copies of the plan in conspicuous locations so that all personnel employed on the project may be made aware of the need to conserve energy at all times.

DEFINITIONS AND STANDARDS 01090 - 1

SECTION 01090 -…