SOW 7.8.2026.pdf

SOW Access Control System

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Version 1

Eglin AFB, FL

7 July 2026

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Table of Contents

SECTION I

1.0 Background

SECTION II

2.0 Scope

2.1 Period of Performance

SECTION III

3.0 Description of Work

3.1 Design work

3.2 Equipment and Materials

3.3 Installation Work

3.4 Testing and Commissioning

3.5 Inspection/Acceptance

SECTION IV

4.0 System Requirements

4.1 Access Control and Reader Schedule

4.2 Kill Switch Schedule

4.3 Exterior Security Camera Requirements

SECTION V

5.0 Government Support

SECTION VI

6.0 Site Conditions

SECTION VII

7.0 Program Safety

SECTION VIII

8.0 Base/Installation Specifics

SECTION IX

9.0 Deliverables

SECTION X

10.0 Performance Requirements

SECTION XI

11.0 Administrative Requirements

11.1 Location

11.2 Travel

11.3 Identify Known or Possible Conflicts of Interest

11.4 Security and Training Requirements

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11.5 Data Rights

SECTION XII

12.0 APPENDIX DEFINITIONS, ACRONYMS AND ABBREVIATIONS

12.1 DEFINITIONS

12.2 ACRONYMS AND ABBREVIATIONS

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SECTION I

1.0 Background

The 16th Electronic Warfare Squadron (16 EWS) is constructing Building 1448 at Eglin Air Force Base to expand operational and administrative capability in support of its electronic warfare mission. The facility contains controlled areas and a Sensitive Compartmented Information Facility (SCIF) that require installation of a compliant Access Control System (ACS) prior to accreditation and occupancy. This requirement provides for the design, furnishing, installation, configuration, testing, commissioning, documentation, and training necessary to deliver a fully operational, stand-alone ACS that meets applicable Department of Defense and Intelligence Community security requirements.

The system shall use commercially available equipment configured to meet applicable security and safety requirements, including ICD 705, DoDM 5200.01, UL 294, FIPS 201-3, NFPA 70/72, and NDAA Section 889.

SECTION II

2.0 Scope

The contractor shall provide all labor, supervision, materials, equipment, transportation, programming, documentation, tools, testing services, training, and incidental support necessary to furnish and install a complete Access Control System for Building 1448 located at Eglin Air Force Base. Award will be based on total project cost for all required products and services.

The contractor shall validate site conditions and coordinate with Government representatives to ensure that the installed system meets operational requirements and accreditation standards. The ACS shall provide credential-based access control at designated entry points, support HID proximity card authentication in accordance with FIPS 201-3, comply with ICD 705 SCIF requirements, maintain auditable access records, and provide local administrative capability for credential management. Exterior security cameras shall be installed to provide monitoring and situational awareness of the building perimeter in accordance with Section 4.3.

It is the responsibility of the contractor to verify actual site conditions and coordinate with the Government to ensure the system is compatible with existing infrastructure and facility constraints.

Due to the evolving nature of facility requirements, modifications to increase the level of support may be required. Any changes in scope shall be determined fair and reasonable. FAR Clause 52.217-8, Option to Extend Services, will be included in the contract.

2.1 Period of Performance

The period of performance for this requirement shall be ninety (90) calendar days from issuance of the Notice to Proceed (NTP). All work, including design, procurement, installation, configuration, testing, commissioning, training, and submission of final documentation, shall be completed within this period unless otherwise modified in writing by the Contracting Officer. No work shall begin prior to issuance of the NTP.

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SECTION III

3.0 Description of Work.

The contractor shall coordinate and manage all personnel, equipment, materials, and services required to design, deliver, install, and commission the Access Control System within Building 1448. The contractor shall be responsible for all personnel, supervision, tools, equipment, storage, transportation, and incidental services necessary to provide a complete and operational system.

The contractor shall comply with all applicable federal, state, local, Department of Defense, Air Force, and installation-specific requirements. The contractor shall provide a Contract Manager responsible for overall performance of the work and a Project Manager experienced in electronic security system installations to manage scheduling, coordination, and on-site execution. The names of these individuals shall be provided in writing to the Contracting Officer after award.

Customer service shall be provided during normal duty hours of 0730 to 1630, Monday through Friday, excluding Federal holidays. When work outside normal duty hours is required, the contractor shall submit a written request for approval prior to performance.

Compliance with all regulations shall be demonstrated through submittals, testing, and final documentation.

3.1 Design work.

The contractor shall provide system design services necessary to support procurement and installation of the Access Control System. Design services shall include site verification of controlled doors and SCIF entry points, confirmation of door hardware types, verification of available power and infrastructure pathways, and development of complete system layouts.

The contractor shall prepare and submit design documentation for Government review and approval prior to installation. Documentation shall include device locations, wiring diagrams, riser diagrams, controller and power supply locations, door hardware schedules, and sequence of operations. Product data sheets demonstrating compliance with UL 294, FIPS 201-3, and ICD 705 requirements shall be included. All documentation shall be submitted electronically unless otherwise specified.

The contractor shall notify the Government of any discrepancies between field conditions and design assumptions. Drawing changes required due to contractor error shall be corrected at no additional cost to the Government.

3.2 Equipment and Materials

All equipment provided under this contract shall be new, commercially available electronic security equipment meeting applicable industry and federal standards. Equipment shall comply with ICD 705, DoDM 5200.01, UL 294, FIPS 201-3, NFPA 70, NFPA 72, and NDAA Section 889 requirements.

The contractor shall furnish credential readers compatible with HID iClass DL PIV credentials, door position switches, request-to-exit devices, electric locking hardware, controllers, power supplies with battery backup, associated cabling, enclosures, and exterior security cameras.

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Equipment shall be installed in accordance with manufacturer instructions and applicable codes.

All documentation, including operating manuals, warranty information, configuration documentation, and maintenance instructions, shall be provided to the Government upon completion of installation.

3.3 Installation Work

The contractor shall install the Access Control System in accordance with approved design drawings and applicable codes and standards. Installation services shall include mounting and securing devices, installation and termination of wiring, labeling of cables and equipment, configuration of system components, and integration of all required hardware.

The contractor shall protect existing facility finishes and maintain clean and orderly work areas.

Any damage to Government property caused by contractor personnel shall be repaired at the is shall be removed from the site upon completion of work.

The contractor shall ensure that installation does not compromise SCIF boundary integrity. Any penetrations required for system installation shall be coordinated with appropriate Government representatives.

3.4 Testing and Commissioning

The contractor shall perform functional testing and commissioning of the installed system to verify proper operation. Testing shall confirm credential authentication, lock actuation, request-to-exit operation, door position monitoring, alarm generation, audit log capability, and system response during power-loss conditions.

The contractor shall document test results and provide them to the Government for review. The contractor shall support Government witnessing system testing and correct any deficiencies identified during testing prior to final acceptance.

3.5 Inspection/Acceptance

A post-installation walkthrough shall be coordinated between the contractor and the Government representative. Any deficiencies shall be documented in a punch list and corrected prior to final acceptance. No payment shall be authorized while punch list items remain open. Final acceptance shall occur only after all deficiencies have been corrected, all required documentation has been submitted and approved, and the Government provides written notification of system acceptance. The Government reserves the right to withhold final payment until all contractual requirements have been satisfied.

SECTION IV

4.0 System Requirements

The Lenel Access Control System (ACS) with OnGuard software shall be compatible or equivalent to with other stand-alone ACS within the 16 EWS and 350 SWW to be supported by

pg. 7 the 350 SWW's ACS maintenance contract.

The ACS shall authenticate HID iClass DL PIV credentials in accordance with FIPS 201-3 and shall support PIN authentication where required. The system shall maintain auditable access logs and support credential activation and deactivation through a local administrative workstation.

SCIF entry and exit points shall comply with ICD 705 ingress and egress requirements, including two-factor authentication where applicable and forced-door monitoring.

A stand-alone CCTV (closed-circuit television) will be used to monitor the entrance and exterior of the building and present no technical security hazard. The monitoring station without recording capability will be within the secured space. CCTV communication lines should be located within the secured space. Communication lines that must run external to the secured space shall be installed to prevent tampering. Exterior cameras installed under this effort shall provide monitoring capability at designated building entrances and shall be installed in accordance with manufacturer requirements and applicable codes. The contractor shall provide a minimum one-year warranty covering parts, labor, and installation. Warranty coverage shall begin upon Government acceptance.

4.1 Access Control and Reader Schedule

with the controlled doors listed below. This schedule supersedes all prior versions and establishes the authoritative list of controlled points for Building 1448.

The following doors shall receive card/PIN readers:

Door Number Room Reader Reqd 101 Entry Vestibule (Room 101) Yes

108A Security Vestibule (Room 108) Yes 108B Yes 111A Room 111A Yes 111B Room 111B Yes 111C Room 111C Yes 111E IT Room 111E Yes 111G Room 111 Yes 113A Room 113 Yes 117A Conference Room 117 Yes 117C Room 113 Yes 115A Room 115A Yes 115B Room 115B Yes 115C Room 115C Yes 115E Room 115 Yes 112F Lab 1 (Room 112A) Yes 112C Room 112C Yes 112D Room 112D Yes 116B Equipment Storage (Room 116) Yes

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114F Lab 2 (Room 114A) Yes 114C Room 114C Yes 114D Room 114D Yes 109A Corridor 110 Yes

4.2 Kill Switch Schedule

switch shall:

Door Number Room Reader Reqd 111G Room 111 Yes 111A Room 111A Yes 111B Room 111B Yes 111C Room 111C Yes 117A Room 117 Yes 117C Room 113 Yes 113A Room 113 Yes 115E Room 115 Yes 115A Room 115A Yes 115B Room 115B Yes 115C Room 115C Yes 114F Room 114A Yes 112F Room 112A Yes

4.3 Exterior Security Camera Requirements

The contractor shall furnish and install an exterior video-surveillance subsystem to support situational awareness and monitoring of the building perimeter. Exterior cameras shall be positioned to provide continuous observation of the outside of Building 1448.

The contractor shall install exterior cameras at the following locations:

Exterior Corner A (e.g., plan-northwest corner)

Provides coverage of two adjacent exterior building faces.

Exterior Corner B (e.g., plan-southeast corner)

Provides coverage of the remaining two exterior building faces.

-perimeter visibility with minimal blind spots. Additional exterior cameras shall be installed only if required and directed by the Government.

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Camera Technical Specifications

All exterior cameras shall meet the following minimum requirements:

compliant hardware and eliminate perimeter blind spots

SECTION V

5.0 Government Support

The Government will provide reasonable access to Building 1448 during normal duty hours to support installation activities. Available utilities, including electrical power and lighting, will be provided during scheduled work periods. The Government will de Representative to coordinate scheduling, access, and acceptance activities.

SECTION VI

6.0 Site Conditions

Standard site conditions include clear access to designated installation areas, available electrical infrastructure, and completion of other construction activities necessary to allow system installation. The contractor shall notify the Contracting Officer of any deviations from these conditions that may affect performance.

SECTION VII

7.0 Program Safety

The contractor shall comply with OSHA regulations, Air Force safety policies, and Eglin AFB installation safety requirements. A Quality Control Plan shall identify procedures for ensuring compliance with safety and health standards and for correcting identified deficiencies.

SECTION VIII

8.0 Base/Installation Specifics

All contractor personnel and delivery vehicles shall comply with Eglin AFB entry procedures and Security Forces requirements. Contractor personnel shall present valid identification and comply with installation access policies. Firearms are prohibited. Contractor personnel shall not sponsor unauthorized individuals onto the installation.

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SECTION IX

9.0 Deliverables

The contractor shall provide all required deliverables in electronic format unless otherwise

Representative (COR) for review and acceptance. Deliverables shall not be considered complete until written acceptance is provided by the Government.

Within fifteen (15) calendar days of Notice to Proceed, the contractor shall submit a complete design and submittal package for Government review and approval. Installation shall not begin until written approval of the design package is received.

Prior to commencement of system commissioning, the contractor shall submit a functional test plan identifying testing procedures, validation steps, and acceptance criteria. Upon completion of testing, the contractor shall submit a functional test report documenting results and confirming compliance with contract requirements.

Within ten (10) calendar days following completion of installation, the contractor shall submit complete as-built drawings reflecting final installed conditions, including device locations, wiring paths, controller configurations, and updated system documentation.

At project closeout, the contractor shall provide warranty documentation, administrator training confirmation, configuration backups, equipment inventories, and a final acceptance package.

Final payment shall not be authorized until all deliverables have been received and accepted.

SECTION X

10.0 Performance Requirements

This requirement is issued as a Statement of Work for the procurement and installation of a compliant Access Control System supporting controlled and SCIF-designated areas. Contract nical requirements, regulatory compliance, completion of required deliverables within the period of performance, and successful completion of Government witnessed testing and final acceptance inspection.

Failure to meet contract requirements may require corrective action at no additional cost to the Government.

SECTION XI

11.0 Administrative Requirements

The 16th Electronic Warfare Squadron (16 EWS) is the requirement owner and operational end user of the Access Control System. The 16 EWS will provide facility access, identify SCIF boundaries, review design submittals, participate in testing, and validate operational performance of the installed system.

Facility Management (FM) will coordinate scheduling, installation access, and building interface requirements. FM will assist in coordinating electrical infrastructure, access to mechanical spaces, and facility constraints affecting installation activities.

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The Air Force Installation Contracting Center (AFICC), Eglin AFB, is responsible for contract award, contract administration, modification authority, and invoice approval. Only the Contracting Officer (CO) has authority to modify the contract or direct changes in scope.

The Civil Engineer (CE) Squadron will provide coordination and oversight related to electrical tie-ins, conduit penetrations, wall or floor modifications, and any work affecting building infrastructure.

The Accrediting Official (AO) will review final system documentation and testing results necessary to support SCIF accreditation. Accreditation authority remains solely with the Government.

11.1 Location.

The primary place of performance shall be Building 1448, Eglin Air Force Base, Florida.

Contractor personnel may perform limited off-site design, documentation, or configuration activities as required; however, all installation, testing, and commissioning activities shall occur on site.

11.2 Travel

No travel outside Eglin Air Force Base is anticipated under this contract. If travel becomes necessary, it must be authorized in writing by the Contracting Officer prior to incurring costs.

Authorized travel shall comply with the Joint Travel Regulations (JTR) and shall be reimbursed at actual cost not to exceed applicable per diem limits.

11.3 Identify Known or Possible Conflicts of Interest

Performance under this contract may present a potential Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The contractor shall continuously monitor for actual or potential OCI conditions and shall immediately notify the Contracting Officer in writing if any such condition is identified during proposal submission or contract performance.

If an OCI is identified, the Government may require mitigation, restrict performance, suspend work, or terminate the contract if the OCI cannot be adequately resolved. Failure to disclose a known OCI may result in termination or other contractual remedies.

11.4 Security and Training Requirements

All work performed under this contract will occur within controlled areas of a facility being prepared for accreditation. Contractor personnel are not required to hold active security clearances; however, all personnel shall be U.S. citizens and shall comply with all Eglin AFB installation access, badging, and escort requirements applicable at the time of performance.

Contractor personnel shall complete any mandatory Information Assurance (IA), cybersecurity, or site-specific training required prior to being granted access to Government systems or facilities. All personnel shall comply with base security procedures, including escort requirements, while performing work in restricted or controlled areas.

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11.5 Data Rights

The copies of any Contractor generated records, files, documents, data, and work papers, provided to the Government in performance of this task order shall become and remain Government property and shall be maintained and disposed of IAW Air Force Manual 33-363, Management of Records, and are disposed of in accordance with the Air Force Records Disposition Schedule which is located in the Air Force Records Information Management System; and other regulations, as applicable. The copies of any Government generated records, files, documents, data, and work papers, provided to the Contractor in performance of this task order, or derivatives thereof, are and shall remain Government property, and shall be returned to the Government at the completion of this contract. Software licensing terms shall not conflict with Federal law or regulation. In accordance with the Defense Federal Acquisition Regulation Supplement 239.7602-and conditions that are shall incorporate any applicable service provider terms and conditions into the contract by licensing terms or other restrictions on the use, modification, reproduction, release, performance, or disclosure of software not incorporated by attachment or other appropriate mechanism.

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SECTION XII

12.0 APPENDIX DEFINITIONS, ACRONYMS AND ABBREVIATIONS

12.1 DEFINITIONS

Access Control System (ACS) - A system used to regulate entry to controlled areas by validating credentials, monitoring door conditions, and recording access events.

Acceptable Quality Level (AQL) - The maximum number of defects or errors allowed before a deliverable or task is considered unacceptable.

Card Reader / Credential Reader - An electronic device capable of reading HID proximity cards or other access credentials for identity verification.

CLIN Contract Line Item Number - A contract structuring tool used to separate phases of work, funding, and deliverables for clarity and financial control.

Contracting Officer (CO) - The Government official authorized to award, administer, and modify contracts.

- The individual designated by the CO to provide technical oversight and monitor contractor progress.

Door Position Switch (DPS) - A device that monitors whether a door is open, closed, or forced, and reports the condition to the ACS controller.

DoDM 5200.01 - The DoD Manual governing physical security, access control, restricted areas, and SCIF protection requirements.

FIPS Federal Information Processing Standard - A set of government standards for securing information systems, including HID proximity card credentialing (FIPS 201-3).

Forced-Door / Door-Held-Open Alarm - An alarm condition triggered when a door is forced open or remains open beyond a programmed time threshold.

ICD 705 - The Intelligence Community directive governing SCIF construction, access control, alarm monitoring, and security requirements.

NDAA Section 889 - A federal prohibition on procuring certain telecommunications and security equipment from restricted manufacturers.

NTP Notice to Proceed - Formal authorization provided to the contractor to begin work.

Personal Identity Verification (PIV) - A federal credential used for secure identification and access control, compliant with FIPS 201-3.

Request-to-Exit (REX) - A device that detects authorized egress from a secured area, allowing the system to unlock the door without triggering an alarm.

SCIF Sensitive Compartmented Information Facility - A specially constructed area accredited for the processing, discussion, or storage of Sensitive Compartmented Information (SCI).

UL 294 - The Underwriters Laboratories standard governing performance and reliability of access control system equipment.

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12.2 ACRONYMS AND ABBREVIATIONS

ACS Access Control System

AQL Acceptable Quality Level

BDOC Base Defense Operations Center

CE Civil Engineering

CLIN Contract Line Item Number

CO Contracting Officer

COR

DPS Door Position Switch

DoD Department of Defense

DoDM 5200.01 Department of Defense Manual for Physical Security

ESS Electronic Security Systems (Security Forces functional area)

FAR Federal Acquisition Regulation

FIPS Federal Information Processing Standard

HID Proximity Card Brand name contactless smart card used for physical access control

ICD 705 Intelligence Community Directive 705

IA Information Assurance

JTR Joint Travel Regulations

NDAA National Defense Authorization Act

NTP Notice to Proceed

REX Request-to-Exit

SCIF Sensitive Compartmented Information Facility

SCI Sensitive Compartmented Information

SOW Statement of Work

SFS Security Forces Squadron

UL 294 Underwriters Laboratories Standard 294 (Access Control System Units)