Q and A FA282326Q0045.pdf

Q/A FOR RFQ AD / Access Control System - Lenel Brand name - FA282326Q0045

Q in black, Answers in Red

From ACS SOW Para 1.0: This requirement provides for the design, furnishing, installation, configuration, testing, commissioning, documentation, and training necessary to deliver a fully operational, stand-alone ACS that meets applicable Department of Defense and Intelligence Community security requirements. The system shall use commercially available equipment configured to meet applicable security and safety requirements, including ICD 705, DoDM 5200.01, UL 294, FIPS 201- 3, NFPA 70/72, and NDAA Section 889.

From ACS SOW Para 2.0.

The contractor shall validate site conditions and coordinate with Government representatives to ensure that the installed system meets operational requirements and accreditation standards. The ACS shall provide credential-based access control at designated entry points, support CAC/PIV authentication in accordance with FIPS 201-3, comply with ICD 705 SCIF requirements, maintain auditable access records, and provide local administrative capability for credential management. Exterior security cameras shall be installed at designated building entrances to support monitoring requirements. Please see diagram.

It is the responsibility of the contractor to verify actual site conditions and coordinate with the Government to ensure the system is compatible with existing infrastructure and facility constraints.

Para 3.0.

The contractor shall provide system design services necessary to support procurement and installation of the Access Control System. Design services shall include site verification of controlled doors and SCIF entry points, confirmation of door hardware types, verification of available power and infrastructure pathways, and development of complete system layouts.

The contractor shall prepare and submit design documentation for Government review and approval prior to installation. Documentation shall include device locations, wiring diagrams, riser diagrams, controller and power supply locations, door hardware schedules, and sequence of operations. Product data sheets demonstrating compliance with UL 294, FIPS 201-3, and ICD 705 requirements shall be included. All documentation shall be submitted electronically unless otherwise specified.

Para 3.2.

All equipment provided under this contract shall be new, commercially available electronic security equipment meeting applicable industry and federal standards.

Equipment shall comply with ICD 705, DoDM 5200.01, UL 294, FIPS 201-3, NFPA 70, NFPA 72, and NDAA Section 889 requirements.

The contractor shall furnish credential readers compatible with CAC/PIV credentials, door position switches, request-to-exit devices, electric locking hardware, controllers, power supplies with battery backup, associated cabling, enclosures, and exterior security cameras. Equipment shall be installed in accordance with manufacturer instructions and applicable codes.

All documentation, including operating manuals, warranty information, configuration documentation, and maintenance instructions, shall be provided to the Government upon completion of installation.

Para 4.0.

The Access Control System shall authenticate CAC/PIV credentials in accordance with FIPS 201-3 and shall support PIN authentication where required. The system shall maintain auditable access logs and support credential activation and deactivation through a local administrative workstation. SCIF entry and exit points shall comply with ICD 705 ingress and egress requirements, including two-factor authentication where applicable and forced-door monitoring.

Exterior cameras installed under this effort shall provide monitoring capability at designated building entrances and shall be installed in accordance with manufacturer requirements and applicable codes. The contractor shall provide a minimum one-year warranty covering parts, labor, and installation. Warranty coverage shall begin upon Government acceptance.

1. Controlled-door / reader schedule:

The ACS diagram appears to show 25 reader locations consisting of 22 card-reader/keypad locations and 3 card-reader-only locations. However, the ACS requirements list appears to contain 24 reader entries, and Door 108B is listed twice with different destination rooms.

Please confirm the final controlled-door schedule, including each physical door, required reader type/configuration, and whether any doors require readers on both sides. Please follow the diagram.

2. Kill switches / emergency door-release stations:

The ACS diagram appears to show 17 kill-switch symbols, while the written ACS requirements list 13 kill switches.

Please confirm the final required quantity and exact door/location associated with each kill switch. Also, please confirm whether each kill switch is required to provide both local lock-power release and monitoring/reporting through the access-control system. Please follow the diagram.

3. Exterior security cameras:

The SOW states that exterior security cameras are required at designated building entrances; however, we did not find camera locations, quantities, mounting details, video-management system requirements, recording retention requirements, or network/storage responsibility in the provided documents.

Please provide the required camera locations and quantity, along with any required camera manufacturer/model, VMS integration requirements, recording retention period, network connection requirements, and whether existing VMS/NVR/storage infrastructure will be provided by the Government.

A corrected door/device schedule, camera schedule, or marked-up drawing would be greatly appreciated. We will base our proposal on the clarified scope.

Please follow the diagram.

From ACS SOW Para 1.0. The system shall use commercially available equipment configured to meet applicable security and safety requirements, including ICD 705, DoDM 5200.01, UL 294, FIPS 201-3, NFPA 70/72, and NDAA Section 889.

Para 11.0.

The 16th Electronic Warfare Squadron (16 EWS) is the requirement owner and operational end user of the Access Control System.

1. Please provide the Dongle ID / System ID of the existing OnGuard Enterprise server that we will be connecting to. N/A…stand-alone system.

2. Are there any available spare door licenses under the existing system? If yes, please confirm how many are currently available. N/A…stand-alone system.

SCIFs(IDS will provide necessary alarm monitoring to Security Forces to fulfill security Intelligence Community Directive (ICD)-705 requirements.)

Also, the LNL X series Intelligent controllers are End of Life, and the LNL M series Intelligent controllers are not currently on the CMD for the Airforce

1. Are these Areas SCIFS, if so, local Workstations, Card Enrollment and Additional IDS devices will be required

2. Please define SCIF Boundary

3. IS the PACS to be FICAM compliant?

4. Will the IDS alarms report to the Base BDOC for monitoring?

5. Does the BDOC have enough Licenses/ What is the Dongle #

6. Are Communications back to BDOC being Supplied , where is the communication Patch Panel Located , ( Fiber or Copper Ports) at BDOC and the SCIF building

7. Will comms be a closed restricted network or GFE to BDOC

8. Is Cyber Hardening required? Who is responsible?

9. Are there currently Electronic Locks on the Doors, If so what kind? Or XO 10’s

10. Will 110v 20Amp dedicated circuits be provided at panel locations

11. Are the alarm110Volt circuits on UPS or Generator power , if so, what is the run time

12. Please define what is considered to be a Kill Switch and its function

13. Will an Extension to this requirement be permitted, to allow questions to be answered?

Unable to answer IDS questions as the requirement is ACS. We want to keep ACS separate from IDS and ACS is not monitored by BDOC.

From ACS SOW Para 11.0.

The 16th Electronic Warfare Squadron (16 EWS) is the requirement owner and operational end user of the Access Control System.

The Civil Engineer (CE) Squadron will provide coordination and oversight related to electrical tie-ins, conduit penetrations, wall or floor modifications, and any work affecting building infrastructure.

1. Set-aside status. Block 10 of the SF1449 indicates this acquisition is Unrestricted;

however, the clause matrix incorporates FAR 52.219-6, Notice of Total Small Business Set- Aside. Please confirm whether this acquisition is unrestricted or a total small business set-aside, and if set aside, whether FAR 52.219-14, Limitations on Subcontracting, applies. This will be 100% small business set aside

2. Period of performance. The delivery schedule on the SF1449 states 60 calendar days from date of award, while SOW Section 2.1 states ninety (90) calendar days from issuance of the Notice to Proceed. Please confirm the governing period of performance. I will need to make the correction for a 90 day POP.

3. Exterior cameras. The SOW requires exterior security cameras at designated building entrances but does not specify quantity or locations. Please confirm the number of cameras required and the designated entrances, or advise whether quantity is left to the offeror's proposed design. Please refer to the diagram

4. Door locking hardware. Please confirm whether electrified locking hardware is being furnished and installed under the building construction contract, or whether the ACS contractor is responsible for furnishing and installing all electric locking hardware at the controlled doors identified in Attachment 4. . Please refer to the diagram

5. Attachment 2 (Brand Name Specification). Please confirm whether the redacted brand name specification establishes a brand-name-or-equal requirement for the ACS platform, and whether an unredacted or releasable version is available to offerors for pricing purposes. This is Lenel Brand name only. Not equal.

6. Site access. No site visit is identified in the solicitation. Given the contractor's responsibility to verify site conditions, please advise whether a site visit or walkthrough of Building 1448 can be accommodated prior to the quote due date, or whether an extension will be considered to allow for one. At this time a site visit has not been requested as the diagrams have been sufficient.