RFI Combined 06052026 Updates (Questions and Answers).pdf

RFI 1) CLIN 0001 & 0002 lists the total number of officials and scorekeeping needed for each: Intramural, Varsity and Sports Day. However, is there a more detailed breakdown of how many officials and scorekeepers will be needed per sport? There is no reference to the number of umpires/officials required for each sport in the Statement of Work or following Amendments, shall the offeror assume the industry standard for each respective sport in regard to staffing each game? Standard for each respective sport in regard to staffing each game?

Appendix B- Bid Schedule from the Statement of Work

Intramural Sports Officiating

Games Max Teams Championship/Playoffs

League Games

Number of Officials

Basketball 6 11 18 2 Officials/1 Scorer

Soccer 6v6 6 11 18 2 Officials

Flag Football 6v6 6 11 18 2 Officials

Volleyball 6 11 18 2 Officials/1 Scorer

44 72

Total Games 116

Varsity Sports Officiating

Games Games Number of Officials

Tournament Basketball 15 3 Officials/1 Scorer

Tournament Flag Football 5 2 Officials

Tournament Soccer 5 2 Officials

Total Games 25

Sports Day Officials 26-27

Games Games Number of Officials Hours Notes

Basketball TBD 4 Officials 3

4 Officials per hour.

Two Courts. 2 Officials per Court.

Flag Football TBD 4 Officials 2 4 Officials per hour.

Soccer TBD 4 Officials 2 4 Officials per hour.

Total Hours 7

RFI 2) In Appendix A – Estimated Workload Data, it states that the estimated intramural games (including championship games) reflect 168 games. Yet, in Appendix B- Bid Schedule, it states 166 total intramural games for combined sports. Can you confirm what the total amount of estimated intramural games is (168 or 166)?

Estimated 116 Games.

RFI 3) When adding in the 30 games for Varsity and 40 games for Sports Day Sports Officiating, this equals 236 total games. However, on Form 1449, the quantity of games is 206 for LEAGUE SPORTS Officiating and 4 games for CHAMPIONSHIP SPORTS OFFICIATING. Can you clarify what the total number of games is (206 or 236)?

Estimated 25 Games for Varsity.

RFI 4) Should bids be submitted on Appendix B in addition to on Form 1449?

Negative, Quotes should only be placed in the SF 1449. The SF 1449 will be updated to match Appendix B in the Statement of Work.

RFI 5) Is there an incumbent and/or award ID for this procurement you can provide? If this requirement is currently being fulfilled by another contractor, can the Government provide the current contract number?

The contract number is FA281624C0029.

RFI 6) Can you confirm if these games are only for Adults and not for youth?

All games are adults only. No youth.

RFI 7) Can the Government confirm funding is available for this contract?

Funding has been currently allocated for this requirement based on our Independent Government Estimate.

RFI 8) If this requirement is currently being fulfilled by another contractor, can the Government confirm the follow-on scope of work is similar to the current work/requirements?

The scope of work is similar to the previous contract. There have been additions to the guidance due to Contracting Policies and to clarify the work requirements.

RFI 9) If there is a discrepancy between the number of officials/umpires/scorekeepers between Appendix B and the Solicitation Amendment Deliveries or Performance description, which document should take precedence?

We will be updating Appendix B and the SF 1449 so they match.

RFI 10) Will the PEM meetings be conducted in person or can these be done virtually (Video Call, Phone Call)?

In Person or virtual/phone.

RFI 11) What was the previous 5 year award amount?

$42,850

RFI 12) Does the customer require at minimum Certified H.S. officials? If so, is the customer willing to pay commensurate to the current CIF Southern Section H.S. pay rate?

Must possess current certification, registration or membership with a recognized basketball officiating organization. This is a firmed fixed price item, it places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss.