14_TASK_ORDER_PROCEDURES.pdf

Joint Forces Paving for

Colorado DoD Installations (CODI)

TASK ORDER PROCEDURES

Attachment 14

1. PROPOSAL PREPARATION: Each proposal shall be prepared and submitted in accordance with Section 01000, General Requirements. Any deviations will be found in installation specific requirements at the task order level.

2. FAIR OPPORTUNITY PROPOSAL REQUEST (FOPR): For each task order, the cognizant

Contracting Officer will furnish all Contractors who are party to the program with one copy of the

FOPR, which shall list all due dates and pertinent information pertaining to the task order. Each

Contractor shall be provided a fair opportunity to be considered for each order except as provided in FAR 16.505(b)(2).

3. STATEMENT OF WORK (SOW): For each task order, the Contractor may be furnished a copy of the SOW. The level of the design provided to the Contractor will be anywhere from a basic concept to a complete design package. The Contractor shall verify all contents to ensure accuracy.

4. SITE VISIT: Upon issuance of the FOPR, the Government and Contractors may conduct a pre-proposal site visit for each task order. See Section 01000, paragraph 5.7. The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigation and Conditions Affecting the Work, are included in the contract. Accordingly, Contractors are urged and expected to inspect the site for each task order. Any questions developed as a result of the site visit or receipt of a SOW or

Specifications shall be submitted to the cognizant contracting office in writing.

5. TASK ORDER AWARD PROCESS: All task orders as defined in this contract will be formally executed by the issuance of a form DD Form 1155, Order for Supplies or Services. The contractor shall comply with all appropriate requirements as follows:

5.1. SOLICITATION: When the Government requires work under this contract, a FOPR shall be issued. The task orders will be awarded based on competition. However, the

Government reserves the right to award task orders in accordance with FAR 16.505(b)(2), Exceptions to the fair opportunity process.

5.2. CONTRACTOR’S PROPOSAL: Due dates and times for submittal of the

Contractor’s proposal in response to each individual FOPR will be determined by the cognizant Contracting Officer. The Contractor’s proposal shall comply with the terms and conditions prescribed by the FOPR.

5.3. TASK ORDER AWARDS: Task orders will only be awarded on a firm-fixed price basis and will typically be awarded on a Lowest Price Technically Acceptable basis. However, the Government reserves the right to use Price-Performance Tradeoff procedures, or other tradeoff evaluation procedures in accordance with FAR 16.505(b) as specified in the task order FOPR. The Government will notify all Contractors when any task order is awarded.

Contractors may propose alternate terms and solutions in response to task order FOPRs such as alternate technical solutions.

6. TOP SECRET OR SCI REQUIREMENTS: When required, the cognizant Contracting Officer will establish the need for any Top Secret/SCI requirements at the task order level. The requirements will address any need for escorts. The Contractor shall not require access to Top

Secret or SCI to complete the task order. The escort will be indoctrinated before the Notice to

Proceed date and will be un-indoctrinated at the completion of each task order.

7. NONAPPROPRIATED FUNDING (NAF) TASK ORDERS: When using NAF, FOPRs and task orders will incorporate NAF General Provisions.

8. BONDING: See clause 52.228-15, Performance and Payment Bonds-Construction.

8.1. Contractors shall consider the cumulative effects of task orders placed against this contract and warranty requirements in determining total bonding liability and costs. The

Government’s minimum bonding requirement is not necessarily the amount on which the surety company may base the contractor’s premium charge for the bonding requirements of the resultant contract.

8.2. The maximum Single Contract Bonding Limit is $30M. Bonding for Task Orders above $750K will require individual bonding. FAR 28.102-2(b) Contracts exceeding the

$150,000 states the following:

(1) Performance bonds. Unless the contracting officer determines that a lesser amount is adequate for the protection of the Government, the penal amount of performance bonds must equal--

(i) 100 percent of the original contract price; and

(ii) If the contract price increases, an additional amount equal to 100 percent of the increase.

(2) Payment Bonds.

(i) Unless the contracting officer makes a written determination supported by specific findings that a payment bond in this amount is impractical, the amount of the payment bond must equal—

(A) 100 percent of the original contract price; and

(B) If the contract price increases, and additional amount equal to

100 percent of the increase.

8.2. The Contractor shall furnish all executed bonds to the Administrative Contracting

Officer within 10 calendar days after award, and before starting work.

8.2.1. PERFORMANCE BONDS (STANDARD FORM 25): Performance bonds shall be addressed at the task order level.

8.2.2. PAYMENT BONDS (STANDARD FORM 25-A): Payment bonds shall be addressed at the task order level.