Attachment L-4 Question and Answer (Responses 17 Mar 2021).xlsx
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- Attached to
- 45 Space Wing Pad Safety Support Contract Federal contract opportunity
- Solicitation number
- FA252121R0001
About this file
This notification announces a solicitation for the Pad Safety Support Contract II. The contractor will provide safety expertise and support for hazardous operations at Cape Canaveral Space Force Station, Kennedy Space Center, Patrick Air Force Base, and other locations. Services include reviews of safety procedures and plans, inspections, hazard analyses, and support for prelaunch and launch operations. The contractor must be able to respond within 90 minutes for mishap support. This follow-on contract has been set aside for total small business. Interested offerors should direct any questions by March 10, 2021 to the points of contact listed, who include the contracting officer, contracting specialist, and program manager.
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Sheet1 Government Responses to Contractor Questions
L-4 Question and Answer Template
| No. | Question | Answer | RPF Section/Exhibit/ Attachment | Page/Paragraph | Other(specify) |
| 1 | Section B-2, CLIN 0006 indicates that CLIN 0006 CLIN "MUST BE A MINIMUM OF $3,000 and will be used for the purpose of a kick of meeting." |
1. What, if any, documentation is required for Offerors to support the $3000 minimum?
2. Is it acceptable to propose the $3000 minimum amount and reference the CLIN language?
3. What, if any, documentation is required for Offerors who propose more than the $3000 minimum?
4. If Offerors provide a justification for proposing $0 for this CLIN will they be considered compliant?
| 5. Please confirm that "kick of meeting" should be "kick off meeting". | As stated in Section B-2, the guaranteed minimum payment to the winning contractor under this contract is $3,000. The Government will obligate the guaranteed minimum of $3,000 as a single task order with the Phase-In at the time of basic contract award. 1. No additional documentation is necessary. 2. Yes you may reference the CLIN language. 3. No additional documentation is required if you propose more than the $3000 minimum. 4. No the offeror will not be compliant if they propose less than the $3000 minimum. 5. This should read as "kick off meeting." | Section B-2. CLIN 0006 | p. 4 | ||
| 2 | CLINs X001 and X002 are identified as Cost Plus Fixed Fee, however there does not appear to be a requirement to break out Estimated Costs and Fixed Fee separately in Section B. Please confirm/clarify that Offerors should provide separate amounts for Estimated Costs, Fixed Fee and Total CPFF. | Our contract writing system does not give us the option to break out the fee on the bid schedule for the solicitation. The offeror must provide, within their proposal, the amount of cost and fixed fee for each CPFF on Section B as well as a cost breakdown to support how they arrived at the number. | Section B-2. | p. 3-12. | |
| 3 | Section L-1.b states (emphasis added) "The Offeror shall make a clear statement in Section A of Volume III and in block 12 of the SF 33 that | ||||
| the Offeror’s proposal is valid for a period of not less than 180 calendar days from receipt." Please confirm or clarify the reference to Section A of Volume III. Is the correct reference to Volume IV? | The correct reference should be to volume IV, this will be corrected. | L-1 GENERAL INSTRUCTIONS | Section L, p.1 | ||
| 4 | Section L.4.4 Volume Organization. The Price/Cost Volume shall consist of the following sections: |
Section 1- Introduction Section 2- Accounting/Purchasing System Information Section 3- Indirect Rate Descriptions Section 4- Subcontractor Information Section 5- Price/Cost Section 6- Glossary/Acronyms list
Section M.4.1. Complete Proposal: The Government will evaluate completeness of the Offeror’s submitted cost/price volume. The cost/price volume shall address all Section L Volume 3 requirements. The proposal shall include completed versions of the Cost/Price Workbook with supporting cost detail and the Labor Rate Listings. Failure to provide required narrative description, applicable worksheets or supporting detail may make the proposal ineligible for award.
1. Given that Offerors may be proposing unique technical approaches that could require significantly different labor skill mixes and levels, how will the government evaluate the proposed direct labor/staffing plan?
2. Does the government require (or desire) Offerors to submit a Basis of Estimate (BOE) with their Cost/Price volume detailing the rationale for the proposed labor mix/staffing? 1. The offeror will determine the structure of their Cost/Price submission and what level of detail they need to provide to support those costs. 2. The cost/price submission must provide sufficient detail for the Government to determine it supports the approach which is offered in the Technical proposal. If the offeror decides that a BOE is needed to provide sufficient detail they may provide one. L-4 VOLUME III - PRICE / COST (FACTOR 3) and
| M-4.1 EVALUATION FACTORS: Volume III - Factor 3 - Cost/Price | Section L, p.8-9 and Section M, p.9 | |
| 5 | Section L-1, 1.2.10 Electronic Proposal Instructions (emphasis added) states: "To enable the government to successfully view the proposals electronically, the Offeror’s electronic copy of the proposal shall be submitted in Adobe Portable Document File (PDF) format. PDF files are expected to be exact duplicates of the paper copies. For files prepared in MS Excel XLS format, the PDF file shall duplicate the paper copy while the XLS file shall have open cells allowing the Government to view/evaluate all formulas." |
Section L. 4.5.5.2 states "Each MS Excel workbook shall be submitted as both a protected version and one that can be manipulated by Government."
(1) Please clarify how you would like the spreadsheets to be protected.
| (2) Please confirm that spreadsheets must be submitted in 3 copies: (a) unprotected Excel spreadsheet (.xls); (b) protected Excel spreadsheet (.xls); and (c) Adobe Portable Document File (PDF) format. | 1.The protected version should be submitted in a manner which does not allow the cells to be manipulated and serves as an excel record of the offeror's submission. 2. The offeror must submit the three different copies - (a) unprotected Excel spreadsheet (.xls); (b) protected Excel spreadsheet (.xls); and (c) Adobe Portable Document File (PDF) format. | L-4 VOLUME III - PRICE / COST (FACTOR 3) | Section L.4.5.5.2 Cost Data Format, p.11 | ||
| 6 | Section L.4.5.5.5: Labor Rates Listing include the following language (emphasis added) "Attachment 9 will be updated manually, i.e. Fiscal Year basis, for Indirect Rates updates only. The contractor’s most recent approved Forward Pricing Rate agreement will be used to update indirect rates." Should the sentence read: "Attachment 9 will be updated annually, i.e. Fiscal Year basis, for Indirect Rates updates only. The contractor’s most recent approved Forward Pricing Rate agreement will be used to update indirect rates." | This should read "annually" instead of "manually." This will be updated. | L-4 VOLUME III - PRICE / COST (FACTOR 3) | Section L.4.5.5.5 Labor Rates Listing, p. 12 | |
| 7 | Section L.4.5.5.5: Labor Rates Listing include the following language "Attachment 9 will be updated manually, i.e. Fiscal Year basis, for Indirect Rates updates only. The contractor’s most recent approved Forward Pricing Rate agreement will be used to update indirect rates." For contractors who do not have a Forward Pricing Rate agreement, will the adjustment be based on their Provisional Billing Rates? | Offerors withut an FPRA may provide the supporting documentation that was used for provisional billing rates for the establishment of new rates if the data is current. If the provisional billing rates are not current, the most recent incurred cost submission will be required. | L-4 VOLUME III - PRICE / COST (FACTOR 3) | Section L.4.5.5.5 Labor Rates Listing, p. 12 | |
| 8 | There are appears to be a numbering error in Section L.4 as there are two sections numbered L.4.5.5.8. Please confirm that the second section regarding rounding should be L.4.5.5.9. | There was a numbering error and this will be corrected. | L-4 VOLUME III - PRICE / COST (FACTOR 3) | Section L.4.5.5.8, p. 12 - 13 | |
| 9 | Section L.4.5.5.8 states that all dollar amounts shall be rounded to the nearest dollar. Please confirm that labor rates should be rounded to the nearest penny. | Wording will be added to round labor rates to two decimal places. | L-4 VOLUME III - PRICE / COST (FACTOR 3) | Section L.4.5.5.8, p. 13 | |
| 10 | Section M.4.1. Complete Proposal: includes the following (emphasis added): "The Government will evaluate completeness of the Offeror’s submitted cost/price volume. The cost/price volume shall address all Section L Volume 3 requirements. The proposal shall include completed versions of the Cost/Price Workbook with supporting cost detail and the Labor Rate Listings." This seems to imply that there is a Cost Price workbook template that should be completed. Please confirm/clarify whether the government intends to provide a standard pricing template for all Offerors to complete. | A template will not be provided. All offerors are responsible for determining the structure of their price/cost submission. Additional wording will be added to help avoid any misinterpretation. | M-4.1 EVALUATION FACTORS: Volume III - Factor 3 - Cost/Price | Section M.4.1, p. 9 | |
| 11 | Section L.4.5.4 Section 4-Team Member Information. "Proposals for all team members performing under cost CLINs and team members performing under fixed price CLINs who perform work valued at a minimum of 5% of the contract cost shall be submitted within the prime Offeror’s proposal. Nonprime cost proposals should be submitted through the prime to the PCO. If the team member considers its information proprietary, it may be submitted directly to the PCO by the same date and time the prime Offeror’s proposal is due. The prime proposal shall uniquely identify team member costs within the supporting cost documentation. Team member cost documentation shall be submitted at the same level of detail and in the same format as the prime’s cost proposal." |
| Please confirm/clarify the requirement for nonprime cost price documentation for subcontractors performing on FFP CLINs. Is the 5% based on the FFP CLIN value only or is it applicable to ALL CLINs, including CPFF CLINs? | The 5% is for total contract cost, not by the CLIN. FFP CLINs do not require a cost breakdown but subs performing under Cost type CLINS must provide a detailed breakdown. Subcontractors performing only FFP work should submit the value of work they will perform on the CLINs. The Government must be able to determinethe value of work by alll subs in order to determine how the offeror meets the requirements of the Limitations in Subcontracting clause as well as whether or not the subcontractor meets the thresholds to be considered in the past performance evaluation. | L-4 VOLUME III - PRICE / COST (FACTOR 3) | Section L.4.5.4, p. 11 |
| 12 | Section L.4.5.4 Section 4-Team Member Information. "Proposals for all team members performing under cost CLINs and team members performing under fixed price CLINs who perform work valued at a minimum of 5% of the contract cost shall be submitted within the prime Offeror’s proposal. Nonprime cost proposals should be submitted through the prime to the PCO. If the team member considers its information proprietary, it may be submitted directly to the PCO by the same date and time the prime Offeror’s proposal is due. The prime proposal shall uniquely identify team member costs within the supporting cost documentation. Team member cost documentation shall be submitted at the same level of detail and in the same format as the prime’s cost proposal." |
| The draft RFP defined a major subcontractor as one "whose cost equals 10% or more of total cost" and only required supporting cost detail from major subcontractors. Would the government consider reverting back to the major subcontractor definition and cost documentation requirements from the draft RFP? Based on the final RFP language, a cost reimbursable subcontractor/teammate with 1 or 2 FTEs would need to submit a complete package even though their effort would be less than 10% of the total. | The wording under this section will remain as is. | L-4 VOLUME III - PRICE / COST (FACTOR 3) | Section L.4.5.4, p. 11 | ||
| 13 | Attachment L-4 Question and Answer Template. Please confirm that this is the correct version of this document. There are several hidden rows with Questions and Answers that do not appear to be related to PSSC II. Additionally, the heading indicates that it is "Attachment 8" vice Attachment L-4 as indicated by the filename. | This is the correct version of the document, however the heading and hidden cells will be corrected. | Attachment L-4 Question and Answer Template | ||
| 14 | Section L-3.1 General Instructions. This section states "Past performance information will be evaluated for the Offeror and any member of the Offeror's team who performs a minimum of 5% of the contract value." Is it a requirement for each member that meets 5% of the contract value to submit a past performance citation or is it optional? | The offerors may choose what citations to provide to the Government for consideration. The Government reserves the right to review other citations during the evaluation. | L-3.1 General Instructions | Section L-3.1, p. 7 | |
| 15 | Section L.5.2.4 Contractor Responsibility Information requires bidder to "Provide a listing of contracts performed by the prime contractor within the last four (4) years." This would be a large volume of information. Would the government consider limiting the list of contracts to those cited as past performance or those of similar size and scope? | This will be revised to reflect that we will use the information in the Past Performace volume and the PPIRS system for determining responsibility and if the offeror has not served in a prime contractor role on DOD contracts, they must provide a list of at least 10 contracts performed over the last 10 years. | L.5.2.4 Contractor Responsibility Information | Section L 5.2.4, P. 14 | |
| 16 | Please confirm/clarify the period of performance and how the government would like the cost/price to be presented. In Section F, the contract year runs from August 1 (Oct 1 for the Base Year) through July 31. Throughout Section L.4. there are references to the Government Fiscal Year that runs from Oct 1 through Sept 30. Additionally, the Government Estimate and budget information appears to be based on a Government Fiscal Year. Section L.4.5.5.2 Cost Data Format states "Offerors shall determine the format for submission of cost data and the level of data required to support the cost proposed to be reasonable in relationship to the proposed technical approach." Should the cost information be provided by: (1) contract year; (2) government fiscal year; or (3) contractor fiscal year? | The periods of performance in Section F associate with the Ordering Period years or option years on Section B. Offerors must provide a breakdown which assocaites with the cost and fee proposed on Section B CLINs. The structure of the spreadshhet used to provide that supporting data is determined by the individual offeror. The offeror must provide sufficient detail for the Government to determine the price to be reasonable and realistic. | Section F and Section L.4 | ||
| 17 | Please confirm that the correct period of performance is August 1 (Oct 1 for the Base Year 1) through July 31 vice Oct 1 through Sept 30. | This is the correct period of performance - Aug 1 (Oct 1 for the Base Year 1) through July 31. | Section F. | ||
| 18 | Given the continuing restrictions due to the COVID pandemic and the difficulties in producing a paper copy of the proposal (as that will require several people that have not been in contact with each other to gather together for an extended period of time), we suggest that an electronic-only copy of the proposal be submitted at this time. If the Government requires a paper copy submission at this time, can we please have a two week extension of the due date to allow for a safe production of the proposal? | A specific extension to the proposal due date will not be given in order to produce a paper copy of the proposal. However, we may add an additional week to the submission deadline to facilitate incorporation of these questions/answers. | Section L | ||
| 19 | The GFP list provides generic asset descriptions and dollar values with no other information. For example, Tracking number 60721 is only identifed as "MISC" but has a value of $17,480.00. Is it possible to provide more descriptive information about GFP? | Detailed descriptions are not necessary. The winning bidder will inventory all GFP before they accept it. | Attachment 4 ‐ PSSC II Government Furnished Property Inventory | All | |
| 20 | The final RFP did not include a list of CDRLs that were included in the Draft RFP as Attachment A. Is there an updated list of CDRLs that are available for the Final RFP or should we refer to the list provided with the draft? | The current CDRL list has been added to the solicitation in Beta.Sam | CDRLs | All | |
| 21 | Thank you for providing the historical workload indicators and projection during the PSSC-II. In evaluating the data provided we identified the following questions and are requesting clarification (Question 4-7). The hours provided for Falcon 9 equate to approximately 1.25 FTEs. In our teams experience this doesn’t match the current resources supporting this vehicle and seem to be considerably different than what is provided in support of the other vehicles. Is the government expecting a significant decrease in the support to Falcon 9 during the PSSC-II? | ||||
| The workload indicators were provided as a guide for what to expect in providing customer support provided by Pad Safety and not meant to be the end all for support. Fluctuations in customer support is common. The data provided was the anticipated support and is subject to change up or down. | Attachment_5_10_Yr_Proj._Work_Load_Indicators_(WLIs).xlsx | All | |||
| 22 | The Atlas V and Delta IV Heavy vehicles have hours listed for all years of the PSSC-II, but it is anticipated that these vehicles will no longer be providing launch services within the next few years. The Atlas transitioning to Vulcan and Delta IV Heavy being fully decommissioned. Is it the Government's intent that these Atlas V WLI hours also cover Pad Safety support to the development of Vulcan and the transition to that vehicle, or will a different set of Pad Safety functions and hours be required to support that vehicle? Does the government anticipate that the current Delta IV WLI hours cover support that will be provided under other programs in the future? | Generally, the man loading will remain consistant as programs retire and new programs come online. | Attachment_5_10_Yr_Proj._Work_Load_Indicators_(WLIs).xlsx | All | |
| 23 | Can the government provide a breakdown of the institutional support hours to cover the PVMI support and the hours provided by the Safety Supervisors and leads. | Historically, a Pad Safety Supervisor or Lead was not involved with PVMI. The Pad Safety Operations Manager managed the program. | Attachment_5_10_Yr_Proj._Work_Load_Indicators_(WLIs).xlsx | All | |
| 24 | No specific hours were provided for new programs supporting Blue Origin, Fire Fly, Relativity, etc. Would the government like us to exclude these from our resources estimate until the operational timeline for these systems is formalized? | Please address these areas for support. These will be customer paid programs. | Attachment_5_10_Yr_Proj._Work_Load_Indicators_(WLIs).xlsx | All | |
| 25 | RFP states: "The Government will publish available technical information on BetaSAM.gov under this solicitation number. The technical data is provided for informational purposes to aid in proposal preparation." However, we are not able to see a bidders library on beta.sam.gov at this time. Can the Government provide access to a bidder's library for proposal preparation? | For this acquisition, Bidder's library refers to the Projected Work Load Indicators and PVMI inventory, already provided. | RFP Section L | Page 2, section 1.1.7 | |
| 26 | Section L paragraph 4.5.5.6 asks for the Cost Plus Fixed Fee CLIN Detail total labor rates, including all indirect cost and fee, to match the rates included on the Labor Rates Listing (Table 4.3). The Labor Rates Listing is to be provided by Government Fiscal Year (October – September), while the CLINs’ PoP is by Contract Year of October through July for CY1 and August through July thereafter. As a result, the rates will not match. We suggest that the rates provided in each table of the proposal be by Contract Year rather than GFY for consistency throughout the proposal. |
| The Section L paragraphs will be updated so the Labor Rate listing will match the contract year (Aug 1 - July 31) instead of the Government Fiscal Year (GFY). The period of performance for each year of the contract was offset from the GFY to eliviate issues that regularly occur with funding the contract at the beginning of the GFY. | Section L, L-4 VOLUME III – PRICE/COST (FACTOR 3) | paragraph 4.5.5.6 | ||
| 27 | Section L-3, Paragraph 3.5.7 Contract Performance, states: "Describe contract performance in terms of the items listed in the Past Performance Questionnaire." What items listed in the Past Performance Questionnaire should be addressed in this section? Many of the relevancy elements in the Past Performance Questionnaire are already included in the previous section (3.5.6 - A description of the relevancy of the Offeror’s past performance with respect to the areas in each evaluation factor.). | If the information is duplicative, the offeror can choose to combine the paragraphs for purposes of their response. | Section L-3 | 3.5.7, page 8 |
| 28 | Section M, 3.1.2.2 Relevancy Assessment, Table 3.3 Relevancy Areas, the government has provided 6 Relevancy Element under Pad Safety Support. Element #6 states “Accomplish technical reviews of documents in areas pertinent to the Safety Acquisition and establish environmental considerations.” There is no reference to Safety Acquisition within the PWS or Section L which provides additional details into this element. Within Section M, under 2.2.7 and Section L 2.4.2.7, there is a evaluation criteria and response requirement related to “ technical review of documents” and “ Environmental Considerations” but the areas of focus are more technical in nature than acquisition. Can the government please clarify if Element #6 is referring to these Section M and L sections or if there is an additional scope of work we should provide past performance. | |||
| The intent here is to establish whether or not the successful bidder has the capability to evaluate technical documents received from customers as pertains to hazardous operations or launch operations. There is no additional scope | ||||
| Section M | 3.1.2.2, Relevancy Assessment, Table 3.3 | |||
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| 1 | Will the government provide a separate list of crash and fire equipment so contractor and | |
| develop a plan to have certified personnel on station as not sure if all of it is in Attachment 3? | No, the government will not separate the GFP lists into different functional areas. | Attachment 3 |
| 2 | Please provide the topology, architecture and network inventory of the following Navy |
Research Laboratory (NRL) LAN systems, including, but not limited to, servers, routers,
| switches, antennas, radomes, and Navy SIPRNet and NIPRNET connections. And, NASA LAN connectivity, including, but not limited to, servers, routers, switches, and provide SIPRNet and NIPRNET connections as requested by work order. | These items would be considered an OPSEC violation if released. Any requested data available will be provided to the winning offeror. | Attachment 11 | PWW Para 2.9.4 | |
| 3 | Please provide the work orders issued by each of the preceding for the last 24 months so the offeror can assess the SOW and support required as nothing is provided in Attachment 11. | There is no items preceding the question. | Attachment 11 | |
| 4 | Please provide the qualifications and certifications required for supporting these LAN's -EG CISCO, CCNA/IE. | Security + and certified by the product manufacturer. | No Attachment found with required qualifications |
| 1 | What is the historical airfield ops tempo and projected timeline for runway repair? | Government will post additional information to the bidders library titled " Ascension Traffic Count". | Attachment 11 | ||
| 2 | How many roving patrols does the installation security plan require as this is needed to properly staff and price this requirement without it, the incumbent has an unfair advantage? | Minimum two however, contractors security plan will dictate the max. | Attachment 11 | ||
| 3 | Does the contractor or installation security plan determine the number of patrols? Please clarify what will be required. | Both the contractor and the installation security plan determine the number of patrols. | Attachment 11 | ||
| 4 | Historically, on an average how many hours a day is the company store open as this is needed to properly staff and price this requirement without it, the incumbent has an unfair advantage? | Mon - Fri 1030-1230 and 1600-1800 however, hours are subject to change by base commander or mission needs. | Industry Day / Site Visit Observation | ||
| 5 | Have demerge charges happened in the past and if so how often in a year because time frame was exceeded for the vessel to be at dock? | Data is not available. Vessel dates and unloading is usually scheduled in advance and deconflicted prior to vessel arrival. | Industry Day / Site Visit Observation | ||
| 6 | What are the operations hours / required hours the AIR TERMINAL not Air Traffic Control must be staffed ? | Air terminal is only in use during passenger movements. | Industry Day / Site Visit Observation | ||
| 7 | What has been historical workload for Locksmiths requirements? | The historical workload for locksmiths is approximately 500 hours/year. | Attachment 11 | PWS 5.4.11 | |
| 8 | Please provide as-build drawings and schematic diagrams of the Wastewater Plant. | Wastewater Plant plan and brochure will be posted to the bidders library titled "WWTP Plan" and "WWTP Brochure". | Para 4.4.13 | ||
| 9 | Please provide as-build/as-is drawings and schematic diagrams of the power generation plant. | These items would be considered an OPSEC violation if released. Any requested data available will be provided to the winning offeror. | Para 4.4.16 | ||
| 10 | Please provide any and all drawings and documentation of the existing state of the electrical, telecommunications, plumbing, sewer and other infrastructure. | These items would be considered an OPSEC violation if released. Any requested data available will be provided to the winning offeror. | |||
| 11 | Will a flat file be provided to the incoming contractor of the incumbents POS system data? | Yes, the POS system(s) and all data that is associated will be transferred. | Para 1.7.1.10 | ||
| 12 | Would the government please clarify if there is a government review and approval period | ||||
| once the IMDS implementation plan is submitted? Comment: if there is a review period, there may not be time to complete implementation of the IMDS between the approval date and NLT 5 days prior to full performance. | The review will happen concurrent to their implementing. | Para 1.11.2.4 | |||
| 13 | How many Halon and Dry Chemical extinguishers are inspected monthly? | 40 Halon and 457 dry (+/- 5%) | Para 2.1.6.b | ||
| 14 | What is the average number of monthly vehicle recoveries are accomplished? | Per the workload indicator, 12-15 per year +/-10% | Para 3.6.9 | ||
| 15 | Q and A # 134: The reference to Para 4.3 is still good and question is still valid. Para 4.3 and all sub para: Please provide all workload for this area so the bidders can staff and estimate this area. | PWS 4.3 is for civil engineering. Q&A #134 speaks to fuel support. Please clarify and resubmit. | PWS | Para 4.3 |
| 1 | Will Government provide a list, quantity and location of all the items covered in this area? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | PWS | Para 5.4.1.12 |
| 2 | Will Government provide a list, quantity and location of all the items covered in this area? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | PWS | Para 5.4.1.13 |
| 3 | Will Government provide a list, quantity and location of all the items covered in this area? | The awardee will be provided network topology drawings. | PWS | Para 5.4.1.14 |
| 4 | Will Government provide a list, quantity and location of all the items covered in this area? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | PWS | Para 5.4.1.15 |
| 5 | Will Government provide a list, quantity and location of all the items covered in this area? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | PWS | Para 5.4.1.16 |
| 6 | Will Government provide a list, quantity and location of all the items covered in this area? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | PWS | Para 5.4.1.17 |
| 7 | What is the historical workload for this area to include all sub paragraphs? | Radar mission services for space surveillance are 24/7. Workload for |
Radar and telemetry mission services for Eastern Range launch are 2 mission/year +/- 2 as indicated in the workload indicator.
| PWS | Para 6.2 | |||
| 8 | Will the Government provide a detailed list of all the equipment to be maintained by PWS level at 3 level (i.e. 6.2.1, 6.2.2, 6.2.3 etc.) to include quantities | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | PWS | Para 6.2 and all sub Paragraphs |
| 9 | What is the historical workload for this area to include all sub paragraphs? | There is no PWS 6.3 in the Ascension Island Mission Services (AIMS) contract dated 3-October-2019. | PWS | Para 6.3 and all sub Paragraphs |
| 10 | What is the historical workload for this area to include all sub paragraphs. | There is no PWS 6.4 in the Ascension Island Mission Services (AIMS) contract dated 3-October-2019. | PWS | Para 6.4 and all sub Paragraphs |
| 11 | Will the Government provide a detailed list of all the equipment to be maintained by PWS level at 3 level (i.e. 6.4.1, 6.4.2, 6.4.3 etc.) to include quantities | There is no PWS 6.4 in the Ascension Island Mission Services (AIMS) contract dated 3-October-2019. | PWS | Para 6.4 and all sub Paragraphs |
| 12 | What is the historical workload for this area to include all sub paragraphs. | There is no PWS 6.5 in the Ascension Island Mission Services (AIMS) contract dated 3-October-2019. | PWS | Para 6.5 and all sub Paragraphs |
| 13 | What has been the historical workload for Cyber Security Services? | 5.1.9 Refers to COMSEC not Cyber Security. Please clarify. | PWS | Para 5.1.9 |
| 1 | What has been the number of historical work orders since this is FFP CLIN broken out by craft or shop? | There have been two work orders in the past 12 months. | Attachment 11 / PWS | PWS 2.10.2.1 |
| 2 | Workload was not provided in Attachment 11, Will the government provide the workload for 2.10. 4? | Workload indicators will be updated. | Attachment 11 / PWS | PWS 2.101.4 |
| 3 | There was NO answer provided. Will Government relook and provide an answer? | Approx. 457 fire extinguishers | Attachment 11 / PWS | PWS 2.1.6.a |
| 4 | There was NO answer provided. Will Government relook and provide an answer? | Per the workload indicator, 12-15 per year +/-10% | Attachment 11 / PWS | Para 3.6.9 |
| 5 | Workload was not provided in Attachment 11, Will the government provide the workload for 3.1.8.2? | All available data has been provided. | Attachment 11 / PWS | Para 3.1.8.2 |
| 6 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 2 & 3 in the solicitation. | Attachment 11 / PWS | Para 3.1.9 |
| 1 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 2 & 3 in the solicitation. | Attachment 11 / PWS | Para 3.3.4 |
| 2 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 2 & 3 in the solicitation. | Attachment 11 / PWS | Para 3.3.5 |
| 3 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 2 & 3 in the solicitation. | Attachment 11 / PWS | Para 3.3.6 |
| 4 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 2 & 3 in the solicitation. However, not all items listed within the GFP/GFE list in the APSR. | Attachment 11 / PWS | Para 3.3.7 |
| 5 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 2 & 3 in the solicitation. | Attachment 11 / PWS | Para 3.3.8 |
| 6 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 2 & 3 in the solicitation. However, not all items may be applicable to the custodian inventory report IAW AFI 23-101 and 23-122 | Attachment 11 / PWS | Para 3.3.9 |
| 7 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 3 in the solicitation. | Attachment 11 / PWS | Para 3.4.1 |
| 8 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 3 in the solicitation. | Attachment 11 / PWS | Para 3.4.2 and 3.4.4 |
| 9 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the Government Furnished Facilities, attachment 4 in the solicitation. | Attachment 11 / PWS | Para 3.4.5 |
| 10 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the Government Furnished Facilities, attachment 4 in the solicitation. | Attachment 11 / PWS | Para 3.4.6 |
| 11 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | There is no PWS 3.5.44 in the Ascension Island Mission Services (AIMS) contract dated 3-October-2019. | Attachment 11 / PWS | Para 3.5.44 |
| 12 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 3 in the solicitation. | Attachment 11 / PWS | Para 3.5.3 |
| 1 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 3 in the solicitation. | Attachment 11 / PWS | Para 3.6.9 |
| 2 | What attachment number of file name are these items in? Has it been posted to FBO or is it only on site at Patrick AFB as there is nothing in Attachment 11? | These items are located in the GFP/GFE list is attachment 3 in the solicitation. | Attachment 11 / PWS | Para 3.6.1.1 |
| 1 | Attachment 2 and 3 have very little or no assets listed at all for Generators, Will an update list be provided so we can provide the proper preventative maintenance and staffing? | Generators are listed on Attachment 3 -GFP listing posted with solicitation. | Attachment 2 and 3 | |
| 2 | Attachment 2 and 3 have very little or no assets listed at all for HVAC System to include AC units, Chillers, VAV, etc. Will an update list be provided so we can provide the proper preventative maintenance and staffing? | Items are listed on Attachment 3 - GFP/GFE listing posted with solicitation. | ||
| Update: An attachment titled "HVAC Inventory" will be posted to the bidders library. | Attachment 2 and 3 | |||
| 3 | Attachment 2 and 3 have very little or no assets listed at all for Electrical Systems to include emergency lights, exit lights, UPS, Panel boxes, switches, transformers etc.? Will an update list be provided so we can provide the proper preventative maintenance and staffing? | An updated attachment 3 will be posted; however, it may not include any additional items listed in your question. | Attachment 2 and 3 | |
| 4 | Attachment 2 and 3 have very little or no assets listed at all for Fire protections systems to include the number and types of each system. Will an update list be provided so we can provide the proper preventative maintenance and staffing? | An updated attachment 3 will be posted; however, it may not include any additional items listed in your question. | Attachment 2 and 3 | |
| 5 | Attachment 2 and 3 have very little or no assets listed at all for Plumbing Systems to include Sump pumps, valves, Heaters, etc. Will an update list be provided so we can provide the proper preventative maintenance and staffing? | An updated attachment 3 will be posted; however, it may not include any additional items listed in your question. | Attachment 2 and 3 | |
| 6 | Attachment 2 and 3 have very little or no assets listed at all for Airfield lighting system. Will an update list be provided so we can provide the proper preventative maintenance and staffing? | An updated attachment 3 will be posted; however, it may not include any additional items listed in your question. | Attachment 2 and 3 |
| 1 | Attachment 2 and 3 have no assets listed at all for Grease Traps or exhaust hoods. Are there any Grease traps and exhaust hoods that must be maintained? Will an update list be provided so we can provide the proper preventative maintenance and staffing? | Yes, they are located in the snack bar and dinning facility. | Attachment 2 and 3 | ||
| 2 | Attachment 2 and 3 have no assets listed at all for Tanks either fuel or water. How many tanks must maintained? Will an update list be provided so we can provide the proper preventative maintenance and staffing? | An additional attachment titled "AAAF Storage Tanks" has been posted to the bidders library. | Attachment 2 and 3 | ||
| 3 | Do personnel fulfilling the Airfield Operations positions have to have a Secret Security Clearance? | Yes, personnel fulfilling airfield operations have to have a secret security clearance. | PWS 1.5.5 | ||
| 4 | Will the Government please allow for a smaller font size and type in graphics and tables? Suggest no smaller than 8 Arial Narrow. | See response to Question 18 of this document. | Section L 1.3.5. | ||
| 5 | Will the Government please provide AIMS Attachment 7b referenced in PWS 3.1.3? | PWS 3.1.3 speaks to attachments 2 & 3. | PWS 3.1.3. | ||
| 6 | Attachment 5 Please provide the age and mileage for each vehicle listed in Attachment 5. This information is required to support the staffing basis of estimate (BOE). | An additional vehicle listing will be posted to the bidders library that contains the year but not the mileage. That data is not available at this time. | Attachment 5 | ||
| 7 | What are the sizes of the dumpsters referenced in the PWS? Please provide a site map showing collection sites and locations. Please provide the collection schedule as referenced in the PWS. This information is required to support the staffing basis of estimate (BOE). | Trash cans are checked daily. Dumpsters are checked weekly. The dumpsters located in the following locations are checked twice a week: Dining Hall 1, Dining Hall 2, Club 1, Club 2. Trash and Dumpsters are emptied once they are approximately half full unless perishables have begun to decompose. Please see attached document for the complete list of locations. | PWS 4.4.20.2. | ||
| 8 | Please identify the vehicles listed in Attachment 5 that are covered under this PWS requirement. This information is required to support the staffing basis of estimate (BOE). | All vehicles assigned are listed on the GFP/GFE listing, attachment 3. The government will not separate items into different functional areas or different areas of the PWS. | PWS 2.10.1.4. | ||
| 9 | Since this solicitation allows Joint Ventures (JVs), in an instance where multiple companies who currently hold existing facility clearance have formed a new JV, will the Government recognize the status of the managing partner’s facility clearance and deem that acceptable, or sponsor a JV-specific facility clearance at time of award? | See response to Question 19 of this document. | |||
| 10 | The solicitation refers to Attachment, 16, Mission-Essential Contractor Services, but the attachment was not provided with the solicitation. Will the Government please provide Attachment 16? | Attachment 16, Section J and Page 73 has been updated to add the word "Plan". Please refer back to DFAR Clause 252.237-7023. The Plan is provided by the Offeror and will be incorporated in the Section J after contract award. | 252.237-7023 | Page 73 | |
| 11 | CDRL A008 referes to different variations of "Quality Plans." The Title of CDRL A008 is "Quality System Plan," the subtitle is "Quality Management Plan," and in the remarks section refers to the "Quality Assurance Program Plan." In Addition to the CDRL referenced PWS paragraph 1.5.4 it refers to a "Quality Control Program." Are all these variations assumed to be the same product or are they stand alone deliverables? | These are all the same deliverable. The subtitled on A008 has been changed to "Quality Control Management Plan" as well as being changed in BLK 16, remarks. Any place referencing CDRL A008 in the PWS has been updated to reflect "Quality Control Management Plan" as well. | CDRLs, PWS | A008, PWS 1.5.4, 1.5.4.1-1.5.4-3 | |
| 12 | The workbook only shows cost/price values for years 1-5, but excludes the 6 mo extension. Since CLINs 600x are included Schedule B, shouldn't L-03 include this contract period? | The six month extension is shown in the TEP Worksheet (All CLIN Roll-up) and not in the CLIN worksheets because the 600X CLINs are half of 2025 proposed amounts. | L-03 TEP Workbook | Tabs "CLIN X001" and others | |
| 13 | Many of the cell values in the TEP worksheets will be calculated in the more extensive Excel Pricing Model (EPM). For example, the total price for CLIN X001 (cell C6). Paragraph 4.2.1, in L02 Section L instructions, prohibits links to external data sources. Is it correct to assume that the Government expects the worksheets supporting the EPM be added to the L-03 TEP workbook? If so, may "macros" be added and the file saved as a ".xlsm"? | The TEP Worksheet is one tab of the mandatory use L-03 Cost/Price Workbook. All data which makes up the proposed price for this proposal must be included in the L-03 workbook. For example, if you are creating a rate for use on this proposal, you are required to show that rate calculation in this workbook. You may add tabs for that data which link to the cells of the Government provided Tabs. Macros are not allowed. | L-03 TEP Workbook | Tab CLIN X002, X009 | |
| 14 | To avoid a visual discrepancy, recommend the formulas in Row 9 be modified to include the ROUND function with 2 decimal places. This will avoid possible variance in cell H9. | The ROUND function will be added. | L-03 TEP Workbook | Tab CLIN X002, X009 | |
| 15 | The TEP model seems to be built on a "one size fits all" fringe calculation. For example, the "Indirect Rates & Fee" tab only allows for one rate per year which is then linked to X003 (and others). While row 28 allows for other rates, the base cost is linked to the total direct labor cost (row 25). May the workbook be modified to enable Fringe rates by labor groups (e.g. Exempt, CBA, Foreign Nationals, etc.)? | Offerors may add additional lines for any rates or fees they wish to use in the proposal. These would be shown on the Indirect Rates and Fee Tab and linked to the appropriate location on the CLIN worksheets. The indirect areas of the CLIN worksheets have been revised to identify the columns for the base of the rate, the rate, and the indirect costs. The formulas which previously identified the base have been removed. The offeror must insert the formula which identifies the base amount the rate is applied to. | L-03 TEP Workbook | Indirect Rates & Fees, CLIN X003 | |
| 16 | Cell C41 (and others) require a fill-in of the base cost for items subject to Material Handling. However the description for CLIN X007 says it includes all material and supplies acquired by the Contractor. This would imply that the value for C41 is zero. Is this correct? If not, what non-labor items is the contractor responsible for pricing for this CLIN? | Removed material handling from CLINs X003, X004 and X005. | L-03 TEP Workbook | CLIN X003 | |
| 17 | If the value of C41 is non-zero, then the calculation for Total Cost is in error as it does NOT include the cost base for Material Handling. | The rows have been removed. | L-03 TEP Workbook | CLIN X003 | |
| 18 | The formula for G&A base in C45 includes the material handling cost. This may not be IAW disclosed accounting practices. May this formula be corrected? | Material handling was removed. The offeror is required to change the formulas for the application of indirect rates to reflect how their account practices dictate. Formulas have been removed from rate application. Offerors must establish the correct formula. In the event one has been missed in the revision, offerors must validate how the amount is calculated before submission | L-03 TEP Workbook | CLIN X003 | |
| 19 | (See question 5) The only direct cost included in the Fee base, cell C55, is labor. Is it correct to assume there are no non-labor direct costs for this CLIN? | Removed material handling from CLINs X003, X004 and X005. | L-03 TEP Workbook | CLIN X003 | |
| 20 | The workbook has limited flexibility by only allowing a single fee rate to be proposed for all years. Recommend the worksheets be modified to allow a fee by year look-up capability. | Additional fee and rate rows can be added on Indirect fee/rate tab. | L-03 TEP Workbook | Indirect Rates & Fees, CLIN X003, X004, X005, X006 (both Prime and Sub) | |
| 21 | With regard to operation of the Volcano Club, is the AIMS contractor required to observe federal regulations for retail alcoholic beverage permits and tax stamps from the Department of the Treasury, Internal Revenue Service, Bureau of Alcohol, Tobacco, Firearms and Explosives? | No, however there are other costs associated with the Volcano Club. Alcohol taxes are due to Ascension Government AIG) and the contractor is responsible for the cost of shipping alcohol and spirits down to Ascension. | PWS | 24/1.11.2.16. | |
| 22 | The existing CBA between incumbent ROS contractor and the IBEW was not provided with the solicitation documents. There are 2x CBAs in existence on ROS that will be required for AIMS; the (Teamsters Local 769) & IBEW Local 2088). Will the Government make available the second of the two CBAs currently in effect for the ROS contract. Specifically, include the International Brotherhood of Electrical Workers (IBEW), Local 2088 CBA with the solicitation documents. | The Government will be adding the IBEW Local 2088 CBA in the upcoming amendment. | CBA Documents in Technical Library | ||
| 23 | Q&A # 1 states that this should be rates for non SCA/CBA. Should this be populated with Exempt labor rates that will be used in work on the COST CLINS only? If not please provide direction on which labor rates should be listed on this form. | No, it is not for COST CLIN only. It should be for exempt and foreign national labor categories. | Attachment L-03 AIMS Cost Price Workbook | Labor Rate Listing | |
| 24 | Q&A #162 states that "Offerors will have to escalate Expatriates" | ||||
| Do Offerors also have to escalate labor rates for the Local Nationals (aka Saints) that work in Non-Exempt type jobs on the island? | In accordance With FAR 52.222-43, do not escalate for labor categories covered by SCA/CBA, but you will have to escalate Foreign Nationals and Exempt employees. | Attachment L-2,Section L | 4.2.2.1.7.e | ||
| 25 | In the draft Q&A numbers 216 and 294 were asked and answered regarding uniforms and PPE being part of the Contractor Acquired Property (CAP) CLIN, X007. The language in the final was not revised to include this as part of 1.6.10. Are the uniforms and PPE still considered to be part of the Contractor Acquired Property (CAP) CLIN, X007. | Yes, uniforms and PPE shall fall under the CAP CLIN, CLIN X007. | Draft Q&A #216 and #294 | ||
| 26 | Q&A #21 states that all subcontractors (Minor or Major) are to complete the DCAA Accounting Systems tab of Attachment L-03. Since Minor subcontractors are NOT required to complete the full Attachment L-03 are Primes to submit this worksheet as part of the pricing narrative in Word or PDF format? | Yes, it should be in PDF format. | Pending Answers to Attachment L-01 Questions and Answers | 4 | |
| 27 | Q&A #1 states that offerors should populate with any labor category that is not part of an SCA or CBA on the DCAA and Accounting System Tab. |
| Are Offerors to populate with any local or foreign nationals? Or just Exempts? | Yes, offerors should populate with exempt employees. | Pending Answers to Attachment L-01 Questions and Answers | 1 |
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