AIMS_Pre-Solicitation_Conference_26_Jul_19.PPTX

Ascension Island Mission Services (AIMS) Contract

45th Space Wing Pre-Solicitation Conference 26 July 2019

Pre-solicitation Conference

Welcome Mr. Eric Uhle

45 SW/PMD

Overview Purpose Agenda/Administrative Introduction Scope of Work Government Property Key Contractual Requirements Questions and Answers

Purpose The purpose of this pre-solicitation conference is to provide prospective AIMS offerors with an overview of the scope of responsibility for Base Operation and Mission Support Services and discuss specific aspect of the Draft RFP

No remark shall QUALIFY the terms of this Draft RFP The final RFP takes precedence over anything said in this briefing or in answers to questions After release of the solicitation, it will remain unchanged unless the solicitation is amended in writing Offerors participating in this acquisition are NOT to have contact with any 45th Space Wing members (except the Contracting Officer) until award is announced

Agenda/Administrative Tuesday, 30 July 0830 - 0900 Arrive/in-process 0900 - 1200 Briefings, Questions/Answers

Administrative Restrooms Fire exits

Introduction

ERIC UHLE

Program Manager

TAMMY DAVIS

Procuring Contracting Officer

Technical Leads Civil Engineering Fire – MSgt Jessie Cadavid Logistics – Michael Mouton Civil Engineering – Charles Leath Communications – Steve Crawford Instrumentation Support – Bill Mycek

Rest of Team Members

Scope of Work

Program Overview

Mr. Eric Uhle, 45 SW/PMD

AIMS Contract Scope Base Operation Support Services Logistic Management Functions Civil Engineering Support Communication Services Mission Services

Core Functions Base Operations Support Comprehensive Ground Safety Security, Fire, Medical, & Emergency Services Bioenvironmental & Public Health Lodging, Dining, & Cleaning Services Morale, Welfare, & Recreation (MWR) Services Air Field Operations & Support Tenant Support Hydroponics

Logistics Management Functions Cargo Preparation & Transport (Airlift & Sealift) Logistic Management (house, monitor, maintain, procure) Vehicle Management & Maintenance Fuel Support Ground Transportation & Operation

Core Functions Con’t Civil Engineering Support Civil Engineering Environmental Support To include sampling & monitoring Facility Space Management Civil Engineering Infrastructure Support Corrosion Control Hazardous Material & Hazardous Waste Management Communication Support Function Administrative & Mission Communication Cyber Security Ascension Customer Support Maintaining/Installing/Repairing Voice Networks & Inventory Circuit Management To include telephones & secure telephone services Client-Level Information Tech Support on Voice Network and Personal Wireless Communications System (PWCS) Operate/Maintain Public Address, Intercom, Aural Warning System, & Land Mobile Radio (LMR) Systems

Core Functions Con’t Mission Services Maintain Mission Infrastructure Test, Measurement, & Diagnostic Equipment (TMDE) Calibration Preventive Maintenance Inspections (PMI’s) Mission Staffing Availability Operational Availability Space Object Tracking Launch/Test Mission Operations

Civil Engineering Fire Briefed by MSgt Jessie Cadavid

AAAF Fire & Emergency Services Fire & Emergency Services Ensure all fire services & emergency services are IAW: AFI 32-2001 All manning & response time requirements IAW: DoDI 6055.06 Compliance with Air Force Civil Engineering Center (AFCEC), Air Force Fire & Emergency Services Training Program (FESAP) & AFI 32-2201 for al recurring training.

Fire & Emergency Services (cont’d) Ensure all users utilizing the FES-IMS system are properly trained.

All training annotated properly using FES-IMS Picture

Logistics

Mr. Michael Mouton

AAAF Logistics Management Equipment Management Accountability Equipment (ND/NF) (DPAS) Training Inventories Custodian Inventory Report

Supply Point Accountability Training Inventories Cargo Transportation Services ATI Airlift (AAAF) Load/unload cargo and deliver to final dest Process, prepare, and transport in/outbound passengers to/from the flight line Sealift Palletize, document, and deliver all cargo to Logistics Readiness Sq Load and unload all cargo to/from ship and deliver to final destination (AAAF)

AAAF Logistics Management Vehicle Maintenance Responsible for vehicle management and maintenance of AF owned vehicles listed as GFE Furnish vehicles, tools, equipment, materiel and facilities not provided under reimbursable CLIN Special purpose vehicles, heavy equipment, and material handling equipment provide “As Is” condition Contractor provide parts, labor, tools, and equipment required to maintain USAF owned vehicle fleet Fleet Management and Analysis (FM&A) Accountability of vehicle fleet, monitoring, vehicle data, integrity/quality/accuracy utilizing DPAS Scheduling of maintenance requirements, establishing and managing vehicle control program and analysis Perform delivery inspection of all incoming vehicle Develop and maintain program for the analysis of data by reporting VIC rates via DPAS Annual inventory by signing and returning MVR to LRS

Civil Engineering

Mr. Charles Leath

AAAF Civil Engineering Services AF 332 Process Work Order Review Board Preventative Maintenance Program & Recurring Work Program Direct Scheduled Work Emergency, urgent, and routine work not to exceed 50 man hours per occurrence Planned Work Up to $500k total per FY for labor only to the allocated level of effort with GOV approval Databases Maximo Maintenance management system Track 332 progression Automated Civil Engineering System (ACES) or its successor Builder Asset Management database Picture

AAAF CE Runway Project AIMS Support for Runway Project Food and Lodging for 50-70 contractors Possible extended dinning hours +/- 200 boxed lunches delivered to work site Dumpster for waste generated at laydown area All waste to be disposed at Red Hill Landfill or C&D landfill Estimates to be provided by Runway Contractor Hazardous Waste transportation from site and storage prior to shipment to CONUS AIMS Support for Run (cont) Support limited use of Government owned equipment Support offload, movement and storage of contractor furnished material and equipment Initial mobilization and demobilization Runway contractor responsible for shipments outside of the routine USG shipments 2 year Period of Performance for Runway Project Picture

Communication

Mr. Steve Crawford

AAAF Communications Services AIMS Communications Services Operations and maintenance to 45 SW communications systems Voice, Data and Video Operations and Maintenance LAN/WAN (O&M) and Sustainment Computer and Server O&M LMR, VTC, PA/AW, IT and tech services Transport Systems O&M i.e. SATCOM, DWDM AIMS Communications Services (cont’d) Inside Plant, Outside Plant O&M Cable and Circuit Records Cybersecurity, COMSEC Antenna Operations and Maintenance Engineering Support & technical services for communication system planning, design and execution.

Access Control and Alarm Systems

Instrumentation Support

Mr. Bill Mycek

AAAF Mission Services Ascension Island Radar 12.15 24/7 operations support to space surveillance Plans for routine maintenance accomplishment Reach back capability: access to technical, material & engineering support for major non-routine maintenance Maintain metric tracking performance What are the standards & how you plan to maintain those standards. Sources, schedule, analysis, etc.

Difference between space surveillance & launch mission support – range timing is critical Ascension Island Telemetry

Mission support is twice a year (+/- 2 missions)

Consider unique telemetry work load factor Performance of routine maintenance Telemetry operations simultaneous w/ radar ops manpower & system expertise availability Range timing is critical Picture

TAA-3C-1

TAA-3C-2

Government Property

Personnel

Property Team PCO Tammy Davis CS Oren Gilbert

Government Property Administrator/ Plant Clearance Officer Stuart Childers

Government Property (Cont.)

Government property (GP) means all property owned or leased by the Government. GP includes:

Government Furnished Property (GFP) Contractor Acquired Property (CAP) purchased through the CAP CLINs (X007) Property obtained through the Standard Base Supply System Government Furnished Property Property in the possession of, or directly acquired by the Gov’t and subsequently furnished to the Contractor for performance of a contract Contractor Acquired Property Property procured, acquired, fabricated, or otherwise provided by the Contractor for performing the contract, and to which the Gov’t has title

Government Property Clauses in Contract FAR 52.245-1, Government Property FAR 52.245-9, Use and Charges Contractor shall utilize, consume, move and store GP only as authorized under this contract and its applicable FAR Clause(s) Contractor is responsible and accountable for ALL GP provided or acquired under the contract, including property in the hands of their subcontractor Contractor shall have a system to manage, control, use, preserve, protect, repair and maintain GP in its possession Contractor shall establish and maintain a Property Management System Effectively controls all GP from acquisition through disposition Adequately satisfies requirements of FAR 52.245-1

Contractor shall establish and maintain a Property Management System Effectively controls all GP from acquisition through disposition Adequately satisfies requirements of FAR 52.245-1 Phase-In Considerations Contractor will be required to participate in a joint walk down of all inventory and a Gov’t representative to participate in walk down Suggest at this time, retagging of Gov’t property to indicate new contractor This will assist in establishment of new Gov’t property records

Key Contractual Requirements

Acquisition Strategy and Solicitation Overview

Overview Key Contractual Aspects Small Business Program Aspects Period of Performance CLIN Structure Source Selection Methodology Source Selection Steps Schedule Points of Contact Question and Answer Information

Key Contractual Aspects Solicitation Number: FA252119RA017

Contract Type: Anticipate a Hybrid Definitive Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF) and Cost Reimbursable (CR) Contract

Draft PWS and Bidders Library posted to FedBizOpps PWS written in performance-based terms Industry review & feedback is encouraged

Draft PWS documents and the Bidders Library are on FBO now. We plan to use a 30 day proposal time once the final RFP is issued. You’ll see later when we get to the schedule that we’re on a tight timeline so any questions which you can ask now, that we can resolve before the final versions are issued will help us out greatly. We’d like to move from final RFP to receipt of proposal without the need for amendments.

Small Business Program Aspects Small Business Set Aside Determination 100% Small Business Set Aside

North American Industry Classification System (NAICS) Code: 561210 – Facilities Support Services

Size Standard: $38.5 Million

Teaming Arrangements Teaming Prime/Sub Relationship Joint Ventures (JV’s) All Small Mentor Protégé Program (ASMPP)

Limitations on Subcontracting for Small Business DoD Class Deviation 2019-O0003

This is a 100% Small Business Set Aside.

The NAICS code is 561210 which corresponds with a $38.5 Million size standard under the most recently released SBA size standard changes. This is the NAICS code which will determine if you are a small business for the purposes of proposing on this acquisition. Even if you are small under another code, you must meet the $38.5M standard established by 561210 to be considered a small business for this acquisition.

Expanded Small Business Opportunity through use of teaming arrangements such as Prime/Sub Teaming, Joint Ventures and All Small Mentor Protégé Relationships.

The DOD has issued a class deviation OUSD(A&S)/DPC Memo, 3 Dec 18 which will, effectively temporarily conform the DoD’s use of the FAR to the SBA’s regulation while the FAR Council works on a final rule.

https://www.federalregister.gov/documents/2018/12/04/2018-25506/federal-acquisition-regulation-revision-of-limitations-on-subcontracting

Ms. Sherri Richardson can provide more information on small business programs.

Contact your SBA opportunity specialist for specifics on this program general web site: www SBA.gov

Period of Performance

Contract Length 5 years 6 months (consist of a 90-day phase-in base period and 5 option years and possible 6 month extension)

CLIN Structure

Offerors shall propose the Fixed Fee.

CLIN Structure

Source Selection Methodology Tradeoff Relative importance of each factor and subfactor is as follows:

Technical and Past Performance, when combined are approximately equal to Cost or Price IAW FAR 15.304(e) Subfactors for Technical/Risk Factor combined are equal in importance

Evaluation criteria includes a combined technical/risk rating assessment, past performance and cost/price Technical/Risk Combined: A risk assessment will be accomplished in conjunction with the technical evaluation of the following type of subfactors Subfactors for Technical/Risk Factor combined are equal in importance Subfactor 1: Program Management Subfactor 2: Non-Mission Support Services Subfactor 3: Mission Support Services Past Performance Cost/Price

Combined Technical/Risk Capability Process Ratings are as follows:

approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Technical Risk Descriptions are as follows:

Past Performance Confidence Descriptions are as follows:

Past Performance Relevancy Rating Descriptions are as follows:

The contractor shall submit citations to address each technical subfactor area: Program Management, Non-Mission Support Services, and Mission Support Services (minimum of 1 citation and a maximum of 3 citations per subfactor area).

Source Selection Methodology Past Performance Relevancy Rating Descriptions are as follows:

Past Performance Relevancy Rating Descriptions are as follows:

Two Part Cost Evaluation:

Initial Evaluation - Cost Reasonableness used to determine competitive range CLIN Pricing Used Draft Cost workbook provided Full Cost Proposal - Used for Cost Realism for those in the competitive range Full Cost Volume includes changes made related to initial Evaluation Notices Progressive Evaluation Notices after Competitive Range On the spot corrections rather than multiple 10 day rounds of responses

Cost/Price Process Cost/price proposals will be evaluated IAW the techniques and procedures described under FAR 15.404-1(b) Price Analysis, FAR 15.404-1(c) Cost Analysis and FAR 15.404-1(d) Cost Realism Complete all applicable Section L attachments Offerors are cautioned to follow ALL instructions in Section L Non-conformance with the instructions provided may result in an unfavorable proposal evaluation Complete all applicable proposal documentation Sections A – B (SF 33), C – I (as applicable), K – Reps & Certs Acknowledge all amendments Address any exceptions or deviations

Clauses incorporated by reference have the same force and effect as if they were given in full text.

It is important to read all clauses and complete all fill-ins. Ensure any clauses requiring fill-in are provided in the administrative volume.

Important to read and complete all certifications. Some affect eligibility for award.

Source Selection Steps

INITIAL

EVALUATION

Read and evaluate Offerors’ proposals

Document eval findings Reach Consensus Finalize ENs

Establish initial ratings Competitive Range or Award w/o Discussions

** IEB **

Award w/o Discussions or Release ENs

INTERIM

EVALUATION

Evaluate EN responses

Document eval findings Prepare follow-up ENs, if required

Adjust ratings/ Competitive Range based on EN responses

** Pre-FPR Brief** Issue Request for FPRs

FINAL

EVALUATION

Receive & evaluate FPRs from offerors

Document FPR Findings Formulate award recommendation

Establish final ratings Finalize documentation Award recommendation

Receive Clearance

** SSDB**

SSA makes Award decision

EN – Evaluation Notice IEB – Initial Evaluation Brief FPR- Final Proposal Revision SSDB – Source Selection Decision Briefing

Schedule

Points of Contact Contracting, 45 CONS/PKDB PCO, Ms. Tammy Davis, 321-494-5174 CS, Mr. Oren Gilbert, 321-494-5164

All questions or comments regarding this acquisition must be submitted in writing to the following:

PCO, Ms. Tammy Davis, @ Tammy.davis@us.af.mil Contract Specialist, Mr. Oren Gilbert @ Oren.gilbert@us.af.mil

Internet Links www.FBO.gov or www.FedBizOpps.gov FA252119RA017 Ascension Island Mission Services http://farsite.hill.af.mil (Federal Acquisition Regulation)

Questions and Answers Question sheets provided at sign-in Government answers to industry questions:

Responses as a result of this briefing are preliminary / interim Government will provide official responses in writing via posting(s) to FedBizOpps Contractors must submit any questions for which they desire an official answer to the Contracting Officer in writing Questions received in writing during pre-solicitation conference will be included in official response

Questions?

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