Attachment_1-AIMS_Draft_PWS.pdf

PWS for Ascension Island Mission Services (AIMS)

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PERFORMANCE WORK STATEMENT (PWS)

FOR

Ascension Island Mission Services

9 July 2019

Contract FA2521-19-R-A017

DRAFT

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TABLE OF CONTENTS

PERFORMANCE WORK STATEMENT (PWS) FOR Ascension Island Mission Services 14 June 2019

CHAPTER 1: INTRODUCTION

1. CONTRACT PURPOSE:

1.1. Description of Services:

1.2. Background:

1.3. Objectives:

1.4. Period of Performance:

1.5. General Requirements

1.6. Program Management:

1.7. Financial Information and Accounting:

1.8. Base Familiarization, Inspection and Exercises Support

1.9. Local Restoration Plan and Contingency Operations Plan:

1.10. International Workforce and Host Nation Agreements:

1.11. Phase In /Phase Out Period:

1.12. Overtime:

1.13. Associated Contract Agreements

1.14. Special Projects:

2. BASE OPERATIONS SUPPORT

2.1. Provide Ascension Operations Support

2.2. Comprehensive Ground Safety Program

2.3. Security Services

2.4. Bioenvironmental and Public Health:

2.5. Medical and Emergency Services:

2.6. Lodging, Dining, and Cleaning Services

2.7. Morale, Welfare and Recreation (MWR) Services:

2.8. Air Field Operations and Support

2.9. HF Global Communication Systems (HFGCS)

2.10. Tenant and Associated Systems Support

3. PERFORM LOGISTICS MANAGEMENT FUNCTIONS

3.1. Logistics Management Activities

3.2. Cargo Transportation to Ascension Island

3.3. Supplies at AAAF

3.4. Fuel Support

3.5. Vehicle Maintenance:

3.6. Ground Transportation Operations

3.7. Government Property:

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4. CIVIL ENGINEERING SUPPORT

4.1. Civil Engineering Environmental Support:

4.2. Civil Engineering Asset Management:

4.3. Civil Engineering Project Support:

4.4. Civil Engineering Infrastructure Support:

5. ADMINISTRATIVE COMMUNICATIONS OBJECTIVE

5.1. General Requirements:

5.2. VOICE

5.3. VIDEO

5.4. NETWORK DATA

5.5. Infrastructure

6. MISSION SERVICES

6.1. Mission Infrastructure

6.2. Mission Services

7. APPLICABLE PUBLICATIONS AND DOCUMENTS

8. APPENDICES

8.1. Definitions:

8.2. List of Acronyms and Abbreviations

8.3. Service Summary Items (SSs)

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CHAPTER 1: INTRODUCTION

1. CONTRACT PURPOSE: The AIMS contract is a non-personal services contract to provide mission services and base operations services at Ascension Auxiliary Air Field (AAAF). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who in turn is responsible to the Government.

1.1. Description of Services: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform AAAF mission services and base operations services as defined in this Performance Work Statement, except for those items specified as Government furnished property and services.

1.1.1. The Contractor shall perform to the standards in this contract.

1.1.2. The Contractor mission is to provide radar tracking, space surveillance tracking, telemetry, timing and sequencing, communications, air field operation, and base operating support responsibility at AAAF.

1.2. Background: The AAAF is a Contractor-operated tracking and instrumentation station on a volcanic-rock island in the South Atlantic nearly 5,000 miles downrange from CCAFS.

1.2.1. The United States entered into a variety of Host Nation Agreements for the rights to utilize AAAF. The Contractor must operate in accordance with these agreements and take into account in its management plans all other applicable labor agreements governing the employment and management of American or foreign nationals. In addition, the Contractor must interface, cooperate, and collaborate with Host Nation representatives.

1.2.2. Upon specific request, the AIMS contract can support private sector commercial space transportation infrastructure based on the Commercial Space Launch Cooperation Act of 2012, codified at 10 USC 2276. Such support is of the general type otherwise provided to the DoD within this Performance Work Statement. Support is not to be provided to commercial infrastructure unless specifically directed by the Contracting Officer and only when the Contracting Officer has secured full non-Federal funding from the supported commercial entity.

1.3. Objectives: The Government intends for the successful AIMS Contractor to meet the following service objectives performed under this contract.

1.3.1. Operate and Maintain (O&M) the mission-related metric tracking radar, telemetry, communication, timing and count sequencing networks at AAAF to support Eastern Range launch operations and to support the space surveillance mission.

1.3.2. O&M HF Global Antenna and Tenant Systems as required per PWS or 45 SW MOAs

1.3.3. Provide a broad range of civil engineering services, including real property management, facility engineering, corrosion control, antenna maintenance, and infrastructure work.

1.3.4. Provide Airfield Management (AM); Air Traffic Control (ATC); aircrew services; airfield ground support services; and Radar, Airfield and Weather Systems (RAWS) maintenance support at the AAAF airfield which is operated under the guidance of applicable AFIs, Local Policies, and the AAAF Military Airfield Manager (AFM).

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1.3.5. Provide a variety of public health and medical services, including laboratory services, the implementation of a public health program and occupational health program and the provision of acute, routine, and emergency medical services by credentialed healthcare providers.

1.3.6. Provide and manage emergency response, emergency medical (Advanced Life Support), and fire protection services for facilities, aircraft, and personnel.

1.3.7. Provide base security services for surveillance and intrusion detection.

1.3.8. Provide an emergency management program that includes disaster avoidance, mitigation, and response, along with personnel accounting procedures.

1.3.9. Provide and manage lodging and housekeeping, custodial, dining, laundry, recreation, and other related services for Government personnel, base tenants, various Contractor personnel, visitors, and guests authorized by the Ascension Base Commander.

1.4. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years with an optional transition 6 month extension in FY 2026. The Period of Performance reads as follows:

1.4.1. Base Year 01 Oct 2020 – 30 Sep 2021

1.4.2. Option Year I 01 Oct 2021 – 30 Sep 2022

1.4.3. Option Year II 01 Oct 2022 – 30 Sep 2023

1.4.4. Option Year III 01 Oct 2023 – 30 Sep 2024

1.4.5. Option Year IV 01 Oct 2024 – 30 Sep 2025

1.4.6. Option to Extend Services 01 Oct 2025 – 31 Mar 2026 (per FAR52.217-8)

1.5. General Requirements

1.5.1. Hours of Operation: The Contractor is responsible for conducting business between the hours of 0730 – 1630 local time, Monday thru Friday, excluding required airfield operations, Federal holidays, or when the Government facility is closed due to local or national emergencies, acts of Nature, acts of War, administrative closings, similar Government directed facility closings, or where specified otherwise in the PWS. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.1.1. The Contractor shall adjust hours of operation based upon Government operational priorities.

1.5.1.2. The Contractor shall support Government scheduled activities outside of routine working hours due to mission requirements. The Contractor is expected to reschedule routine work impacted by 45 SW mission or installation emergencies.

Note: No additional payments will be due to Contractor for unscheduled closures

1.5.1.2.1. The Contractor shall also provide emergency support/services even during installation closures, including when an unforeseen closure occurs on a regularly scheduled day of work.

1.5.1.2.2. The Contractor shall respond with the correct mix of functional competencies to support unscheduled emergency or urgent requirements.

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1.5.1.3. The Contractor shall ensure Airfield Management/Support, Air Traffic Control, Fire and Emergency Medical Response, Clinic, and Laboratory services are available as required outside of normal (0730-1630 Local) duty hours at Ascension.

1.5.2. Place of Performance: The work to be performed under this contract will be at Ascension Island, Cape Canaveral AFS, and Patrick AFB, FL. The Contractor will also need to preform work at Port Canaveral and potentially other commercial locations to support shipments to and from Ascension Island as required.

1.5.3. Recognized Holidays: The Contractor may be required to perform service on holidays, including but not limited to:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Holidays specific to host country

1.5.3.1. The Contractor shall ensure that routine work is not scheduled on holidays (or on observed dates for holidays) except as otherwise specified or required for PWS performance, as provided for in Bargaining Unit agreements, or per another employee agreement.

1.5.3.2. The Contractor shall accomplish the required number of services or actions per week or month regardless of if Holiday(s) falls during that time period.

1.5.3.3. Local National Holidays – Ascension Island

1.5.3.3.1. The Contractor shall ensure routine work is not scheduled for local national personnel or local businesses at Ascension Island on a holiday (or on an observed date for the holiday) except as otherwise specified or required for PWS performance or as provided for in any applicable employee agreement.

1.5.3.4. The Contractor shall observe all work-area closures as directed for mission launches and/or hazardous operations at no additional cost to the Government.

1.5.3.5. The Contractor shall schedule activities around all scheduled closures.

1.5.4. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. (CDRL A008, Quality Management Plan)

1.5.4.1. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality Control Program (QCP) is the means by which they assure themselves that their work complies with the requirements of the contract. The Contractor’s QMP shall be delivered post contract award by the successful offeror. (CDRL A008, Quality Management Plan)

1.5.4.2. After acceptance of the quality control plan the Contractor shall receive the CO’s acceptance in writing of any proposed change to their QC system. Once accepted by the CO, the QCP shall be implemented no later than (NLT) 30 calendar days after acceptance. (CDRL A008, Quality Management Plan)

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1.5.4.3. The Contractor shall establish, document, implement, and maintain a Quality Management System (QMS) that is compliant with ISO 9001 standards and shall continually improve the system’s effectiveness to ensure contract requirements are met. The Contractor shall list any changes to the QMS or Quality Plan and submit to the Government.

1.5.4.4. The Contractor shall make QMS documentation and data available to the CO and COR for review. Documentation shall include, at a minimum:

a) QMS Procedures

b) Training and certification records

c) Completed work orders

d) Inspection and audit results

e) Nonconformance data

f) Corrective and preventive action records

g) Other appropriate historical records

1.5.4.5. The Contractor shall brief self-assessments at Monthly business reviews and/or Quarterly program reviews as directed by the Government.

1.5.5. Security Requirements: Contractor personnel performing work under this contract must have appropriate level of security clearance at time of the contract start, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the AIMS Contract DD254.

1.5.5.1. The Contractor’s personnel shall meet site access requirements which may require, in some instances, US Citizenship and elevated clearance. This may include but not limited to vehicle and equipment access requests, Visit Access Request (VAR) submittals, and electronic media device submittals to include mobile telephone, camera devices, etc.

1.5.5.2. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.5.3. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

Note: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

1.5.5.4. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons.

1.5.5.5. The Contractor shall develop and execute security management processes. IAW:

DD Form 254 where applicable, DODM 5200.01 Information Security Program, Volumes 1-4, AFI 16-1404, Air Force Information Security Program, AFI 16-1406, Air Force Industrial Security Program, DOD 5220.22 M, National Industrial Security Program Operating Manual (NISPOM), AFI 31-101 and 45 SWI 31-1 (CDRL A016, Security Management Plan)

1.5.5.5.1. The Contractor shall ensure that new hire and existing Contractor personnel who work in restricted areas or who have access to the installation Local Area Network (LAN) must have a favorable Tier 1 Investigation prior to starting work supporting the AIMS contract.

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1.5.5.5.2. The Contractor shall grant LAN access only to Contractor personnel receiving a favorable Tier 1 Investigation.

1.5.5.5.3. The Contractor shall request access into restricted areas for Contractor personnel. IAW: DoDM 5200.02, Personnel Security Program

1.5.5.5.4. The Contractor shall submit requests for temporary waiver to these requirements to the COR for LAN access with the accomplishment of a favorable Local Agency Check and approval by the PM. In some cases a waiver may not be approved.

1.5.5.5.4.1. The Contractor shall participate in the Wing Anti-Terrorism/Force Protection (AT/FP) Program, appoint AT/FP representatives and adhere to instructions received from the Wing Antiterrorism Officer, Ascension Base Commander, or higher authority. IAW: 45 SW Plan 10-245 and AFSPCI 10-245 Supplement 1

1.5.5.5.4.2. The Contractor shall develop and implement an Antiterrorism (AT) Plan for review by the COR. IAW: AFI 10-245 and 45 SW AT Plan 10-245 (CDRL A017, Antiterrorism Plan)

1.5.5.5.5. The Contractor shall appoint an OPSEC representative, participate in the Wing Operations Security (OPSEC) Program and adhere to instructions received from the Wing Operations Signature Manager, Installation Commander, or higher authority to conform with AFI 10-701 and DD Form 254.

1.5.5.5.6. The contractor shall comply with DoD Foreign Clearance Guide requirements for official travel to Ascension Island and other overseas locations. Compliance includes but is not limited to US Africa Command personnel clearance submission via the Aircraft and Personnel Automated Clearance System (APACS), any locally developed procedures for the given location, and reporting foreign travel to the security manager and/or Facility Security Officer.

1.5.5.5.7. The Contractor shall comply with U.S. Africa Command travel clearance requirements through the Aircraft and Personnel Automated Clearance System (APACS) for personnel traveling on official business to AAAF.

1.5.5.5.8. The Contractor shall input ISOPREP documents and information for their personnel and for all 45th SW personnel and Contractors travelling to AAAF.

1.5.5.5.9. The Contractor shall participate in joint island emergency exercises involving the Royal Air Force and Ascension Island Government. During these exercises, the station manager shall work with the Base Commander to ensure a unified island response.

1.5.6. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any meetings after award of the contract convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

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1.5.7. Contracting Officer Representatives (CORs): CORs will be identified by separate letter. The CORs monitor all technical aspects of the contract and assists in contract administration The CORs are authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the CORs, a copy of which is sent to the Contractor, states the responsibilities and limitations of the CORs, especially with regard to changes in cost or price, estimates or changes in delivery dates. The CORs are not authorized to change any of the terms and conditions of the resulting order. The Government/CORs need to be able to interact with any Contractor hired sub-contractors to allow them to perform their duties and to appropriately surveille the contract requirements. The Contractor does have a right to be included or kept in the loop on any and all interaction by the Government/CORs with the Contractor’s sub-contractors.

1.5.8. Key Personnel: The follow personnel are considered key personnel by the Government:

Program Director, Deputy Program Director, Ascension Station Manager, Contract Manager, and Systems Engineer. The Contractor shall provide a contract manager who shall be responsible for the performance of the work.

1.5.8.1. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer.

1.5.8.2. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.5.8.3. The program manager and contract manager or alternates shall be available between 8:00 a.m. to 5:00 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below.

1.5.8.4. Program Director. The Program Director must have the authority to make all decisions regarding the performance of this contract. The Program Director, or local delegate, shall have the ability to sign contract modifications with a minimum signature authority of 1% of the total contract. The Program Director must be located at Patrick Air Force Base, and must be available, physically or remotely, during emergencies with the authority to direct contract personnel.

1.5.8.5. Deputy Program Director. The Deputy Program Director must be available, physically or remotely, during emergencies with the authority to direct contract personnel.

1.5.8.6. Ascension Station Manager. The Ascension Station Manager must have at least 3 years of experience managing a remote site as well as the authority to manage day-to-day operations; to participate in long-range planning; and to assist the Ascension Base Commander (Detachment 2 Commander) in representing the United States and the Air Force with the host nation and local community.

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1.5.8.7. Contract Manager. The Contract Manager must have 10 or more years’ experience with DoD contracts; familiarity with negotiations, and familiarity with Defense Department Data Sources (e.g. cost and software data reporting). The Contract Manager must be located at Patrick Air Force Base, and must be available, physically or remotely, during fiscal end-of-year to negotiate quick turn proposals with Government contracting.

1.5.8.8. Systems Engineer. The Systems Engineer must have a bachelor’s degree in engineering, mathematics, computer science, information technology, or physics and 10 years of System Engineering experience managing a MIPR class radar or Range Instrumentation.

1.5.9. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor employment is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel shall be required to obtain and wear badges in the performance of the services in this contract unless is presents a safety risk.

1.5.10. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.11. Government Property: The Contractor shall manage all Government Property (GP) in GP system as specified in Chapter 3 of the AIMS PWS and applicable AFIs and regulations. (CDRL B041, Government Furnished Equipment/Government Furnished Material Status Report)

1.5.12. Contractor Property: The Contractor shall ensure that all Contractor-owned equipment is clearly and permanently marked with the Contractor’s name and logo.

1.5.13. Contractor shall establish a Precious Metals Recovery Program IAW AFI 23-101

1.6. Program Management: The Contractor shall manage all contract requirements.

1.6.1. Program Management Plan: The Contractor shall submit and execute to a Program

Management plan that defines the approach to the entire contract inclusive of manning structure, work control, quality control, teaming arrangements, property management, and non- contract direct costs such as fuel, passenger travel, cargo, supply, and medical.

(CDRL A001, Program Management Plan)

1.6.2. Sub-Contractor Management: The Contractor shall ensure that with tasks subcontracted by the AIMS Contractor to other firms, the same level of reporting requirements and same level of Government insight/oversight into approach, schedule, and technical progress and responsiveness will be applied to the work of those Sub- Contractors as to the prime.

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1.6.3. The Contractor shall ensure that the contract is adequately staffed (including subcontracts) and that all employees meet all certification, licensing, experience, and training requirements with guidance from 40 CFR 265.16 or as specified and/or required to perform the work contained in this PWS.

1.6.4. The Contractor shall provide positive management of employees executing PWS tasks.

1.6.4.1. The Contractor shall be responsible for adhering to all appropriate Performance

Standards (AFIs, AFMANs, TOs, DoDI’s, etc…) listed in the PWS.

1.6.4.1.1. As new versions of these standards are published, they will supersede the version listed in the PWS.

1.6.4.1.2. The Contractor shall review Government mandatory or advisory documents prior to creation of a Contractor process or documentation.

1.6.4.1.3. Implementing Changes to Documentation

1.6.4.1.3.1. The Contractor shall immediately implement a documentation change due to a publication revision, replacement, amendment, or supplement which results in neither a degradation of capability nor an increase in cost to the Government.

1.6.4.1.3.2. The Contractor shall provide a synopsis of the change and request direction from the CO prior to implementing any documentation change that may result in an increase in cost or degradation of capability.

1.6.4.2. The Contractor shall provide all personnel with company badges that are openly displayed in accordance with the Installation Defense Plan except when safety or other considerations dictate otherwise, and issues Government-provided identification badges to Contractor personnel operating at Government sites. Badges need to be in addition to the Common Access Card (CAC). IAW: 45 SW Management Plan 91-1

1.6.4.3. The Contractor shall identify personnel who will require identification badges and provide Government installation security offices with any necessary or requested information regarding the issuance of identification badges in advance of any work requirement to avoid delays in issuance of the badges.

1.6.4.4. Maintain personnel with up to Top Secret clearances as missions dictates.

1.6.4.5. The Contractor shall take action when an employee is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.6.4.6. The Contractor shall ensure that personnel are able to communicate to the Government in English, both spoken and written.

1.6.4.7. The Contractor shall report to the Government on the death of any employee, TDY member, AAAF employee, military, or person supporting AIMS/45 SW interests or activities. IAW AFI 10-206 (CDRL A003, Contractor Death Report)

1.6.5. The Contractor shall monitor employees for fraud, waste, abuse, or unauthorized use of resources and report any findings to the Government.

1.6.6. The Contractor shall ensure that a senior contract management representative is available, physically or remotely, during emergencies with the authority to direct contract personnel.

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1.6.7. The Contractor shall obtain licenses and permits required for performance of any work under this contract.

1.6.8. The Contractor shall provide program management, functional, and logistical support for various Government program-level meetings to including meeting agendas and minutes as requested. (CDRL A002, Management Reviews)

1.6.9. The Contractor shall insure that the Government (CO, Program Management, Detachment 2, or CORs as applicable) are notified or included on official communication or correspondence with 45th Space Wing leadership or external organizations such as RAF, NASA, GPS, AFTAC, NRL, AIG, HF Global, etc.

1.6.10. The Contractor shall purchase material and supplies, equipment, and repairs chargeable to the Contractor Acquired Property (CAP) CLIN when necessary for PWS performance and the item is not available through the standard Air Force-approved supply system. The Contractor shall ensure items required for reimbursement will be acquired. IAW: FAR procedures.

1.6.11. The Contractor shall purchase services from other vendors or contractors to the Contractor Acquired Services (CAS) CLIN when necessary for PWS performance or as directed by the CO. These services shall include agreed to one-time maintenance, reoccurring service agreements, and short-term specialty CONUS labor not available on island.

1.6.12. Contractor shall ensure adequate personnel to accomplish end of year procurements and critical/urgent contract change requests to support mission, base operations, and communication requirements to include procuring 20% of CAP CLIN value within last 30 days of FY and procuring CAP items for CCP or modification(s) has been negotiated as late as 1 business day prior to end of FY.

1.6.13. Contractor shall meet the schedule set forth in Tables 1-1 & 1-2 below or as directed by the contracting officer base on Government needs.

1.6.13.1. The Contracting Officer (CO) may approve extensions on a case by case basis, but should be the exception and not the standard.

1.6.13.2. Response to requests for information and negotiation responses shall be in a timely manner as requested by the Contracting Officer.

Table 1-1: Contract Change Request Delivery Date Contract Change Request (CCR) Type Contract Change Proposal (CCP) Delivery Emergency 5 days from receipt of CCR Urgent 15 days from receipt of CCR Routine 30 days from receipt of CCR

Table 1-2: Cost Estimate Delivery Date Cost Estimates Delivery Rough Order of Magnitudes (+/- 30%) 7 days from receipt Detailed Cost Estimate (+/- 10%) 14 days from receipt

1.6.14. The Contractor shall establish and man-age a Technical Order Distribution Office (TODO) and Technical Order Distribution Accounts (TODA).

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1.6.15. The Contractor shall prepare and maintain a Cost Breakdown Structure (CBS) to graphically display contract cost that shows a clear linkage between the CLIN, CBS and

PWS.

1.6.15.1. The Contractor shall ensure that Level 0 of the Contractor generated CBS is the contract level, and that the subsequent levels of the CBS correspond to the same level of the PWS.

1.6.15.1.1. The Contractor shall employ the CBS as the basis for contract planning associated with budgeting, cost reporting, estimating and proposals in response to contract change requests made by the Government.

1.6.15.1.2. The Contractor shall update the CBS and CBS dictionary quarterly or as otherwise requested by the contracting officer. (CDRL A004, Contract Funds Status Report)

1.6.15.1.3. The Contractor shall use a single numbering system based on the PWS.

1.6.15.1.4. The Contractor shall post and notify the PMO of all CBS updates to the integrated Data Management System.

1.6.16. The Contractor shall issue Common Access Cards (CAC) to authorized AAAF tenant Contractors and Government personnel utilizing Government provided equipment currently at AAAF.

1.6.17. The Contractor shall provide all data related to this contract via an Integrated Data Management System (IDMS), on a Government provided server on the .mil network.

1.6.17.1. The Contractor shall implement the Contractor developed and Government approved Integrated Data Management System, which needs to be fully operational by start of full contract performance.

1.6.17.2. The Contractor shall make the data accessible to the Government via a single web-based interface data management system or other Government-approved method.

24 hours a day 7 days a week. This requirement excludes planned maintenance, planned downtime or other Government approved downtime. (CDRLs A005, Data Accession List and A006, Data Management Plan)

1.6.17.3. The Contractor shall ensure that the data management system implements roles-based security profiles that allow full control, restricted access, and limited access for personnel authorized access at the appropriate level based on need. IAW: DOD 8500 Series Information Assurance Instructions, AFI 10-701, and AF Space Command Supplement 1, Paragraphs 8.1, 8.2.5.1, 8.2.6. (CDRL A007, Certification and Accreditation Inputs)

1.6.17.4. The Contractor shall provide controlled access to the data management system by an approved method such as Common Access Card authentication or equivalent.

1.6.17.5. The Contractor shall ensure that the data management system provides data in native file formats to enable manipulation for future Government use.

1.6.17.6. The Contractor shall use the data management system to store information on the following areas, at a minimum:

a. CBS

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b. O&M data and procedures

c. Metrics and performance reporting

d. Work Order Management (or interface to system)

e. Quality management

f. Financial reports

g. Property and supply management

h. Training management

i. Safety management

j. Contract Data Requirements List (CDRL) reporting

k. Environmental database and reporting

l. Project status reports

m. Status of systems that are supporting launches (i.e., generators, power distribution, etc.)

n. Maintenance schedules

o. System manuals and maintenance procedures

1.6.17.7. The Contractor shall use a data management system to:

a. Prevent duplication of previously developed data

b. Ensure that the developed data meets contract requirements

c. Ensure that contract data is delivered in a timely manner

d. Ensure data integrity

e. Ensure that the delivered data is the latest revision of the data

f. Document, manage, and control personnel access

1.6.17.8. The Contractor shall ensure the IDMS system provides ease of use for the Government and operates on its own independent server.

1.6.18. The Contractor shall provide an acceptable cause and corrective action response to every Government-issued non-conformance notice and Corrective Action Request (CAR) in the timeframe specified by the Contracting Officer. (CDRL A009, Corrective Action Summary)

1.6.19. The Contractor shall team with the Government to develop a self-assessment methodology that communicates the Contractor’s achievement of the Service Summary Item (SSI) Performance Objectives and associated thresholds.

1.6.20. The Contractor shall identify deviations from SSI Performance Objectives, the reasons for the deviations, and recommendations for correcting or resolving the deviations.

1.6.21. The Contractor shall produce or procure food locally at Ascension Island to extent local production allows to reduce food shipping cost to AAAF and provide perishable food items between food shipments. (CDRL B042, Local Food Production Tracking

1.6.21.1. The Contractor shall operate, maintain, and repair Government purchased growing options (such as hydroponic, container, or garden solutions) at AAAF and optimize production to generate cost savings to Government and maintain/increase food quality on island.

1.6.21.2. The Contractor shall rotate menus on island to increase variety and take advantage of seasonal produce, locally grown food, and specialty food items to increase food quality at Ascension dining facilities.

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1.6.22. The Contractor shall operate MWR (Morale, Welfare and Recreation) facilities and actives, to include a company store, base library/computer lab (with commercial internet access), gym, club, snack bar, swimming pool, and other athletic facilities.

1.6.23. Hazardous Waste and Materials Management. The Contractor shall comply with Federal, State, International/Host Nation, and local safety and environmental directives as applicable based on location, including current version of Patrick AFB HAZMAT Management Program Plan and AFI 32-7086.

1.6.24. The Contractor shall ensure personnel possess appropriate and current personnel security investigation (e.g. Tier 1, Tier 3, Tier 5, etc.) commensurate with assigned duties.

IAW AFMAN 33-285

1.6.25. The contractor shall provide a weekly update meeting to the Base Commander and contract Program Office. The meeting will include status of key deliverables in the contract or issues that affect the running of the installation. The items tracked are at the discretion of the Base Commander, contract office, and program office but will not in a manner that requires updates more frequently then what is in the contract. (CDRL B018)

1.7. Financial Information and Accounting: The Contractor shall provide Financial Information for Government Insight and Cost Management

1.7.1. The Contractor shall utilize a financial accounting system for cost management.

1.7.1.1. Contractor System Capabilities: The Contractor shall establish, operate and maintain a Job Order Number (JON) Cost reporting and accounting system to ID, track and report 100% of all 45SW direct and reimbursable funding (DBA and RBA), (CDRL A010, JOCAS System Report)

1.7.1.1.1. Adjustments and corrections to data shall be completed within 30 days after request,

1.7.1.1.2. All FAR or DCAA financial requirements shall be adhered

1.7.1.2. The Contractor shall have adequate internal controls so that all data in the transaction database will be supported by documentation and cross-referenced.

1.7.1.3. The Contractor shall ensure a comprehensive audit can be accomplished.

1.7.1.4. The Contractor shall ensure that cost adjustments from prior fiscal-year tasking reflect fiscal integrity and are reported with current-month transactions. (CDRL A011, Funds and Man-hour Expenditure Report)

1.7.1.4.1. The Contractor shall ensure cost adjustments trace to the adjusted fiscal-year recorded balances.

1.7.1.4.2. The Contractor shall prevent negative balances from appearing in the year-to-date fields for the current fiscal year.

1.7.1.4.3. The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 45th Space Wing via a secure data collection site and is required to completely fill in all required data fields at http://www.ecmra.mil.

1.7.1.4.3.1. The Contractor shall provide reporting inputs for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

1.7.1.4.3.2. Contractors may direct questions to the ECMRA Help Desk.

http://www.ecmra.mil/

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1.7.1.4.3.3. All data shall be reported NLT 31 October of each year.

Note: Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

Note: User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.7.1.5. The Contractor shall work with the Program Management Office (PMO) in developing Rough Order of Magnitude (ROM) estimates. (CDRLs A012, Year-end cost estimate report, A013, Annual Recurring Cost Estimates, A014, Supplies and Equipment Summary Report and A020, Launch and non-launch related estimates)

1.7.1.6. The Contractor shall purchase Contractor Acquired Property (CAP) type items with money/funding received from reimbursable customers for services including medical, landing fees, meals, and lodging. These purchases shall be used to offset CAP costs.

Funds received will be reported to the Government at least monthly. Items purchase with these funds on CAP will follow the establish CAP purchases procedure. (CDRL A015, Reimbursable Cash Report)

1.7.1.6.1. The Contractor shall collect cash for dining services (at contracting officer determined rates) provided to reimbursable members. The cash received by the Contractor from the dining services shall be used to offset their food costs charged against CAP. (CDRL A015, Reimbursable Cash Report).

1.7.1.6.2. The Contractor shall set AAAF Per Diem Rates charged for lodging and meals at Government Contracting Office (CO) determined rates.

Note: Current published General Services Agency (GSA) Per Diem rates will be considered by the CO and can be used in the absence of CO determined rates.

1.7.1.6.3. The Contractor shall collect a “per movement fee” for Civil Aircraft Landing Fees at AAAF as directed by the CO per International Agreements for the USAF.

Collected fees will be used to purchase MWR or CAP items per direction from the Government.

1.7.1.6.4. The per movement fee shall be revised six (6) months after the initiation of such use, and annually thereafter, and at such other times as either Government may request. Such review shall determine whether the per movement fee reimburses or exceeds USG costs attributed to or arising from the provision of requested services and commodities pursuant to this agreement and whether the fee should be increased or decreased accordingly.

1.7.1.7. The Contractor’s cost accounting system shall be flexible to accommodate contract CLIN growth. Additional CLINs shall be within the current contract price for the Fiscal Year.

DRAFT

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1.7.1.8. The Contractor must have the capability to accept Government Purchase Card (GPC) low dollar (less than $25,000) payments from other DoD or US Government agencies directly for services provided in support of the overall AAAF mission. The AIMS Contracting Officer will need to approve that the work will be on a non-interference basis and is not included in the current AIMS contract workload. Contractor shall have the ability to invoice separate payment officers and charge other agencies GPCs for low dollar services performed.

1.7.1.9. The Contractor shall operate and maintain the AAAF cash machine(s)/Automated Teller Machine (ATM) for those with base access (as determined by the Base Commander) to utilize.

Note: Fees for ATM will be paid by individual as a small processing fee similar to domestic ATM rates/fees.

1.7.1.10. The Contractor shall install and maintain a single credit card Point of Sale system at multiple locations to include the entrance area of the dining facility and MWR facilities.

Note: Fees for credit card transactions shall be included within the sale price as they would at any retail location.

1.7.1.10.1. The Point of Sale system shall accept charges incurred for incidentals, food, lodging, MWR, and other services provided for base personnel, TDY members, and base guests at the snack bar, dining hall, MWR facilities, company store(s), Volcano Club, and other locations requiring payments.

1.7.1.10.2. The Contractor shall ensure that the Point of Sale system accepts the US Government Travel Card (GTC) and other major U.S. Credit/Debit Cards.

1.8. Base Familiarization, Inspection and Exercises Support

1.8.1. The Contractor shall conduct base tours with briefings and provide technical orientation and familiarization briefings when requested by the Government.

1.8.2. The Contractor shall include a short briefing on any radiation hazards or other items that pose a threat to human safety when applicable.

1.8.3. The Contractor shall participate in all higher headquarter directed, Wing and installation exercises and inspections (e.g., shelter in place, fire drills, emergency response, active shooter, Range Operational Readiness Inspections (ORIs), Unit Compliance Inspections (UCIs), Guardian Challenge Exercises) unless exempted by the Government.

1.8.4. The Contractor shall notify the COR at each site immediately of any inspection visit by the agent(s) of any regulatory agency

1.8.4.1. The Contractor shall submit a written report to the PMO by close of business of the working day following completion of an inspection or visit; including the names, identification numbers, and agency of inspectors or visitors and the reason for the visit in the report.

1.8.4.2. The Contractor shall submit to the PMO a copy of all inspection reports accompanied by (if possible) a statement signed by the regulatory inspector validating the reports’ authenticity.

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1.8.5. The contractor shall use Management Internal Control Toolset (MICT) to work with units for inspections, readiness and compliance as directed by the Government. This includes unit effectiveness inspections, and continuous evaluation ISO the Commanders (and MAJCOM) Inspection Program (CCIP). IAW: AFI 90-201

1.9. Local Restoration Plan and Contingency Operations Plan: The Contractor shall maintain and execute a site-specific Local Restoration Plan (LRP) and Contingency Operations Plan (COP) that covers the entire base and population to include permanent, temporary, and TDY personnel. (CDRL A018)

1.9.1. The Contractor shall integrate the Government contingency plans for mobilization and disaster preparedness operations that may affect the Contractor’s operations.

1.9.2. Contingency events include:

a. A sudden buildup of military forces and aircraft traffic that increases contract requirements

b. Increased host nation support due to expanded military and flight operations

c. A natural disaster that influences the Contractor’s ability to perform (including major hurricane preparation and recovery)

d. A work stoppage or disruption that influences the Contractor’s ability to perform

e. Special circumstances identified by the CO.

1.9.3. Critical lists and plans associated with the LRP and COP include, but are not limited to, the:

a. Priority Restoration List

b. Critical Circuit Restoration Plan

c. Natural Disaster Restoration List IAW 45 SW Management Plan (e.g., in the event of hurricanes, earthquakes, volcano or fires)

d. Medical response to include workplace injury, aircraft/vehicle accident and shark attacks

1.9.4. The Contractor shall follow the LRP and COP at the start of the contract.

1.9.4.1. Maintain current critical lists and plans associated with the LRP and COP until or unless they are updated by the Government or Contractor.

1.9.4.2. Execute the LRPs and COPs throughout the life of the contract and as mission changes dictate

1.9.4.3. The Contractor shall identify and coordinate with the Government regarding mission-essential positions.(senior management and department managers)

1.9.4.4. The Contractor shall provide response information per the instruction of the Base Recall Plan to the command post, Base Commander or other designated Government official in the event of a recall.

1.9.4.5. The Contractor shall include an accurate list of personnel of other organizations and Contractors (as provided by the respective organizations) in the contact lists for non– launch head sites.

1.9.4.6. The Contractor shall review and maintain all applicable site disaster and emergency response and shelter management plans and associated checklists.

1.9.4.7. The Contractor shall support operations, exercises, inspections, disaster preparedness, and hurricane planning.

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1.9.4.8. The Contractor shall make notification of any serious problem that could have an impact on a critical operation and/or facility to the CES COR and Base Commander within 30 minutes

1.9.4.9. The Contractor shall provide data calls to support the identification of Critical Infrastructure Facilities. IAW: AFSPC/A3 Critical Infrastructure Program.

1.9.4.10. The Contractor shall create and maintain an Emergency Management Operating Instruction, and coordinated through the COR. (CDRL A018)

1.9.4.11. The Contractor shall participate in on-line and local readiness and emergency-management training programs and exercises. IAW: 45 SWI 10-2501, Chapters 2 and 6 and Appendix 5.

1.9.4.11.1. The Contractor shall participate in Government-run shelter-in-place, Unit Control Center (UCC), AT/FP, recall, and personnel accountability exercises.

1.9.4.11.2. The Contractor shall develop and maintain local emergency-management and coordinate checklists for review by the COR.

1.9.4.11.3. The Contractor shall provide and maintain shelter-in-place kits that are up to date and operational.

1.9.4.11.4. The Contractor shall create and maintain shelter-in-place checklists. IAW: PAFB Installation Emergency Management Plan (IEMP – 45 SW Management Plan 10- 2), PAFB Shelter-In-Place Guide for all personnel

1.9.4.11.5. The Contractor shall participate in applicable training adhering to shelter-in-place checklist when associated exercises are conducted.

1.9.4.12. The Contractor shall ensure personnel assigned to a Disaster Response Force (DRF) position or a specialized team (such as, search and rescue, security force augmentee) complete the Government provided computer-based training courses prior to attending the Government-led training courses on UCC and Air Force Emergency Response Operations (AERO) C2. IAW: 45 SWI 10-2501

1.9.4.12.1. The Contractor shall designate personnel and assign positions to support DRF requirements.

1.9.4.12.2. Provide a listing of DRF assignments to the Detachment CC and COR

1.9.4.12.3. Personnel assigned to DRF positions are recallable IAW: 45 SWI 10-202 recall program

1.9.4.12.4. The Contractor shall support and participate in the Detachment’s UCCs during emergency contingencies at the direction of the Detachment CC.

1.10. International Workforce and Host Nation Agreements: The United States entered into a variety of Host Nation Agreements for the rights to utilize AAAF. The AIMS Contractor will be required to operate in accordance with these agreements and all other applicable labor agreements governing the employment and management of American or foreign nationals. In addition, the AIMS Contractor will be required to interface, cooperate, and collaborate with Host Nation representatives as necessary.

1.10.1. The Contractor shall interface, cooperate, and collaborate with Host Nation representatives as necessary.

1.10.2. The Contractor shall operate in accordance with international agreements…