Fire_and_Emergency_Services_Questions_and_Answers_Posted_6_Nov_15.pdf

Fire Protection, Emergency Management and Emergency Medical Services (FEMS) III

Questions and Answers Posted 6 Nov 15

1. Question: What is the total amount of personnel currently on the contract?

Answer: The total amount of personnel on the current contract is proprietary information.

It is up to the offeror to determine staffing based on AFI/DoDI identified in the Request for Proposal (RFP).

2. Question: What is the current spread of personnel designated through rank structure?

Answer: The rank structure on the current contract is proprietary information. It is up to the offeror to determine spread of personnel and rank structure based on AFI/DoDI identified in the RFP.

3. Question: What shift schedule does the current service provider use?

Answer: As stated in the RFP the operation is 24/7. The offeror should determine shift schedules.

4. Question: Typically how many personnel work per shift?

Answer: The offeror will determine based on AFI/DoDI, SOW and RFP.

5. Question: What is the minimum manning of shift personnel?

Answer: The offeror will determine based on AFI/DoDI, SOW and RFP.

6. Question: What certification level is required for each position?

Answer: The certifications required per position are identified in the DODI

7. Question: What is the total amount of apparatus by type?

Answer: GFP is located in Attachments 3.1 – 3.6 of the RFP

8. Question: What is the current apparatus manning (cross staff, minimum, AFI regulation?)

Answer: According to RFP Section L, paragraph 3.1.3.2., the offeror shall provide a matrix showing proposed number of shits and number of personnel per shift IAW paragraph 1.9 of SOW….Additionally, the offeror shall submit a completed Enclosure 9 from DoDI 6055.06.

9. Question: Are there any additional or standby apparatus on site?

Answer: GFP is located in Attachments 3.1 – 3.6 of the RFP

10. Question: Who is responsible for the maintenance and repair of all apparatus?

Answer: The contractor/offeror will be responsible for providing maintenance and repair of breathing apparatus. The Government is responsible for providing maintenance for Government furnished vehicles.

11. Question: Is there a pricing spreadsheet that the Contractor is required to complete for proposal submission?

Answer: Yes develop and complete. In accordance with RFP, Section L, paragraph 2.3.1.

12. Question: Do all contractor medical staff need to be US citizens?

Answer: Yes. All personnel need to be U.S. Citizens

13. Question: What is the size of population to be covered at CCAFS?

Answer: The estimated population is 4,000.

14. Question: Is the population at CCAFS all US adult citizens?

Answer: Yes, the working population at CCAFS is adult citizens; however, on limited occasions there may be minors on CCAFS.

15. Question: Is the 45th Space Wing able to provide any data on historical number of medical cases per day?

Answer: As of August 2015 there have been 38 ambulance runs and 21 transports to local emergency departments this year.

16. Question: Is the 45th Space Wing able to provide any historical data on what type of medical cases are most common?

Answer: Medical cases range from severe events such as chest pain, falls, car accidents and hazardous material exposure to minor events such as insect bites and headaches.

Contractor should be prepared for all medical emergencies.

RFP Section: 1.1.1 Paragraph: 1 SOW Page: 7

17. Question: The SOW states that “The contractor shall submit an essential personnel list to the CO 10 days prior to start of full contract performance.” Which specific contractor personnel are considered essential? Will CVs of all medical staff need to be submitted for approval prior to mobilization?

Answer: The offeror shall determine who is considered essential personnel to support the mission or requirements of the contract. Note: Please define “CV”.

RFP Section: 1.1.2 Paragraph: 1 SOW Page: 7

18. Question: The SOW states “Drug testing will meet or exceed industry standards.” Are there any specific drugs that 45th Space Wing would like the contractor to test for? Is there a preference for urine screens or saliva screens? What is the size of the population that will be tested?

Answer: Refer to SOW, industry standards are acceptable.

RFP Section: 1.1.4 Paragraph: 1 SOW Page: 7

19. Question: The SOW states “SECRET clearance shall be required of all personnel handling up to SECRET information.” Does the 45th Space Wing anticipate that any medical staff will be handling SECRET information?

Answer: No. We do not anticipate any medical staff handling SECRET information.

RFP Section: 1.5.1 Paragraph: 1 SOW Page: 11

20. Question: The SOW states “Physical Health Assessment (PHA) shall adequately identify, evaluate, and recommend controls for the hazards involved in the covered processes.” Are all Contractor staff required to pass a physical health assessment prior to starting work on this contract? Are there any specific standards that need to be tested to for the Physical Health Assessments?

Answer: Refer to AFI 32-2001

RFP Section: 1.9 Paragraph: 1 SOW Page: 14-15

21. Question: The SOW states “The two-man ambulance crew is in addition to the 12 firefighters at Fire Station 1.” How many ambulance crews are required? Our assumption is 3 (one for each fire station), although this section does not make any reference to ambulance crews at the other two fire stations.

Answer: The offeror will determine the number of ambulance crews required to satisfy SOW requirements.

RFP Section: 1.9 Paragraph: 1 SOW Page: 14-15

22. Question: In discussion of specific location requirements for the medical staff, the SOW only references “The two-man ambulance crew.” Other than the two-man ambulance crew, is there a requirement for other medical staff on this contract? Is there a stationary medical clinic anywhere at CCAFS?

Answer: Please refer to the RFP and SOW for all required medical personnel requirements. There is not a medical facility on CCAFS.

RFP Section: 1.9.8 Paragraph: 1 SOW Page: 17

23. Question: The SOW references “the Department’s Paramedics and EMTs.” Since the ambulance crew is stated to be a two-man team (ref: RFP section 1.9) is the requirement for 1 Paramedic and 1 EMT per ambulance? This paragraph also states that “The contractor shall be responsible for providing Advanced Life Support (ALS) response.” EMTs can only provide BLS response, so where does the 45th Space Wing anticipate utilizing EMTs?

Answer: Refer to Florida State statues, SOW and RFP for mandatory training and licensing information.

RFP Section: 1.9.8 Paragraph: 1 SOW Page: 17

24. Question: The SOW states “this report will address EMS related training completed by the Department’s Paramedics and EMTs during the month and projected training for the upcoming month.” Are there any specific requirements for the type of training that the Contractor needs to conduct? What are the “Florida State mandated training and licenses”?

Answer: Refer to Florida State statutes, SOW and RPF for mandatory training and licensing information.

RFP Section: 1.9.8.1 Paragraph: 1 SOW Page: 18

25. Question: The SOW states “The contractor shall provide all emergency medical supplies, equipment and medications.” Will supplies only be stocked within the ambulance(s) or is there a clinic at any or all of the fire stations as well?

Answer: There are no medical facilities on CCAFS.

RFP Section: 1.9.8.1 Paragraph: 1 SOW Page: 18

26. Question: The SOW states “All equipment, supplies, medications and vehicles will meet or exceed Florida State Statutes, Chapter 401, part III, and Rules of the Department of Health, Chapter 64J- 1, and SCREMS Standing Orders.” Are there any specifications for the ambulance vehicle itself?

Answer: Refer to Florida State Statutes, SOW and RPF for information.

RFP Section: 1.9.8.2 Paragraph: 1 SOW Page: 18

27. Question: The SOW states “The Medical Director is required to be credentialed through the 45th Medical Group.” Will all medical staff on the contract be required to be credentialed through the 45th Medical Group?

Answer: No; only the Medical Director

RFP Section: 1.9.8.2 Paragraph: 1 SOW Page: 18

28. Question: The SOW states “The contractor will provide a Board Certified Medical Physician to function as the Medical Director.” Will the Medical Director need to be a full-time employee solely dedicated to this contract or can the Medical Director work part time? Does the Medical Director need to be physically located at or new CCAFS or can the Medical Director work from a remote location?

Answer: To be determined by the offeror.

RFP Section: 2 Paragraph: 1 SOW Page: 21

29. Question: The SOW states “Contractor shall provide all uniforms to include structural and proximity PPE IAW the requirements established by the NFPA for work station uniforms.” What PPE items are required to be brought by the medic and are there any specifications that protection must meet?

Answer: Refer to NFPA for PPE requirements.

RFP Section: 6.2 Paragraph: 1 SOW Page: 27

30. Question: The SOW states “The contractor shall pay cost for fuel usage.” Does the 45th Space Wing have any historical data on annual mileage utilized for ambulance vehicles on this contract?

Answer: The contractor shall pay cost for fuel usage; however, the contractor will be reimbursed for fuel expenditures via CLIN X005. The annual estimated fuel cost for all authorized vehicles is $21,000.00

RFP Section: L-11 Paragraph: 2.1.4 RFP Page: 68 SOW Paragraph: 3rd Paragraph

31. Question: After reviewing the RFP for FEMS II I saw that the annual pricing was exactly the same as in the FEMS III RFP. Considering the rise in the Cost of Living as well as the nearly 15% per year cost of healthcare and the increase in overtime expenses due to more vacation time due employees are the annual operating figures you have provided wrong considering the length of time since the contract was last bid? Will you assess your figures and adjust them up word to meet today’s economy?

Answer: According to the official records the FEMS II RFP FA2521-10-R-0003- Amendment 0013, issued 18 Feb 11, Section L, Paragraph 6.5 the annual pricing/budge for all CLINS was $42.6M. The FEMS III RFP FA2521-15-R-0028, issued 15 Oct 15, Section L, Paragraph 2.1.4., the annual pricing/budget for all CLINS is $62.8M. The FEMS II and FEMS III annual pricing is not exactly the same. Please clarify the significance of the SOW 3rd Paragraph.